4 Questions and Answers to Solicitation 47PH0220R0016.pdf

Tulsa / Muskogee Solicitation Questions 47PH0220R0016

Questions Number

Question

POC

1 Please clarify what is the actual response due date? ACQ

Answer The response due date is 10/16/2020; 3:00 PM CST

2 Where are Contractors to provide the percentage (i.e. 85% as reviewed) of the RS Means value for the calculation of the Job Order Price?

ACQ

Answer Offerors are to propose their markup in Section B.2.4 of Figure B-3, Pricing of Services Spreadsheet.

3 Will contractors be permitted to submit a wage adjustment/REA upon receipt of the new CBA for the Base period of the contract? ACQ

Answer Per FAR 22.1012-2(b), if notice is received by the Contracting Agency after award provided the contract start of performance is within 30 days of award.

4 The baseline labor table does not list a Chief Engineer, whereas the solicitation lists it several times. Is there a requirement for a Chief Engineer, if so where and what are the baseline hours?

SVC

CENTER

Answer The intent of listed positions in C.1.2.1 Contractor Key Personnel is for informational purposes only and is not to be considered prescribed positions by the Government. However, the Contractor shall adhere to the minimum qualifications when the positions are utilized and proposed in the Management Plan. Resumes for supervisory Key Personnel shall be submitted with the contractor’s proposal as described in Section L.12.

5 Is the Contractor required to provide preventive maintenance services for the elevators at Tulsa? SVC

CENTER

Answer No

6 CBA Amendment: Can this be provided to all bidders? ACQ

Answer The Addendum to the CBA is included in this amendment. It’s entitled “Attachment 1a Addendum to OK Eastern IUOE Local 627

CBA 2018 01 02”

7 Is the Contractor required to provide preventive maintenance services for the elevators at Muskogee? SVC

Answer No

8 Please confirm Contractors are to only provide pricing as noted in the Excel file provided. ACQ

Answer Yes, Fig B-3, Pricing of Service Spreadsheet

9 Work order log issued is based on existing circumstances. However, we have been made aware that several new tenants are intending to fill vacant spaces into the Tulsa facility. Should this happen, will we be able to modify our pricing to reflect the increase in services calls, COVID cleaning, etc?

ACQ

Answer Cost for restored space will be done in accordance to Section G.7.13

10 The new Muskogee inventory includes numerous additional assets beyond the current contract. In addition, the baseline labor table includes less hours than our currently schedule. Can we submit a proposal with additional hours beyond the hours listed on Figure L1?

SVC

CENTER

Answer Yes, refer to Section L.12 for instructions

11 Reference Attachment 4, Table of Deliverables. Government is requesting a Tree Survey and Evaluation, but neither of the locations (Tulsa or Muskogee) has any trees – at the site visit it was stated that the trees were the Cities responsibility. Can the Government please confirm, and if validated, would this deliverable be removed from the table of deliverables?

SVC

CENTER

Answer There are no trees in this contract. The Table of Deliverables is hereby amended to delete this requirement and Section C.9.5.4.4 has been amended to state ‘Only Shrubs are applicable”

12 Can the Government please confirm if the sidewalks are the contractor’s responsibility? During the site visit, discussions were held on how much of the sidewalk area is the Cities responsibility and how much is the contractors?

SVC

Answer Sidewalks are not the responsibility of the Contractor

13 Reference Attachment 4, Table of Deliverables. Tulsa does not have any “soil” areas, and Muskogee grounds are not a part of this contract. Can the Government please clarify if a Soil Sample and Analysis is required

SVC

CENTER

Answer Yes, soil analysis is required annually.

14 The solicitation included an inventory list for Tulsa, BL2, but we cannot find an inventory list for Muskogee. Can the Government please provide?

ACQ

Answer BL2 for Tusla and Muskogee were provided in Beta Sams

15 The solicitation included a PM Schedule for Muskogee, but we cannot find a PM Schedule for Tulsa. Can the Government please provide?

SVC

CENTER

Answer BL8 for Tulsa was provided in Beta Sams

16 Reference Muskogee O and M and Tulsa FM solicitation Spec September 03 2020, Section B2, Pricing of Services. At the site visit we were instructed that custodial, grounds, pest control, snow removal will not be required at Muskogee; however, in this referenced section it only states custodial will be priced for Tulsa only. Can the Government please clarify/confirm?

FMSP

Answer Tulsa is O&M, Custodial and related services, Muskogee is O&M services only

17 Can the Government please confirm that there is only one Government man lift, and it is currently inoperable, with no plans of replacement?

SVC

CENTER

Answer There is no lift available for use at either location

18 Reference Muskogee O and M and Tulsa FM solicitation Spec September 03 2020, Section C.7.2 c. States contractor will submit a written BOP, please confirm that a BOP already exists, and the contractor’s responsibility is to review and update as necessary

SVC

CENTER

Answer Confirmed

19 Reference Muskogee O and M and Tulsa FM solicitation Spec September 03 2020, Section C.9.5.4.4 Trees & Shrubs. Can the Government please confirm that there are no trees in this SOW as detailed in the site visit; and if confirmed then an arborist will not be needed/required?

FMSP

Answer Confirmed, An Arborist is needed for this contract; This portion of Section C.9.5.4.4 has been revised to include the narrative “NOT

APPLICABLE TO THIS CONTRACT”

20 Can the Government please clarify/confirm if the alley behind the Tulsa Federal Bldg is considered a city street, and therefore would receive snow removal by the city?

SVC

CENTER

Answer The alley behind the building is city property.

21 Reference Muskogee O and M and Tulsa FM solicitation Spec September 03 2020, Section C.9.6.8. Are any specialized cleaning services required for the intricate ceiling tiles within the lobby?

FMSP

Answer No that is not a part of the basic (standard) services of the contract

22 Reference Muskogee O and M and Tulsa FM solicitation Spec September 03 2020, Section L.12 (1) (b) Quality Control Plan.

Directions state that there is a 50 page limitation for the QCP Narrative. Then it goes on to state that the a complete QCP must be submitted with the initial offer. Please clarify if this is the section that our QCP should be placed within the proposal, or should this section just be a “narrative”, and the actual QCP submitted as a separate document? Can the Government please provide slightly more detailed instructions?

FMSP

Answer As stated in Section L.12 (1)(b), “A complete Quality Control Plan (QCP) must be submitted with the initial offer.” Reference Section C.1.3 for further information.

23 Reference Muskogee O and M and Tulsa FM solicitation Spec September 03 2020, C.1.9.1 3: This section states: “This includes service requests for work not under the scope of this Contract which includes Elevator Maintenance and Repair contractor (all locations), and AbilityOne contractor (currently, Golden Rule in Muskogee, Oklahoma). Can the government further clarify this statement and the services that the AbilityOne contractor provides?

FMSP

Answer The contractor is responsible for inputting all service requests in NCMMS, including for work not under this contract. These work requests can be for other contractors within each building.

24 Reference Muskogee O and M and Tulsa FM solicitation Spec September 03 2020. C.5.5.3, Can the government provide the cost of Local Air Quality Management Operating Permits?

SVC

CENTER

Answer The Government does not currently track this data element

25 Reference Muskogee O and M and Tulsa FM solicitation Spec September 03 2020. C.5.11.1, Can the government provide additional data on the number of shared liability repairs that were above the $2500 threshold per year?

ACQ

Answer Additional data will not be provided; please see BL6

26 Reference Muskogee O and M and Tulsa FM solicitation Spec September 03 2020. C.5.11.2.2., Can the government check if the math is done correctly in the example provided (section D.)? Shouldn’t the $750 be added and not subtracted?

ACQ

Answer Yes, the $750.00 in the example should be added; resulting in the total amount paid for by GSA $8,250

27 Reference Muskogee O and M and Tulsa FM solicitation Spec September 03 2020. C.5.11.3 Can the government provide a list of equipment with current warranties for both buildings and corresponding expiration dates?

SVC

CENTER

Answer No

28 Reference Muskogee O and M and Tulsa FM solicitation Spec September 03 2020. C.5.11.4 Can the government clarify whether the contractor’s coefficient is applied on 3rd party repairs?

ACQ

Answer The markup coefficient rate is fixed and applies to supplies, materials, equipment, and subcontractors only on reimbursable repairs or when additional services are ordered.

29 Reference Muskogee O and M and Tulsa FM solicitation Spec September 03 2020. C.5.12.2.2, Can the government provide historical data on the number hours of emergency callback used per contractor year, on average has the 20 hours/contractor year been utilized in full?

SVC

CENTER

Answer No, they have not been utilized in full.

30 Reference Muskogee O and M and Tulsa FM solicitation Spec September 03 2020. C.6.9, Can the government provide the due date switchgear testing and any other major testing due dates?

SVC

CENTER

Answer The Contractor is responsible to meet this requirement of the contract.

31 Reference Muskogee O and M and Tulsa FM solicitation Spec September 03 2020. C.6.9, Can the government provide the due date switchgear testing and any other major testing due dates?

SVC

CENTER

Answer The Contractor is responsible to meet this requirement of the contract.

32 Reference Muskogee O and M and Tulsa FM solicitation Spec September 03 2020.C.6.13.1 and C.6.13.7, What is the current condition of the roofs at both locations? Do the roofs require frequent repairs?

SVC

CENTER

Answer Refer to BL5-Roof Information for both sites.

33 Reference Muskogee O and M and Tulsa FM solicitation Spec September 03 2020. C.9.5.4.3, Can the government identify materials that being composted and the tonnage data?

SVC

CENTER

Answer There is no tonnage data. This section will be reserved from the contract.

34 Reference Attachment+1+CBA+Tulsa+and+Muskogee+Oklahoma+(1), In the CBA provided with the solicitation states that the agreement covers Tulsa, McAlester, and Muskogee buildings, can the government provide of list of positions that are shared between these 3 buildings as McAlester is not a part of this bid?

SVC

CENTER

Answer McAlester is not a part of this contract. See Figure L1

35 Can the government provide a copy of the last years FA, SPK, & FE inspections SVC

CENTER

Answer No inspections will be provided, please refer to the BL2 for each location.

36 Can the government provide the quantity of duct detectors on HVAC units if applicable and the quantity of fire sprinkler valves? SVC

CENTER

Answer Refer to BL2 and the equipment inventory provided with the solicitation.

37 Can the government provide the pre-proposal conference site visit PPT, it does not allow access to download? Acq

Answer

38 Can the government provide the current refuse hauler? SVC

CENTER

Answer No

39 Standard Form 33 has a due date of 10-01-2020 but the solicitation has a due date of 10-05-2020. Please clarify what the due date is.

ACQ

Answer

Dose the current staff posses all needed qualifications to remain on the job for this new contract?

SVC

CENTER

Answer The Contractor is responsible to meet this requirement of the contract.

Do either of the buildings have Solar panels. Please provide info for each buildings panels for proper pricing of PMs.

SVC

CENTER

Answer No

C.1.2.8.1 Asbestos Awareness Training Is the current staff trained and certified to the requirments in this section?

SVC

CENTER

Answer The Contractor is responsible to meet this requirement of the contract.

I C.1.2.8.3 Education Requirements and Certifications Is the current staff trained and certified to the requirments in this section?

SVC

CENTER

Answer The Contractor is responsible to meet this requirement of the contract.

C.1.2.8.4 NCMMS Training Is the current staff trained and certified to the requirments in this section?

SVC

CENTER

Answer The Contractor is responsible to meet this requirement of the contract.

C.1.2.8.5 Lead Awareness Training Is the current staff trained and certified to the requirments in this section?

SVC

CENTER

Answer The Contractor is responsible to meet this requirement of the contract.

46 It is stated; The following areas of the building regularly operate during hours outside of Normal Working Hours. There are no areas listed. Is this correct?

SVC

CENTER

Answer Confirmed

Will parking spots be made available for the O&M Staff at each of the buildings?

SVC

CENTER

Answer Tulsa has parking, Muskogee does not have any parking available

What is the current asset identification system being used at each building?

SVC

CENTER

Answer NCMMS

Are there any powered platforms or lifts located at either building?

SVC

CENTER

Answer Yes, the loading dock in Tulsa.

Are all current confined spaces identified and labeled in accordance with OSHA standards 29 CFR 1910.146.

SVC

CENTER

Answer Yes for Tulsa, Muskogee in the process.

Is there a current, complete hazardous materials inventory that will be given to the winning bidder?

SVC

CENTER

Answer Yes

52 Is there a current hazard communication plan that will be handed over to the winning bidder for updating or will a whole new plan SVC

Yes, that are included in this amendment

The due date is Oct 16, 2020 need to be made? CENTER

Answer No, Each Contractor is responsible for their own plan. Refer to Section C.5.4.11.2

53 Is the existing equipment, pipes, storage areas, containers, confined space, and workspaces as well as associated signage currently labeled in accordance with OSHA standards?

SVC

CENTER

Answer Yes

Are there currently emergency shutdown instructions in each of the equipment rooms at each building now?

SVC

CENTER

Answer No

Are all areas restricted to qualified personnel secured and properly labeled at this time?

SVC

CENTER

Answer Yes

56 Do the current HVAC mechanics performing repairs on refrigerated equipment possess a Universal Chlorofluorocarbon (CFC) Certification?

SVC

CENTER

Answer The Contractor is responsible to meet this requirement of the contract.

57 The Contractor must maintain and test emergency devices and systems, such as refrigerant monitors, automatic leak detection systems, alarms and purge ventilation systems as part of the maintenance program, please provide a list of emergency devices and systems in the buildings that need to be tested. Please include make, model and serial numbers to help obtain the needed information for proper testing of these items.

SVC

CENTER

Answer Please see the solicitation and attachments

Are there any permits required for any of the equipment in the buildings under this contract?

SVC

CENTER

Answer Yes, please see the solicitation

59 Are there any underground tanks on this contract and if there are is any of the their current O&M personal certified for the underground tanks that are onsite?

SVC

CENTER

Answer No, there are no underground tanks on this contract

Are there any transformers containing polychlorinated biphenyls (PCBs) at either location under this contract?

SVC

CENTER

Answer No

Are any of the current staff certified to work with asbestos?

SVC

CENTER

Answer The Contractor is responsible to meet this requirement of the contract.

What are the advanced metering systems meetering at each location?

SVC

CENTER

Answer Building Automated System

63 Please provide make, model and serial numbers for any advanced meter so information can be obtained for proper maintenance and pricing.

SVC

CENTER

Answer Refer to BL2-Equipment Inventory

Is there an automated lighting system in either building on this contract?

SVC

CENTER

Answer No

65 Ongoing Commissioning/ Re-Tuning. The initial frequency of the Re-Tuning is semi-annually. According to the web site given in the solicitation, performing this program once would take years, not months to perform. We request GSA to reconsider the time frame required to perform this service.

SVC

Answer Re-tuning shall be done in accordance with C.5.8.4

Are any of the buildings under this contract considered smart buildings?

SVC

CENTER

Answer No

Are all the dampers fully accessible for inspection and testing?

SVC

CENTER

Answer Yes

68 Are there any lightning protection systems installed at either building on this contract? If there is, when was it installed and when was the last time it was inspected?

SVC

CENTER

Answer Tulsa-no, Muskogee has an annual PM. It was inspected in 2020.

Are there any chemical sensors located at either building in this contract?

SVC

CENTER

Answer CO2 in parking garages and refrigerant detectors in both locations.

Please provide information on any battery systems the O&M must tour/maintaine on this contract.

SVC

CENTER

Answer Refer to the inventory and PM Schedules

71 What is the dollar threshold on the current contract and how many times per year has the current contractor hit the threshold? ACQ

Answer The Government does not currently track this data element

Are there any warranties in place at either location under this contract. Please provide a list.

SVC

CENTER

Answer This information can be provided at the time of award.

73 Many contracts put a limit of hours per year the O&M needs to provide for these services and allows the O&M to charge the hourly rate after the bank of hours are used up. Could GSA add to this contract a set amount of hours the O&M needs to provide this service as it could take away from the required duties of the personal during normal business hours

SVC

CENTER

Answer No

Will the current reference library be handed over to the new O&M upon award of the contract.

SVC

CENTER

Answer Yes

75 The Contractor must maintain, repair, replace, modify, and restore all of the architectural and structural components of the building up to $300 and up to 3 hours per repair in labor. Is this requirment a per month, per year and does it carry over if not used?

SVC

CENTER

Answer C.6.13.1; Per REPAIR

Are all machinery rooms painted and up to code according to the requirments under this section?

SVC

CENTER

Answer Yes

Is there any architectural woodwork the O&M needs to be aware of on this contract?

SVC

CENTER

Answer Yes

Do either of the buildings under this contract have green roofs? Please list.

SVC

CENTER

Answer Yes, Tulsa

79 The existing deficiency report shall not include any items that would be replaced, repaired or adjusted during the performance of normal preventive or predictive maintenance. Would GSA consider removing this sentence from this section as it put the burden of incomplete PMs on the incoming O&M and not where it should be, on the outgoing O&M. At a mininum please revise and put the burden back where it belongs on the company that was paid to provide the pm service in the first place.

ACQ

Answer Section C.7.0 has been revised; see the changes document.

Are there any fine arts items in either of the buildings under this contract?

SVC

CENTER

Answer Yes

81 Please provide the current monthly contract award amount. ACQ

Answer The current Option is approximately $670,000.00

Please provide the current FTE count and their positions.

SVC

CENTER

Please refer to the L1 for the current staffing

83 The requirement to submit resumes for key personnel creates an unfair advantage for the incumbent contractor. The solicitation does not allow the proper time required to recruit a qualified candidate. It also puts undue burden upon an offeror to recruit for a position that it cannot offer until after it receives the award. Please consider changing this requirement to providing the qualifications the offeror would use to hire for this position such as a sample standard skillset that demonstrates both the Government’s minimum requirements and any Offeror specific minimum requirements for this position (i.e. requirements used for hiring candidate: job announcement language; required certifications/training; minimum education level; number of years’ experience, etc.).

84 One of the Experience factors to be considered "similar" is; "Performing required services for building(s) with approximately 117,000 square feet or greater." Can this be an aggregate total of several buildings under the same contract that add up to 117,000 SF or does this have to have a single building of 117,000 SF?

FMSP

Answer No

85 Please clarify where the teaming arrangement documention is to be included in the proposal. ACQ

Answer Ref L.12 (1)(a)(3), and L.12(1)(c), and L.12(2), and L.12(3), and L.14

86 Section B of the RFP has 12 months for the base year, but figure B3 has 6 months for the base year. Can the government clarify how many months for the base period?

ACQ

Answer The Base Period is 12 months

87 Can the government verify that resumes required to be submitted in the proposal include: Contract Project Manager, Lead HVAC position, and Supervisory Custodial Employee?

FMSP

Answer Resumes for supervisory Key Personnel shall be submitted with Contractor’s proposal as described in Section L.12

88 Can the government verify the service call and administrative support function is a ten hour a day requirement? Is this only a Monday through Friday requirement?

FMSP

Answer Yes this is a M-F requirement. Please see the Government’s projection (Fig L-1) for this labor

Is Chief Engineer and required position in this contract? Does the current contract staff include a Chief Engineer?

SVC

CENTER

Answer Please refer to Fig L1 for the current staffing

Can the government provide the last dates hydrostatic testing were performed on water-based fire protection systems?

SVC

CENTER

Answer Will be provided at the time of award

Can the government provide the last dates the 5 year Internal Sprinkler Inspections were performed?

SVC

CENTER

Answer Will be provided at the time of award

92 Can the government provide the last dates hydrostatic testing were performed on Portable Fire Extinguishers? SVC

The Government intends to evaluate the proposed key personnel as part of the Technical Evaluation to ensure qualified and experienced staff are employed on this contract. Section C.1.2.1, provides further guidance on unavoidable substitutions. The narrative for Section C.1.2 and C.1.2.1 has been revised via amendment

Answer Will be provided at the time of award

93 Can the government provide the average number of partially reimbursable repairs per year that exceed the $2,500.00 liability threshold?

ACQ

Answer Refer to the BL6-Work Order History

Can the government provide the average number of emergency Work Order per year?

ACQ/SV

C

CENTER

Answer Refer to the BL6-Work Order History

Can the government provide the average number of urgent Work Orders per year?

ACQ/SV

C

CENTER

Answer Refer to the BL6-Work Order History

96 To adequately develop a maintenance plan to meet the requirements and to propose a detailed cost for those services, serial numbers are needed for each of the two units identified above. Can the government provide the serial numbers for each of the two units?

SVC

CENTER

Answer The Government is unsure what two units you are referencing to answer this question.

97 Can the government provide the last dates nondestructive chiller tube analysis (Eddy Current) were performed on chillers OK0063ZZ-CHL-CW2-R05C-1 and OK0063ZZ-CHL-CW2-R05C-2?

SVC

CENTER

Answer March 2019 for both equipment

Can the government provide the last dates Infrared (IR) testing was performed on the electrical switchgear and switchboards?

SVC

CENTER

Answer May 30, 2018

99 Can the government clarify this section? Are all interior and 1 st floor exterior windows included in the FFP, and all exterior windows above the 1 st floor reimbursable?

FMSP

Answer 1st floor exterior windows clean annually plus as needed and included in FFP; 2nd floor and above exterior windows clean annually and included in FFP. Spot Cleaning of Interior Surfaces of Windows is included in the FFP Reference Section C.9.5.1.16

100 Is snow and ice removal services required at both Tulsa Federal Building and Courthouse, Tulsa, Oklahoma and Ed Edmondson Federal Building and Courthouse, Muskogee, Oklahoma?

FMSP

Answer No, Tulsa only. Snow and Ice Removal in Muskogee is handled by another contractor

101 Will the government accept newer versions of Microsoft Excel such as Excel 2019 ACQ

Answer Submit in accordance to the instruction of the solicitation

102 We could not find a sections C.9.5.18 in the solicitation or guidance on CDC cleaning and Disinfection. Can the government provide a requirement for CDC cleaning and disinfection

FMSP

Answer See Section C. 9.5.1.8-Interior Surfaces

103 What is the current monthly value of the contract? ACQ

Answer The current Option is approximately $670,000.00

In Reference to (IRT) Switchgear: When was the last full load testing of switchgear performed?

SVC

CENTER

Answer May 30, 2018

Is switchgear testing to be performed during the first year of the contract or on the 3 year anniversary of the last test?

SVC

CENTER

Answer 3 year anniversary of the last test

106 Please confirm type of BAS systems if any, in each of the buildings SVC

Answer Niagara 4.

Please confirm that there are no roof anchorage points requiring annual inspection, but if so, how many are there?

SVC

CENTER

Answer None

If applicable, when were they (Roof Anchorage Points) last inspected and certified?

SVC

CENTER

Answer N/A

109 With regards corrosion monitoring, please identify which systems do not currently have coupon racks or equivalent electronic monitoring systems installed?

SVC

CENTER

Answer None

Please confirm the number of fuel storage tanks at the facility and if AST or UST or both?

SVC

CENTER

Answer 1 AST in Muskogee (Generator)

Is there PARKING available for employees at both buildings?

SVC

CENTER

Answer Tulsa has parking, Muskogee does not have any parking available

Is there is a Load Bank installed with the generator?

SVC

CENTER

Answer No

Are there Advanced Meters currently operating in the building, and if so how many?

SVC

CENTER

Answer No smart meters on our switch gears.

114 IRT Non-Destructive Chiller Tube Eddy Current Analysis – Can you please provide the make, model and serial numbers of the chillers so that an accurate tube count can be determined?

SVC

CENTER

Answer Please see BL2 for the Chiller information

Please provide the name and number for the subcontractor providing annual maintenance and oil analysis for the chillers?

SVC

CENTER

Answer GSA will not provide this information

116 Please provide the name and number for the subcontractor providing Fire/Life systems testing and maintenance including Fire Alarms, Fire Suppression, Fire Pump, Backflow Preventers, and Standpipe Obstruction.

SVC

CENTER

Answer GSA will not provide this information

117 Please provide the name and number for the subcontractor providing Electrical Systems maintenance and testing including 3 year Switchgear Testing and annual IR Scans.

SVC

CENTER

Answer GSA will not provide this information

Please provide the name and number for the subcontractor providing annual maintenance and service for the Kewanee Boilers.

SVC

CENTER

Answer GSA will not provide this information

Please provide the name and number for the subcontractor providing Elevator maintenance and repairs

SVC

CENTER

Answer Elevator maintenance is not included in this contract.

Please provide the name and number for the subcontractor providing annual maintenance and load bank testing for Generators?

SVC

Answer GSA will not provide this information

Please provide the name and number for the subcontractor providing Water Treatment

SVC

CENTER

Answer GSA will not provide this information

122 No grounds maintenance data was provided in the solicitation (areas, quantities, acreage, etc.). Will the government please provide this information?

SVC

CENTER

Answer Refer to C1-Building Information Sheet-Tulsa

123 Have there been any significant changes to the scope from the incumbent contract to this solicitation? If so, can the government please provide additional details on what has changed

ACQ

Answer Yes, please read the solicitation in full

Will office and storage space be made available to the contractor at both buildings?

SVC

CENTER

Answer Yes

Does the government have a preference as to which building has the contractor’s PMO office?

SVC

CENTER

Answer Can be in Tulsa or Muskogee

Will the Government be providing the computer hardware to use with the NCMMS, or only the access?

SVC

CENTER

Answer Government will provide a PC for NCMMS tracking.

Will the Government be providing the computer hardware to use with the NCMMS, or only the access?

SVC

CENTER

Answer Government will provide a PC for NCMMS tracking.

Does the current staff meet the qualification requirements of this solicitation?

SVC

CENTER

Answer The Contractor is responsible to meet this requirement of the solicitation/contract.

129 In reference to the pricing section B, above standard services, there is a line item for escorting overtime services. Which positions listed in figure L.2 Management Plan Baseline, are eligible to provide this service under this line item?

SVC

CENTER

Answer Any contractor that has a successful background clearance or HSPD-12 card.

130 The RFP states: “This Contract requires onsite managerial supervision. The Contractor can fulfill this requirement by having the Contract Project Manager located onsite or having an additional onsite Supervisor.” Does this intend to mean there is a need for two onsite supervisors if there is no on-site Project Manager? Please clarify.

SVC

CENTER

Answer

131 When were the last multi-year PM’s last performed for each building (i.e. electrical switchgear testing, eddy current analysis, sprinkler system obstruction test, etc.)

SVC

CENTER

Answer May 30, 2018

Testing/Inspecting. When was the last re-tuning performed for these buildings?

SVC

CENTER

Answer Re-tuning shall be done in accordance with C.5.8.4

How many dumpster are at each building?

SVC

CENTER

Answer Two in Tulsa, one landfill and one recycling. Muskogee not included.

What are the size of the dumpsters at each building?

SVC

CENTER

Answer 4 cubic yard each.

135 How many times per week are the dumpsters emptied each week at each site? SVC

Please refer to C.1.2 in whole. This Amendment revised this section

Answer Once for Tulsa.

136 There are no fire alarm A/V notification devices(speaker strobes) count listed for the Tulsa location. Is there a list of these elsewhere? Can we obtain a count from GSA?

SVC

CENTER

Answer Both buildings are having their fire alarm systems replaced in FY21.

Is it possible to get the number of separate sprinkler systems in both buildings?

SVC

CENTER

Answer See BL2 for both buildings.

Can we be given emergency exit light counts at each building.

SVC

CENTER

Answer Approximately 50 in Muskogee and approximately 100 in Tulsa

139 The total device count for the Tulsa location is low in proportion to the building size. Can we obtain an accurate representation of the device counts for both buildings to ensure accuracy?

SVC

CENTER

Answer The Government is unsure what devices you are referencing; refer to BL2.

Do the current staff meet the job qualifications in the RFP

SVC

CENTER

Answer It is the Contractor’s responsibility to meet the requirements of the contract.

Are current staff that work on the chillers factory authorized technicians and meet the requirements in the RFP?

SVC

CENTER

Answer It is the Contractor’s responsibility to meet the requirements of the contract.

How many architectural work orders in the past 3 years have been performed under the $300.00/3 Hr. requirement in the RFP

SVC

CENTER

Answer Refer to the BL6 for the past year.

How many roofing work orders in the past 3 years have been performed under the $500.00 threshold requirement in the RFP?

SVC

CENTER

Answer Refer to the BL6 for the past year.

144 Do the O & M costs for each facility get priced together as one line item in the price sheet in Column D, Lines 11-18? ACQ

Answer Yes

145 What services are to be included in the grounds maintenance line item in the price sheet in Column C, Lines 11-18? FMSP

Answer Green roof is covered in C.6.13.9; Please see the “Changes to Solicitation…” document” some sections has been marked “Reserved”

146 What services are to be included in the custodial maintenance line item in the price sheet in Column B, Lines 11-18? FMSP

Answer Refer to Sections C.9.5 for Custodial requirements (Tulsa location only)

147 General Maintenance Worker and Lead HVAC Mechanic are requirements in the RFP for staffing. These positions are not covered in the CBA that was included with the RFP. It is assumed that these will be positions that would be covered under a CBA. Is there another version of a CBA that was not included in the RFP? These positions are not included in the CBA that was provided in the bid documents.

ACQ

Answer Attachment 1a Addendum to the CBA has been added; which adds the General Maintenance Worker to the CBA

148 Please confirm that the contractor has to cover the first $2,500.00 in costs for service orders over the $2,500.00 threshold. ACQ

Answer See sections C.5.11.2.1, C.5.11.2.2 and C.5.11.2.3.

Can you please provide the size, model, and serial number of the emergency generators at each facility?

SVC

CENTER

Answer This will be provided at the time of award.

150 Are there any permits (air, stationary engine, fuel storage tank, waste management) that are required as part of this contract? SVC

Answer Yes

Can you please provide the make, model, and serial numbers for all boilers and chillers at both facilities?

SVC

CENTER

Answer This will be provided at the time of award.

152 What parts of the sidewalks at the Tulsa Federal Building are the responsibility of this contract for snow and ice removal? There was some confusion during the site visit on 9-16-20.

FMSP

Answer Sidewalks are not the responsibility of the Contractor

153 There is a parking lot across the street from the Tulsa Federal Building. Are the bollards, fence, and security arm for that parking lot part of this contract?

SVC

CENTER

Answer Yes

154 There are high reach lifts at the Tulsa facility and the Muskogee facility that are currently inoperable. Does the government plan on replacing them? If yes, are these lifts available for the contractor to use?

SVC

CENTER

Answer No

155 Can the government please provide all of the dates for the maintenance items that require annual or multi-year testing? (Eddy current, all electrical equipment, fire extinguishers, fire sprinkler, fuel storage tanks, boilers, etc.)

SVC

CENTER

Answer Refer to the PM Guide-Exhibit M9, or BL8-PM Schedule

Are the chillers and boilers at the Tulsa Federal Building being replaced in 2022?

SVC

CENTER

Answer Anticipated replacement is within 5 years.

157 Can you please provide more detail on what restriping of the parking areas involves? How much restriping is considered part of the base services of this contract?

SVC

CENTER

Answer Refer to Section C.6.13.2 for details

158 The replacing of the pavement, sidewalks and facades is listed as part of this contract for areas under 20% of the total type of replacement. This can potentially be a major cost. Can GSA please be more specific on what the contractor is expected to assume for this requirement?

SVC

CENTER

Answer See sections C.5.11.2.1, C.5.11.2.2 and C.5.11.2.3.

159 There were no trees or shrubs observed during the walk-thru on 9-16-20 at the Tulsa Federal Building. Can GSA please provide a list or quantity of the trees and shrubs that would require services under this contract along with their locations?

SVC

CENTER

Answer There is no grounds maintenance however there are 3 planters at Tulsa that are included in the FFP.

Can GSA provide the capacities of the chilled water systems and heating water systems in gallons for each facility?

SVC

CENTER

Answer No

161 There was no grass observed during the walk-thru on 9-16-20 at the Tulsa Federal Building. Can GSA provide the square footage of the areas of grass that need to be mowed/edged as part of this contract?

SVC

CENTER

Answer None

162 There is a discrepancy between the due date as listed on beta.sam.gov and as written on the SF33. Can GSA confirm the proposal due date?

SVC

163 Please provide the date of the last five year fire standpipe inspection for each facility.

Answer This will be provided at the time of award

Please provide the date of the last 3 year switchgear inspection for each facility

SVC

The due date for proposal has been changed to Oct 16, 2020; 3 pm CST

Answer This will be provided at the time of award

Please provide seniority list for Collective bargaining employees

SVC

CENTER

Answer This will be provided to the successful offeoror

Please provide date of last battery replacement for UPS.

SVC

CENTER

Answer This will be provided at the time of award

What is the fire alarm equipment brand?

SVC

CENTER

Answer Tulsa-Honeywell, Muskogee-Siemens

Is Elevator maintenance part of this solicitation?

SVC

CENTER

Answer No

Please provide floor spec for Tulsa Federal Building. Carpeted areas, hard floor areas, hard floor type.

SVC

CENTER

Answer Refer to the C1 Building Information Sheet

170 Who is the current maintenance contractor? ACQ

Answer The current Contractor is EMCOR GOVERNMENT SERVICES, INC.

171 What is the current option year price? ACQ

Answer Approximately $670,000.00

Is a ARC Flash Study required for this contract?

SVC

CENTER

Answer No

If so when was the last study?

SVC

CENTER

Answer N/A

Is the contractor required to provide waste removal services?

SVC

CENTER

Answer Yes

If so, how many containers are required?

SVC

CENTER

Answer TBD by your Waste Audit Refer to C.9.10.1

176 Please provide minimum staffing requirement.

Answer Refer to L1.

177 Solicitation lists two types of HVAC classification. Can we provide separate rates for these classifications in the Pricing of Services table for HVAC OT?

Answer Yes, rates can be submitted for both positions, however the Government expects OT services to be performed by the HVAC and not the lead HVAC