Attachment 4 Table of Deliverables Tulsa and Muskogee New Procurement.pdf

ATTACHMENT 4 - TABLE OF DELIVERABLES

F.4 Custodial and Grounds Maintenance Services Related Contract Deliverables:

DELIVERABLE REFERENCE DELIVERABLE DUE POINT OF

CONTACT

Contractor Staffing Declaration (Figure B-1)

B.3 21 calendar days prior to the contract start date and when modifications to the contract by GSA result in changes in staffing

CO

Quality Control Plan C.1.3.1. Submitted with the initial offer CO

Green Cleaning Plan C.9.4.4 7 calendar days prior to start date

COR

Floor Maintenance Schedule

C.9.5.1.2 7 calendar days prior to start date of each year the contract is in effect.

COR

Blinds and Coverings Dusting Schedule

C.9.5.1.17 7 calendar days prior to start date of each year the contract is in effect.

COR

Window Washing Safety Plan

C.9.5.2.3 10 calendar days after contract start

COR

Snow and Ice Removal Plan with List of Chemical Products

C.9.5.3 10 calendar days after contract start

COR

Tree Survey and Evaluation (includes price list for any special treatment)

C.9.5.4.4 No later than April 30th each year the contract is in effect.

COR

Soil samples and analysis

C.9.5.4.4 When plant health problems occur

COR

Initial Deficiency List for Irrigation System

C.9.5.4.16 15 calendar days prior to contract start date

COR

Monthly Solid Waste & Recycling Report

C.9.11.1 5th of each month and upon request of the COR

COR

Green Purchase Reporting – Key Sustainable Product Proof of Compliance

C.9.11.3 Annually, no later than October 31 of each year during contract performance and at the end of contract performance

CO or

COR

Green Purchase Reporting – Bio-based as required by FAR 52.223-

C.9.11.3 Annually, no later than October 31 of each year during contract performance and at the end of contract performance https://ww w.sam.gov

Initial Pest Assessment C.9.12.2 Within 15 calendar days after the start of the contract

COR

Pest Control Plan C.9.12.7 Within 15 calendar days following the initial assessment

COR

Chemicals used for pest control

C.9.12.8 Need approval prior to use CO or

COR

Pest Control Log Book C.9.12.10 As requested, must be kept on government property

COR

Pesticide Control Plan C.9.12.10 Within 30 calendar days after contract start

COR

Cleaning Schedules C.9.15 7 calendar days prior to the contract start date of each year the contract is in effect.

COR

Safety Data Sheets C.9.17 No later than 5 calendar days prior to contract start date and updated as necessary

COR

Inventory List of Products C.9.17 No later than 5 calendar days prior to the contract start date and updated as necessary

COR

List of telephone numbers for authorized contractor representatives (includes on-site representatives)

H.1.1 7 calendar days prior to contract start date. Changes shall be made when necessary.

Supervisory Employee Resumes

C.1.2.1, C.9.3 Resumes for supervisory key personnel shall be submitted within the initial offer;

Supervisory custodial employees prior to assignment

CO or

COR

Strike contingency plan (SCP) submission.

C.5.2.1 5 calendar days prior to contract start and updated annually

CO or

COR

Pandemic Plan H.1.3 30 calendar days prior to the start of the contract

COR

Certification and Estimate of Percentage of Recovered Material Content for EPA- Designated Items

H.1.5.1 Required certification and estimate at contract completion.

COR

Green Cleaning Training H.1.5.2 Within 60 calendar days after start of the contract.

CO or

COR

Written Certification of Green Cleaning Training

H.1.5.2 Within 5 days after completion of Green Cleaning Training

CO or

COR

Asbestos Awareness Training

C.1.2.8.1 Within 60 calendar days of each employee’s commencement of employment on this contract

CO or

COR

Asbestos Awareness Training Certification

C.1.2.8.1 Within 5 days after the completion of the training

CO or

COR

Government Identification Credentials

C.1.2.13 Issued before the employee enters on duty; returned when employees leave contract

COR

Sensitive but Unclassified Information required lists and notices

H.5 As requested CO and

COR

Collect and submit GSA Form 139, Record of Time of Arrival and Departure from Building

C.1.2.11 Submit no later than Wednesday of the following week

Qualification of Employees (552.237-71 (May 1989)) paperwork

Section I As requested COR

Erosion and Sediment Control Plan (if required)

Section J, Exhibit C5

Prior to performing any activities that disturb existing grounds

COR

Solid Waste/Trash Audit Report

Section J, Exhibit C7

60 days after the start of the date.

F.4.2 Operations and Maintenance Services Related Contract Deliverables:

DELIVERABLE REFERENCE DELIVERABLE DUE

POINT OF

CONTACT

Qualification of employees C1.2.5 As requested. CO or designee.

State licensing – if required.

C.1.2.7 Within 7 business days prior to that person beginning work..

CO or designee.

Submission of resumes for new employees.

C.1.2.7.6 The Contractor must submit resumes for all personnel prior to personnel beginning work.

CO or designee.

Lead Awareness Training C.1.2.8.5 Training within 60 calendar days after start. Certify completion within 5 days of training.

CO or designee

NCMMS

Complete NCMMS audit

C.1.9.1 The Contractor shall use the NCMMS to validate and update the equipment inventory and all locations where Contractor work occurs on a continuous basis and shall provide an annual certification that the equipment inventory and location data in the NCMMS are up to date and complete.

CO or designee

List of key personnel and emergency contact information, which may include subcontractor contacts as applicable.

C.5.2.1 The BOP must be submitted as an electronic file (MS Word or

Google.doc) with regular updates that reflect current personnel, subcontractors, equipment, systems, and operating procedures, and entered in the

NCMMS

CO or designee.

Radon mitigation program

(if applicable).

C.5.2.1., Section J, Exhibit M4

Program must be described in the building operating plan.

CO or designee.

Strike contingency plan

(SCP) submission.

C.5.2.1

60 calendar days prior to

Contract start date and updated annually.

CO or designee.

Equipment inventory update.

C.5.3.2

C.5.3.3

Update equipment data when equipment is added, removed or retrofitted as part of a project, or discovered by GSA or the

Contractor and log changes in accordance with provided

NCMMS training.

Annually certify that the

Maintained Equipment Inventory is up-to date

CO or designee.

Equipment condition assessment.

C.5.3.3 Develop and submit for approval annually

The equipment condition assessment reports shall be produced in NCMMS

CO or designee.

Workplace safety plan. C.5.4.2.1 30 days after the contract start date.

COR or designee.

Scheduling and recordkeeping of tests, certifications, permits, safety and environmental tests, and other records

C.5.4.3.1 Maintain copies. Shall be scheduled in the NCMMS Work

Order system and documented into NCMMS

CO or designee.

Confined space entry permit system.

C.5.4.7 Develop a confined space entry permit system for all permit-required confined spaces within

60 calendar days of Contract start.

COR or designee.

Facility Hazards C.5.4.8 Shall take immediate action to report accident and control hazards that present imminent danger

CO or designee

Safety Data Sheets (SDS) C.5.4.11.1 Available on request COR or

Hazardous material inventory

C.5.4.11.2 Submit as an appendix to the

BOP and Hazardous

Communication Plan. Inventory must be kept current and submitted annually by September

30 of each year and at the end of the Contract

COR or designee.

Labeling and signage. C.5.4.12 Labeling per OSHA standards shall be maintained throughout the Contract period.

CO or designee.

Electrical safety C.5.4.14 Any and all areas restricted to qualified personnel are secured and properly labeled. (NFPA 70

AND NFPA 70E)

COR or designee.

Labeling electrical circuits C.5.4.15 Ensure added or modified circuits are labeled

COR

Bio-Based Products

Reporting

C.5.5.1 All required safety and environmental tests, certifications, permits, and other procedures required in the PBWS shall be scheduled in the

NCMMS Work Order system

COR or designee

AQMD operating permits. C.5.5.3 Copies made available upon request.

CO or designee.

Polychlorinated biphenyl

(PCB) control transformer leaks.

C.5.5.7 Immediate notification. CO or designee.

If the Contractor must disturb materials he suspects may contain

ACM.

C.5.5.8 The Contractor must immediately report the condition.

CO or designee.

Backflow prevention devices – annual inspection certificate.

C.5.5.10 Annually. Certificates must be scanned in as an attachment to the Back flow PM work order in the NCMMS and provide certification of proper operation

CO or designee.

Environmental Reporting C.5.5.12 Submit required reports CO or designee.

Energy and Water

Efficiency Reporting

C.1.8 Monthly basis Contractor shall read and record all available

COR or designee utility and fuel meters and include in monthly report. Contractor shall report monthly energy and water usage compared to previous year and explain usage trends. Report submitted by the

5th business day of the subsequent month.

Fuel Usage Log C.5.6.3 Monthly basis and included in monthly progress report

CO or designee

Fire protection systems on line at all times unless approval is given during maintenance periods.

C.5.9.1d Advance notification and approval per occurrence.

CO or designee.

Fire protection and life safety equipment or systems that are in a condition that may endanger life or property.

C.5.9.1e Immediate notification of the condition. A written report detailing the hazardous condition and recommended corrective action shall be provided within 24 hours.

CO or designee.

Fire alarm system

Inspections, tests, maintenance, or repairs shall comply with NFPA 72.

C.5.9.2 Documentation of the results of all inspections, tests, maintenance or repairs must be recorded on the applicable

Inspection and Testing Form from

NFPA 72.

GSA Facility

Manager, CO or designee.

Fire alarm system central station monitoring

C.5.9.2 Provide and maintain UL-listed central station monitoring service. If central station monitoring is not operational, the contractor will provide a fire watch.

Facility

Manager, CO or designee

Water-based fire suppression systems inspection, maintenance, and tests.

C.5.9.3 Documentation of the results of all inspections, tests, maintenance or repairs performed shall comply with

NFPA 25.

Facility manager, CO or designee.

Inspection, testing, and maintenance of fire-rated door assemblies:

C.5.9.4 All inspections, tests, and maintenance shall comply with

NFPA 80 and NFPA 101.

Inspection, testing, and maintenance of fire damper and combination fire/smoke dampers.

C.5.9.5 All inspections, tests, and maintenance shall comply with

NFPA 80 and NFPA 105.

CO or designee.

Inspection, testing, and maintenance of smoke door assemblies.

C.5.9.6 All inspections, tests, and maintenance shall comply with

NFPA 105.

CO or designee

Inspection, testing, and maintenance of smoke dampers.

C.5.9.7 All inspections, tests, and maintenance shall comply with

NFPA 105.

CO or designee.

Inspection, testing, and maintenance of portable fire extinguishers

C.5.9.8 All inspections, tests, and maintenance shall comply with

NFPA 10.

CO or designee.

Inspections, testing, and maintenance of non-water based fire extinguishing systems.

C.5.9.9 All inspections, tests, and maintenance shall comply with

NFPA 12, NFPA 12A, NFPA 17,

NFPA 17A, NFPA 96, or NFPA

2001, depending on the type of extinguishing system.

CO or designee.

Inspections, testing, and maintenance, and repairs of smoke control systems.

C.5.9.10 All inspections, tests, maintenance, and repairs shall comply with NFPA 92.

CO or designee.

Inspections, testing, and maintenance, and exercising of equipment of emergency and standby power systems.

C.5.9.11 All inspections, tests, maintenance, and exercising of equipment shall comply with

NFPA 110 or NFPA 111 depending on type of system.

CO or designee.

Inspections, testing, and preventive maintenance of emergency lighting systems, emergency lighting equipment, and exit signage.

C.5.9.12 All inspections, tests, maintenance, and exercising of equipment shall comply with

NFPA 101.

CO or designee.

Fire Resistance Rated

Construction

C.5.9.13 All inspections, maintenance, repair or installation shall comply with the International Fire Code and NFPA 221

Facility manager, CO or designee

Lightning Protection

Systems

C.5.9.14 All Inspections, testing, maintenance and repair shall be in accordance with NFPA 780

Chemical Sensors C.5.9.15 Al testing, maintenance and repair as required by manufacturers recommendations.

All documentation of testing shall be documented in NCMMS within

48 hours of test conclusion

CO or designee

Repairs using subcontractors.

C.5.11.1 Must provide justification for subcontract need in advance.

CO or designee.

Reimbursable repairs completion date.

C.5.11.2.2 Mutually agreed upon by the CO or their designee and the

Contractor.

CO or designee.

Warranties not honored by manufacturer.

C.5.11.3 Contractor must immediately notify if an installer or manufacturer fails to comply with the terms of a warranty.

CO or designee.

Emergency service request or callback (after hours).

C.5.12.2.2 Written accounting of any emergency callback the morning of the next working day.

CO or designee.

Emergency callback (Beyond Core Coverage Hours)

C.5.12.2.2 Shall provide a written account of any emergency call back;

including costs incurred and a plan of permanent correction of the problem no later than the morning of the next business day

CO or designee

Urgent service requests C.5.12.2.3 Respond to urgent service requests within 1 hour.

COR

Routine service request -response extension request.

C.5.12.2.4 Contractor must immediately submit a written extension request if correction will take over 120 hours after initial notification.

CO or designee.

Price proposal for additional services work.

C.5.13.2 Within 48 hours of the request. CO or

Building management support services.

C.5.14.1 Assist as requested. COR or designee.

Miscellaneous Work Report C.5.14.2 Monthly report submitted by the

5th Calendar of the subsequent month

COR

Review of design documents.

C.5.14.3 Review as requested. CO or designee.

Inspection assistance for space build-outs

C.5.14.4 Assist as requested CO or

Monthly Progress Report C.5.15 Shall use GSA developed reports of monthly progress or other submittal requirements, using

NCMMS data, to describe the status of maintenance and operations as of the last day of the performance month.

CO or designee

Refrigerant control and certification log.

C.5.15.1 i Refrigerant control logs must be updated as required and provided during the Monthly Progress

Report

Establish reference library C.5.16.1 Ongoing COR

Preventative maintenance system.

C.6.0 10 work-days prior to Contract start date.

CO or designee

Boiler Inspections and

Tests

C.6.2.5 Boiler must be inspected annually and forms 349, 350 & 1034 completed as required. Must be annotated in the NCMMS and reported in the monthly report.

CO or designee

Initial report and development of water treatment program.

C.6.6.2 Within the 60 days of the

Contract start date.

CO or designee.

Water samples. C.6.6.5

C.6.6.7

Water samples shall be analyzed and a monthly report submitted relative to conditions found and shall be submitted in the NCMMS as an attachment to the work order. The results will be made available in the monthly progress report.

CO or designee.

Lamps and ballasts containing mercury record.

C.6.8.3 All handling, storage, labeling, reporting and disposal of mercury containing lamps shall be in compliance with Universal Waste

Rule Guidelines. Waste not subject to Universal Waste Rule guidelines must be managed in accordance with 40 C.F.R. part

CO or

3 Year Electrical Testing C.6.9 3 Year Electrical testing report is COR due 2 weeks after test is performed.

Periodic oil analysis. C.6.11.4 Shall be performed prior to annual maintenance requirements so that results shall be considered in performing preventative maintenance. Where reports indicate corrective action, a Work Order is created in

NCMMS and corrective action taken.

CO or designee.

If the Contractor must disturb materials he suspects may contain lead-based paint.

C.6.13.3 The Contractor must immediately report the condition.

CO or designee.

Existing deficiency inspection and List

C.7.1

30 days prior to contract start COR

Itemized estimate to correct existing deficiencies

C.7.1 45 days after contract start CO or designee

Building operating plan. C.7.2 Review and update with Property

Management Staff within 60 days of start of contract.

CO or designee.

Transition phase. Complete

CMMS training during transition phase.

C.7.2 60 days prior to contract start. CO or designee.

Phase out transition period C.7.2.1 60 prior to end of contract. On the last performance day of the

Contract, Contractor must turn over keys and identification badges or cards.

CO or designee.

Contract closeout inspection and list

C.7.4 Mutually agreed upon date COR