SF30.Solicitation Amendment 002 47PH0220R0014-2020.12.22.pdf

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

(a) By completing items 8 and 15, and returning or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

E. IMPORTANT: Contractor is not is required to sign this document and return copies to the issuing office.

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

2. AMENDMENT/MODIFICATION NUMBER 3. EFFECTIVE DATE 4. REQUISITION/PURCHASE REQUISITION NUMBER 5. PROJECT NUMBER (If applicable)

7. ADMINISTERED BY (If other than Item 6) CODE

STANDARD FORM 30 (REV. 11/2016)

Prescribed by GSA FAR (48 CFR) 53.243

FACILITY CODE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED (SEE ITEM 11)

R10A. MODIFICATION OF CONTRACT/ORDER NUMBE

10B. DATED (SEE ITEM 13)

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers is extended. is not extended.

12. ACCOUNTING AND APPROPRIATION DATA (If required) copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted;

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS.

IT MODIFIES THE CONTRACT/ORDER NUMBER AS DESCRIBED IN ITEM 14.

CHECK ONE A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER

NUMBER IN ITEM 10A.

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES (such as changes in paying office, appropriation data, etc.) SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER (Specify type of modification and authority)

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15C. DATE SIGNED

15A. NAME AND TITLE OF SIGNER (Type or print)

16C. DATE SIGNED

16A. NAME AND TITLE OF CONTRACTING OFFICER (Type or print)

14. DESCRIPTION OF AMENDMENT/MODIFICATION (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

PAGE OF PAGES

6. ISSUED BY CODE

8. NAME AND ADDRESS OF CONTRACTOR (Number, street, county, State and ZIP Code) (X)

CODE

15B. CONTRACTOR/OFFEROR

(Signature of person authorized to sign)

16B. UNITED STATES OF AMERICA

(Signature of Contracting Officer)

Previous edition unusable

1. CONTRACT ID CODE

DavidEHolland Textbox Solicitation 47PH0220R0014 Amendment 02

Amendment 2 is issued to include the following changes:

1. The due date to submit questions is extended to December 30, 2020 at 3:00 p.m. CST

2. The proposal due date is extended to January 11, 2021 at 3:00 p.m. CST

3. To include the following attachments:

-Pre Proposal Conference Agenda slides -Pre Proposal Conference Participant List

The Government is still evaluating questions and will provide answers and the updated specification document in a future amendment to the solicitation.

Pre-Proposal Conference Participant List December 14, 2020

Company Name NCS/EML Joint Venture Miguel Montano NCS/EML Joint Venture Kyle Wiedmer NCS/EML Joint Venture Eric Harris NCS/EML Joint Venture David Montgomery NCS/EML Joint Venture Bob Gottschalk Fire & Life Safety America, Inc. James Conniff Fire & Life Safety America, Inc. Luke Swain International Support Group Brian Leighton BryMak & Associates Denver Ryan Thiery SysCom, INC Dion Arellano SysCom, INC Kevin Propes SysCom, INC Charles D. Slaughter Little River Government Contracting John Baily Little River Government Contracting Lance Lehr Amalgamated Services, Inc. John Philip Riffice NVS Corporate Services Marco Garza Integriward LLC Diana Davis Integriward LLC Brian Cherry Integriward LLC Wesley Eoff Integriward LLC Stuart Brown Integriward LLC Colton Davis Deployed Resources Christopher Dumm Deployed Resources Andy Brinton Deployed Resources Kevin Stenstrom Deployed Resources Matt Walsh Deployed Resources Talia Riley Deployed Resources Lisa Ware RWD Consulting LLC Tom Cherrix RWD Consulting LLC Melanie Maxwell RWD Consulting LLC Sherri Boone RWD Consulting LLC Owen Malcolm RWD Consulting LLC Rebecca Moody MARCO Federal Services, LLC James Cordova Gana-A’Yoo Services Corporation and Six Mile, LLC Dave Mauk Gana-A’Yoo Services Corporation and Six Mile, LLC Dan Pickett Gana-A’Yoo Services Corporation and Six Mile, LLC Hank Householder Gana-A’Yoo Services Corporation and Six Mile, LLC Brian Coscia Gana-A’Yoo Services Corporation and Six Mile, LLC Chris Catullo Gana-A’Yoo Services Corporation and Six Mile, LLC Michael Boeckem King & George LLC George E. Bernard King & George LLC Kyle Smith King & George LLC Scott King King & George LLC William Miller DLP Services Gabe De La Paz Visionary Construction, Inc. Kerry Adams Visionary Construction, Inc. Tasha Reid Visionary Construction, Inc. Casey Begley Accenture Federal Services Chad Bergen VP/GM K CORP Bobby Northrup VP/GM K CORP Edward Neilan

Pre-Proposal Conference

Full Maintenance Laredo, TX Operations & Maintenance (O&M)

General Services Administration

Public Buildings Service (PBS)

Solicitation 47PH0220R0014

December 14, 2020

Agenda

▪ Introductions

▪ Purpose of Conference

▪ No statement made by a Government Representative during this conference can add to, modify, or otherwise vary from the written provisions of the solicitation and/or amendments. Any changes or clarifications made as a result of this meeting will be issued as a formal written amendment to the solicitation.

▪ Solicitation/Statement of Work Overview

▪ Key Dates

▪ Instructions for Questions

▪ Questions are allowed during this forum. If GSA can’t provide an answer, you will be asked to submit it in writing, and will be answered in writing, and posted via amendment to the solicitation.

Introductions

▪ Contracting Officer: David Holland

▪ Contracting Officer’s Representative (COR):

• James Zechman (Custodial)

• Edgardo Perez-Cosme (Mechanical)

▪ Supervisory Building Management Specialist: Gabriel

Vargas

▪ Building Management Specialist (Custodial): Veronica

Archuleta

▪ Equipment Specialist: Douglas Martin

▪ Lead Contracting Specialist (Acquisitions): Carmen

Weathers

▪ Assistant Contract Specialist (Acquisitions): Christopher

Walton

▪ Other Attendees

Purpose of Conference

▪ GSA, PBS Procurement for Operations & Maintenance (O&M) Services in Laredo, Texas

▪ Provide clear understanding of the Solicitation and Performance Work Statement (PWS)

▪ Site Visits - No questions may be asked at the site visit.

Nothing said at this conference or during site visit can be interpreted as an amendment to the solicitation requirements.

● Official amendments will be posted to Beta.SAM

Solicitation Overview

▪ Award of a Full Maintenance -- Operation &

Maintenance 8 (a) Site Aside

▪ North American Industry Classification System

(NAICS) code 561210 – Facility Support Services, Small Business size standard is $41.5 million

*** Questions may be submitted at any time via in the instructions in Section L. The floor will be open for a limited time at the conclusion of this meeting. ***

Solicitation Overview

▪ Five (5) Year Period of Performance:

Twelve Month (12) Base Period, Four (4) One‐year Options.

▪ Source Selection Acquisition Procedures will follow Federal Acquisition Regulation (FAR)

15.2

▪ Best-value procedures will be utilized

Region 7 FM Statement of Work

▪ Objective of this contract is to procure a holistic and integrated complete facilities management program that will meet the current and future needs of GSA and tenant agencies over the term of the contract

▪ Performance Based Acquisition (PBA)

▪ SOW defines GSA’s minimum requirements and expected outcomes

▪ Standard or Basic Services are the recurring contract requirements

▪ Above Standard Services/Additional Services will be ordered as needed via task order

Section B Review (Acquisitions: Christopher Walton)

B.2 Pricing of Services

Figure B-3, Pricing of Services, must be completed by the contractor and submitted to the

Contracting Officer (CO) as part of the Price Proposal. At time of award, Figure B-3 will be incorporated into the contract. Pricing must be submitted for a 5 year contract term.

B.2.1 Basic (Standard) Services:

This is a Firm Fixed Price contract and will not be changed unless there is a change in the scope of work. Standard service is defined as all services that are included in the monthly price and are defined in the contract document. The monthly price shall include all applicable labor, materials, supplies, training/certifications, equipment (except as otherwise provided), supervision, and management. A blank Figure B-3 in Section J is included as part of the solicitation for the purpose of submission of the offeror’s price proposal.

B.2.2 Above Standard Services

Additional services (or Above Standard Services) may be ordered at the discretion of GSA for work relating to the scope of the facilities listed above, but not covered in the basic services of the contract.

Full Maintenance Requirements (COR: James Zechman)

LOCATION(S):

Columbia Port of Entry, Termination SH -255 Laredo, TX

Convent Port of Entry, 100 Convent Ave, Laredo, TX

Juarez-Lincoln Port of Entry, Termination of I-35, Laredo, TX

World Trade Port of Entry, Termination I-69 W, US59, Loop 20, Laredo, TX

Border Patrol Sector Headquarters, 207 W. Del Mar Blvd, Laredo, TX

George P. Kazen Building/U S Courthouse, 1300 Victoria Street, Laredo, TX

▪ Section C Review (Mechanical: Douglas Martin):

• C.1.1 Scope of work

• C.1.2 Personnel

• C.1.2.1 Contractor Key Personnel

• The staffing

• C.1.2.7 Certifications

• C.1.2.7.5 Qualifications for BAS Technician

• C.1.2.7.7 Submission of Resumes for New

Employees

• C.1.2.8.3 Education Requirements and

Certifications

• C.1.2.8.4 NCMMS Training

▪ Section C Review (Mechanical):

• C.1.3.1 Quality Control Plan (QCP)

• C.1.7 Hours of Operation

• C.1.7.1 Normal Working Hours

• C.1.7.2 Core Coverage Hours

• C.5.3 Equipment Inventory

• C.5.3.1 General

• C.5.8.3.1 BAS Controls Systems and

Upgrades

• C.5.9.2 Fire Alarm System Services and

Emergency Communication System

• C.5.10 Tours

• C.5.10.2 Proactive Facility Tours

• C.5.10.3 Minimum Tour Frequencies

• C.5.10.4 Monitoring of Central Plant

Equipment

• C.5.10.5 Operating Logs and Tour Check

Sheets

• C.5.11.1 General (Repairs)

• C.5.11.2.1 Non Reimbursable Repair

• C.5.11.2.2 Partially Reimbursable Repair

• C.5.11.3 Warranties

• C.5.12.2 Operations (NCMMS Duties)

• C.5.12.2.1 Emergency Work Order

• C.5.12.2.2 Emergency Call Back (Beyond

Core Coverage Hours)

• C.5.12.2.3 Urgent Work Order Response

• C.5.12.2.4 Routine Work Order Response

• C.5.12.3 Data Maintenance

• C.5.12.4 Reporting (Documenting Work

Orders)

• C.5.13.7 Cost Documentation (Invoices)

• C.5.13.8 Construction Services

• C.5.14.1 General (Building Management and

Support Services)

• C.5.14.2 Miscellaneous Work

• C.5.14.5 Flag Procedures

• C.5.14.6 Overtime Utilities

• C.5.15.1 General (Monthly Progress Report)

• C.6.1 Maintenance Standards

• C.6.2 Boiler Systems

• C.6.3.4 Replacement of Air Filters

• C.6.3.5 Testing and inspection

• C.6.4 Chiller Systems

• C.6.4.3 Maintenance

• C.6.4.4 Testing/Inspecting

• C.6.6 HVAC Water Management

• C.6.9 Electrical Switchgear and Switchboards

• C.6.10.2 Operational

• C.6.10.4 Testing and Inspection

• C.6.12 Vertical Transportation Systems

• C.6.13 Architectural and Structural Systems

• C.6.13.1 General

• C.6.13.3 Machinery Rooms

• C.6.13.4 Historic Buildings

• C.6.13.7 Roofs

• C.6.14 Perimeter Access Control Systems

(Security Fixtures)

• C.7.0 Initial Inspection

• C.7.1 Existing Deficiency Inspection/Initial

Deficiency Report

• C.7.2.1 Transition Phase Schedule

Section C.9 Custodial and Related Services Review (Custodial: Veronica Archuleta)

Columbia LPOE Custodial Services 7 days per week

(including Federal holidays)

Grounds Maintenance

Convent LPOE Custodial Services 7 days per week

(including Federal holidays)

Grounds Maintenance

Juarez-Lincoln LPOE Custodial Services 7 days per week

(including Federal holidays)

Grounds Maintenance

(Custodial - Veronica Archuleta)

World Trade LPOE Custodial Services 7 days per week

(including Federal holidays)

Grounds Maintenance

Border Patrol Sector HQ Custodial Services 5 days per week

(Monday through Friday, excluding

Federal holidays)

Grounds Maintenance

Radio Room 24/7 days per week, including Federal holidays.

U S Courthouse Custodial Services 5 days per week

(Monday through Friday, excluding

Federal holidays)

Grounds Maintenance

• C.9.2.1 Cleaning Hours

See Section C.1.7.2 Core Coverage hours.

Cleaning may occur after core coverage hours.

• C.9.2.2 Building Information Data Sheet Estimates

• C.9.3 Qualifications of Personnel

• C.9.5.1 Interior Services

C.9.5.1.2 Floor Care Spray buffing (monthly), Stripping/finishing/Sealing (annually) C.9.5.1.2 The Contractor shall provide a floor maintenance schedule to the CO or their designee 7 calendar days prior to the start date of each year the contract is in effect

Section C Review (Custodial):

• C.9.5.1.3 Carpets and Rugs

Carpet Extraction (annually)

• C.9.5.1.4 Floor Mats and Runners

• C.9.5.1.5 Restrooms, Shower Rooms, Locker

Rooms and Holding Cells

All areas shall be cleaned using disinfectant cleaner

Meet Blood borne pathogen standard C.9.5.1.6

• C.9.5.1.7 Dispensers (in areas other than toilet rooms.

Hand sanitizer dispensers in all common areas only.

• C.9.5.1.8 Interior Surfaces

All interior surfaces (including corners, crevices, moldings, ledges, handrails, grills, doors, door knobs, door frames, kick plates, etc…) within 12 feet of the finished floor shall be free of dirt, oil spots, streaks, spots, hand marks, etc……

▪ Covid high touch surface cleaning

• C.9.5.1.15 Interior Plate Glass All plate glass around entrances, lobbies & vestibules.

Cleaning height restriction is not applicable to this glass.

Not considered exterior windows and will be cleaned as often as needed to meet the standard.

▪ C.9.5.1.17 Blinds and Coverings

Dusting (quarterly) Blind and covering schedule due 7 calendar days prior to the start date of each year the contract is in effect.

▪ C.9.5.1.20 Interior and Atrium Plans (J&L LPOE / Bus

Processing only.)

C.9.5.2 Exterior Services

▪ C.9.5.2.2 Exterior Plate Glass

All plate glass around entrances, lobbies & vestibules.

Cleaning height restriction is not applicable to this glass.

Not considered exterior windows and will be cleaned as often as needed to meet the standard.

▪ C.9.5.2.3 Window Washing (all windows at every floor level cleaned annually). A written Window Washing

Safety Plan due no later than 10 calendar days after the contract start.

▪ C.9.5.2.4 Canopies, Sally Ports, and Overhangs (cleaned semi-annually). This includes removing/openning bird netting to reach all canopy/fixture and surrounding surfaces.

▪ C.9.5.2.4.1 Cleaning of NII Bldgs (Xray, Gantry, VACIS)

Obtain prior approval from appropriate tenant official prior to cleaning and to gain access.

▪ C.9.5.2.5 Hard Surface Areas

Ex: Lane, dock, truck pits (FMCSA) cleaning schedules

Cleaning: All areas (sidewalks, brick areas, around light poles, hard surfaces, parking lots, surface parking, garages, dock areas, moats, platforms, driveways, ramps, lanes, truck pits, etc.) shall be clean and free of dirt, debris, gum, litter, gravel, weeds, oil, and grease. No residual dirt shall remain after the removal of the debris. Spill residues and clean-up materials shall be disposed of in accordance with the Environmental Protection Agency (EPA), and State and local regulatory agency requirements.

▪ C.9.5.2.7 Exteror Surfaces (Tables, etc…)

Wiped down with germicidal cleaner

▪ C.9.5.2.11 Cleaning Incinerators

Obtain prior tenant approval prior to opening & cleaning

C.9.5.4 Grounds Maintenance

• C.9.5.4.4 Trees and Shrubs

– A certified arborist shall provide survey of trees and evaluation of condition. Due no later than

April 30 of each year the contract is in effect.

• C.9.5.4.6 Mowing and Edging

• C.9.5.4.13 Unimproved grounds

Height not to exceed 6 inches

Retention ponds included

• C.9.5.4.14 Fence Lines

• C.9.5.4.17 Watering When mechanical irrigation is not available or is malfunctioning, the Contractor shall use alternative hand watering methods, such as gator bags, or equivalents to ensure, promote, and maintain healthy growth.

Watering shall be performed to minimize run-off into drains and sewers

▪ Section C Review (Custodial):

• C.9.6 Above Standard Services

• Contractor shall not divert workforce to accomplish above standard services

• Above Standard Services (Custodial) includes the following tasks:

– C.9.6.1. Carpet Extraction (Private Areas)

– C.9.6.3 Window Washing (Exterior Surfaces of

Windows)

– C.9.6.4 Washing Blinds and Coverings (Not

Including Drapes, Curtains, and Unique Coverings)

– C.9.6.5 Tree Thinning

• Above Standard Services (Custodial) includes the following tasks:

– C.9.6.6 Snow and Ice Removal when additional snow and ice removal requiring heavy equipment

– C.9.6.8 High Cleaning Above 12 Feet

• C.9.7 Custodial Service Calls

– Historically, 15 hours per month (Address in QCP)

– Normal Service Calls During Business Hours (1

Hour Response, Remedy Within 12 Hours)

– Emergency Service Calls During Normal Working

Hours (30 Minute Response, Remedy Within 1

Hour

– Definitions of “Emergency” and “Normal”

• C.9.12 Integrated Pest Management

– C.9.12.1 Preventative Pest Management

– C.9.12.2 Initial Pest Assessment

– C.9.12.4 General

– C.9.12.5 Pests Included and Excluded

• C.9.15 Cleaning Schedules

• C.9.16 Communication Requirements

– Tenant Meetings

– Quality Control Meetings

– Partnering Meeting (Quarterly Sessions)

“Intent is that Contractor’s corporate leadership to participate.”

▪ Section E Review (Acquisitions):

• E.1 Failure to Perform

• If the Contractor fails to promptly perform the services in conformity with the contract requirements or to take the necessary action to ensure future performance in conformity with contract requirements, the Government may:

– By contract or otherwise, perform the services and charge to the Contractor any cost incurred by the

Government that is directly related to the performance of such service; or

– Terminate the contract for convenience or cancel the contract.

▪ Section G Review (Acquisitions):

• G.1 Points of Contact for Contract

Administration

• Contracting Officer (CO): David E. Holland

• Contract Specialist (CS): Carmen Weathers

• Contracting Officer’s Representative (COR):

James Zechman and Edgardo Perez-Cosme.

• G.5 Temporary Work Stoppage/Suspension

• G.6 Evaluating Contractor Performance

• Interim performance evaluated annually; final evaluation upon completion of performance

• G.7.14 Criteria for Deductions

Cause of Deduction Calculation of Deduction

NOTE: Hourly rates will be determined by the current DOL Wage Determination or CBA

Agreement that applies to the personnel responsible for that task. This rate could change per Option Period. Administrative costs will be based on GS-12, Step 5 wage scale applicable to the area of location.

1. Failure of the Contractor to have adequate qualified personnel on-site as specified in the

Contractor's technical proposal or CO revision.

1. Hourly rate per man hour will be deducted for each hour, or portion thereof, that the Contractor fails to have adequate qualified personnel on-site. The man hour calculation shall be based on qualified personnel position rate found in the DOL Wage Determination

Spreadsheet or the CBA Wage Agreement, this sum multiplied by the number of hours that full staffing was not provided.

• G.7.14 Criteria for Deductions

2. Failure to use employees with required qualifications.

2. Hourly rate per hour will be deducted for each hour, or portion thereof, that an unqualified mechanic is used to perform contract work. Deduction hourly rate will be based on the DOL Wage Determination Spreadsheet or the CBA Wage Agreement for the qualified position.

3. Failure to provide prescribed environmental conditions in the building(s), or portion thereof, at all times.

3. The Contractor will be held liable for all costs, including administrative costs, incurred by the

Government as a result of his/her failure to provide prescribed environmental conditions at all times.

Administrative costs will be based on GS-12, Step 5 wage scale.

4. Failure to perform, or satisfactorily perform, PM, tours, or watches required by the contract during the time period in which performance was scheduled.

4. The man-hours required to perform the omitted or unsatisfactory work will be determined by the COR, based on the standards in NCMMS. The total man hours required will be multiplied by the hourly rate, found on the DOL Wage Determination Spreadsheet or

CBA Wage Agreement, to determine the total dollar amount deductible for the scheduled work, plus

Administrative costs. Administrative costs will be based on GS-12, Step 5 wage scale.

• G.7.14 Criteria for Deductions

5. Failure to complete repairs of building equipment which the cost of supplies, materials, and parts is $2,500 or less, within the time limit or within 72 hours for architectural/structural repairs, or approved extension thereof.

5. Beginning with the first hour following the expiration of the time limit or within 10 days respectively, or an approved extension thereof; the hourly rate will be deducted for every hour or portion thereof for every day that the repair remains incomplete, in addition to any costs incurred by the Government to complete the repair. Hourly rate is determined based upon the DOL

Wage Determination Spreadsheet or the CBA Wage

Agreement.

6. Failure to respond to and complete service calls within the prescribed time limits; or extension thereof.

6. Deductions will be made as follows for failure to complete service calls:

a. For those requiring immediate action, the

Contractor will be held liable for all costs, including administrative costs, incurred by the Government, to complete the service call.

b. For all other service calls, beginning with the first hour following expiration of the appropriate time limit for completion (3 hours or 24 hours), the hourly rate will be deducted for every hour, or portion thereof, that the service call remains incomplete (based on the number of hours per day that the Contractor is required to be on-site, 250 day-per-year basis), including administrative costs.

Deduction hourly rate will be based on the DOL Wage

Determination Spreadsheet or the CBA Wage

Agreement for the qualified position. Administrative costs will be based on GS-12, Step 5 wage scale.

• G.7.14 Criteria for Deductions

7. Failure to respond within one (1) hour to a request for Emergency Call-Back Service, and/or failure to provide the required service.

7. The Contractor will be held liable for all costs incurred by the Government as a result of the

Contractor's failure to respond within one (1) hour and/or provide the required service, including but not limited to:

a. All costs to repair damage to the building, equipment, or systems, and;

b. All costs associated with responding to the emergency, and;

c. All administrative costs. Administrative costs will be based on GS-12, Step 5 wage scale.

8. Failure to respond to a request for Overtime

Services, and/or failure to provide the required services.

8. The Contractor will be held liable for all costs, including administrative costs, incurred by the

Government as a result of the Contractor's failure to respond to, and/or provide, requested overtime services. Administrative costs will be based on GS-12, Step 5 wage scale.

• G.7.14 Criteria for Deductions

9. Failure to:

a. Properly operate and/or maintain equipment and/or systems or,

b. Make repairs, which results in damage to the building(s), equipment, or systems.

9. The Contractor will be held liable for all costs, including administrative costs, incurred by the

Government to repair damage to the building, equipment, or systems which results from the

Contractor's failure to perform any or all of the items listed as (a) or (b) adjoining. Administrative costs will be based on GS-12, Step 5 wage scale.

10. Failure to perform the miscellaneous hours specified in Section C, when requested

10. The hourly rate reflected by the DOL Wage

Determination Spreadsheet or the CBA Wage

Agreement, will be deducted for each hour or portion thereof that the miscellaneous services are not provided when requested by the COR or his/her designated representative.

11. Failure of the Contractor to make scheduled quality control inspections.

11. The hourly rate will be deducted for each inspection that the Contractor fails to make. The time required to perform the inspection will be based on the actual man-hours consumed by the Government. The hourly rate determined is reflected by the DOL Wage Determination

Spreadsheet or the CBA Wage Agreement

• G.7.14 Criteria for Deductions

12. Failure to make inspections as outlined by the approved Quality Control Plan that accurately reflects the true conditions of the equipment.

12. The Contractor shall be liable for all costs associated with the Government re-inspection of deficiencies found by the Government. (Ref G.7.3) This applies to items that were to be inspected by the

Contractor's Quality Control Plan.

13. Failure of the Contractor to submit required documentation, reports, plans, schedules, etc., within the specified time frame.

13. A payment retainage of a maximum of 10% of the contract price at the time of the deduction will be withheld until required documentation, reports, plans, schedules, etc., are submitted to and approved by the

COR

14. Failure to provide as necessary or requested adequate personnel to perform fire watch duties which may be required.

14. The total man-hours required will be multiplied by the hourly rate, determined by the DOL Wage

Determination Spreadsheet or the CBA Wage

Agreement, to determine the total dollar amount deductible for the services not provided, plus administrative costs. Administrative costs will be based on GS-12, Step 5 wage scale.

▪ Section H Review (Acquisitions):

• H.1.1 Supervisors

• A supervisor is defined as a contractor employee who is one that has authority to act in full capacity for the contractor.

• H.1.3 Contractor Pandemic Plan

• See Section F.4 Table of Deliverables.

• H.3 Removal from Contract Work

• H.6 Additional Services (O&M) and Above

Standard Services (Custodial) Indefinite

Quantity Provisions

• H.6.1 General

• H.6.2 Price Proposal for Additional Services and Above Standard Services Work

• H.6.3 Pricing

• H.6.4 Parts and Materials

• H.6.5 Labor

• H.6.6 Subcontracts

• H.6.7 Cost Documentation

• H.6.8 Competitive Quotes

• H.6 Additional Services (O&M) and Above

Standard Services (Custodial) Indefinite

Quantity Provisions

• H.6.1 General

• H.6.2 Price Proposal for Additional Services and Above Standard Services Work

• H.6.3 Pricing

• H.6.4 Parts and Materials

• H.6.5 Labor

• H.6.6 Subcontracts

• H.6.7 Cost Documentation

• H.6.8 Competitive Quotes

• H.6 Additional Services (O&M) and Above

Standard Services (Custodial) Indefinite

Quantity Provisions

• H.6.9.1 Government Purchase Card

• H.6.9.2 Task Orders

▪ Section I Review (Acquisitions):

• Effective June 5, 2020, DoD, GSA, and

NASA issued a final rule amending the

Federal Acquisition Regulation (FAR) to remove the FAR subpart on nondisplacement of qualified workers to implement Executive Order (E.O.) 13897 of October 31, 2019.

• FAR 52.222-17 does not apply

Section J Review (Custodial & Mechanical):

Exhibits (Custodial)

• C1 Building Information Sheets (one for each facility)

• C4 Building Exterior & Hardscape Plan

• C5 Erosion and Sediment Control

• C6 Recycle, Solid Waste, Trash Report

• C7 PBS Waste Audits

• C8 GSA Form 3638 Pest Control Work and Inspection

Report

Exhibits (O&M)

Building Library

Attachments

▪ CBA

▪ DOL Wage determination

Section J Review (Custodial & Mechanical):

Figures

▪ Figure B-1 Contractor Staffing Declaration

▪ Figure B-2 Wage Adjustment Spreadsheet

▪ Figure B-3 Pricing of Services

▪ Figure L-1 Combined Management Plan Worksheet

▪ Figure L-2 Past Performance Questionnaire.

▪ Section J Review (Custodial):

• Attachment 4 – Table of Deliverables

• F.4.1 Custodial and Grounds Maintenance Services

Related Contract Deliverables:

DELIVERABLE REFERENCE DELIVERABLE DUE POINT OF

CONTACT

Contractor Staffing

Declaration (Figure B-1)

B.3 21 calendar days prior to the contract start date and when modifications to the contract by

GSA result in changes in staffing

CO

Quality Control Plan C.1.3.1. Submitted with the initial offer CO

Green Cleaning Plan C.9.4.4 7 calendar days prior to start date

COR

● Section L Review (Acquisitions & COR):

○ L.1 Type of Contract

■ Firm Fixed Price, Indefinite Delivery Indefinite Quantity

(IDIQ)

○ L.8 Site Visit/Walk-Through Tours

■ Monday, December 14, 2020

● Site Visit Begins at George P. Kazen Federal

Building and Courthouse, 1310 Victoria St., Laredo, TX 78041 (GSA Bldg. No. TX0311ZZ) will be held at 1:00 p.m. (C.D.S)

● Site visit attendees shall meet at the entrance of

Garza Building at 1501 Matamoros St, Suite 100, Laredo 78041 at 12:45 pm., where the site visit will commence.

● MASKS REQUIRED

● No talking during the walk-through tour

▪ Tuesday, December 15:

Juarez-Lincoln Port of Entry / Convent Port of Entry

• Meet at 700 Zaragoza St., Laredo, TX 78041 at 8:00 am

CST December 15, 2020 for a walk through.

▪ Columbia Port of Entry

• Meet at Termination of SH 255 FM1472, Laredo, TX 78045 at 1:00 pm CST December 15, 2020 for a walk through.

▪ Wednesday, December 16:

▪ World Trade Port of Entry at 9:30 am CST December 16, 2020 for a walk through.

▪ Meet at Termination W Loop 20 FM1472, Laredo, TX 78045 at

3:00 pm CST December 16, 2020 for a walk through

▪ Border Patrol Sector Headquarters

• Meet at 207 W Delmar Boulevard, Laredo, TX 78041 *** Questions may be submitted at any time via in the instructions in Section L. The floor will be open for a limited time at the conclusion of this meeting. ***

▪ Section L Review (Acquisitions):

• L.8 Site Visit/Walk-Through Tours

• Must RSVP with Gabriel Vargas by December

9, 2020 at (gabriel.vargas@gsa.gov)(only one representative from each offeror should attend to each visit due to COVID-19).

• L.9 Questions

• All questions must be submitted in writing to the Lead Contract Specialist Carmen

Weathers at carmen.weathers@gsa.gov, not later than close of business on December 23, 2020 by 3:00 pm CTS.

• L.10.2 Submittal Instructions

• Only electronic proposals will be accepted;

submit proposals to the Lead Contract

Specialist (Acquisitions) at carmen.weathers@gsa.gov.

– Hand carried or in person submission will not be accepted.

– The email subject line shall be titled PROPOSAL

FOR Solicitation 47PH0220R0014. The email documents must include original completed versions of spreadsheets provided in Section J in the format provided.

• L.12 Technical Proposal Instructions

• The technical criteria, listed in descending order of importance, for this requirement, are as follows (Ref. Section L.12):

– Management Plan

» Management Approach

» Quality Control Plan (QCP)

» Management Plan Worksheet

– Past Performance

– Experience

▪ Section M Review (Acquisitions):

• M.1 Award

• M.4 Basis for Award

• For this solicitation, proposals are evaluated based upon of the value of the proposal. Proposals are incorporated into the

Contract and are an integral portion of the Contract along with the other sections. Awards are made to the proposals reflecting the greatest value to the Government.

• M.6 Price Evaluation

• Also stated in Section L, Pricing must be submitted for an five (5) year contract term.

• The award will be made based on the best overall value and period of performance determined to be in the best interest of the Government.

• L.13 Price Proposal Instructions

• See Section J (Figure B-3)

– Pricing must be submitted for a five (5) year contract term. The award will be made based on the best overall value and period of performance determined to be in the best interest of the

Government.

• L.14 Joint Ventures, Partnerships, and other teaming arrangements

• Must provide documentation supporting their arrangement to include name, address, and point of contact for each participant.

Key Dates

▪ Proposals must be submitted by January 4, 2021

3:00 PM CST to the Lead Contract Specialist electronically by email to carmen.weathers@gsa.gov

▪ Estimated Award of Contract is March 1, 2021

▪ 60 day Transition Period are anticipated to begin April

01, 2021

▪ Services are anticipated to begin on June 01, 2021 mailto:matthew.phillips@gsa.gov

Questions & Answers

Note: All additional questions must be submitted officially in writing to the Lead

Contract Specialist Carmen Weathers at carmen.weathers@gsa.gov by 3:00 pm CST on

December 23, 2020 for incorporation via amendment. Only questions responded to in an amendment are considered applicable to this solicitation.

mailto:carmen.weathers@gsa.gov

Questions

▪ The floor is now open to questions.

▪ All questions asked and respective government responses during the site visit and all sign-in sheets associated to the FM

Laredo Site Visit will be included in an amendment to Solicitation

Acquisition Points of Contact

GSA Lead Contracting Specialist

Office #: (817) 850-8142

Email: carmen.weathers@gsa.gov

General Services Administration

Public Buildings Service mailto:matthew.phillips@gsa.gov

Attachment 0001 Solicitation 47PH0220R0014 FM Laredo Texas

ACQUISITION SERVICES BRANCH

819 TAYLOR ST 12B01

FORT WORTH, TX 76102 USA

ACQUISITION SERVICES BRANCH

819 TAYLOR ST 12B01

FORT WORTH, TX 76102 USA