47PF0024R0007 Detroit Janitorial Q and A_0001.pdf

47PF0024R0007 Detroit Janitorial Questions & Answers

1. Is it possible for a Sole-Source for this project?

a. No. This is a competitive 8(a) procurement.

2. How do I request to get solicitation moved to a GSA Schedule and 8A.

a. There will not be any changes made to the acquisition plan.

3. In Section L. Instructions, Conditions, and Notice to Bidders/Offerors, paragraph L.2 Instructions for Submitting Proposals, Past Performance section on page 221 it states the following: “While offerors must submit evidence of a minimum of three (3) customer references for past performance evaluations…” In Section M. Evaluation Factors for Award, paragraph M.4 Past Performance – 30%, on page 236 it states the following: “FAR 15.305(a)(2)(iv) states, “In the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance.” Therefore, failure of the offeror to provide a minimum of three relevant references, and/or the inability of the Government to complete a minimum of three reference checks, after making a reasonable effort to do so, will result in the offeror being rated as “neutral” on the past performance factor.” These two seem to contradict each other. Can you please confirm that our firm would still be compliant, receive a neutral rating, and remain eligible for award if we are unable to provide three (3) customer references?

a. That’s correct, you would be rated as neutral and still eligible for the award.

4. I did not see any page count limits for Volume I. Can you please advise what the page count limits are?

a. There is no page count limit.

5. Do we have to be on the GSA schedule?

a. No.

6. Will this require General Liability Insurance?

a. Yes. Per Section H.18 of the RFP, the Contractor shall obtain and maintain for the entire life of the contract, in addition to any insurance required by law, the following minimum kinds and amounts of insurance required pursuant to FAR clause 52.228-5, Insurance – Work on a Government Installation, and GSAR 552.228-5, Government as Additional Insured.

i. Workers' compensation insurance in the amount required by the jurisdiction in which the Contract is performed. The Contractor shall obtain Employers' liability coverage of at least $100,000.

ii. Broad form comprehensive commercial general liability insurance in the amount of at least $500,000 per occurrence. Such insurance shall include, but not be limited to, bodily injury and property damage ($50,000 per occurrence).

iii. Comprehensive automobile liability covering the operation of all automobiles used in connection with performing the contract in the amount of at least $200,000 per person and $500,000 per occurrence for bodily injury and $20,000 per occurrence for property damage.

The Contractor shall promptly provide to the Contracting Officer proof that it has obtained insurance required by the contract in the form of certificates of insurance. The Contractor shall submit to the Contracting Officer all renewal certificates issued during the life of this contract immediately upon issuance.

7. Can we apply our Professional Liability Insurance, which covers up to $1 million nationwide and applies to third parties?

a. Please refer to question #5.

8. Will past performance be a significant factor in your selection process?

a. Per Section M.4 of the RFP, past performance is 30% of the evaluation.

9. We have years of experience on the commercial side for janitorial services. Can we submit this for the past performance?

a. Yes. Per Section L.2 of the RFP, past performance can be provided for contracts of similar or greater scope for Governmental or commercial properties.

10. Is the incumbent able to rebid for this project?

a. No, the incumbent has since graduated out of the 8(a) program.

11. What's the current head count per manpower reports submitted by the incumbent?

a. GSA does not have a comprehensive list of contract employees at this time.

12. Once the deadline to submit proposals has passed, how long will it take for the contract award to be announced?

a. Award will be made on or around March 1, 2024.

13. Will the government reduce the performance period completed to at least 1 consecutive year?

a. No. In order for past performance references to be deemed relevant, the performance period completed must be at least 2 consecutive years. There's no regulatory or policy requirement regarding the number of years a contract needs to be in place to be considered relevant past performance. Historically, GSA Region 5 (R5) has used a minimum of 2 consecutive years to show that the contractor has experience performing contracts with a period of performance longer than one year. There has been no change to this in R5.

14. Will the government reduce the single building requirement to at least 400,000 square feet?

a. No. The net cleaning area for PVM alone is 721,653 square feet. In order for past performance references to be deemed comparable, contracts covering a single commercial or government building must be at least 500,000 gross square feet. The combined net cleaning area for this requirement is 1,527,274 square feet. In order for past performance references to be deemed comparable, contracts covering multiple commercial or government buildings must be at least 1,000,000 gross square feet combined.

15. I saw that the RFP mentions having the proper security clearance in section H.5. In that section, it mentions only fitness determination and GSA Tier 1 background checks. Is there a cost for these, and if so, how much?

a. No, there is no cost to you.

16. Will we need to perform cleaning duties in Judges Chambers? If so, will we need to be escorted and how much will that cost?

a. Yes, duties will include Judge’s Chambers. Typically, no escort will be needed (no additional cost).

17. What are the teaming parameters and how subcontractor past performance will be evaluated?

a. Offerors submitting under a Contractor Teaming Arrangement (CTA), joint venture (JV), or any major subcontractor arrangement, must provide a copy of the agreement detailing ownership stakes, roles, responsibilities, and description of tasks to be performed by each member, along with the associated proposed prices (e.g., unit prices, labor categories, and hourly rates). For CTAs, an authorized representative of each entity must sign the proposal package and provide a certificate or statement that identifies a single point of contact, i.e., a principal representative (by name) of the CTA for purposes of resolution of contractual matters and payment issues. For prior experience and past performance, projects may be submitted as a team or for an individual member of the arrangement. Evidence of a history of successful past performance as a team will be considered an asset because it minimizes risk to the Government. For individual references, each firm in the arrangement will be evaluated and the composite score will be the average of all the scores for each firm.

18. Appendix A of the CBA is missing. Can that be made available?

a. The union (SEIU Local 1) said there was originally an Appendix A with job descriptions and wage rates, but it was moved into the body of the CBA and whoever negotiated that contract didn't eliminate the reference to the Appendix.

19. Are Rosa and Customs not a CBA driven site?

a. Correct. Only PVM and Levin fall under the CBA.

20. Are there additional clearances for the U.S. Marshals Service?

a. No, not at this time.

21. What happens if you don't find anyone with the 8(a) certification?

a. We would work with the Small Business Administration (SBA) to find a solution since this procurement is required to remain in SBA’s 8(a) program.

22. Can you advise if a bond is required?

a. No, a bond is not required.

23. Can you advise if there is an opportunity to sole source the above referenced project?

a. See answer to question #1.

24. How will this specific past performance meet the needs of the GSA more than the general 1 yr of experience?

a. See answer to question #13.

25. Can these new more stringent GSA regulations or recommendations that can be documented?

26. The requirements will restrict competitive bids from being issued and/or reviewed in a favorable light by the GSA. Number of references on GSA Solicitations generally is a maximum of 3 Past Performance references and Prior experience reference. The requirement of 3 minimum references in prior experience and Past performance limit the number of competitors that will qualify for the contract award. Generally, the GSA requests a Maximum of 3 references, not a minimum. Why is the GSA reducing the number of companies that can bid on the contract?

a. Per Section M.4 of the RFP, in the case of an offeror without a record of relevant past performance or for whom information on past performance is not available, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, failure of the offeror to provide a minimum of three relevant references, and/or the inability of the Government to complete a minimum of three reference checks, after making a reasonable effort to do so, will result in the offeror being rated as “neutral” on the past performance factor.

27. 2 Consecutive years of experience on each contract reference Number of years in Single project.

Why has the number of years of experience changed from the general 1 year of experience to two years for each required contract?

28. How does adding additional years demonstrate to the GSA the contractor’s ability to meet the service requirements?

29. A CPARS from the contractors on government contracts should fulfill the reference and service levels provided to the government.

a. Per Section L.2 of the RFP, in addition to those references provided directly by the offeror, the CO may identify and analyze the past performance of the offeror on any other relevant contract that they currently have or had of which the CO has knowledge or obtains knowledge, including but not limited to projects listed in the Contractor Performance Assessment Reporting System (CPARS).

30. Past Performance and Prior Experience in buildings over 500000 sq feet. Similar square footage requirement definition is not similar to the sq footage of the buildings in the contract. The Requirement limits the number of contractors that can compete on the contract due to the excess in sq. footage requested to be referenced in the past performance and prior experience. Why is the square footage requirement for each past performance reference so high given only one of the buildings exceeds 500000 sq feet net cleanable?

a. See answer to question #14.

31. Would the GSA consider referencing one building of 700000 sq. feet and up, another 300000 sq feet and an up and 50000 sq feet an up to be more similar to the buildings in the solicitation?

a. See answer to question #14.

32. After reviewing the job spec for the Janitorial Contract I do believe the Cleanable Square Footage for PVM is wrong. Please see the attached email and spec sheet which was corrected in 2020 because the wrong square footage was put out in 2017. Looks like a little over 70,000 sqft is missing which is 2 floors at PVM.

a. GSA has reverified the Cleanable Square Footage (CSF) for the McNamara Federal Building and is officially adjusted from 721,653 SF to 793,360 SF.

33. What is the cleaning frequency for each location and the days of the week?

a. The contractor shall have adequate staff onsite to accomplish cleaning within the contractor’s approved schedule during the days and hours for each location specified in Section C.1.2 of the RFP. The contractor shall also provide sufficient staffing and means to respond to service requests during the building(s) normal operating hours, stated on the Building Information Sheet in Exhibit J1.

34. Where can I find the scope of work?

a. The SOW is located in the attachment titled, “RFP 47PF0024R0007 Detroit Janitorial.”

35. What are the pre qualifications for this bid?

a. This procurement is an 8(a) set-aside, so you need to be a certified 8(a) firm.

36. In the RFP in sections management plan and staffing plan, it request a list of names for those employees. I would like to possibly keep the current staff and maybe add on staff as needed.

Could I just state that in my RFP? Because currently we do not have a list of names for the current staff employees under your current contract.

a. The incumbent, AmeriClean Janitorial Services Corp, can provide information regarding current employees (https://www.alliedns.com/contact-us). At a minimum, Project Manager and Supervisor names and resumes should be submitted as part of the initial proposal package, along with the planned number of personnel at each location.

37. With the many questions that have been submitted, what's the likelihood the RFP or notice will be amended?

a. Amendment 0001 has been posted.

38. If the RFP or notice is amended, this may change the contents of the proposals to be submitted, can the due date of proposals be moved forward?

a. The due date for proposals has been extended to 8:00 am EST on 12/12/2023. This is the latest that the RFP can be extended due to other affected milestones internal to GSA.

Please remember to email proposals to theodora.veresses-kohlweiss@gsa.gov AND tammi.ortiz@gsa.gov. Firms are responsible for submitting proposals so as to reach the Government office by the due date and time.

39. In light of the last question can it be moved a month from the original due date?

a. See answer to question #38.

40. Is the current incumbent fulfilling the current requirement of the present solicitation and if they aren't why are such requirements added to the present solicitation?

a. The incumbent is providing all services that are outlined in the present solicitation, i.e., janitorial services, grounds maintenance services, snow removal services and the typical subcontracted services.

41. Why are prospective incumbents being asked for financial statements?

a. Per FAR 9.104-1, “To be determined responsible, a prospective contractor must- (a) Have adequate financial resources to perform the contract, or the ability to obtain them.”

FAR 9.104-3 says, “Except to the extent that a prospective contractor has sufficient resources or proposes to perform the contract by subcontracting, the contracting officer shall require acceptable evidence of the prospective contractor’s ability to obtain required resources.”

42. Can partnering with other firms substitute the necessity of submitting financial statements of an individual firm?

a. For a prospective contractor that is a joint venture, the Contracting Officer (CO) will consider the financial condition of the joint venture. If the joint venture does not demonstrate adequate financial resources for award, the CO will consider the financial condition of each party to the joint venture.

43. Can site visits be arranged with the respective property managers, if site visits weren't made on the original date cited in the solicitation?

a. Private or make-up walk-throughs will not be scheduled, however, you're free to explore public areas of the facilities on your own time.

44. In section C.3.3 - C.6.8, includes performance duties that aren't within the NAICS code of

Janitorial or Custodial service 561720, was this in the original solicitation for which the incumbent gained the award?

a. Solid waste management and integrated pest management were included in the previous solicitation. Snow & ice removal and grounds maintenance were added to the current contract after award.

45. For the performance duties that are outside of the NAICS code for Janitorial/Custodial, can these be subcontracted out?

a. This is a performance-based solicitation, therefore, it is up to the contractor to determine how best to meet the requirements of the RFP.

46. Can we have a copy of the old solicitation, more specifically the RFP, in which the current incumbent gained the award? It is unretrievable on sam.gov (https://sam.gov/opp/1cbd93239967d54e8da9b5585269f89b/view)

a. The statement of work for the current requirement is a standalone document and proposals should be staffed and priced based solely on the documents provided.

47. Can you provide a seniority list of the current employees?

a. The incumbent, AmeriClean Janitorial Services Corp, can provide information regarding current employees (https://www.alliedns.com/contact-us).

48. How many of the current employees work under the current CBA?

a. See answer to question #47.

49. Does this contract require mandatory union participation?

a. Yes, Service Employees International Union (SEIU) Local 1 covers PVM and Levin.

50. What is the current contract value by building?

a. The Government will not provide the current price by building. We’ve shared the current overall annual and monthly price as a starting point, but the expectation is that proposals will be priced based on the requirements in the RFP and the vendor’s expertise.

51. What is the cleanable square footage by location?

a. This can be found in Exhibit J1: Building Information Sheet.

52. Have any changes been made to the RFP from the prior RFP/current contract?

a. See answer to question #46.

53. What is the proposed budget for this contract and where do we submit a FOIA pertaining to the previously awarded contract?

a. We’ve provided the current annual and monthly price as a starting point, but the expectation is that proposals will be priced based on the requirements in the RFP. Please visit the following website for information regarding a FOIA request -https://www.gsa.gov/reference/freedom-of-information-act-foia

54. What kind of certifications are you accepting?

a. Only an 8(a) certification is required.

55. What are the cleaning hours?

a. This can be found in Section C.1.2 of the RFP.

56. Does this facility use a porter?

a. Per Section C.14, PVM requires an on-site Project Manager and a Day Porter with responsibilities for the PV McNamara Federal Building, Parking Garage and Howard St.

Parking Lot. An Administrative Assistant, (i.e., Office Assistant, Clerk, etc.), is required at this location to ensure service calls and work orders are processed timely in the NCMMS system for all four (4) locations. All three (3) positions shall be on-site during normal business hours. Levin requires an on-site Project Manager with responsibilities for the Levin Courthouse, Customs Cargo Inspection Facility, and Rosa Parks FB and Garage.

A Day Porter is required for the Levin Courthouse only. Both positions shall be on-site during normal business hours.

57. What is the average monthly invoice amount for the last 3 months?

a. The current monthly price is $312,154.11 for Standard Services for all locations.

58. What are the additions to this contract not included in the last contract?

a. See answer to question #46.

59. Do we have to pay for background checks and badging? If so what is the cost?

a. See answer to question #15.

60. What is the anticipated start date for this contract?

a. 5/1/2024

61. Does the state provide any paper or chemical products for this contract?

a. No.

62. Is there a bond required?

63. What is the SQFT. Of flooring that needs to be strip and waxed? What is the SQFT. Of carpet that needs to be shampooed.

a. Strip and wax is a Standard Service at the Cargo Facility only; Cargo building is approximately 5,000 SF and the Broker building is approximately 3,000 SF. Carpet shampooing is an Above Standard Service in all buildings.

64. How many janitorial staff in total and how many hours per building?

a. Refer to C.1.2. This is a performance-based solicitation, therefore, it is up to the contractor to determine how best to meet the requirements of the RFP.

65. Who is the incumbent and the annual contract amount?

a. Services are currently being performed by AmeriClean Janitorial Services Corp and the current annual price is $3,745,849.32 for all locations.

66. C.3.1.11 Interior Window Washing - Will the government please provided the height of: Location 1 interior lobby windows, Location 2 interior stair tower, Location 3 interior of lobby?

a. Location1 interior lobby windows height 20’; Location 2 interior stair tower height 7th floor is the tallest at 18’, the rest of the floors are 8’; Location 3 interior lobby window height

8.0 feet.

67. C.3.1.21 Cargo Inspection High Cleaning - How tall are the ceilings (in feet) in the Cargo

Inspection, VACIS, Broker building and Gantry area?

a. Cargo Inspection ceilings are approximately 20 feet; VACIS ceilings are approximately 25 feet; Broker Building ceilings are approximately 9 feet in most areas; Gantry ceiling is approximately 20 feet.

68. C.3.1.19 Cargo Inspection Booth Cleaning - How large (in SF) are each of the booths 1-14?

a. Each booth is approximately 60 SF.

69. C.3.1.20 VACIS and Gantry Buildings - How many SF of surface area requires pressure washing per month?

a. An amended Exhibit J16 is provided as part of Amendment 0001.

70. C.4.15 Irrigation - How many individual zones are running? How many BFP are currently installed? How many controllers are installed?

a. Irrigation system is only installed at Location 1. The COR will provide documentation after the award.

71. H.4 Provided By The Government - Will the government provide office space at each location?

Will the government provide storage space at each location for ice melt and standard service snow removal equipment?

a. Office space is available at PVM and Levin. There is a janitor room at Cargo that can also be used as an office. Storage space is available at all locations.

72. C.3.2.2 Exterior Window Washing - Can the government provide additional information on the anchor points for exterior window washing at each facility. What are the weight ratings for each anchor point, and will the government verify that they have been recently inspected and approved? What is the contractor’s responsibility for exterior window washing if the government’s anchor points have not been recently inspected and approved? Contractors cannot rappel employees until current certifications are provided. Will the government provide photos of the anchor points on the roof of the building that are to be used for exterior window washing?

a. For the Cargo Facility and Rosa Parks building, windows are cleaned from the ground level only. The COR will provide all documentation required after award; maintenance and certification of the window washing systems are the responsibility of GSA.

73. C.3.2.3 Canopies - Can the government provide additional information on cleaning of canopies at the cargo inspection facility. Is pressure washing sufficient? Is the contractor expected to clean the tops of the canopies? Will semi-traffic be stopped during the cleaning process?

a. The tops are not expected to be cleaned. This is a performance-based solicitation, therefore, it is up to the contractor to determine how best to meet the requirements of the RFP. Traffic will be stopped, but cleaning MUST be coordinated.

74. It appears there is a discrepancy in the cleanable square footage for MacNamara. Could you validate and verify?

a. Please see answer to question #32.

75. Can you provide a list of current subcontractors being utilized for all 4 buildings?

a. The Government will not provide a list of subcontractors currently being utilized at the 4 locations. This is a performance-based solicitation, therefore, it is up to the contractor to determine which subcontractors to utilize in order to best meet the requirements of the

RFP.

76. Appendix A is missing out of the CBA. Can that be provided?

a. See answer to question #18.

77. Can customs be broken out individually by building with the associated square footage for each building?

a. See Amendment 0001 for amended Exhibit J1, Building Information, Location 3 only.

78. Is the current monthly price of $312,154.11 is the monthly cost for Basic Services (Standard Services) only? (This does not include the Additional Services/Above Standard Services)

a. Yes, this price is for Standard Services only.

79. For the Additional Services, the pricing sheet requests price for Window Washing per Job. Per Job means per window? Per building? Per location? Or all 4 locations together?

a. Please review the Excel document titled “Section B - Electronic Offer Sheet.xlsx,” there is a separate tab for each of the four (4) locations. Refer to the column titled “Description” to determine the definition of “per job” in each instance.

80. Please provide the number of windows and its size at each building.

a. PVM Floors 2-26 2800 windows

i. 4 reside in each bay, 7 bays per floor per side, 112 per floor 2-26 = 2,800

1. 56 windows approximately sized 5’ x 7’

2. 56 windows approximately sized 4’ x 7’

ii. Mezzanine Floor East and West 6 bays with 1 window per bay = 6

1. All windows are about 9’ x 7’

iii. First Floor North and South include about 12 windows per bay with 11 bays total = 132

1. All windows are about 8’ x 4’

iv. First Floor East and West include about 6 bays with 1 window per bay = 6 windows

1. All windows are about 8’ x 18’

b. Levin 1750 windows approximately 3’ x 7’

i. Stair tower - approximately 5,800 square feet taken at the outside

c. Rosa Parks

i. Rosa Parks (Historic building) 50 each approximately 3’ x 5’

ii. Rosa Parks Annex approximately 5000 sf

81. There are some high cleaning interiors that may require lift. Please provide the maximum height.

a. No greater than 30 feet at any of the locations.

82. All CBA in the solicitation expires on May 31, 2024. This new contract starts in May 2024. In order for us to provide the competitive pricing, please provide the updated wage rate and fringe benefit from May 2024 to May 2025.

a. A new CBA will be made available to you by the union closer to the expiration date.

There is no new CBA to provide at this time.

83. Please provide the number of Staffing including Fulltime and Part time at each facility.

a. The expectation is that proposed staffing will be based on the requirements of the RFP and the vendor's expertise. This is a performance-based solicitation, therefore, it is up to the contractor to determine how best to meet the requirements.

84. Please provide the list of employee names and their seniority date.

a. Please see answer to question #47.

85. Can you provide the subcontractor’s name that is currently in place for these locations? Pest control subcontractor? Landscaping Subcontractor? Etc.

a. See answer to question #75.

86. Please clarify the no. of copies of the proposal, is it Technical proposal – 1 Original (in PDF) + Price Proposal – 1 Original (in PDF) only?

a. One (1) electronic copy of the proposal is requested. The proposal is broken up into two

(2) volumes as described in Section L.2 of the RFP. This is typically organized into two

(2) pdf files, one for each volume. The Section B - Electronic Offer Sheet and the Contractor Cost Worksheets (CCWs) need to be submitted unlocked in Excel format.

87. For the Quality Control Plan, do we have to fill and submit the “J11 QCP Template” with the proposal. Please clarify.

a. The use of the Quality Control Plan (QCP) template provided is optional but highly encouraged. The QCP shall, at a minimum, include everything covered under Section C.12 of the RFP. Offerors must submit an initial QCP with the proposal package and a finalized QCP no later than fifteen (15) calendar days prior to contract start.

88. Please provide the current price of IDIQ/Additional Services/Above Standard Services for each item.

a. The government will not provide the current Above Standard Services prices. We’ve shared the current Standard Services annual and monthly price as a starting point, but the expectation is that proposals will be priced based on the requirements in the RFP and the vendor’s expertise.

89. On the site visit, it seemed that GSA may feel that the current number of custodial staff at the

McNamara Building is too low. There is no minimum staffing for custodial staff in the Solicitation document, so can GSA confirm the concern regarding the current number of Janitors here?

a. GSA has provided information within the Statement of Work as to the requirements to be fulfilled by the successful awardee. This is a performance-based solicitation, therefore, it is up to the contractor to determine how best to meet the requirements.

90. Is it acceptable for resumes and references for individuals who will serve in management and supervisory capacities to be included in the final Staffing Plan, due NLT fifteen (15) calendar prior to start date, and not in the initial Staffing Plan, included in the proposal?

a. Please see answer to question #36.

91. Regarding snow removal, please confirm that the specific services currently being provided at the Parking Garage & Howard St. Parking Lot by Midwest are still required as part of this new SOW.

a. That is correct, but it is imperative that prospective bidders review the SOW in depth to ensure they have a firm understanding of the requirements. GSA cannot confirm requirements that have been provided outside of the solicitation.

92. On page 34 of the RFP window washing is called for two times per year at CARGO between April-June. Is it acceptable for contractors to schedule the second window washing in Winter months?

93. Does GSA expect contractors to complete pages 2-7 of the SF 26 in the RFP, in addition to the MS Excel “Electronic Offer Sheet?”

a. Yes.

94. RFP C.1.2 / Page 20: Cleaning Hours: Location 1 ( PVM), Location 2 ( Levin) , Location 3 ( Cargo) and Location 4 (Rosa parks) overlaps with facility operation timing. Since overlap of timimg before/after office hours is very limited , is major cleaning conducted within office hours and in the presence of the tenant population?

95. RFP C.1.2 / Page 21: " Nighttime cleaning may be authorized, COR approval required" - Please share instances and number for each facility in the last 12 months wherein night time cleaning was allowed

a. This statement, “Nighttime cleaning may be authorized, COR approval required.”, refers to evening hours outside of the standard cleaning hours for each location.

96. RFP C.3.1.1 / Page 24: "Bare Floors (includes wood floors): Floors, base moldings, and grout shall be clean, free of debris, wax splashes, and other foreign matter” - Please clarify scope of floor cleaning for PVM i.e. Only common area floor or in addition the fllor within occupied ofices by each tenant? Please explain scope and cleaning process for floors 19th and above being occupied by Federal authorities

a. All floors and types of flooring, in common areas and tenant space are required to be cleaned and maintained. The solicitation does not discuss any special processes for any particular floors.

97. RFP C.3.1.4 / Page 27: "Dispensers (Soap, paper towel, toilet paper, seat covers, and hand sanitizers in common space): Location 1: Patrick V. McNamara FB: The Contractor shall provide dispensers, including dispensers in tenant break rooms. Any Contractor provided dispensers must be approved by the CO or their designee prior to installation. Locations 2, 3, and 4: The Government shall provide dispensers, including air freshener dispensers and dispensers in tenant break rooms" - Please provide detailed numbers and break up for each facility under this RFP for dispensers , air fresheners

a. GSA does not have a comprehensive list of dispensers at this time.

98. RFP C.3.1.4 / Page 27: "Receptacles: The Government shall provide receptacles" - Please provide number of receptacles for each facility under this RFP

a. GSA does not have a comprehensive list of receptacles at this time.

99. RFP C.3.1.4 / Page 27: "Fitness Equipment: All vinyl surfaces of exercise equipment and exercise mats shall be wiped clean and have no dust, dirt, or spots''- Is cleaning of fitness equipment exterior such as treadmill, exercise bike and similar expected ?

a. Only the “vinyl surfaces” are covered for the cleaning of exercise equipment.

100. RFP C.3.1.7 / Page 28: "C.3.1.7 Frequently Touched Surfaces: The Contractor shall, with the exception of desks, workstations, and cabinets within/part of a workstation, routinely wipe down all solid, high-touch (frequently touched) surfaces with cleaning products containing soap or detergent" - All tenant occupied areas are excluded for cleaning under the proposed scope; is this correct understanding? Please clarify for each facility under this RFP

a. C.3.1.7 covers all spaces, including tenant spaces that are the responsibility of the contractor.

101. RFP C.3.1.8 / Page 28: "C.3.1.8 Walls: All wall surfaces shall be cleaned and free of dirt, spots, smudges, and marks. Cleaning shall not cause discoloration or impact finishes" - Any tenant occupied wall surface is excluded; is this correct understanding? Please clarify for each facility under this RFP

a. C.3.1.8 covers all spaces, including tenant spaces that are the responsibility of the contractor.

102. RFP C.3.1.17 / Page 32: "These areas include: 1) floors in the dining area, 2) exterior/interior windows (including ledges and frames), and 3) cleaning of dining room equipment (tables, tabletops and bases, chairs, booths, counters, tray carts, furniture, water stations, and trash/recycling collection stations)" - Cleaning of dinign table / chairs is to be done only once in a day after closure of the facility for the day; Is this correct understanding? Please clarify for each facility under this RFP

a. This is correct for all locations.

103. RFP C.3.1.19 / Page 32: "C.3.1.19 Cargo Inspection Booth Cleaning Booths 1 through 14 and the post primary booth require daily cleaning" - Please state assigned cleaning time since these booths are occupied 24x7 basis

a. This is a performance-based contract, therefore, the contractor shall determine the frequency and timing of the cleaning in order to meet the requirements of the contract.

104. RFP C.4.2 / Page 38: "The Contractor shall maintain all plants, trees, shrubs, ground covers, and lawns in a manner that prolongs life and sustains a healthy appearance" - Please provide brief description / count of trees, shrubs and plants for each facility under this RFP

a. GSA does not have a current listing of trees, plants, shrubs, etc.

105. RFP C.4.10 / Page 40: "C.4.10 Flowerbeds and Plants - (PV McNamara, Levin, and Rosa Parks only)" - Please provide count and type of indoor plants for each facility under this RFP

a. Section C.4 Grounds Maintenance Services refers to outside areas of each location.

Maintenance and cleaning of indoor plants is not a requirement of this solicitation.

106. RFP C.5.1.3 / Page 42: "C.5.1.3 Solid Waste Removal and Disposal All solid waste collected as a requirement of this contract shall be removed from the premises, at a frequency coordinated with the CO or their designee, and transported to a solid waste disposal facility that has been certified by the appropriate state agency responsible for solid waste management or by the EPA"

- Please share frequency and waste volume/weight for each facility under this RFP

a. Refer to the table in Section C.5.1.3.

107. RFP C.6.5 / Page 47: "C.6.4 General: The certified pesticide applicator or licensed IPM Contractor shall accomplish the monitoring, trapping, and pesticide application and pest removal components of the IPM. C.6.5 Pests Included and Excluded: The Contractor shall adequately suppress indoor populations of rats, mice, cockroaches, ants, flies, and any other arthropod pests not specifically excluded in this contract. This includes populations of these pests that are located on the exterior of the facilities and within the property boundaries of the facilities" - Integrated Pest Management program is to be developed for Public Area and NOT for tenant occupied areas; is this correct understanding? Please clarify for each facility under this RFP

a. All interior and exterior areas of all 4 locations shall be covered by the Integrated Pest Management Plan developed by the contractor.

108. RFP C.11.1 / Page 54: "Communication devices must be compatible with GSA devices. If not compatible, the Contractor shall provide to the Government a device or devices for their use" - Please share types and technology used by GSA devices

a. Standard desk phones and cell phones.

109. RFP C.12 / Page 54: "C.12 QUALITY CONTROL PLAN (QCP)" - Please share existing overall QCP format for better understanding of expectations

a. See answer to question #87.

110. RFP C 14/ Page 57: "An Administrative Assistant, (i.e., Office Assistant, Clerk, etc.), is required at this location to ensure service calls and work orders are processed timely in the NCMMS system for all four (4) locations" - Please share system details for current NCMMS

a. NCMMS (National Computerized Maintenance Management System) is the same system used by GSA nationwide.

111. RFP H 1.5 / Page 73: "H.1.5 Key Control: The Contractor shall follow the building’s key control program" - Please share full details of the curent process/ control procedures for each facility under this RFP

a. The procedures will be provided by the CO/COR after award.

112. Detroit Janitorial Pre-Proposal Conference Agenda (with Notes) Poinrt E / Page 3: "If the rates within the CBA exceed the WD, the CBA takes precedence" - Please clarify if WD exceed CBA.

Please share precedent if applicable.

a. Typically, CBA rates are higher than WD rates. If there was a case where the WD exceeded the CBA, the higher rate of the two would apply.

113. Overall RFP: Please share current contract value and stafffing value for each facility to understand reference points

a. GSA has provided the current overall annual and monthly price as a starting point, but the expectation is that proposals will be staffed and priced based on the requirements in the RFP and the vendor's expertise. This is a performance-based solicitation, therefore, it is up to the contractor to determine how best to meet the requirements.

114. RFP C . 15.3 / Page 58: "C.15.3 Exterior Window Washing"- Does window have blast protection?

a. There are various types of films on the windows of Location 1. The COR will provide details upon award.

115. Overall RFP: What are required / in current practise service intervals for ground maintenance ?

a. This is a performance-based solicitation, therefore, it is up to the contractor to determine how best to meet the requirements of the RFP.

116. Overall RFP: Can NaCl or CaCl be used anywhere for de-icing operations?

a. Refer to Section C.3.3 Snow and Ice Removal. It states, “No sodium chloride or calcium chloride salt shall be used due to environmental risk.”

117. Overall RFP: Can a clear drawing showing exact area for snow removal in perimeter for each facility be provided ?

a. Refer to Exhibit J14d for the Location 1; Location 2 area of responsibility is the sidewalk and vehicle entrances surrounding the building; Exhibit J16 for Location 3; Exhibit 17 for Location 4.

118. Will the government provide a seniority list for CBA covered locations? The reason this is necessary is that for the Levin Courthouse, the CBA wage rate for an employee hired before November 1, 2010 is $26.44 per hour, and the wage rate for an employee hired after November 1, 2010 is only $19.60. This is a difference of $6.84 per hour per employee which will add a significant risk to bidders who are not privy to this information. The differential can be $14,227.20 per employee per year or $71,136 per employee over the life of the contract. If a contractor is not able to properly bid, they would still be required to pay the CBA accordingly, and by not having the seniority list, they will be forced to take undue risk.

119. Can the government please confirm the current yearly or monthly value of each site?

a. See answer to question #113.

120. Is there a cost for parking at the sites?

a. GSA does not provide parking for contractors at any of the locations. There is paid public parking available in the general area of each building.

121. Given the union rules, it seems like the requirement will be to extend the CBA and its corresponding rates to each location because they are under the same employer. How would the government like for the vendor to price the other facilities Cargo site and Rosa Parks FB ? With or without the CBA rates?

a. Nothing is precluding a vendor from extending CBA rates to all locations, however, that is an internal business decision.

122. Is a CMMS Gov system in place? Will the contractor use it?

a. Refer to Section C.1.1.

123. Theodore Levin US Courthouse: When was the last time the Marble floors were restored?

a. Prior to 2014.

124. Do the facilities have washer/dryer hooks ups for contractor use?

a. GSA does not provide on-site laundry facilities.

125. Can the government please share the approved vendors at each site for : Window Washing, Pest Management, Trash Collection

126. Will the government please clarify if a JV partnership will have more subcontractor past performance weight than a Teaming Prime/Sub agreement?

a. See answer to question #17.

127. Will the government please consider an extension of the due date by 1 week? Due to the Holiday, ee anticipate answers next week, then the following week would be the due date making the timeline very short.

a. See answer to question #38.

128. Can the government clarify how keys are handled on this contract?

a. See the answer to question #111.

129. For Consumables calculation, can the government provide the number of employees/personnel for each building?

a. Refer to Exhibit J1, Building Information Sheet.

130. Is the implementation of the NCMMS system mandatory? In case the contractor has another system, can this be used?

a. GSA provided NCMMS is the required system.

131. If the past performance meets all the criteria placed on the solicitation, except for one, such as the non-execution of the snow removal service or integrated pest management, is this considered irrelevant?

a. No, this reference would still be considered.

132. In the past performance section, if the contractor's services were performed in a facility of 100,000 sq ft, is this considered not relevant?

a. Yes, this size doesn’t meet the comparable facility criteria outlined in Section L.2 of the RFP for a contract covering a single commercial or government building.

133. According to Volume II of the price proposal, do we need to submit five Excel documents? One for Section B – Supplies or Services and Prices Offer, and four for the Cost Worksheet (one for each location)?

134. There are STANDARD FORM 26 and individual Direct, Other Direct and Indirect Costs sheet alongwith Section B - Offer Sheet. Please confirm if we need to fill both the files alongwith Price schedule or only Section B - Offer Sheet is needed.

a. Yes, please complete and submit all the documents mentioned in this question.

135. In Section B - Offer Sheet, tab name "Service Prices - Levin CH" on row 52 & 53 mentioned as Note 5 & 6 for window washing. Although, Note 5 refers to bed bugs and note 6 is missing.

a. References to “Note 5” & “Note 6” in cells B52 and B53 on the Levin tab of the Section B file are from another internal document. Please disregard these notes.

136. "Please provide sq ft of window for the following location: 1. Theodore Levin U.S. Courthouse, 2.

U.S. Customs Cargo Inspection Facility, 3. Rosa Parks Federal Building"

a. Please see answer to question #80.

137. Please provide quantity of elevator and freight for Theodore Levin U.S. Courthouse and Rosa

Parks.

a. 12 total elevators at the Levin Courthouse - 7 passenger elevators, 2 Judge’s elevators, 1

US Marshals prisoner elevator, 2 freight elevators. One elevator at Rosa Parks.

138. Please provide quantity of drinking fountain.

a. Location 1: 54, Location 2: approximately 25, Location 3: 4, Location 4: 5

139. Please provide a breakage of square foot of different floor type by space (for eg: carpet, hard floor, vinyl, wood, ceramic, cement etc). Also, provide restroom sq ft and quantity of restroom fixtures (toilet, urinal, wash basin, mirror etc)

a. GSA does not have this information at this time.

140. There are CBA for only two locations: "Levin Courthouse and Patrick V. McNamara". Please confirm is only these two locations only have CBA and not the other two "Cargo and Rosa Park".

a. See answer to question #19.

141. The CBA for both location "Levin Courthouse and Patrick V. McNamara" for the year 2024 has effective date from March 1st, 2023. Please confirm if this is correct as the period of performance starts from May 1, 2024. Also, it has only Custodian rate, please provide rate for other benefits as well.

a. See answer to question #82. These are the only documents available from the union at this time.

142. Please provide current year contract amount.

a. See answer to question #65.

143. In section C.1.2 of the RFP, the working hours are defined as follows for the following buildings:

PVM, Cleaning shall take place no earlier than 6:00 a.m. and ending no later than 8:00 p.m., (Monday through Friday, excluding Federal holidays). Levin Courthouse, Cleaning shall take place between the hours of 6:30 a.m. and 10:00 p.m., (Monday through Friday, excluding Federal holidays). US Customs Cargo Facility, Cleaning shall take place between the hours of 5:00 a.m.

and 7:00 p.m., Monday through Friday, for a total of fourteen (14) hours daily. Rosa Parks, Cleaning shall take place between the hours of 6:00 a.m. and 4:30 p.m., (Monday through Friday, excluding Federal holidays), during which time the contractor must have adequate staff onsite.

Question - Can the government explain the rationale for cleaning hours for PVM and Levin Courthouse? Since much of the cleaning must be done after business hours, this small window of time i.e. 5:00pm - 8:00 pm for PVM and 5:00pm - 10:00pm for Levin Courthouse, necessitates a large number of part time workers. In our experience, relying on this many part time workers jeopardizes the reliability of service delivery. Can the exit hours be negotiated with the COR in order for the offeror to deliver full time work force and have the time needed to properly clean each building?

a. Amendment 0001 adjusted the cleaning hours for PVM from 6am-8pm to 6am-10pm. The final paragraph of Section C.1.2 remains unchanged: For all locations, the hours shall not be changed unless authorized by the CO or their designee. Contractor shall provide sufficient staffing and means to respond to service requests during the building(s) normal operating hours, stated on the Building Information Sheet in Exhibit J1. The performance of disruptive services, including, but not limited to, vacuuming, carpet shampooing, floor waxing, shall be scheduled with GSA and, if applicable, the tenant, for a time when the space is vacant or after normal building operating hours. Nighttime cleaning may be authorized, COR approval required.

144. Can the government provide the names of subcontractors (if any) used in the performance of

Landscaping, Snow and Ice Removal, Arborists and tree trimming service, Waste management and recycling service, Window Cleaning.

145. Are consumables to be included and if so do u have an annual consumption by location and products type?

a. Consumables should be included in the proposal. GSA does not have any information relating to annual consumption.

146. Is GSA supplying the recycling collection bins?

a. Refer to Section C.5.1.11.

147. Is GSA supplying the recycling compactor and trash dumpster for solid waste and recycling programs?

a. No, this is the responsibility of the contractor/subcontractor.

148. Where is the staging area for snow on-site at each location?

a. Refer to the answer in question #117.

149. Is the contractor responsible for moving the snow off-site at either location?

a. When ordered as an Above Standard Service.

150. Where can contracted team members park at each site?

a. Please see the answer to question #120.

151. What are the security clearance requirements at each location?

a. See Section H.5.

152. At the Patrick V. McNamara Federal Building, what are the specific tasks to be completed in the guestaurant area?

a. See Section C.3.1.7 & C.3.1.17.

153. At the Patrick V. McNamara Federal Building, how are keys controlled?

a. See the answer to question #111

154. At the Patrick V. McNamara Federal Building, is the contractor responsible for the planters and flower beds?

a. See Section C.4.10

155. At the Theodore Levin US Courthouse, is the contractor responsible for high dusting and cleaning on each floor, including the basement?

a. Unless noted otherwise in the solicitation, high cleaning is an Above Standard Service.

156. Will the Government please provide the contact information for the current window washing contractors at each site?

157. Will the Government please provide the contact information for the current pest control contractors at each site?

158. Will the Government please provide the contact information for the current recycling contractors at each site?

159. What is the daily building occupancy for each site for paper product usage purposes at each site?

a. GSA does not have that information.

160. On solicitation page 220, the instructions states, "Offerors shall complete Attachment A, Past Experience Cover Sheet". Page 221 also mentions Attachment B, Past Performance Reference Sheet. Page 219 mentions Attachment A, Prior Experience form. Please clarify and provide a copy of the correct document; neither form is available on Sam.gov.

a. Attachment A is the Prior Experience cover sheet, located on page 225. Attachment B is the Past Performance Reference form, located on page 227.

161. On solicitation page 222, it mentions Signed SF 26. Please provide a copy of this form.

a. Standard Form (SF) 26 is included in Section A of the attachment titled, RFP 47PF0024R0007 Detroit Janitorial.

162. Can the gov't please clarify the GROUNDS CLIN for Cargo. The PWS Section C.4 indicated that grounds maintenance services is not applicable to this contract however the pricing sheet does?

Please can you update whichever is relevant?

a. See Section C.3.2.9, external ‘janitorial’ services, i.e. fence lines, parking lot sweeping, etc.

163. Could the Government please…