47PB0024Q0001 RFQ Amendment 03 Pre-Quote Conference Presentation 2023 11 20.pptx

Welcome to the Pre-Quote Conference for Operations & Maintenance and Related Services at the Frederick C. Murphy Records Center [MA0136ZZ] 380 Trapelo Road, Waltham, MA 02452 November 21, 2023

Agenda

GSA Representatives:

Simeon Berry, Contracting Officer Stephen Ricci, Property Manager

Introductions

No statements, remarks, or explanations made by a Government representative or any other Party during this Pre-Quote Conference can change the terms and conditions of the Solicitation.

The Solicitation will remain unchanged unless an Amendment is issued which incorporates any changes discussed during today’s Pre-Quote Conference.

All Amendments will be posted to RFQ1667146 on GSA eBuy (https://www.ebuy.gsa.gov/ebuy/).

Make sure to check eBuy before submitting a Quote.

Ground Rules

Today’s presentation will be posted on eBuy via Amendment, along with any responses to questions received to date.

Attendees must submit any questions in writing via email to Simeon.Berry@gsa.gov by 2:00 pm EST, Wednesday, November 29, 2023.

No verbal questions will be answered.

Ground Rules (CONT)

The objective of this acquisition is to:

Award one (1) BPA against the GSA Federal Supply Schedule (FSS), Multiple Award Schedule (MAS) Facilities - Facilities Maintenance and Repair, in accordance with Federal Acquisition Regulation (FAR) 8.405-3 The major services to be procured are:

Mechanical Maintenance & Repair Services Fire Protection & Life Safety Equipment Security Fixtures Snow Removal Services Grounds Maintenance

Solicitation Objectives See Section 1.2

Standard or Basic Services are the recurring contract requirements.

Above Standard Services/Additional Services will be ordered as needed via Task Order or BPA Call.

This procurement is 100% set-aside for Small Business.

Businesses qualifying as Small under NAICS 561210 (Facilities Support Services) Less than $47 million in average annual receipts

Solicitation Nature See Section 1.1

The anticipated contract award date is February 26, 2024, and the start date is May 1, 2024.

The contract shall be a Base 12 months with a 8 Option Years.

Base: 12 months Options 2 through 8: 12 months each

Contract Term See Section 1.1 and Attachment 1.D.2

Subsequent Option Years shall be exercised at the discretion of the Government in accordance with FAR Clause 52.217-9.

The Government shall have the option of extending the services under this contract at the current rates up to an additional six (6) months in accordance with FAR Clause 52.217-8.

Offeror’s GSA Schedule Contract must extend to or beyond October 31, 2033, or a continuous contract must be in place.

Contract Term (CONT) See Section 2.2.c.2 and Attachment 1.D.3

This Solicitation is performance-based.

A Performance Work Statement (PWS) allows potential Offerors to utilize their individual industry experience in proposing a plan to meet the requirement.

This PWS describes the minimum requirements and acceptable outcomes.

All or part of the Offeror’s written technical and/or price quote and/or individual sections of the Offeror’s submission may be incorporated into the award based on the Contractor Officer’s discretion.

Nature of the PWS See Sections 3.1.1 and 5.3

Appendix A: Quote Checklist Cover Sheet Appendix B: Past Performance Questionnaire Appendix C: Self-Certification Statement Attachment 1: BPA Terms and Conditions Attachment 2: FAR/GSAM Provisions Attachment 3: Wage Determination 2015-4017, Revision 20 Attachment 4: Standard Form 1449 Solicitation Attachment 5: Electronic Offer Sheet Attachment 6: GSA Form 527 Attachment 7: Performance Work Statement

RFQ Attachments See Section 7.0 (List of Attachments)

Exhibit 1: Building Information Sheet - Mechanical Maintenance Exhibit 2: Energy and Water Efficiency Monthly Report Exhibit 3: Contractor Maintenance Performance Plans Submittal Schedule Exhibit 4: Construction Services Forms Exhibit 5: GSA Smart and Sustainable Buildings Exhibit 6: Contract Deliverables Reference Exhibit 7: Building Information Sheet - Grounds Maintenance Exhibit 8: NCMMS Audit Tool Exhibit 9: Asset Inventory/NCMMS Exhibit 10: Snow / Ice Services Pricing Exhibit 11: Quality Assurance Surveillance Plan (QASP) Exhibit 12: Contractor Submittals/Deliverables Chart

PWS (Attachment 7) Exhibits See Attachment 7, Exhibits 1 - 12

Building Overview

The Building information contained in Exhibit 1 (Building Information Sheet) to RFQ Attachment #13 (PWS) are for informational purposes only.

Square Footage: RSF = 138,216 Outside Area: 212,366 SF Paved and Parking Lot Area: 45,000 SF Lawn Grass: 80,000 SF Equipment: See Exhibit 9 (Asset Inventory / NCMMS) The Contractor is responsible for all services as specified in the statement of work.

Wage Determinations This solicitation is issued pursuant to the current governing Wage Determination:

Wage Determination Number 2015-4017, Revision 20, dated June 30, 2023 (Attachment 3)

See Attachment 3

Security Requirements HSPD-12 - “Policy for a Common Identification Standard for Federal Employees and Contractors” (the Directive). The Directive requires GSA to conduct background investigations and adjudicate the results for all contract employees requiring routine unescorted access to Federally-controlled facilities.

Please Note: A Notice to Proceed will NOT be issued without the Awardee satisfying security requirements.

See FAR 52.204-9 and GSA Credentialing

Major Proposal Requirements Signed Quote Checklist Cover Sheet (Appendix A) Signed Standard Form (SF) 1449 (Attachment 4) Signed SF-30 Amendments Agreement Statement (RFQ 2.1.1.vi) Electronic Offer Sheet (Attachment 5) GSA Schedule MAS Contract and all Pricing Modifications Completed FAR 52.204-24 Representation (Attachment 2) Self-Certification Statement (Appendix C) GSA Schedule Contractor Teaming Arrangement (CTA) [if applicable] Current Certified Financial Statements / GSA Form 527 (Attachment 6)

See RFQ Appendix A (Quote Checklist Cover Sheet) & Section 2.2

Major Proposal Requirements (CONT) Technical Quote Management Plan Addresses how the Contractor intends to manage the BPA in order to successfully accomplish the requirements of the Performance Work Statement.

Staffing Plan Energy Conservation Approach Innovative Solutions Approach Monthly Progress and Communications Plan Quality Control Outline Preventive/Predictive Maintenance (PM) Plan NCMMS Usage and Data Management Plan Repair Plan Project Management / Alteration Project Assistance Plan See Sections 2.2 and 3.1.1.a

Technical Quote Past Performance This criterion will measure the relevance and quality of a vendor’s past performance in performing projects similar in size, scope and complexity to the one described in the RFQ.

No more than three (3) projects performed within the past three (3) years.

All projects must have at least one year of completed performance.

One (1) page cover sheet formatted (and with the relevant information) in accordance with 3.1.2.3 Three (3) records from either CPARS or the PPQ Small Business and Socioeconomic Status Evidence

See Sections 2.2, 3.1.2.3, 3.13

Each Quote shall consist of two (2) separate volumes:

Vol. I Technical Quote Vol. II Price Quote

Proposals must be marked as “RFQ 47PB0024Q0001” and be emailed to Simeon.Berry@gsa.gov 2:00 pm EST on Friday, December 15, 2023.

See Sections 2.2 and 1.8

Emailed Proposals Email with return receipt requested Split into multiple emails if attachments exceed 20 megabytes in size Number multiple emails as part of a series Allow enough time for emails to be accepted by the server.

See Section 2.2

Teaming Arrangements (CTA / Joint Venture / Partnership / Major Subcontractor) Each Member must:

Sign the SF-1449 and all Amendments File Annual Representations and Certifications Submit Certified Financial Statements / GSA Form 527 Submit executed copy of agreement with signatures Specify in the agreement what resources each party will contribute Explain roles and responsibilities of each team member Submit separate Past Performance if no joint performance available.

See Sections 2.2.a.5, 3.1.1.1.d.7, 3.1.2.2, and 3.2.7

Evaluation Criteria (in descending order of importance):

Management Plan Past Performance Socioeconomic Status

Proposal Evaluation See Section 3.0

All non-price factors, when combined, are approximately equal to price.

As quotes become more equal in technical merit, the total evaluated price becomes more important.

Offerors without relevant or available Past Performance will not be evaluated favorably or unfavorably on Past Performance, but must affirmatively state this in its Quote.

Proposal Evaluation (CONT) See Sections 3.0 and 3.1.2.6

Offerors are cautioned to make their initial offer their best offer, because award may be made on initial offers.

In accordance with FAR 52.212-1(g) the Government intends to award on the basis of initial submissions, but reserves the right to conduct discussions if determined by the Contracting Officer to be necessary.

Proposal Evaluation (CONT) See Section 5.2

The Government anticipates making one (1) award under this Solicitation.

The apparently successful Vendor shall be determined based on the submission that provides the best value to the Government.

See Section 3.0 Proposal Evaluation (CONT)

Reminders The final submission date for questions is 2:00 pm EST, Wednesday, November 29, 2023. Questions must be submitted via email to Simeon.Berry@gsa.gov.

Proposals are due by 2:00 pm EST, Friday, December 15, 2023.

Submitted offer pricing should be held firm for one-hundred-and-twenty (120) calendar days.

The projected award date is February 26, 2024, and the start date is May 1, 2024.

Allows for sixty (60) days of transition services See Sections 1.1, 1.5, and 2.1.6

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