47PB0024Q0001 RFQ Amendment 03 Pre-Quote Conference and Site Visit Minutes 2023 11 21.docx

U.S. General Services Administration Public Buildings Service New England Region

MINUTES: PRE-QUOTATION CONFERENCE NOVEMBER 21ST, 2021, 1:00 PM

RFQ 47PB0024Q0001, Operations and Maintenance and Related Services, Frederick C. Murphy Federal Records Center (MA0136ZZ), 380 Trapelo Road, Waltham, MA 02452

Pre-Proposal Conference Presentation Minutes

Simeon Berry, the Contracting Officer for this procurement, presented the attached Pre-Quote Conference Presentation, dated November 21, 2023. And the end of the presentation, no questions were asked or additional remarks made regarding the presentation.

Site Visit Minutes

Property Manager, Stephen Ricci, opened the tour by requesting that the Attendees not take photos of tenants or security fixtures, but noted that pictures of the boiler rooms and loading dock were allowed.

The Tour then proceeded from the conference room through the front hall and GSA space, and to the Break Room (Room 113), the NARA Research public area archives, and the All-Purpose Room. Mr. Ricci noted that there are two fire exits for the All-Purpose Room, and when the divider is up, there are two egresses.

The Tour noted the security guard booth, which was currently vacant, and then proceeded to office space and through the doors of Mod A, which Mr. Ricci noted has its own fire egress.

The Tour then proceeded to the Warehouse and the sprinkler valves, fire pumps, fire panels, and advanced metering in the northeast corner, as well as the fire panels and electrical panels in the northwest corner.

The Tour then proceeded to areas A5 (Loading Dock), DK3, DK1 (where electrical panels were located), B1, A4, the Sewer Ejector Room, and the Mechanical Room.

The Tour then exited to the exterior, where Mr. Ricci noted the brand-new generator and diesel tank. Mr. Ricci also noted the photovoltaic equipment against the brick wall, which was 1980s technology that has been abandoned in place. The Tour also inspected the air handlers.

The Tour then proceeded to the roof, where Mr. Ricci noted the two new skins, which had been installed as Phase III of a four-phase roof repair. Mr. Ricci also noted that there were only two new cooling towers in the building. The Tour proceeded to Penthouse A, and Mr. Ricci noted that solar panels on the roof going into boxes that had been abandoned in place.

The Tour then proceeded to the research area, which Mr. Ricci noted was climate-controlled, and that through the brown doors were two units that help to control this space.

The Building Tour concluded in the conference room, where Mr. Berry reminded the Attendees that no statements by any party during the Pre-Quotation Conference or Building Tour could change the Request for Quote, and that only the Contracting Officer has the ability to do so. Mr. Berry added that any changes to the RFQ would be issued via Amendment on eBuy and sam.gov.

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