Tech Questions Tracker - Big Spring EHRM 12-31-2025.pdf

TECHNICAL QUESTIONS AND SOLICITATION #: 36C77626B0001

RESPONSES TRACKING SHEET PROJECT TITLE: Big Spring EHRM Titer 2 Data Center Construction Project

# RECEIVED ANSWERED CONTRACTOR QUESTION VA RESPONSE

1 11/14/2025 Is there any old equipment coming out of this property, such as generators, transformers, switchgear, chillers, UPS or PDU’s?

HZ: Yes, refer to demolition drawings, ED-100, ED-600, and TD-101.

VA: Demo and old equipment removal will be in line with the drawings.

2 11/14/2025 Refer to GI300. Please provide the document

“HAZARDOUS MATERIALS SURVEY REPORT DATED

OCTOBER 25, 2019 BY ECS, LTD.” This document does not appear to exist within the specification (volumes 1 or 2).

VA: See the following documents posted with amendment 0004:

• 02 82 11.01 - Asbestos Containing Material and Lead Based Paints Assessment

• Asbestos and Lead Based Paint Photolog Building 1 Final

• Asbestos Management Plan Building 1 Final

• Asbestos Survey Report September 2016

Building 1

• Lead Inspection Report Building 1 Final

3 11/14/2025 Is this a SDVOSB set aside? VA: This procurement is a 100% set-aside for Service- Disabled Veteran-Owned Small Business (SDVOSB) concerns.

4 11/17/025 Drawing T-500 A16 Has several notes next to the cabinet. One note states equal to Mighty Mo 2 Post Channel Type rack with Vertical Cable Management.

Another states Cable Management sidecar equal to Great Lakes SC68442. Is this a mistake, I don’t think both manager types can be used together?

HZ: Sidecar cable management is required on MDA and HAD cabinets and other racks require vertical cable management as shown in details and elevations.

5 11/17/2025 The contractor is to disconnect existing TR Fiber cables and reroute to the new Data Center. Is there a requirement to install any new fiber from the Data Center to any other locations?

HZ: Yes, the Contractor will also need to install temporary fiber cables to accommodate phasing and change over to new equipment such as indicated on drawings T-101, Keynote No. 7.

VA: VA: According to the plans a new fiber line will be pulled in from the pole to the new data center.

6 11/17/2025 Can the VA verify that the contractor is to provide patch cables per the “quantity” specified on drawing T-700.

HZ: Yes, provide cables as indicated in “PATCH CABLE

BILL OF MATERIAL FOR STRUCTURED CABLING IN

DATA CENTER” schedule on Sheet T-700.

VA: Patch cables will be provided by the contractor

7 11/18/2025 I did not see any reference in the Solicitation that Offerors are supposed to submit a write-up on relevant past projects or PPQs in their bid proposal. Can you please confirm if this is correct?

VA: Award may only be made with the responsible bidder whose bid, conforming to the solicitation, will be most advantageous to the government, considering only price. No write-up on past projects or PPQs should be included in bids.

8 11/18/2025 Has construction started? If not, when is construction set to begin?

VA: No, you are bidding on it. TBD based on the NTP.

9 11/18/2025 When is construction anticipated to be completed? VA: When the winning contractor completes it. See SOW for period of performance

10 11/18/2025 Who is the design firm and construction manager? CBDG: The design firm is CB Design Group. VA to respond regarding construction manager question.

VA: CB Design Group, which is on the drawings.

Construction will be provided by the winning contractor.

The COR is Marcus Fernandez

11 11/18/2025 What is the construction budget? VA: The VAAR Magnitude of Construction is between $5,000,000 and $10,000,000.

12 11/18/2025 When is the next scheduled council meeting for design and construction approval?

VA: This is a Federal Government project, so none of those meetings apply to this project. You are bidding for construction. Please review plans and specs.

13 11/18/2025 Is the project has been funded? VA: Yes

14 11/19/2025 VA please provide a complete set of as-built drawings for all existing work areas.

VA: Will provide a copy of the EHRM Main Building project to the winning bidder.

15 11/19/2025 Sheet GC400, Class IV, note #8. “Area should be terminally cleaned the owner’s environmental service department prior to use”. VA please confirm that terminal cleaning upon completion of work will be performed by the Owner’s Environmental Services Department and that all associated fees will be covered by the VA.

VA: The contractor will clean the work area as part of the final punch walk. The VA will handle the terminal cleaning of the room prior to use.

16 11/19/2025 VA please confirm if the Project Superintendent may serve in a dual capacity as the Quality Control Manager (QCM) for this project.

VA: The superintendent can hold double positions as needed. The super will be on site for all work or subs on location.

17 11/19/2025 VA please confirm if the Project Superintendent may serve in a dual capacity as the Site Safety and Health Officer (SSHO) for this project.

VA: Yes. Be aware that the VA’s safety inspector will conduct weekly inspections of the work site.

18 11/19/2025 VA please identify the existing manufacturer of the facility’s fire alarm system.

VA: Siemens

19 11/19/2025 VA please provide the existing manufacturer of the Video Management System.

VA: We have 3: IC Realtime, Alibi and Wisenet. Avigilon system is coming online to replace all.

20 11/19/2025 VA please provide the existing software version currently in use.

VA: This question is too vague to answer.

21 11/19/2025 VA please confirm if a main video server exists or if Network Video Recorders (NVRs) are used

VA: Systems have multiple DVRs with a server in Police Operations for both IC Realtime and Digiop. Wisenet has one encoder and one NVR.

22 11/19/2025 VA please confirm the preferred camera brand, megapixel rating, and configuration (stationary, PTZ, or varifocal).

VA: All systems must be compatible with Avigilon systems. Depending on location, PTZ, stationary or “mulit-sensor” cameras will be used.

23 11/19/2025 VA please confirm if the VA will provide all network switches for the video system

VA: VA has provided switches on current system;

additional cameras may require switches or other components to be added.

24 11/19/2025 VA please confirm if an existing SSA (Service Support Agreement) is in place for the video system and identify the servicing vendor.

VA: No agreement in place

25 11/19/2025 VA please confirm whether the video and access control systems currently interface, and if so, describe the integration type and platform.

VA: Partially, new Avigilon products interface with each other, the remaining systems do not.

26 11/19/2025 VA please identify the existing manufacturer of the access control system

VA: Velocity OS, Hirsch panels and boxes throughout facility

27 11/19/2025 VA please confirm whether the VA intends to expand the existing access control manufacturer.

VA: Access control will be Avigilon products as well

28 11/19/2025 VA please provide the software version currently in use VA: This question is too vague to answer

29 11/19/2025 VA please confirm whether the contractor is required to support version updates as part of the scope

VA: Yes, as needed.

30 11/19/2025 VA please confirm that sufficient software licenses exist to support new access-controlled doors.

VA: Yes

31 11/19/2025 VA please confirm if the access control and CCTV systems are integrated, and identify the base platform (Access Control or Video) that manages both.

VA: Partially, only Avigilon products at this time as we move to get others replaced.

32 11/19/2025 VA please confirm if an SSA exists for Access Control and identify the current vendor.

VA: None

33 11/19/2025 VA please confirm whether existing VA software licenses can be used for new readers/controllers.

34 11/19/2025 VA please confirm if the new access control system must be FICAM compliant, and if a current FICAM license exists.

VA: Yes

35 11/29/2025 VA please confirm if CESIP certification is required. VA: Yes

36 11/19/2025 Please identify the desired manufacturer for new card readers.

VA: Must be compliant with Avigilon and be FIPS 201 and HSPD-12 compliant

37 11/19/2025 Please identify the telecom room electronics (e.g., network switches, UPS) that will be VA furnished.

VA: The VA will provide the network switches.

38 11/19/2025 Please confirm whether product data for existing access controls and system panels in existing buildings can be provided.

HZ: Existing access control system product data is not available from the A/E.

VA: Irrelevant as it is not compliant and is in the process of being replaced

39 11/19/2025 Please provide the name of the company currently servicing existing access control devices, card readers, door contacts, and exit sensors.

VA: No Contract

40 11/19/2025 VA please confirm whether flexible conduit and cut-in boxes may be used for new cabling in vertical partitions.

VA: Yes, flexible conduit and retrofit back boxes are allowed in existing vertical partitions ss long as they meeting the plan specs.

41 11/19/2025 Specification 01 00 00, Paragraph 1.14 requires a Resident Engineer’s Field Office; however, no location is shown on the drawings. VA, please confirm if this field office is required.

VA: The requirement for 1.14 Residential Engineer Trailer is not applicable. The contractor is to provide their own project trailer.

42 11/19/2025 Specification 28 05 00 references contractor personnel qualifications. VA please confirm the following: the Project Superintendent must be a BICSI Certified Commercial Installer (Level 1 or 2) or equivalent technician overseeing the project; the cable installer must have a Registered Communication Distribution Designer (RCDD) on staff certified by BICSI; the telecom subcontractor must be a licensed BICSI contractor with a minimum of five (5) years of similar experience; the telecom contractor must submit manufacturer certification for all technicians assigned to the project.

HZ: These qualifications and certifications are required.

43 11/19/2025 A/E please confirm whether new backbone cables are required to each TR room shown on drawings (Ref:

A16/T-600).

HZ: New backbone cables are not required to each existing TR room. The detail A16.T-600 and table on T- 700 is for information only and the existing cable are rerouted from existing MDAs in Room 98 to new MDAs in the new Data Center.

44 11/19/2025 Please clarify the AT&T demarcation points (A and B) and confirm whether associated AT&T costs and fees are the VA responsibility.

HZ: New demarcations points are located/relocated in new rooms 95B - TER A and 96E - TER B.

VA: The VA will work with AT&T and the contractor to complete this project.

45 11/19/2025 A/E please confirm that the new OSP cables (OS2-24 fiber) to each building are not part of this project. (Ref:

A16/T-600).

HZ: New OSP cables are not required to each existing Building. The detail A16.T-600 and table on T-700 is for information only and the existing cable are rerouted from existing MDAs in Room 98 to new MDAs in the new Data Center.

46 11/19/2025 VA please verify the access route that will be permitted for daily entry into the data center. Confirm whether use of the exterior door will be allowed.

HZ: The Contractor will need to coordinate access routing with the local VA personnel.

47 11/19/2025 Sheet G6/AE400: Please identify the existing roof type.

A/E please provide applicable roofing specifications.

HZ: The existing roof is bitumen roof on metal deck.

48 11/19/2025 VA please verify whether an existing roof warranty is in place.

VA: Yes, but due to warranty limitations the VA will work with the contractor to handle the roof situation.

49 11/19/2025 Plans do not show a laydown or field office area. VA please provide a laydown area and field office location map.

VA: This area will be provided to the contractor once the job is won.

50 11/19/2025 VA please confirm that AT&T will furnish and install conduit and fiber from the existing AT&T manhole south of Building 24 to AT&T Demarcation A and Demarcation B for the Data Center.

HZ: The pathways and raceways for the new AT&T fiber service will be provided by this Contractor. Cables should be installed by AT&T. The Contractor will need to coordinate entry into the existing AT&T manhole with

AT&T.

51 11/19/2025 Please confirm that all AT&T-related costs for this project will be covered by the VA.

HZ: The Contractor should coordinate with the VA for providing all AT&T related costs.

52 11/19/2025 Specification includes a salvage definition, but no salvage items are identified. VA please confirm that no items are required to be salvaged. If salvage items exist, please identify them.

HZ: The Contractor should coordinate with the VA for any devices and hardware for VA retainage.

VA: TBD and will be based on the needs of the VA

53 11/19/2025 Sheet AE701B: In exposed ceiling areas, paint is required on all exposed structures, underside of deck, sprinkler piping, conduit, and miscellaneous overhead items, with colors selected by the architect. A/E, please clarify whether a single color will be used for all items or if multiple colors are required.

CBDG: Yes, the exposed ceiling will have just a single paint which will be “black”.

54 11/19/2025 Please provide the existing Asbestos and Lead Analysis Report.

VA: See the following documents posted with amendment 0004:

• 02 82 11.01 - Asbestos Containing Material and Lead Based Paints Assessment

• Asbestos and Lead Based Paint Photolog Building 1 Final

• Asbestos Management Plan Building 1 Final

• Asbestos Survey Report September 2016

Building 1

• Lead Inspection Report Building 1 Final.

55 11/19/2025 Specification 01 91 00, Part 1 General, 1.8 Commissioning Team: C. Member Appointed by VA:

"Commissioning Agent" "The Commissioning Agent will be provided by the VA, and the Commissioning Manager will be provided by the General Contractor."

VA please confirm this is correct.

VA: The VA will provide the Cx agent through a separate contract.

56 11/19/2025 Specification 07 81 00 (Applied Fireproofing): Plans do not indicate sprayed on fireproofing locations. A/E please provide the required sprayed on fireproofing locations.

CBDG: Fireproofing spray will be needed at any renovated area where fireproofing was damaged.

HZ: … and to new steel framing to match the existing it attaches to.

57 11/19/2025 Sheet AE300: Door Schedule entries for Doors 95A and 96D do not list a hardware set. A/E please provide hardware sets for Doors 95A and 96D.

VA: See the following documents posted with amendment 0004:

AE300 - DOOR SCHEDULE, FINISH SCHEDULE, &

DETAILS

58 11/19/2025 VA please confirm whether all construction personnel will be required to be escorted to and from the construction limits (interior and exterior) on a daily basis.

VA: All personnel must sign in with VA Police. No escort is required other than restricted spaces which will be done by Engineering. Personnel must sign out after work has been complete for the day.

59 11/19/2025 VA please verify whether this project is exempt or non-exempt from material sales tax.

VA: Offerors are hereby notified that in accordance with V.T.C.A., Tax Code §151.311, the purchase of tangible personal property for use in the performance of a contract for an organization exempted under Section

151.309 or 151.310 of this code is exempt if the tangible personal property is incorporated into realty in the performance of the contract. Additionally, the purchase of tangible personal property, other than machinery or equipment and its accessories and repair and replacement parts, for use in the performance of a contract for an improvement to realty for an organization exempted under Section 151.309 or 151.310 of the code is exempt if the tangible personal property is necessary and essential for the performance of the contract and completely consumed on the job. The VA is an exempt organization.

Therefore, the contractor’s purchase of such building and construction materials within the State of Texas to be incorporated into the real property belonging to the U.S.

Department of Veterans Affairs (VA) or completely used in the performance of the contract is subject to exemption from Texas Sales and Use taxes under the code. To take advantage of the tax exemption the successful offeror under this solicitation must complete a Texas Sales and Use Tax Exemption Certificate when it purchases construction materials for this contract.

Notwithstanding FAR 52.229-3, all bids received in response to this solicitation are presumed to reflect this tax exemption, and therefore should not include Texas’ Sales or Use Taxes on sales of materials for incorporation into VA real estate under this contract or used in the performance of this contract.

60 11/19/2025 Specification 01 00 00, 1.28, D., states, “Requirement:

TRIRIGA…” VA please confirm TRIRIGA CPMS must be to be utilized for this project.

CBDG: 01 00 00, 1.28 is not applicable for the scope of this project. VA COR to confirm.

VA: The VA does not use CPMS

61 11/19/2025 VA please confirm if Procore would be allowed to use in lieu of TRIRIGA CPMS.

CBDG: See response to #60 above.

VA: Yes, but the VA has limited access to Procore.

Share drives are usually used for bulk or big submissions.

62 11/19/2025 During the site visit, it was indicated that the work may be required to be performed after hours. VA, please advise whether after-hours work should be included in our bid.

VA: Yes, after-hours is a possibility. The contractor and COR will discuss the need for after-hours work, pros and cons. If it’s determined that after hours work is needed.

The Contractor will send an email to the COR requesting such need.

63 11/19/2025 We are requesting an additional 120 calendar days of contract duration. Due to current industry-wide material procurement challenges, particularly extended equipment lead time, we respectfully request consideration for a revised total contract duration of 345 calendar days. VA please confirm acceptance of this request.

VA: Lead time needs to be taken into consideration when the contract is awarded. It’s possible the NTP can be delayed but this will need to be discussed with the COR and CO..

64 11/19/2025 Bid Extension Request: We have received feedback from several major subcontractors indicating concerns regarding their ability to provide complete bid proposals by the current due date of December 11 at 12:00 PM ET. With the upcoming holidays further limiting subcontractor availability and response times, meeting the current deadline presents additional challenges.

VA: The due date of December 11, 2025, was extended with amendment 0002.

65 11/19/2025 In the interest of ensuring a fully competitive and well-coordinated procurement, we respectfully request that the VA consider extending the bid date to the first or second week of January. This additional time will allow the A/E to address outstanding RFIs and enable more subcontractors to prepare comprehensive proposals, ultimately resulting in a more competitive and accurate bid for the project. VA please confirm acceptance of this request.

VA: The due date was extended to January 8, 2026, with amendment 0003.

66 11/24/2025 We respectfully request an extension to the proposal submission due date to allow sufficient time for a complete and compliant response. We appreciate your consideration and look forward to your guidance on the revised timeline

VA: See question #65

67 11/24/2025 Under the document “VA_BSP Data Center Bid Resubmission – Drawings” “Drawing Number:

GI300” “Drawing Title: GENERAL NOTES” “Page no.

3”

Under section “HAZARDOUS MATERIALS”

“Point Number 4” which states that “CONTRACTOR

SHALL ASSUME THAT ACM'S ARE PRESENT

WITHIN CONCEALED SPACES SUCH AS PIPE

CHASES AND THE CRAWL SPACE AND SHALL

REMOVE AND DISPOSE OF ALL SUCH MATERIALS

ENCOUNTERED”

Q: Please clarify this note. Does this mean we are to remove all the ACM'S in the crawl space completely or just the area that is disturbed by the installation

CBDG: These are mainly general notes. They only apply to this area of renovation.

68 11/24/2025 Under the document “VA_BSP Data Center Bid Resubmission – Drawings” “Drawing Number:

GI300” “Drawing Title: GENERAL NOTES” “Page no.

3”

Under section “VA PHYSICAL SECURITY

COMPLIANCE”

Which states that “IN ORDER TO PROVIDE AN

APPROPRIATE BLAST RESISTANT DESIGN IN

ACCORDANCE WITH THE VA PHYSICAL SECURITY

DESIGN MANUAL, THE CONTRACTOR,

SUBCONTRACTORS, AND VENDORS MAY

REQUIRE THE BLAST PRESSURES AND IMPULSES

VALUES CALCULATED BY THE A/E TEAM'S

STRUCTURAL BLAST ENGINEER. THE

CONTRACTOR, SUBCONTRACTOR, AND VENDORS

CAN SUBMIT A REQUEST TO THE VA CFM

THROUGH THE VA COR. IF THE REQUEST IS

APPROVED, THE VA WILL DIRECT THE A/E TEAM

STRUCTURAL BLAST ENGINEER TO PROVIDE THE

COMPUTER PRESSURE AND IMPULSE (WHICH ARE

BASED ON THE SPECIFIC CONDITIONS OF THE

PROJECT SUCH AS STANDOFF DISTANCE,

BUILDING GEOMETRY, OR OTHER FACTORS) TO

THE VENDOR. WITHOUT THE COMPUTED VALUES,

THE PRESSURE AND IMPULSE VALUES IN THE

DATA DEFINITIONS DOCUMENT ALONE ARE NOT

SUFFICIENT TO PROVIDE A COMPLIANT DESIGN”

Q: Please clarify if this is applicable for this project since the building is existing.

CBDG: This is a general note in the project, and you are correct, it will not be applicable to this project stating that it is an existing building.

69 11/24/2025 Under the document “VA_BSP Data Center Bid Resubmission – Drawings” “Drawing Number:

GC201a” Drawing Title: BUILDING 1 -1ST FLOOR - ENLARGED PHASING PLAN” “Page no. 5”

Under section “PHASING NOTES”

Under heading 2. PHASE 2 INCLUDES THE

FOLLOWING WORK:

Point Number 4. which states that “CONTRUCTION

OF ALL WORK DESIGNATED AS PHASE 2 ON THIS

PLAN. REFER TO THE COMPLETE SET OF

CONSTRUCTION DOCUMENTS FOR WORK TO

OCCUR WITHIN THESE AREA. ALL AREA OUTSIDE

OF PHASE 1 SHALL REMAIN OPERATIONAL UNIT

PHASE 1 IS COMPLETE. DO NOT START ANY WORK

ON PHASE 2 UNTIL AUTHORIZED BY COR”.

Q: Please Confirm the Unit Type Here

CBDG: This may have been a typo instead of “UNIT”, it should have been “UNTIL”. See the following documents posted with amendment 0004:

• GC201a -Addendum 01.

70 11/24/2025 Under the document “VA_BSP Data Center Bid Resubmission – Drawings” “Drawing Number:

GC201a” Drawing Title: BUILDING 1 -1ST FLOOR - ENLARGED PHASING PLAN” “Page no. 5”

Under section “PHASING NOTES”

Under heading 3. PHASE 3 INCLUSES THE

FOLLOWING WORK:

Point Number 4. which states that “CONTRUCTION

OF ALL WORK DESIGNATED AS PHASE 2 ON THIS

PLAN. REFER TO THE COMPLETE SET OF

CONSTRUCTION DOCUMENTS FOR WORK TO

OCCUR WITHIN THESE AREA. ALL AREA OUTSIDE

OF PHASE 2 SHALL REMAIN OPERATIONAL UNIT

PHASE IS COMPLETE”

Q: Please clarify in the statement “All area outside of phase 2 shall remain operational unit phase is complete”. Should this be phase 3

CBDG: You are correct the statement should be addressed as Phase 3. We will re-address the note to indicate “PHASE 3”, and Not 2. See the following documents posted with amendment 0004:

• GC201a -Addendum 01.

71 11/24/2025 Under the document “VA_BSP Data Center Bid Resubmission – Drawings” “Drawing Number: E- 101” “Drawing Title: BUILDING 1 -BASEMENT ENLARGED PLANS -ELECTRICAL” “Page no. 55”

Under section “ELECTRICAL PLAN KEY NOTES”

Point Number 1. which states that “PROVIDE NEW

225/3 AND 300/3 CIRCUIT BREAKERS IN EXISTING

SWITCHBOARD HEQ FOR NEW DATA CENTER

LOADS. FIELD VERIFY SPACE AND CAPACITY

AVAILABLE IN ACCORDANCE WITH NEC 220.87”

Q: This last sentence is delegating engineering work to the contractor. To do this work the contractor will need to do a 30-day metering of the existing panels to determine the existing load and then will need to do load calculations to see if the existing equipment has enough capacity for the added loads. If there is not enough capacity it is not clear what will be required by the contract. Strongly, recommend to engage with the engineer of record to determine that there is spare capacity in the existing panels in compliance to NEC 220.87.

HZ: The Contractor will provide the metering and analysis in accordance with NEC 220.87 as required by these keynotes. The results of this metering and any discrepancy with the available capacity and new loads will be provided to the A/E for coordination and additional design as needed.

72 11/24/2025 Under the document “VA_BSP Data Center Bid Resubmission – Drawings” “Drawing Number: E- 101” “Drawing Title: BUILDING 1 -BASEMENT ENLARGED PLANS -ELECTRICAL” “Page no. 55”

Under section “ELECTRICAL PLAN KEY NOTES”

Point Number 2. which states that “PROVIDE NEW

225/3 AND 300/3 CIRCUIT BREAKERS IN EXISTING

SWITCHBOARD HCR FOR NEW DATA CENTER

LOADS. FIELD VERIFY SPACE AND CAPACITY

AVAILABLE IN ACCORDANCE WITH NEC 220.87”

• Q: Likewise, determination of breaker space capacity is being delegated to the contractor.

This should be determined by the Engineer of Record prior to entering into a hard bid, as it is not clear what is included in the contract if there is not enough space in the existing panels for the added breakers.

HZ: The Contractor will provide the metering and analysis in accordance with NEC 220.87 as required by these keynotes. The results of this metering and any discrepancy with the available capacity and new loads will be provided to the A/E for coordination and additional design as needed.

73 11/24/2025 Under the document “VA_BSP Data Center Bid Resubmission – Drawings” “Drawing Number: ED- 100” “Drawing Title: BUILDING 1 -1ST FLOOR -

ENLARGED DEMOLITION PLAN -ELECTRICAL”

“Page no. 57”

Under Section “DEMOLITION PLAN KEY NOTES”

• Q: Is there any requirement to demolish the electrical equipment on this sheet in compliance to the phases as indicated on the architectural plans or can we demolish based on our decisions.

Also, is there any intent to keep the existing loads on the UPS operational during construction? Do we need to provide any temporary wiring to keep any loads operational during construction? If so please clarify.

HZ: Yes, the electrical demolition should occur in coordination with the project phasing. The Contractor will need to coordinate with the VA to determine the disposition of electrical service to existing equipment loads.

74 11/24/2025 Under the document “VA_BSP Data Center Bid Resubmission – Drawings” “Drawing Number: E- 203” Drawing Title: BUILDING 1 -1ST FLOOR -

ENLARGED PLAN - CABLE TRAY & GROUNDING”

“Page no. 60”

In the Drawing, Section “NEW UPS-B 100 KVA”

• Q: As this is a 480V input and 208/120V output UPS with a Maintenance Bypass Module please confirm that a stepdown transformer for 480 to 208/120 has been include in this layout.

Also, do you recommend increasing the door size to accommodate the UPS sections?

HZ: The two new 100 KVA UPSs will be 480V, 3 ph input and 208/120V, 3 ph output. The transformers should be included within the enclosure of the UPSs.

75 11/24/2025 Under the document “VA_BSP Data Center Bid Resubmission – Drawings” “Drawing Number: E- 600” “Drawing Title: ONE-LINE DIAGRAMS -NEW WORK” “Page no. 64”

In reference to the portion of the drawing showing the existing HEQ panel and the newly added loads

• Q: These are added loads to HEQ. Please provide calculations for HEQ showing compliance to NEC 220.87 for existing loads. Also confirm if the new breakers will fit into the existing panels.

Please provide existing panel manufacture, model number, and fault current rating so we can match the new breakers to the existing equipment.

Typical for HCR.

HZ: As noted in response to question 71 above, the Contractor will provide the metering and analysis in accordance with NEC 220.87 as required. The results of this metering and any discrepancy with the available capacity and new loads will be provided to the A/E for coordination and additional design as needed

76 11/24/2025 Under the document “VA_BSP Data Center Bid Resubmission – Drawings” “Drawing Number: T- 010” “Drawing Title: TELECOMMUNICATIONS SITE PLAN” “Page no. 68”

In reference to the drawing showing the area between BMS Building 77 and BMS Building 78

Q: Can you please confirm whether this portion is included as part of the contract?

HZ: This work between buildings 77 and 78 is/was being installed as part of the EHRM project.

77 11/24/2025 Under the document “VA_BSP Data Center Bid Resubmission – Drawings” “Drawing Number: T- 100” “Drawing Title: BUILDING 1 -1ST FLOOR - OVERALL TELECOMMUNICATIONS PLANS” “Page

no. 69”

In reference to the drawing showing the new telecommunications entry point into the building

Q: What is the intent of entering the building? under the foundation or through the foundation? Has a structural engineer been consulted regarding any potential impacts to the existing structural systems?

HZ: The new telecommunications service should enter the building into the crawl space. The exact penetration point is flexible. The Contractor will select the exact location to avoid conflict or impacts with existing structure.

78 11/24/2025 Under the document “VA_BSP Data Center Bid

100” “Drawing Title: BUILDING 1 -1ST FLOOR - OVERALL TELECOMMUNICATIONS PLANS” “Page

no. 69”

Regarding the noted 4"x4" telecommunications conduit routed in the crawl space

Q: Can you please identify where is the access to this crawl space?

HZ: Crawl space access is located at the west end of the Building 1, basement corridor.

79 11/24/2025 Under the document “VA_BSP Data Center Bid Resubmission – Drawings” “Drawing Number: T- 100” “Drawing Title: BUILDING 1 -1ST FLOOR - OVERALL TELECOMMUNICATIONS PLANS” “Page

no. 69”

For the routing shown for the New Redundant Telecommunications Service Cable routed through basement to telecommunications entrance room

Q: How is this being routed? conduits, cable tray, j-hooks? Is it intended to be concealed above the ceiling? If above ceiling, what type of ceiling is it?

Please clarify.

HZ: The new service cable will be routed through the basement corridor. This cable(s) should be routed in either cable tray, J-hooks, flexible non-metallic conduit above ceilings where present. Most of the basement area has no ceiling

80 11/24/2025 Under the document “VA_BSP Data Center Bid

600” “Drawing Title: TELECOMMUNICATIONS RISER DIAGRAM” “Page no. 74”

With reference to the drawing showing the “NEW

PATHWAY 2-4" CONDUITS”

Q: Is it part of the contract?

HZ: This detail is shown for information and coordination with work done as part of the EHRM Modernization Project and is not part of this project. The “NEW SERVIE ENTANCE B” was not installed in the EHRM Modernization Project.

81 11/24/2025 Under the document “VA_BSP Data Center Bid Resubmission – Drawings” “Drawing Number: T- 600” “Drawing Title: TELECOMMUNICATIONS RISER DIAGRAM” “Page no. 74”

In the portion of the drawing between EX MH#1 and

EX MH#2

Q: Site plan indicates a Manhole here, but it is not numbered.

HZ: This manhole number is not known. It was discovered during some minor landscaping construction and assumed to be part of the electrical and telecommunications distribution systems. The use of this is not intended to be part of this contract.

82 11/24/2025 Under the document “VA_BSP Data Center Bid Resubmission – Drawings” “Drawing Number: T-600” “Drawing Title: TELECOMMUNICATIONS RISER DIAGRAM” “Page no. 74”

The drawing references “EX Service Entrance ‘A’

Q: Site plan and basement floor plan on sheet T-100 indicates this as new. Please clarify.

HZ: This detail was originally from the EHRM Modernization project and was not updated to coordinate with this project. It is provided as information only.

83 11/24/2025 Under the document “VA_BSP Data Center Bid Resubmission – Drawings” “Drawing Number: T-600” “Drawing Title: TELECOMMUNICATIONS RISER DIAGRAM” “Page no. 74”

For the “RM 96”

Q: Should this be room 96E to match note on basement plan on sheet T-100?

HZ: Yes. This detail was originally from the EHRM Modernization project and was not updated to coordinate with this project. It is provided as information only.

84 11/24/2025 Under the document “VA_BSP Data Center Bid Resubmission – Drawings” “Drawing Number: T- 600” “Drawing Title: TELECOMMUNICATIONS RISER DIAGRAM” “Page no. 74”

In Reference to the Note “OSP AND BACKBONE

CABLES INDICATED ON THIS DIAGRAM ARE BEING

INSTALLED NEW AS PART OF THE EHRM

MODERNIZATION PROJECT AND ARE INCLUDED

HERE FOR INFORMATION ONLY. THIS PROJECT

WILL ONLY INCLUDE REROUTING AND

RECONNECTION OF THE OSP AND BACKBONE

CABLES FROM THEIR EXISTING CONNECTIONS AT

THE EXISTING MAIN DISTRIBUTION AREAS TO

THEIR NEW TERMINATIONS AT THE NEW MAIN

DISTRIBUTION AREAS IN THE NEW DATA CENTER,

REFER TO SCHEDULE ON SHEET T-700.”

Q: Based on this note we understand that all OSP and backbone cables are not in this contract. Accordingly, section 27 13 23 is not applicable. Please confirm.

HZ: Correct. Only the disconnection, rerouting, re-termination, and reconnection to the new MDAs is part of this project.

79 11/24/2025 Do you have the original/phase 1 dwgs available for the previous round of work that was done?

VA: See the following document posted with amendment 0004:

• 2022-12-23 VA BSP EHRM Contract Documents Drawings.

80 11/24/2025 Will there be a second site visit? VA: A second site visit will not be granted for this project.

81 11/24/2025 Is splicing requiring at point of OSP to ISP transition in “Meet Me” room for redundant fiber?

HZ: No.

82 11/24/2025 Does existing fiber line to facility require attention or only redundant line?

HZ: It requires relocation to the new “Telecommunications Entrance Room A”

83 11/24/2025 Is this project tax exempt? If so, will a tax exemption certificate be provided?

VA: See the answer to question #59.

84 11/24/2025 What will the working hours be?

CBDG: Normal working hours for this contract will be from 7:00AM to 4:30PM (local time) Monday through Friday except for weekends and established Federal Holidays. Performing on-site work outside normal working hours will require approval from the Contracting Officer and the COR. Requests shall be submitted via email at least 72 hours prior to the requested date and at no additional cost to the Government. Approvals are subject to the availability of on-site staff.

Refer to spec section 01 00 00, 1.2. B.

85 11/24/2025 Will the VA use Procore? VA: The VA has limited access to Procore. For bulk or large files, the contractor can use a share drive to send the files to the VA

86 11/24/2025 Will any abatement take place? CBDG: No. See the following documents posted with amendment 0004:

• 02 82 11.01 - Asbestos Containing Material and Lead Based Paints Assessment

• Asbestos and Lead Based Paint Photolog Building 1 Final

• Asbestos Management Plan Building 1 Final

• Asbestos Survey Report September 2016

Building 1

• Lead Inspection Report Building 1 Final

87 11/24/2025 Does VA expect the contractor to provide sound proofing services?

VA: Yes. This will be for the hallway dividers. We will be conducting work across the hall from Audiology.

88 11/24/2025 Is the VA providing the commissioning agent?

VA: See question 55

89 11/24/2025 Who is the incumbent controls contractor?

VA: If you are referring to controls, its JCI. The new TR rooms are using CCI

90 11/24/2025 Who owns the proprietary rights of the access control system?

VA: VA

91 11/24/2025 Who owns the proprietary rights to the fire alarm system?

92 11/24/2025 Will any 3rd party inspections be required? If so, please identify them.

VA: No, VA will procure Cx through a separate contract.

93 11/24/2025 VA please confirm that the General Contractor is responsible for all equipment racks shown.

HZ: Yes

94 11/24/2025 The documents do not clearly identify the data racks or other rack types; A/E please identify all data racks.

HZ: Racks are identified in the floor plan and elevations.

95 11/24/2025 Please provide the plans for the previous project(s) that interfaces with this scope of work.

VA: See the following documents posted with amendment 0004:

• 2022-12-23 VA BSP EHRM Contract Documents Drawings

96 11/24/2025 The specifications reference coordination drawings. VA please confirm whether BIM (coordination drawings) is required for this project and only for sections that is indicated.

VA: Confirmed.

97 11/24/2025 The documents do not clearly identify the existing slab type. A/E please verify whether the existing slab is post-tension.

HZ: No, the existing structure is mild reinforced concrete pan-joist system.

98 11/24/2025 The documents do not indicate whether the existing slab must be x-rayed prior to core drilling. A/E please confirm if x-raying the existing floor is required.

HZ: The X-Raying or Radar of existing slabs is required prior to any core drilling.

99 11/24/2025 Can you please send me a picture of the inside of the existing Siemens main FACP showing all the fire alarm card components inside of the main FACP at the VA Big Springs Hospital? We will need to know the type of FACP cards that are currently installed.

VA: The VA cannot provide at this time

100 11/24/2025 Approximately how far (in feet) is it from the main Siemens FACP in the hospital to the data room expansion project area?

VA: Approx. 300ft

101 11/24/2025 Who was the last fire alarm service company to perform programming services on the Siemens FACP?

There should be a service tag on the inside of the Siemens FACP with notes on the service tag talking about programming.

102 Questions 102-135 do not exist.

136 11/24/2025 Is this project exempt from sales tax? If so, will the VA provide a tax exemption certificate for material purchases?

VA: See the answer to question #59.

137 11/24/2025 Will the VA permit the use of Procore or an equivalent construction management software platform for submittals and project communications?

VA: The VA has limited access to Procore . For bulk or large files, the contractor can use a share drive to send the files to the VA

138 11/24/2025 Will payment applications be accepted for materials stored on-site or in a bonded off-site warehouse?

VA: In accordance with contract terms and conditions, Contractors should not submit an offer assuming the Government will approve monthly progress payments for material and/or equipment procured by the Contractor and stored on the construction site, as space is available, or at a local approved location off the site.

Payment of stored materials and/or equipment is at the Contracting Officer’s discretion and will be handled on a case-by-case basis during the contract and under such terms and conditions as the Contracting Officer approves.

139 11/24/2025 Will the Government consider including an Economic Price Adjustment (EPA) clause to address significant fluctuations in material pricing?

VA: In accordance with FAR 16.202 and 52.216-1, this requirement will remain a firm-fixed-price contract.

140 11/24/2025 If tariffs are imposed on materials (e.g., steel, wood) after bid submission but before award, will the Government allow a price escalation even if the materials remain Buy American–compliant?

VA: If after the contract is awarded, the contractor becomes liable for an increase (or receives a reduction) in a federal excise tax or duty “which was not otherwise anticipated,” the contract price may be adjusted accordingly.

To recover under FAR 52.229-3, the contractor generally must show:

• The tariff was not in effect or anticipated at the time of award;

• The tariff is a federal duty or tax covered by the clause;

• The tariff directly increased the contractor’s cost of performance;

• The contractor timely notifies the contracting officer of the change; and

• The contractor can substantiate the increased costs attributable to the tariff.

141 11/24/2025 Will the Government provide detailed requirements for contractor badging? Please clarify the PIV process, including documentation, background checks, and estimated processing time.

VA: The contractors will have to check in with police services on the first day of work. They will then be issued a contractor’s badge from the engineering department for daily wear during the course of the job. Contractors will not be given PIV badges. These badges will be turned in at the end of the project.

142 11/24/2025 How soon after contract award does the Government anticipate issuing the official Notice to Proceed?

The NTP will be issued approximately 30-45 days after award.

143 11/24/2025 May one individual serve in dual or multiple roles (SSHO, QCM, Superintendent) if fully qualified? If not, may the Superintendent also serve as SSHO?

144 11/24/2025 The documents reference VA/VBA security procedures (badging, inspections, vehicle access restrictions). Can the VA provide a point of contact for coordinating subcontractor clearances?

VA: See question #141

145 11/24/2025 Will the contractor be required to provide a site office/trailer, or will space within the facility be made available?

VA: That is up to the contractor. Space in the facility will not be provided

146 11/24/2025 Will the VA allow temporary connection to existing utility infrastructure, with the contractor responsible for metered usage?

147 11/24/2025 Will designated parking and staging areas be provided for contractor personnel and deliveries? Will the VA provide laydown space or containers, or must these be arranged off-site?

VA: The VA will provide laydown space and or a staging area. Parking is limited with priority going to utility trucks, then work trucks. We have a loading dock for small deliveries and a delivery area for bigger products.

148 11/24/2025 Will the VA provide and hire the commissioning agent, or is the contractor responsible?

VA: See question 55

149 11/24/2025 What ICRA level is required for the project? If Level 3 or higher, are modular wall systems (e.g., STARC panels) approved for containment?

CBDG: The ICRA level for this project is Medium with a Class 4 requirement, so it may be considered as level 2.

Contractor refers to the ICRA Matrix on sheet GC400 series. Modular wall system will need to meet ICRA wall requirements, as noted on the documents.

150 11/24/2025 Please confirm the extent to which soundproof barriers are required for this project.

CBDG: All wall types need to be sound barrier at 45 STC rating.

VA: This project is located across the hallway from the audiology suite. The intent is to minimize the sound as much as possible. If this is not possible, the project could move to a evening or night shift situation.

151 11/24/2025 Please confirm whether after-hours and weekend work will be required for this project, and if so, to what extent (e.g., frequency, scope of tasks, and any restrictions or limitations).

VA: No work is planned for the weekend. Weekend work will only be used on an “as needed” base. The COR and contractor will plan for this as situations come up.

152 11/24/2025 Will the VA provide recent asbestos and lead survey reports?

VA See the following documents posted with amendment 0004:

• 02 82 11.01 - Asbestos Containing Material and Lead Based Paints Assessment

• Asbestos and Lead Based Paint Photolog Building 1 Final

• Asbestos Management Plan Building 1 Final

• Asbestos Survey Report September 2016

Building 1

• Lead Inspection Report Building 1 Final

153 11/24/2025 Will the VA identify known ACM/LCM locations? VA: Yes

154 11/24/2025 Does the existing roof have an active warranty? If so, who holds it and who is the manufacturer?

VA: The VA has a limited active warranty on the roof.

Due to this and other factors, the VA will handle discussions with the roofing company.

155 11/24/2025 Does the VA have an existing fire alarm/security service provider? If so, please provide contact information for required coordination

VA: Siemens

156 11/24/2025 Will the facility remain occupied during construction, or will temporary relocation of staff/equipment be required?

VA: Occupied, expect in the work area.

157 11/24/2025 Will demolition of major systems (e.g., AHUs, utilities) require after-hours or phased work to minimize disruption?

VA: Possibly. We will try and conduct all work during daytime hours. This is because the VA will have all engineering support staff on site during daytime hours, should something go wrong.

158 11/24/2025 Will the VA provide temporary cooling/heating during system cutovers? If not, should the contractor include them?

HZ: The Contractor shall include temporary cooling/heating as necessary to maintain required conditions throughout work.

159 11/24/2025 Are existing primary and secondary cable pathways intended to be reused?

HZ: Yes, this is allowable if pathways are in serviceable condition.

160 11/24/2025 Will existing brand-specific equipment require a J&A? VA: Yes.

161 11/24/2025 Must the PACS integrate with other security systems (e.g., CCTV)?

VA: Yes

162 11/24/2025 Will the system reside on the VA Network? If yes, are virtual servers required, or are standard servers acceptable?

VA: Yes. The VA has a mix of both. IT will provide support for the Virtual servers.

163 11/24/2025 Are new conduits required within wall cavities versus surface mounting?

HZ: Where possible, new cables should be concealed in wall cavities in finished spaces

164 11/24/2025 Is the contractor responsible for providing/installing all electrical power requirements for new PACS devices?

HZ: Yes.

165 11/24/2025 Will the PACS connect to the internet for integration with national databases?

VA: PACS will be connected to the servers already installed.

166 11/24/2025 Must the system integrate with equipment installed under the EHRM program?

HZ: Yes.

167 11/24/2025 Is American Institute of Steel Construction (AISC) certification required for fabrication and/or erection of structural steel?

HZ: No, the amount and type of steel framing for this project is minor and doesn’t require AISC certification.

168 11/24/2025 Please confirm whether the VA will accept directional boring methods for installation of the new underground infrastructure.

VA: This will depend on what is underground and if its possible.

169 11/24/2025 What existing video surveillance manufacturer does the VA have at this facility?

VA: This does not matter since the new equipment will need to integrate with what was installed during the EHRM project.

170 11/24/2025 What existing access control manufacturer does the VA have at this facility?

VA: Avigilon, is what the new EHRM project installed.

171 11/24/2025 Who is responsible to provide the underground conduit and handholes and bore under roadway for the installation of telecommunications ductbank from the AT&T manhole to Bldg 1? Will this be done by Div 26?

HZ: The Contractor is responsible for all underground conduits and handholes and should delegate to sub-contractors as desired.

172 11/24/2025 Will disconnecting the fiber from the existing data center and pulling it to the new data center be done in phases? Will this be done during working hours or after hours?

HZ: Yes, the relocation of fiber optic cables from existing connections to new connections in the new data center will be done to coordinate with project phasing. If the work will affect patient services, it will have to be coordinated with the local VA personnel and will likely completed during “after hour” times.

173 11/24/2025 Will existing UPS's and network equipment in the existing data center be moved by the VA to the new data center?

VA: It should be all new equipment. The VA will take care of the existing equipment per their policy. The VA will provide switches

174 11/24/2025 Is there copper backbone that will also need to be moved from the existing data center to the new data center?

VA: There is likely copper backbone that will need to be moved from the existing data center to the new data center.

175 11/24/2025 Will all existing Cat 6A cables going to the existing data center be demoed, or will they also need to be disconnected and pulled to the new data center. If so, can the VA provide a schedule?

VA: The contractor will demo all current cables per the plans and install new cables. This should aid in keeping the network online during the demo process.

176 11/24/2025 What is the deck height? CBDG: This will need to be field verified when existing ceiling has been removed.

177 11/24/2025 Section 02 82 11 of the specifications state that no samples submitted were found to have asbestos, however the full spec section is included. Will asbestos or lead paint abatement be required?

VA: See the following documents posted with amendment 0004:

• 02 82 11.01 - Asbestos Containing Material and Lead Based Paints Assessment

• Asbestos and Lead Based Paint Photolog Building 1 Final

• Asbestos Management Plan Building 1 Final

• Asbestos Survey Report September 2016

Building 1

• Lead Inspection Report Building 1 Final

178 11/24/2025 Can a full asbestos report be provided? VA: See the following documents posted with amendment 0004:

• 02 82 11.01 - Asbestos Containing Material and Lead Based Paints Assessment

• Asbestos and Lead Based Paint Photolog Building 1 Final

• Asbestos Management Plan Building 1 Final

• Asbestos Survey Report September 2016

Building 1

• Lead Inspection Report Building 1 Final

179 11/24/2025 Who currently holds the roof warranty? VA: See question #154

180 11/24/2025 Are there any proprietary vendors we need to use, if so, who? (i.e. Fire Alarm, Access Control, BAS Controls)

VA: Siemens (fire alarm), Avigilon (Access Controls)

181 11/24/2025 What security system is currently used at this facility?

VA: EHRM installed Avigilon equipment to be monitored by police services

182 11/24/2025 Is there a responsibility matrix for what equipment is to be provided by owner, vendor, or GC?

VA: See plans and specs

183 11/24/2025 Is there an SDVOSB size standard? (typically, $19M or $45M)

VA: The size standard for NAICS 236220 - Commercial and Institutional Building Construction – is $45.0 Million.

184 11/24/2025 Will the exterior doors near the job site be accessible for exit and entry throughout the project?

VA: Yes

185 11/24/2025 There does not appear to be a finish plan included in the drawings, will this be provided

CBDG: No, there will not be. Being that there are not a lot of rooms and such a small space. Follow the Room Finish Schedule on AE300 for finishes.

186 11/24/2025 What is the height of the crawl space? VA: It varies

187 11/24/2025 Is there a floor in the crawl space or is it open to dirt? VA: Dirt

188 11/24/2025 There is cementitious Sheathing included in the specs, but none was noted in the drawings. Is this scope needed? If so will drawings be provided?

CBDG: Cementitious sheathing is not required for this project.

189 11/24/2025 Do the new structural steel members installed need to be fireproofed?

HZ: The…