Attachment 1 - RFP 36C77624R0131 Tech Questions dated 8-21-25.xlsx
XLSX spreadsheet 2 MB Posted
- Attached to
- Y1DA--VISN 8 MATOC - Mainland
- Solicitation number
- 36C77624R0131
About this file
The file is a technical questions attachment (Excel spreadsheet) for Solicitation 36C77624R0131, a Multiple Award Task Order Contract (MATOC) for VISN 8 Mainland, issued by the Department of Veterans Affairs Technology Acquisition Center Austin. The solicitation involves technical clarifications related to the contract opportunity, with the proposal due date extended to September 3, 2025 at 1:00 PM ET. The specific details of the technical questions are contained within the Excel file, which appears to provide additional context and clarification for potential offerors preparing their proposals for this VA construction or service contract.
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Sheet1
| SOLICITATION #: 36C77624R0131 | ||||
| PROJECT NAME: VISN 8 Construction MATOC - Mainland | ||||
| TECHNICAL QUESTIONS AND VA RESPONSE TRACKING SHEET | ||||
| ITEM # | MATOC | SEED PROJECT | QUESTION | GOVERNMENT RESPONSE |
| 1 | X | Can the bid date for the project be extended to provide more time for contractors? | The due date was extended from 8-20-25 to 9-3-25 | |
| 2 | X | If the bid is due on a Monday / gets rescheduled to be due on a Monday, will the VA please consider rescheduling it to any other day during the week. Monday bid due dates mean that the bid has to be finalized by end of day the Friday before, and many subcontractors don’t work on Fridays. | The due date is a Wednesday and this is not a bid. This is a proposal, IAW FAR 15. Please prepare your pricing with sufficient time to submit a full proposal. | |
| 3 | X | Will the government provide call-in details and instructions for the bid opening to ensure transparency for all bidders? | No. Please review the solicitation. This procurement is not being conducted in accordance with FAR 14, therefore there will be no bids and no bid opening. This is a FAR 15 trade-off. | |
| 4 | X | It is our understanding that the site visit was not mandatory, that we can submit a bid proposal for this project. Please confirm | The site visit was not mandatory, and you may submit an RFP in accordance with the solicitation. The sign in sheet was posted to SAM.gov 7-21-25 | |
| 5 | X | Will the sign-in sheet from site visit be available in addendum? | The sign in sheet was posted to SAM.gov via Amendment 0001 on 7-21-25. | |
| 6 | X | On the PPQs there is a section that needs to be filled in called “original implementation price”. Please advise what cost needs to be included in this section. | Put N/A | |
| 7 | X | Can Contractors provide PPQs that were completed in 2024 be submitted on the recent successful past performance projects that we submit? | Signed PPQs filled out for past projects are acceptable. Please ensure the PPQ is signed by the appropriate party. The PPQ may have been filled out in response to a previous solicitation: as long as the project information matches the PPQ project, it will be accepted. | |
| 8 | X | On the PPQs is the “original contract acceptance (construction accepted) date” the original scheduled completion date? | Yes, please provide the end of the original period of performance | |
| 9 | X | Will the VA allow the Contractor to provide Experience & Past Performances dating as far back as 7 years? | Yes, it can be changed from (5) years to seven (7) years. Projects completed within the past (7) years will be deemed recent. | |
| 10 | X | For past performance evaluation criteria that require completed projects, can an active multi-year contract vehicle (e.g., BPA, SATOC, MATOC, or regional preventative maintenance contract) be submitted in its entirety as a relevant past performance if the contract scope, as a whole, demonstrates technical similarity and includes completed work scopes directly applicable to this solicitation? Or, to comply with the “completed” requirement, are we limited to submitting only individual task orders (TOs) under such vehicles — even if those TOs are small or narrowly scoped and do not reflect the full technical and management effort represented by the broader contract? | The preference is each completed task order (completed project) would be submitted for the past performance. The project must be 100% complete. The evaluation is not for full vehicles as a whole, this is a project evaluation. | |
| 11 | X | Can the Government please clarify what is considered an acceptable or preferred magnitude range for projects submitted under these evaluation factors? For example, is there a minimum construction value, project size (square footage), or level of technical complexity expected? | There is no established project dollar value in the relevancy determination. The Magnitude of Construction for the seed project can be found on Attachment 06. Please refer to Section 2.11 Volume I: Factor 1, Past Performance, second paragraph. Additionally, please refer to the same section, third paragraph on how offerors are required to submit Attachment 03. | |
| 12 | X | Will the Government consider and evaluate past performance examples that meet the dollar threshold but were not performed in an active healthcare environment? |
| Conversely, will the Government consider and evaluate past performance examples performed in an active healthcare environment, but under the dollar threshold? | There is no dollar threshold requirement. All projects must be 100% complete. Please refer to the previous question. "Projects should demonstrate experience with at least phasing in an active hospital setting, experience with infection control, experience with facility utilities systems, and experience in healthcare, preferably with the VHA." | |||||
| 13 | X | Would projects conducted in hospital support facilities such as dietary, laundry, or logistics buildings be considered as taking place in an “active healthcare environment” for evaluation purposes? | Per the solicitation, "Projects should demonstrate experience with at least phasing in an active hospital setting, experience with infection control, experience with facility utilities systems, and experience in healthcare, preferably with the VHA." The Government will not answer specific project example RFIs to determine relevancy in this forum. Please review the solicitation requirements. | |||
| 14 | X | Would the Government accept a portion of a larger contract (e.g., a specific phase or scope element of a multi-phase project) as a stand-alone past performance example, provided it is relevant and clearly described in the submission? | The entire project must be 100% complete. If the phase has its own project number (ie, Tier 1, Phase I) as a stand-alone contract, it will be accepted. However, portions of whole projects will not be accepted. All work by the prime and subcontractors on a project should be outlined to demonstrate which firm completed which portion of the work. | |||
| 15 | X | As stated in the solicitation the work under this task order will be either design-bid-build or design-build. Would doing just the design portion of a project work for past performance of a project for one of the 3-5 jobs for the write-up or are we to provide only past projects where we performed the construction portion of work? | No, as this is a construction based vehicle, we would need to see the General Contractor's construction performance. | |||
| 16 | X | Would the VA consider following the FAR as it relates to recertification only at ownership changes ( Merger, Acquisition, Etc.) and/or at 5 years? | Vendors will be off-ramped in accordance with the terms and conditions established in the solicitation and subsequent IDIQ award. SDVOSB status must be met for each task order, and at least annually, in accordance with the off-ramping procedures. | |||
| 17 | X | The solicitation states that when each individual task order is posted an email will be sent to the MATOC holders to notify them. If we elect not to bid the project, we are to email the contracting officer and notify them. Is there a requirement on how many projects you can say no to before being removed from the MATOC? | No there is no requirement on how many projects IDIQ holders can say no to before being removed from the MATOC. IDIQ holders will not be removed due to lack of participation on the MATOC. Please refer to Section 1.4 Off-Ramping IDIQ Holders for scenarios that may determine if an IDIQ holder is removed from the MATOC. | |||
| 18 | X | Is there a number of MATOC holders you will accept for this? | No, we cannot predict that. | |||
| 19 | X | Can the proposals be submitted in multiple emails or via file share software? Solicitation requests pictures which tend to dramatically increase file sizes well beyond the 5MB requirement. | Yes, multiple emails are acceptable. We do not have a file share, all proposals must be submitted in accordance with the proposal instructions. | |||
| 20 | X | Per the solicitation "Proposals must not exceed 5MB total". Can the volumes be broken up to meet this requirement? For example Volume Ia, Volume Ib and Volume Ic. | Yes. | |||
| 21 | X | Please provide FAR 52.204-24(d) Certain Telecommunications and Video Surveillance Services or Equipment FAR 52.204-24(d) | See Attachment 1A - 52.204-24 Representation Regarding Certain Telecommunications and Video Surveillance Services or Equipment | |||
| 22 | X | Please provide FAR 52.209-7(b) Information Regarding Responsibility Matters | See Attachment 1B - 52.209-7 Information Regarding Responsibility Matters | |||
| 23 | X | Please provide FAR 52.209-13(b) Violation of Arms Controls Treaties or Agreements | See Attachment 1C - 52.209-13 Violation of Arms Control Treaties or Agreements-Certification | |||
| 24 | X | Please provide FAR 52.229-11(d) Tax on Certain Foreign Procurements – Notice and Representation | See Attachment 1D - 52.229-11 Tax on Certain Foreign Procurements—Notice and Representation | |||
| 25 | X | Does VA have anticipated amount of design-bid-build vs. design-build projects to be issued under this program? Solicitation indicates both delivery methods. | While we cannot predict exact requirement types, it is likely to be predominately design-bid-build. | |||
| 26 | X | Section 2.11 of the solicitation states, “At least one of the projects submitted must have been completed by the offeror as the Prime.” | ||||
| In the case of a Joint Venture, may the JV provide examples of each entity performing as a Prime since this provides evidence that both entities, and therefore, the JV, have the capabilities and experience required? | Yes. | |||||
| 27 | X | Please advise if we are to use the exact same table of contents shown in the solicitation for each volume or can we create our own? | Use the format outlined in section 2.10, do not create your own. | |||
| 28 | X | Does the information on the cover page need to be Font type Arial normal with no smaller than size 12 font with normal proportional spacing? | No. | |||
| 29 | X | Per the solicitation is states "The background color of each page of the submission shall be white, and text shall be black." | ||||
| Please confirm that all texts need to be black and that texts on charts, pictures, graphs and company names on cover pages cannot be in color. | All text that is being evaluated/read needs to be black. This includes charts, text, graphs. Pictures do not need to be black. Company names can be in color. | |||||
| 30 | X | X | Formatting Requirements for Standard Forms: Section 2.10 specifies strict margin and formatting requirements. Can you please confirm that government-issued forms such as the SF1442 and SF30 are exempt from these formatting guidelines and may be submitted in their original format? | Do not reformat any standard forms. | ||
| 31 | X | The provided Attachment 03 Project information Sheet for Contractors, is not in size 12 font. Please confirm we are to change the font size on the form to meet the Proposal Format requirements. | Attachment 03 does not need to be changed. | |||
| 32 | X | On attachment 03 - project information sheet for contractors, we are to list all major subcontractors. Please advise what percentage of the project needs to be completed by the subcontractor to be considered a major subcontractor or what defines a major subcontractor. | Subcontractors that completed significant portions of the project should be listed. If you are in doubt, list all subcontractors. | |||
| 33 | X | Per the solicitation the volumes should be labeled Volume I - Past Performance, Volume II - Price and Volume III - Administrative. Should we put the offers name before each volume? For example: Company Name - Volume I - Past Performance | That is acceptable. | |||
| 34 | X | Are we to sign and submit each amendment with our proposal or only acknowledge the amendments on the SF1442. | Either way is acceptable. | |||
| 35 | X | Please advise if the Attachment 04 form is only to be provided if the Prime Contractor is using the subcontractors past performance experience or should it be provided for all the major subcontractors listed on each attachment 03 project information sheet for contractors, even though the projects being used are the prime contractors past performance. | It is only to be provided if the Prime Contractor is using the subcontractor's past performance experience. | |||
| 36 | X | With a signed subcontractor consent form can the Prime contractor use a subcontractors past performance to meet the requirements in the solicitation for past performance? | Yes, however at least one project must be submitted as prime. | |||
| 37 | X | Please confirm the overall value of the MATOC. | Please refer to the first page Block 10 of the solicitation. "The maximum overall contract value for the life of this IDIQ MATOC is $3,000,000,000. The maximum of $3,000,000,000 applies collectively to all awarded IDIQs, and all IDIQ holders will share in the $3,000,000,000 maximum contract value." | |||
| 38 | X | Solicitation page 15 – Will the VA confirm that Background Investigations (BI) necessary for access over 6 months length in time will require the offeror to account for the cost of said necessary Background Investigation? | Contractor will not be billed by government for the cost of the background investigation. | |||
| 39 | X | X | REFERENCE "1.2 INDEFINITE DELIVERY INDEFINITE QUANTITY ORDERING PROCEDURES", 6. | Ordering Procedures Of Competitive Task Orders, a. iii - The para states "When complete plans and specifications are not provided the VA Master Specifications which can be found at https://www.cfm.va.gov/til/spec.asp will apply for elements of work not addressed by a project specific specification." Can the VA clarify this as the specifications on the TIL are unedited and are not tailored to any specific project. Does the VA expect the contractor to edit specs not otherwise provided? | This will be handled on a task order basis. | |
| 40 | X | Can the Government please clarify whether any specific licensure or certifications are required for the prime contractor, key personnel, or subcontractors in order to be eligible or considered responsive under this solicitation? |
Must the offeror or its team members hold construction or trade licenses in the state or jurisdiction where the work will be performed?
| Are there any required professional licenses or registrations (e.g., GC license, electrician/mechanical trade license, PE registration) that must be included in the proposal at time of submission? | If not listed in the solicitation or required by specifications, no. | ||||
| 41 | X | In the previous MATOC's for the state of Florida there was a requirement to have an office in the state and a minimum response time of 3-4 hrs. Is this requirement also apart of this contract? | This is not a requirement noted in this solicitation. Response time vary in specifications based upon the section and particular system(s). | ||
| 42 | X | X | If a Prime Contractor is awarded multiple projects at the same VA Medical Center location: Can the Superintendent be shared across multiple projects at the same site/location, or should they only be dedicated full-time to this project only? | Possibly - it would depend on the nature of the project, duration, working hours, and other factors. Cannot provide a blanket yes or no response. | |
| 43 | X | X | Are bid bonds required at the time of proposal submission for both solicitations, or will a Letter of Bondability (from a surety company) be sufficient at this stage? | A bid bond is required for the seed project. A bid bond is not required for the IDIQ itself. Please refer to Section 2.16 52.228-1 Bid Guarantee (Sep 1996)(b) of the solicitation - "The bidder shall furnish a bid guarantee in the form of a firm commitment, e.g., bid bond supported by good and sufficient surety or sureties acceptable to the Government, postal money order, certified check, cashier's check, irrevocable letter of credit, or, under Treasury Department regulations, certain bonds or notes of the United States" | |
| 44 | X | At what stage (award vs. task order issuance) are the performance and payment bonds required under this MATOC? | Please refer to Section 2.1 Request for Proposal Overview Section 7 - "The offeror to whom the seed project task order award is made will be required to furnish two (2) bonds, a Payment Bond to be executed on the form SF 25A and a Performance Bond to be executed on the proper form SF 25, each in the penal sum as noted in the General Conditions of the Specification." Performance and payment bonds will be required for awarded task orders. The seed project is the first task order. A bid guarantee is required to be considered for an IDIQ award, not performance and payment bonds. | ||
| 45 | X | If a bid bond is required, what is the required percentage or dollar amount? | Please refer to several sections in the solicitation. "The amount of the bid guarantee shall be 20 percent of the bid price or $3,000,000.00, whichever is less." | ||
| 46 | X | Will the VA accept bonding capacity from a teaming partner or joint venture sponsor, provided the bid bond is issued in the name of the prime or JV? | Yes, if the bond is issued in the name of the offeror and the offeror meets the requirements of the SDVOSB Joint Venture/Mentor Protegee. The SF 1442 must match the bid bond. | ||
| 47 | X | Per the solicitation it states on page 25 of 77 in that "The bid bond shall be submitted as part of the electronic submission (the requirement for an original bond, with the original signatures, notarization and seals has been eliminated)." Then on page 29 of 77 is states "The bid bond must be signed in ink by both the Principal AND the agent, and BOTH must provide a corporate seal". Please confirm a digital signature and seal on the Bid Bond will be acceptable. | No, digital signatures are not acceptable. An electronic copy of a signed bid bond is acceptable. | ||
| 48 | X | Per the Volume II – Table of Contents, section 3 states “Solicitation Attachment 06c – Base Offer Cost Breakdown and any supporting price documentation”. Are we required to submit subcontractor quotes with our proposal? | Offerors are not required to submit subcontractor quotes. | ||
| 49 | X | In the event of contract modifications/change orders, should performance and payment bond premiums be applied to each individual change order proposal or wait until the end of the project where a final modification is issued for the overruns? We ask this because VA Acquisition Regulation (VAAR) clause 852.228-70, titled "Bond Premium Adjustment” states “in determining the basis for final settlement.” | FORTHCOMING. Will be answered on a future amendment. | ||
| 50 | X | Attach 06 General Info #5 120 day acceptance period is required. How will the govt address economic price adjustments to materials that change over this period. Due to the current tariff negotiations material prices are being quoted for less than 30 days. | The requirement is 120 days. This solicitation term will not be changed. This is a firm fixed price contract with Buy American requirements. | ||
| 51 | X | Please confirm this project is to meet Buy America act requirements. | Confirmed. Please refer to provisions & clauses 52.225-10, 52.225-12, 52.225-9 and 52.225-11 | ||
| 52 | X | "Attachment 06c - Base Offer Cost Breakdown". There is a tab named "Base Offer" and two (2) additional tabs with examples for labor, material and equipment as well. Is the VA expecting each trade to provide units, labor rates, labor hours, unit rates etc... for each item related to their respective scopes? Does each trade have to provide a complete cost breakout on these tabs? And if so, does any of the information provided bind any party to those details? | Offerors are required to submit BOTH Attachments 06b and 06c. Refer to Section Instructions, Conditions, and Other Statements to Offerors. Offerors are not required to submit subcontractor quotes. The pricing information is not proprietary and does not bind any party to those details. | ||
| 53 | X | On page 25 of the solicitation, Volume II: Factor 2, Price the third paragraph states that we have to provide a complete breakdown of the Division Pricing for Line Item 001. Is this breakdown not accomplished by submitting Attachment 06c which is already required per the previous paragraph? | The complete Breakdown of the Division Pricing for Line Item 0001 is Attachment 06c. | ||
| 54 | X | Please confirm if project is tax exempt. If so, will the VA provide the documentation to the prime contractor after award. | This project is not tax exempt. Please refer to Attachment 06 Section 7 Special Notes Regarding FAR 52.229-3: Federal, State and Local Taxes: Offerors are hereby notified that all state and local sales or use taxes for construction materials must be included in their bid or proposal price. It is solely the responsibility of the offeror to include all other applicable taxes in their bid or proposal price as well. The Government has determined that for this acquisition it cannot take advantage of any sales or use tax exemptions that may be available to it under applicable state law. Under no circumstances will any Contractor be designated as an agent of the Government for purposes of any tax exemption, nor will the Government authorize any Contractor’s use of any tax exemption directly applicable to the Government under this procurement. | ||
| 55 | X | Can you please provide me with a little more information about this project? | |||
| All information is located in the specifications/drawings and solicitation documents. | |||||
| 56 | X | What kind of “deficiencies” are there? | Refer to the design documents including 100% narrative. | ||
| 57 | X | What is the total dollar amount that the VA has requested for this project? | Please refer to Page 1 Block 10 of the Soliciation and Attachment 06 for the magnitude of construction for the seed project. | ||
| 58 | X | Please confirm order of precedence for the contract documents. Does SOW prevail over the specifications and construction drawings? | There is no SOW associated with this procurement. | ||
| 59 | X | Please confirm there are no bid options or clin items. | The bid line item is found in Attachment 06b, Seed Project Price Schedule Sheet. There are no options. | ||
| 60 | X | Please confirm if the current prevailing wages will be consistent for the life of the project with no escalation | Confirmed, the wage determination awarded with the contract will be consistent and will not be updated throughout the life of the contract. | ||
| 61 | X | What is the period of performance (POP) for the seed project? | Please refer to Attachment 06. The Period of Performance is 270 calendar days from the Notice to Proceed (NTP). | ||
| 62 | X | How many additional days are allotted to reach final completion after the substantial completion of 270 days? | None. The Period of Performance is 270 calendar days from the Notice to Proceed (NTP) | ||
| 63 | X | Will this project be done in phases? | Yes | ||
| 64 | X | Will each phase have to be fully completed before moving to the next or can some phases be completed simultaneously? | Some phases can be completed simultaneously. Stormwater improvements will need to be completed prior to any parking lot work in affected areas. | ||
| 65 | X | How many areas will we be given at a time? | Stormwater improvements will need to be completed prior to any parking lot work in affected areas. Work in remaining areas my be performed simultaneously. | ||
| 66 | X | Please advise if the contractor is required to provide a mobile office. | Not required. | ||
| 67 | X | Will contractor be able to utilize a vacant space for a field office? | Yes. | ||
| 68 | X | Is space available for an 8’ x 40’ temporary ground-level office? | Laydown space is limited at Clinic. An approximate 50' x 50' laydown space will be provided and contractor discretion if they wish to install trailer. No utilities available for laydown area. | ||
| 69 | X | Please identify an area where contractor will be able to set up a trailer. | Rear NW parking lot. | ||
| 70 | X | Will contractor be able to utilize facility restrooms? | No. | ||
| 71 | X | Will contractor be able to utilize facility parking near areas of work? If so, how many spaces will be made available for contractor personnel? If not, where will prime/sub personnel park? | Contractor parking will be in area directly adjacent to laydown area. No more than 10 spaces. | ||
| 72 | X | Where shall contractor dumpsters be located? | In laydown area or other area as approved by COR as required. | ||
| 73 | X | Is weekend or night work permitted or required? | Yes, working hours depend on task and impact to clinic operations. | ||
| 74 | X | What trades or scopes will be required to be performed outside of regular work hours? | Parking lot work. Any work to enclosure by loading dock that will disrupt loading dock or Clinic operations must be performed WHEN hours. | ||
| 75 | X | Will there be a designated area where contractor can “lay down” equipment prior to installation? New soil and rock piles? | Yes. Space for soil and rock piles will be determined based upon specific needs and quantities and is not unlimited. | ||
| 76 | X | Please confirm if we will be allowed to keep a locked storage container or conex box within the grounds. | Confirm. | ||
| 77 | X | Will the VA allow for stored material so that we can procure and lay down long lead items and/or critical path material/equipment? | FORTHCOMING. Will be answered on a future amendment. | ||
| 78 | X | Will the VA fully pay for this material/equipment if stored onsite? | FORTHCOMING. Will be answered on a future amendment. | ||
| 79 | X | Is temporary construction fencing required anywhere on the project or at the laydown area? | Yes, refer to design documents and specifications. | ||
| 80 | X | Who is responsible for the final clean of the project area? | Contractor. | ||
| 81 | X | Are there any known constraints with areas that work is to be performed? | Yes. Question is too broad to list every constraint. | ||
| 82 | X | Are there any existing tenants or operators that must be maintained in the areas contractor is working? | Yes. | ||
| 83 | X | There appears to be a clearance issue for the gates in the proposed storage area. There is a large transformer right in front of the proposed area. Can the gate sizes be altered if needed to allow for them to open and clear the transformer? | Yes with approval of AE | ||
| 84 | X | Will the contractor be responsible for any permits? Will this project be permitted through a local AHJ or through the Department of Veterans Affairs? | Yes. Refer to specifications. | ||
| 85 | X | Please provide an elevation drawing of the existing concrete pad and wall to be demolished. | Elevation drawing not available. | ||
| 86 | X | Please confirm if Procore can be used on this project as project management software. | Confirm. | ||
| 87 | X | X | Will the government clarify if there is any specific software requirement for submittals? | Any software and/or firmware as required to support items in design documents including cameras, access control , intrusion detection. | |
| 88 | X | Please confirm any limitations to noisy work. | Unable to quantify noisy. Any work that will disrupt normal operations including excess vibrations and noise must be performed during WHEN hours. | ||
| 89 | X | Please confirm any required testing and special inspections to be performed by contractor. | Refer to design documents and specifications. | ||
| 90 | X | Please provide equipment list showing what contractor is to provide and install vs. what the VA is to provide and install. | Refer to design documents and specifications. | ||
| 91 | X | It appears that toilet and bath accessories will be needed; however, the design has not delineated what and where the accessories are to be installed. Please advise. | See enlarge plan detail 1 on AE-102 for layout and Toilet accessory mounting diagram on AE-104. Install grab bars (per plane), soap dispenser (right side of sink), toilet seat cover dispenser (above and behind toilet), stainless steel framed mirror to be centered above the sink (4" above top sink edge), and paper towel dispenser ( right side of sink near). GC to mark accessory location prior to instillation and have the VA confirm the final location. Also, see spec section 10 28 00 for additional info. | ||
| 92 | X | There is a toilet accessory mounting diagram showing several toilet accessories, but there is no bathroom elevation showing which ones are used and where. The mounting diagram says to refer to sheet AE3.00, but there is no sheet AE3.00. Can you please provide this missing sheet or provide a detail and/or bathroom elevation demonstrating which items are used, where they are used, and the quantity required? | This is a typical facilities bathroom. Disregard sheet A3.00. Also, see spec section 10 28 00 for additional info. | ||
| 93 | X | Will VA supply for contractor installation sanitary napkin dispenser & trash disposal , soap dispenser, Toilet seat cover holder toilet paper dispenser & paper towel dispenser so that they work with VA supplied fill items? | No. Contractor to provide. | ||
| 94 | X | Please confirm if GC will include toilet accessories for bathroom 100. The plans show a L-Shape bar behind the toilet. Is this grab bar to be provided by the contractor? | Yes, the GC shall include the grab bar per plans and mounting diagrams. Also, see spec section 10 28 00 for additional info. | ||
| 95 | X | Please indicate on plan where Specialties equipment is to be installed. | Disregard specialties equipment besides the wall mounted door stop. Provide door stop for all new doors. | ||
| 96 | X | Please confirm whether any of the miscellaneous specialties and equipment (e.g. whiteboards, coat rack and shelf, TV wall mount, clock, etc.) are owner provided, or GC provided. | Disregard specialties and equipment. | ||
| 97 | X | Are any new exits signs included in SOW? If so, Please show on plans where exits signs are supposed to be relocated or provided new. | See electrical plans. Exit signs are shown as existing. | ||
| 98 | X | Please provide geotechnical report | Geotechnical report not available. | ||
| 99 | X | Are there any value engineering opportunities the VA would like priced? | Not currently. | ||
| 100 | X | Will a designated haul route be provided? | Yes. | ||
| 101 | X | Will contractor be responsible for relandscaping? | Yes. | ||
| 102 | X | Please confirm if an onsite arborist is required for any tree removal or tree protection? | Confirm | ||
| 103 | X | After backfilling, topsoil and seed have been applied who is responsible for watering? If the contractor is responsible will water be provided by the facility? | Facility is fully irrigated. Contractor responsible for repairing any irrigation systems impacted by construction. | ||
| 104 | X | Will dewatering be required? | Yes as required by site conditions. | ||
| 105 | X | Will grading work need to be performed on weekends? | Possibly depends on specific heavy equipment and the means and methods being used and impacts to facility operations during normal business hours. | ||
| 106 | X | Are any concrete curb, gutters, and sidewalks to be removed and replaced? | See plans for civil scope. | ||
| 107 | X | Is a new stair required for the chiller building | No. | ||
| 108 | X | Is there an existing roof on item E (Enclosure)? | See detail 6 on sheet AE-102. | ||
| 109 | X | Please confirm thickness of SOG in Chiller building. | See attached chiller plant drawings | ||
| 110 | X | Is there a basis of design for the new sign? | See AE-102/10, 11 and detail 11/AE-103 | ||
| 111 | X | Please confirm the doors need to STC 45 rated. | Confirm | ||
| 112 | X | Do the new walls need to be STC rated? If so, to what level? | See details on sheet AE-103 | ||
| 113 | X | Are both the office and restroom to be STC rated? | See wall types on plan and details on sheet AE-103 | ||
| 114 | X | Please provide the Window Schedule | See plan for window size and mounting height. Window schedule not required. This is a typical interior window with a HM frame. | ||
| 115 | X | Do the windows need to be STC rate? If so, to what level? | STC-45 or higher | ||
| 116 | X | Is third party acoustical testing required for each room? If so, please advise what standard and guidelines need to be followed. | If it is not listed in the drawings or specs then no. | ||
| 117 | X | Is there a basis of design or specified manufacturer for the digital display? | See AE-102/10, 11 and detail 11/AE-103. There is not a name brand requirement | ||
| 118 | X | Please confirm the chiller building has an existing lightning protection system. | Confirm. | ||
| 119 | X | What is the make up of the exiting lightning protection system? | Primarily aluminum and copper. | ||
| 120 | X | Does the new enclosure roof require a new lightning protection system? | No. Any existing LPS components damaged or moved must be replaced and/or reinstalled as per specifications. | ||
| 121 | X | Do the ceiling tiles need to be NRC rated? If so what NRC rating? | See spec section 09 51 00, 2.4, f | ||
| 122 | X | Which scope of work and workers will background checks and fingerprinting be required for? | All workers. | ||
| 123 | X | How long is the turnaround time for background check results? | Typically 2-3 weeks. | ||
| 124 | X | How many hours should the prime contractor and subcontractors’ budget for on-site badging, safety training, orientation, etc.? | Depends on specific trade and work performed. Fingerprinting is approximately 1-2 hours onsite with appointment. | ||
| 125 | X | Please confirm if tuberculosis testing is required before contractors can commence work onsite. | Confirm. | ||
| 126 | X | Please confirm if influenza vaccines are required for all contractors and subcontractors’ employees who work on the site or if masks will be required. | If not listed in design documents or specifications then no. | ||
| 127 | X | Will a guard / escort be required at all work areas including but not limited to buildings, outside areas? | No. | ||
| 128 | X | Are water connections available near the construction area? | There are water bibs located on building exteriors that my be used, contractor to supply hose as required. | ||
| 129 | X | Will the VA allow contractors to use water from VA sources? | Yes, as determined by COR as long as quantities are not excessive. | ||
| 130 | X | Does the VA have a Sprinkler Layout or means of water source located at the North East Drainage Area of the Facility? | Yes. | ||
| 131 | X | Are electrical outlets available for contractors to connect to in the construction area? | Electrical outlets are available in chiller plant, loading dock, and at building exteriors that may be used as long as no disruptions to normal operations. COR to approve any extension cord use over 50 feet. | ||
| 132 | X | If not, where are electrical outlets available for contractors to connect to? | See above. | ||
| 133 | X | If no electrical outlets nor temp power are available, a generator will be required, which usually adds significant cost to rent and fuel. Please confirm this is necessary if no power is available. | Generator may be required depending on location and power requirements. | ||
| 134 | X | Are contractors required to set a pole and meter electric usage? | Not in project scope. | ||
| 135 | X | Where is the location of the pole and meter? | Not in project scope. | ||
| 136 | X | Where is the electrical connection for power to the pole and meter? | Not in project scope. | ||
| 137 | X | What is the distance between the electrical connection and the pole and meter? | Not in project scope. | ||
| 138 | X | Is a 208V, 125A breaker available for connection to the pole and meter? | Not in project scope. | ||
| 139 | X | If a breaker isn't available, is a spare available? | Not in project scope. | ||
| 140 | X | Would contractors be expected to supply the needed breaker? | Refer to design drawings for breakers to be supplied. | ||
| 141 | X | Will the feeder between the electrical point of connection and the pole and meter need to be underground? | Not in project scope. | ||
| 142 | X | Will this feeder need to run across any asphalt or concrete roads or parking lots? | Not in project scope. | ||
| 143 | X | Are contractors required to set a pole and meter for electric usage in the mobile office? | No. Power for mobile office not available. | ||
| 144 | X | Where is the electrical connection for power to the mobile office? | N/A. Power for mobile office not available. | ||
| 145 | X | What is the distance between the electrical connection and the proposed location of the mobile office? | Not in project scope. | ||
| 146 | X | Is a 208V, 125A breaker available for connection to the mobile office? | No. | ||
| 147 | X | If a breaker isn't available, is a spare available? | No. | ||
| 148 | X | Would contractors be expected to supply the needed breaker? | Refer to design drawings for breakers to be supplied. | ||
| 149 | X | Will the feeder between the electrical connection and the mobile office need to be underground? | No. Power for mobile office not available. | ||
| 150 | X | Will this feeder need to run across any asphalt or concrete roads or parking lots? | No. Power for mobile office not available. | ||
| 151 | X | There are two storefront windows located in the new office to be built in the chiller building, but there are no specs for the frames or glazing. Please provide storefront and glazing specs for these two windows. | The two specified windows to be typical interior windows per spec section 08 51 23 with 1/4" clear glazing. | ||
| 152 | X | What is the roof deck height above finish floor? | Refer to design drawings. Contractor to field verify existing conditions. Chiller plant drawings attached for reference. (Attachment 1E - Chiller Plant - 100% Drawings). | ||
| 153 | X | What is the height from finished floor to bottom of deck above in the Chiller Building | Refer to design drawings. Contractor to field verify existing conditions. Chiller plant drawings attached for reference. | ||
| 154 | X | Is there any reason to believe the slab has moisture in it and moisture remediation will be needed? | No. | ||
| 155 | X | Have other areas on this floor needed moisture remediation on the concrete slab in past projects? | No. | ||
| 156 | X | Will shutdowns be required to be done during off hours or weekends? | Will depend on the system being shutdown, location, facility impacts and duration. Shutdowns that impact Clinic operations must be performed WHEN hours. | ||
| 157 | X | Please provide a basis of design product for the 48" x 36" motorized Damper/Louver? | See specifications section 23 31 00 | ||
| 158 | X | Will we have to test and balance the HVAC system after the mechanical work is complete? | Yes. | ||
| 159 | X | For the Cooling Coil replacement, who is the local rep for Trane that works at this VA? | Refer to local Trane office. | ||
| 160 | X | Who is the existing signage contractor for this VA? | Not applicable. | ||
| 161 | X | Will it be underground or above ground? | Cannot determine question. | ||
| 162 | X | If above ground, how will it need to be supported? | Cannot determine question. | ||
| 163 | X | When removing or replacing wall mounted low voltage item, will the wall have to be trenched open to remove existing conduit or can the existing conduit be abandon in place? | Please provide specific questions relative to the drawings and/or specs. Nothing should be abandon in place. Remove to source. | ||
| 164 | X | Will the VA have the Chiller Building area cleared out before the contractor begins the new flooring work? | No. | ||
| 165 | X | Will the contractor be required to move any of the existing equipment? | Yes, as required. VA will move tools, telephone and desktop computers. | ||
| 166 | X | If the contractor is responsible for moving the existing furniture, will storage be available from the VA for the furniture, equipment, or casework? | Yes. Work will be phased and coordinated with COR. Items may be stored in other areas of chiller plant per phase. | ||
| 167 | X | If the equipment will remain in the Chiller Building space during the new flooring work, please provide an as built showing the existing equipment layout? | See attached Chiller Plant Drawings. As-Built showing furniture, tools and stored items not available. Contractor to field verify existing conditions. | ||
| 168 | X | What is the existing exterior wall type in the Chiller Building? | Cast in place concrete. | ||
| 169 | X | Would the Government prefer allowance pricing, unit pricing, or a change order approach for conditions identified post-award through testing? Without knowing the actual moisture or pH conditions of the concrete prior to bid, there is significant risk in trying to price products like moisture remediation coatings (epoxy vapor barriers, etc.), cementitious self-leveling underlayment, or trowel-applied patches. Including these without confirmation could lead to either inflated pricing or post-award cost disputes. Thus, under FAR principles of clarity in solicitation documents and equitable risk distribution please provide clear direction on what is to be included in our base bid for subsurface preparation. | FORTHCOMING. Will be answered on a future amendment. | ||
| 170 | X | Please clarify if Door 100 or Door 101A will be required to be ballistic or blast rated? | No. | ||
| 171 | X | Please provide a detail for the plumbing trench repair that will be required for the new sanitary lines in the Chiller Building. | The GC will be required to patch the concrete. No specific "trench" detail required for minor plumbing repairs. | ||
| 172 | X | Please provide an actual distance for how far the nearest life safety lighting circuit is from the Enclosed concrete pad storage area for the electrical tie in? | See detail 2 on sheet EL-101. | ||
| 173 | X | Please provide a detail for how the 3/4" conduit connecting the Enclosed storage area to the CHD-11 will need to be run. Overhead, underground, on the ground? | The GC to work with the VA to identify a path. | ||
| 174 | X | Does the existing (2) 2" conduits for telecommunications have a pull string we can use to run our new fibers? | Yes | ||
| 175 | X | Plans don’t have notes regarding Interior signage needed. Please confirm if Office 101 and Bathroom 100? | See spec section 10 14 00- Office and bathroom room numbers as per drawings. | ||
| 176 | X | Specification contain Wall protection: corner guards, high impact wall covering but plans don’t have notes for them, please confirm if those apply and if so, where are those systems to be installed? | Provide one corner guard on the outside corner of the new office. Full heigh SS. | ||
| 177 | X | What is the rebar reinforcement requirement for the new site flumes? Rebar and dowels spacing? | See detail CS-001 | ||
| 178 | X | Regarding the concrete pad adjacent to the loading dock, is the lower level concrete synonymous with the housekeeping concrete pad? | As far as we know. | ||
| 179 | X | What material is under the concrete pad? | Concrete, rebar and compressed fill. | ||
| 180 | X | Instead of demolishing the existing housekeeping pad, would the government accept pouring additional concrete adjacent to the housekeeping pad to make it one level? | No | ||
| 181 | X | Will the existing house keeping / equipment pads in the mechanical room require a cove base around the edges and resinous on top of the pad, or is it expected that the resinous flooring will be installed around the edges? | Turn the coating up the edge of the equipment pad. | ||
| 182 | X | Would a step-up transition for the concrete be acceptable in place of a continuous flat surface? | There is not enough information in this question for an accurate answer. | ||
| 183 | X | Will the existing Trane control panels located in the area to be framed as a new office need to be relocated to outside the office space? | Per plans nothing indicates to move the controls. | ||
| 184 | X | Will existing panels currently located in new office location remain | Yes. | ||
| 185 | X | If the controls need to be relocated, what effect will it have on the system and will a system shutdown need to be planned? | Per plans nothing indicates to move the controls. | ||
| 186 | X | Who is responsible for moving and/or removing the palletized material in the mechanical room? | Contractor | ||
| 187 | X | During the site walk, it was observed that there is standing water located between chillers and the overhead doors in the mechanical room. What is the source of that water? | Routine chiller maintenance | ||
| 188 | X | In the space between the chiller and the overhead door, a concrete moisture test was completed with a TRAMEX moisture meter, and the results were greater than 6%. Results greater than 6% will require the application of a urethane mortar cement. Results less than 6%, no greater than 4% will require a moisture mitigating primer. You cannot mix and match the flooring the types. A urethane mortar cement system is more expensive but is the only system that will bind to the existing concrete, given the high moisture content. Will the VA change the specification to install a urethane mortar in lieu of a multi-component epoxy? | Moisture was most likely from recent chiller maintenance and temporary. Contractor to submit RFI if moisture exceeds level required by manufacturer at time of construction. | ||
| 189 | X | Will the pipe stands in the mechanical room need to be removed prior to the epoxy installation? | Means and Methods | ||
| 190 | X | Where is the sewer connection point for new bathroom located? | See P-201 | ||
| 191 | X | Is the VA to request all site drainage areas in area of work to be Hydro Jet Washed, Hydro Vacuumed and cleared of any debris at completion of regrading? Will the VA require digital camera inspection images to confirm the condition of the drainage piping located within the area directly impacted? | Yes and yes. | ||
| 192 | X | Will the VA provide a HVAC Pre-Test & Balance Report of FCU-1? Will the VA require a Post Test & Balance Report of the total FCU-1 CFM? | Existing TAB report not available. Post TAB report is required. | ||
| 193 | X | Is the HVAC Fire/Smoke Duct Detectors installed on "New" Office & Bathroom HVAC to be tested & certified by contractor once integrated into VA BMS System? | Yes. | ||
| 194 | X | Are any changes happening to the HVAC Sequence of Operation as none are shown? | Yes, Refer to the plans, M-001, Detail 4 for sequence of operations for new VAV box. | ||
| 195 | X | Will any modifications to the AHU cabinet be required to accept the new cooling coil designation? | Means and Methods | ||
| 196 | X | Are we eliminating the existing face and bypass damper currently in the AHU? If not, will the control sequence change? | No and No | ||
| 197 | X | Is the intent to re-use the existing chilled water control valve on the AHU or replace with new? | Yes | ||
| 198 | X | Please clarify if the chiller building and enclosure roof work are to be performed during WHEN hours? | Chiller building and enclosure may be normal hours as long as no disruptions to VA Clinic operations. | ||
| 199 | X | Please note that the new office 101 framing will impact existing Trane Control Panels and Conduit. Please advise. | GC to field verify, based on photos and filed condition the wall was placed to miss the control panel. If necessary, the wall can shift to allow more space. | ||
| 200 | X | Please clarify if a superintendent can be a dual hat to cover the requirements of SSHO? If no, will the SSHO need to be full-time for this project? | No. Refer to specifications for SSHO requirements to be present on jobsite. | ||
| 201 | X | Please clarify if a superintendent can be a dual hat to cover the requirements of QA/QC? If no, will the QA/QC need to be full-time for this project? | Yes | ||
| 202 | X | Can a superintendent be a triple hat to cover the requirements of SSHO and QA/QC? | No | ||
| 203 | X | If the Super can’t be the QCM, can a subcontractor (e.g., Terracon or a similar testing firm) fulfill the QCM role? | NA | ||
| 204 | X | Are there any other mandatory on-site roles required in this contract? | Refer to requirements of design drawings and specifications. | ||
| 205 | X | Who is responsible for contracting the commissioning agent? | Contractor | ||
| 206 | X | The VA Construction Narrative MP-2 (PG-45) details in Mechanical Scope. The coil has been replaced with a 30-ton coil per request of owner, Can the VA confirm if the Cooling Coil has been previously replaced or is the note a reference to the VA design request to replace the Cooling Coil? | The coil will be replaced as part of this scope. | ||
| 207 | X | Please confirm all work as described in Attachment 06a - 100 Percent Narrative is to be completed by the contractor. | Confirm. 100 percent narrative is a part of the design documents. | ||
| 208 | X | 06-100% Narrative - Is the Seed Project a Design-Build contract? Attachment 06a 100% Drawings are titled Bid Set, will the Prime be required to bring this to 100% For Construction? | No, the seed project is design-bid-build. The specifications are 100% completed. | ||
| 209 | X | 06-100% Narrative - Will the plans and specification supersede the 100% Narrative? | No. The specifications will supersede the narrative. Additionally, please refer to FAR 52.236-21 & VAAR 852.236-21 "In case of difference between drawings and specifications, the specifications shall govern." | ||
| 210 | X | Attachment 06a 100 Percent Narrative; Page E-3: Image #1 Room D601 – Existing Physical Security System | |||
| Image Identiv Hirsch hardware at Viera. Should the equipment be quoted with Lenel or Hirsch? Should only the equipment be supplied requiring no software with configuration or license? | Facility access control has been converted to Lenel. Lenel or system components fully compatible and interoperable with existing Lenel access control system are required. Yes if required for correct system operation. | ||||
| 211 | X | Please confirm the issued drawing set is the latest and complete set. | All information is posted to SAM.gov. If the drawings are updated during the solicitation, they will be part of an amendment prior to the solicitation close date. | ||
| 212 | X | Please confirm that on drawing AE-100, Scope of Work Item F is not labelled on this drawing because it applies to the entire campus, as shown highlighted in grey on drawing CS-101. | Yes. | ||
| 213 | X | On Sheet AE-100, several notes refer to potential asbestos to be removed. Have samples been taken and an asbestos report been done for the areas of work (note 10) that could be distributed for bidding purposes? | There is no known or anticipated ACM in areas of work. Chiller Plant was constructed in 2019- 2020 timeframe. No ACM testing reports for areas of work are available. | ||
| 214 | X | Please confirm that note 18 (sheet AE-100) is required for this project - that any lead-related removal or demolition shall be by CDPH certified persons. | Disregard note 18 | ||
| 215 | X | Please confirm that note 19 (sheet AE-100) is required for this project - that approval from the California EPA DTSC is required and all listed substances are to be transported to that recycle center. | Note 19 does not depict California EPA. See previous response. | ||
| 216 | X | Sheet AE-100 Site Plan General Note 3: Please indicate on plan where contractor is to install 6’ tall chain link fence | Note 3 references the GC laydown area. GC to work with VA to determine location and size. | ||
| 217 | X | Note 3 on the Site Plan General Notes states that the contractor shall install temporary 6ft tall chain link security fencing to secure construction site. At some point during the project we will be seal coating the entire campus. Please clarify that the contractor will not have to provide temporary fencing around the entire campus. | Confirm |
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