36C26318R0688-0002002.pdf

656-16-277 Responses to Questions Submitted

Q: Ref drawing M307- Which equipment is applicable to the project? Hydronic plans M101 and M102 do show any equipment and show boundaries for areas not in contract.

A: Applicable equipment is identified on M101 and M102. Refer to Record Drawing set and site visit to determine what is existing.

Q: Is the entire hydronic scope of this project limited within boundaries shown on hydronic plans M101 and M102?

A: Yes

Q: 5.2.4 requests a Safety Plan draft that is limited to 30 pages. Does this plan need to specifically address the Seed Project, or is this a proposed/draft plan for the overall approach of the IDIQ?

A: The draft plan should be general to the overall approach of the IDIQ; however, certain aspects should be Seed Project specific such as work activities.

Q: 5.2.6 requests resumes for Project Manager, Site Superintendent, Quality Control Manager, and Safety Officer. Please confirm that not all four individuals need to be on site for all projects, but rather that the number of required individuals will be dictated by the specifications of each task order and will typically be based on the size, complexity, and risk level of the project.

A: This will be dictated by the specifications of each task order and will typically be based on the size, complexity, and risk level of the project. Role sharing may be allowed in some cases if the contractor can show that they have the capability to perform all duties simultaneously without impact. For the seed project 656-16-277 Relocate Rehab Functions, role sharing is allowed; however, there will likely be task orders that explicitly require all roles to be handled separately. Because of this, we expect the response to this technical evaluation factor to describe the contractor’s ability to support projects when dedicated key personnel are required. All key personnel are required to be employed by the Offeror or the teaming partner, if applicable. All teaming arrangements as defined in FAR 9.601, shall be identified and relationships fully disclosed in accordance with FAR 9.603.

Q: Please clarify the types of projects that are considered relevant to the MATOC. Is relevance considered projects/task orders that have taken place in an active VA medical facility within the anticipated range of $2k to $10M, or are there other attributes that would be important for determination of relevance?

A: Relevance is defined as projects that are similar in scope and size. Scope is further described as general construction and specialty trades, including but not limited to new work, additions, alterations, maintenance, and repairs in a similar environment, including an active healthcare atmosphere and comparable climate. Similar magnitude or price range of the anticipated dollar value of the MATOC task orders will be considered relevant in regards of size.

Q: Are previous CPARS allowed in lieu of sending out Solicitation Attachment 6 Past Performance Client Questionnaire?

A: CPARS will be checked regardless if Attachment 6 Past Performance Client Questionnaires are submitted; therefore, no need to submit any CPARS records. If there are no CPARS records, it is highly suggested that you provide Attachment 6 Past Performance Client Questionnaires.

Q: In addition to the electronic submission, one (1) original and three (3) hard copies are to be provided on or before the due date to the following address:

Department of Veterans Affairs Network Contracting Office 23 ATTN: Angie Mabley (90C) 3600 30th Street, Building 7M; Room 130 Des Moines, IA 50310

Is it acceptable to email your proposal and send the hard copies to the above address within a day or two from the bid date?

A: In accordance with IDIQ MATOC RFP Proposal Preparation Instructions, 2.2, one (1) original and three

(3) hard copies are to be provided on or before the due date. All formats required for proposal submission must be provided on or before the proposal due date.

Q: Ref drawing L100- Detail 2- Is alternate 4 applicable to this project?

A: Disregard Alternate #4 reference. No Alternates apply.

Q: Ref drawing L100- Asphalt paving is required for a small section of the courtyard walkway. With no other asphalt required on this project which will increase cost significantly per yard, will stamped or exposed aggregate concrete be considered as an equal to asphalt?

A: No, bid with asphalt.

Q: Ref drawing L100- will elevations be provided for courtyard path and surrounding landscape?

A: No

Q: Ref drawing L100- Are there any site utilities to be relocated or altered?

A: None known of.

Q: Ref drawing L100- Can a site utility drawing with bury depths be provided?

A: See attached 656-16-277 For Reference Only Drawings (14 pages).

Q: Ref drawing A101- Has all necessary blocking been installed in existing drywall covered walls?

A: Assume not

Q: Ref drawing A102- Who is responsible to provide and install new equipment shown on list? Who is responsible to install existing equipment? If the contractor where is the equipment stored?

A: VA provided, VA installed.

Q: Ref drawing A201- Who is responsible to provide and install the ceiling lift in room 166?

A: General Contractor

Q: Ref drawing A101- Toilet Rm 167 and Bath Rm 151 require floor drains. Based on detail 4B, drawing A102 floors are to be sloped 1/8”/ft. Are existing floors sloped as required? If not please clarify requirement.

A: Assume floors are not sloped completely.

Q: Ref drawing A101- Does detail 2C shown on drawing A301 only apply to rooms 146, 147 and 152?

A: Yes

Q: Ref drawing A301- Are details 2D, 2E & 2F applicable to this project?

A: No

Q: Ref drawing A301- Detail 4C require swing up grab bars. Will structural wall reinforcement be required to support loads? If so please provide further details.

A: Provide Reinforcement. Refer to specification division 10.

Q: Will the site construction fences require man-gates with panic-style egress hardware?

A: Yes

Q: Will the site construction fence around the garden shown in 1/L100 require set-in-the-ground posts?

A: Yes

Q: Please clarify the limits of sod required. Are we to bid everything shown on 1/L100, or just the area of work shown on L101?

A: Refer to 1/L100

Q: Is the proposed irrigation water line shown on sheet L101 already in place?

A: Assume not

Q: Please confirm if the Pedimat walk-off mat shown in 6A/A401 applies to this project.

A: Does not apply

Q: Please confirm door openings 142D, 142C, & 160 are existing to remain.

A: Confirmed

Q: Do doors 155A & 155B receive one-way mirrored glass?

A: Assume Yes

Q: Is there any flooring work required on the outer side of doors 142D, 142C, or 160?

A: No

Q: The note on sheet P201 says to not connect the tub to the plumbing system. Are the valve, shower head, and drain fixtures for the tub to be installed? Is there any piping to be connected with tailpieces stubbed-out below the floor structure for future connections?

A: All components are to be installed and plumbed, except for final connection to plumbing system.

(tailpieces stubbed-out below the floor structure for future connections.)

Q: Please confirm Unit Heater # 2 is already existing in the crawlspace.

A: Confirmed

Q: We observed various duct assemblies already in place during the site walk. Please indicate on the equipment schedule what mechanical equipment is already existing and what still needs to be provided.

A: Refer to Record Drawing set to reference what is existing.

Q: Please indicate on the drawings what duct and mechanical piping assemblies are existing and what still needs to be provided.

A: Refer to Record Drawing set to reference what is existing.

Q: I need clarification regarding cleaning of duct work, see section 233100 part 3.1 J HVAC Ducts And Casings. I would like to know what needs to be cleaned on the ventilation plan M202.

A: “When new ducts are connected to existing ductwork, clean both new and existing ductwork…”

Q: Is this project sales tax exempt? If the project is sales tax exempt can the government provide a sales tax exemption certificate?

A: Yes, the project is tax exempt. The Minnesota Department of Revenue Certificate of Exemption Form can be found at https://www.revenue.state.mn.us/Forms_and_Instructions/st3.pdf.

Q: Will the Government provide comprehensive written badging requirements for the project if badging is required?

A: Badging is required per Division 1 – General Requirements.

Q: Where will the designated parking area be for workers accessing the construction site?

A: Within the construction fence, and at the wind turbine lot.

Q: Will the government accept the use of the industry leading Procore Project Management software as the primary submittal and data tracking tool for this project? The software is compatible with the VA’s networks and is currently in use at many VA locations.

A: VA will be providing Submittal Exchange for this project as these services has already been purchased.

Q: During construction in an area where the ceilings or fire suppression system will be disrupted, will NFPA 241 apply? Will the government require additional security measures beyond NFPA code such as fire watch, temporary fire alarms, adjustments to sprinkler heads, etc.

A: Yes

Q: Does the Government have a fire alarm servicer that they currently work with? What is the name and contact information of the person or persons that will need to be coordinated with for security and fire alarm and suppression systems work and/or disruptions?

A: Do not currently have a servicer under contract. Modifications to be UL compliant with existing system. Technicians to be certified installer for the system.

Q: Has the work area been checked for asbestos?

A: This is a relatively new building, assume no asbestos.

Q: What is the Governments’ policy if asbestos products are encountered during construction?

A: Appropriate remediation procedures.

Q: Does the Government currently have a 3rd party testing service for those items requiring testing or is the contractor free to locate and hire applicable testing firms?

A: Varies. Consider worst case.

Q: Who is responsible for the utility locations?

A: The VA will locate utilities with a two-week lead time.

Q: Due to current potentially significant tariffs being placed on the importation of building materials such as wood or steel by the current Presidential Executive Branch, if a tariff is placed after bid time and https://www.revenue.state.mn.us/Forms_and_Instructions/st3.pdf before award will the government consider a price escalation on a contract value for products such as steel or wood should the executive branch levee tariffs effecting such materials? Most of these materials would still have been Buy American compliant as the tariffs would increase pricing on all steel or wood materials, regardless of origin.

A: Adjustments prior to award are not authorized; therefore, if the offeror believes that a change is forthcoming during the period between proposal due date and award, the offerors shall consider such estimate when preparing its offer.

Q: Describe all tasks that may be required for this project as it relates to infectious control?

A: See Division 1 – General Requirements

Q: What is the level of infectious disease control rating for this site?

A: Class III/IV

Q: Please publish the sign-in sheet from the pre-proposal site visit.

A: See Attachment—656-16-277 Relocate Rehab Functions Site Visit Sign In Sheet

Q: Is a separate dedicated SSHO required for this project or can the onsite super or project manager act as the SSHO?

A: Provide a designated SSHO per FAR 52.236-6 (May have multiple roles for this project)

Q: Which company is responsible for the HVAC controls and who is the point of contact?

A: See Attachment 12-Redacted Justifications for Single Source (8 pages) for company information. POC for Johnson Controls is Shawn Klein, 763-585-5018.

Q: Will confined space permit be required for the work in the crawl space above the ceilings?

A: Yes

Q: Is the project tax exempt?

A: Yes, the project is tax exempt.

Q: Please provide the sign-in sheet from the site visit.

A: See Attachment—656-16-277 Relocate Rehab Functions Site Visit Sign In Sheet

Q: Can the Superintendent and Quality Control Manager be one in the same?

A: This will be dictated by the specifications of each task order and will typically be based on the size, complexity, and risk level of the project. Role sharing may be allowed in some cases if the contractor can show that they have the capability to perform all duties simultaneously without impact. For the seed project 656-16-277 Relocate Rehab Functions, role sharing is allowed; however, there will likely be task orders that explicitly require all roles to be handled separately. Because of this, we expect the response to this technical evaluation factor to describe the contractor’s ability to support projects when dedicated key personnel are required. All key personnel are required to be employed by the Offeror or the teaming partner, if applicable. All teaming arrangements as defined in FAR 9.601, shall be identified and relationships fully disclosed in accordance with FAR 9.603.

Q: Please provide concrete detail drawings.

A: See attached 656-16-277 For Reference Only Drawings (14 pages).

Q: Please provide steel detail drawings.

A: See attached 656-16-277 For Reference Only Drawings (14 pages).

Q: Please provide civil drawings to match up with the landscape drawings.

A: See attached 656-16-277 For Reference Only Drawings (14 pages).

Q: Please provide details for the wood bridge from detail 2 on drawing sheet L100.

A: See note on L100

Q: Specification Section 03 30 00 is written for structural concrete. Please provide structural drawings where structural concrete is being placed.

A: Structural concrete not anticipated.

Q: Specification Section 08 51 13 is included for the project but there is no window schedule provided.

Please advise.

A: Refer to sheet A801

Q: Specification Section 08 90 00 is included for the project but there is no louver schedule provided.

Please advise.

A: All louvers are installed.

Q: Please provide the finish schedule for Rooms 144 and 160 to match the existing finishes.

A: Refer to sheet I201 of the Record Drawing set

Q: Please provide site utility drawings.

A: See attached 656-16-277 For Reference Only Drawings (14 pages).

Q: Please advise where ornamental steel fencing (32 31 20) is to be installed. Can’t be located on drawings provided.

A: Disregard ornamental steel fencing

Q: Please advise where pavement markings (32 17 23) is to be installed. Can’t be located on drawings provided.

A: Disregard pavement markings