Rev SOW 6.28.2024 Aquatic Center.pdf

Building 530 Aquatics Center Repairs Project Number 640-24-116

May 5, 2024 Page 1

STATEMENT OF WORK

PROJECT TITLE: Building 530 Aquatics Center Repairs

PROJECT LOCATION: Building 530 Department of Veterans Affairs

Palo Alto Health Care System

PROJECT NO. 640-24-116

DATE June 28, 2024

EXECUTIVE SUMMARY

A. PROJECT DESCRIPTION: The Building 530 Aquatics Center suffered extensive damage due to a failure of the climate control system. The Natatorium requires extensive remediation due to water damage. Repairs are required for the mechanical systems.

B. PROJECT TIMELINE: Period of performance for this project is 240 calendar days after the issuance of the Notice to Proceed

C. PROJECT CONSTRAINTS: The general contractor (GC) shall follow VA guidelines for an unoccupied facility and must coordinate all utility shutdowns with the contracting officer’s representative (COR) during period of performance. The contractor shall perform in a professional manner to ensure long term durability and meet all applicable standards and codes. All work shall be performed in accordance with all laws, ordinances, building codes, rules, and regulations applicable to the work, including, but not limited to Department of Veterans Affairs (VA), Federal, State, County, City, Industry design guides, codes, standards, regulations, and policies. Contractor shall work with COR to minimize construction impact to daily operations of VAPAHCS at Palo Alto. Minimum project requirements are listed below.

STATEMENT OF WORK – B530 Repairs

Project Number 640-24-116 Page 2

Table of Contents

1 PROJECT BACKGROUND

2 PROJECT PURPOSE AND DESCRIPTION

3 STATEMENT OF BID ITEMS

4 SPECIFICATIONS AND DRAWINGS

5 COMPLIANCE WITH CODES AND STANDARDS

6 ADDITIONAL CONSIDERATIONS

7 COORDINATION AND EXECUTION

8 RFIs AND CHANGE ORDERS

9 ABBREVIATIONS AND ACRONYMS

~End of TOC~

Contractors shall refer to the solicitation documents for the minimal submission requirements and instructions pertaining to this project. The contractor shall provide services during construction as outlined in this Statement of Work (SOW), These construction services shall be provided to the Veterans Affairs Palo Alto Healthcare System (VAPAHCS), located at 3801 Miranda Avenue, Palo Alto, California, all in accordance with this statement of objectives and applicable contract terms or conditions.

1 PROJECT BACKGROUND

1.1 The Building 530 Aquatics Center suffered extensive damage due to a failure of the climate control system. The Natatorium requires extensive remediation due to water damage. Repairs are required for the mechanical systems.

2 PROJECT PURPOSE AND DESCRIPTION

2.1 The intent is to select a qualified contractor to provide all engineering, labor, materials, equipment, tools, and supervision required to provide comprehensive construction services to return the Building 530 Aquatics Center to a safe operational condition, as described in the Statement of Work and specifications.

2.2 The contractor shall be knowledgeable of all national, state and VA healthcare standards, design guides and policies. The contractor shall maintain valid and current contractor’s licensure, verifications, and certifications, as applicable for this project.

3 STATEMENT OF BID ITEMS

3.1 Construction services only as part of this project.

I. Contractor shall verify As-Built drawings provided by VA in preparation for work.

Project Number 640-24-116 Page 3

II. Project Scope: Provide all labor, materials, tools, equipment, transportation, supervision, temporary power, startup, training, project documentation, and warranty necessary to accomplish the following TASKS:

Task Room Action QTY Units Specification

1 111 Remove Porous Material (Demolition)

8030 FT2

SECTION 02 41 00 DEMOLITION,

Water Intrusion and Mold Management Program

2 111 Treat for microbial growth.

8030 FT2

SECTION 02 41 00 DEMOLITION,

Water Intrusion and Mold Management Program

3 111

Corrosion Mitigation of Structural Steel Including Connections

824 FT2

SECTIONS 05 12 00 STRUCTURAL STEEL

FRAMING & 09 91 00 PAINTING

PG-18-14 Room Finishes

4 111 Replace Vapor Barrier

8030 FT2 SECTION 07 26 00 Vapor Barrier

4 111 Replace Insulation

8030 FT2 SECTION 07 21 13 THERMAL INSULATION

4 111 Replace Drywall

8030 FT2

SECTION 09 29 00 GYPSUM BOARD,

SECTION 09 96 59 RESINOUS SPECIALTY

GLAZED COATING SYSTEMS,

PG-18-14 Room Finishes

4 111

Replace Corroded Steel Studs (includes stud track and other light gage steel framing) (20%)

1000 LF

SECTION 09 22 16 NON-STRUCTURAL

METAL FRAMING

4 111 Replace Tile Baseboard over Drywall

125 LF

SECTION 09 65 13

RESILIENT TILE FLOORING

PG-18-14 Room Finishes

4 111 Scrape and Paint Concrete Walls

1700 FT2

SECTION 09 91 00 PAINTING, SECTION 09

96 59 RESINOUS SPECIALTY GLAZED

COATING SYSTEMS FOR WALLS,

CEILINGS, WALLBOARD, AND BLOCK CMU

PG-18-14 Room Finishes

5 111

Replace Fire Extinguisher Cabinets (Including Required Signs)

4 Each

SECTION 10 44 13

FIRE EXTINGUISHER CABINETS

5 111 Repair Fire Strobe Horn 3 Each

SECTION 28 31 00

FIRE DETECTION AND ALARM

Project Number 640-24-116 Page 4

5 111 Replace GFI Outlets

6 Each

SECTION 26 05 33

RACEWAY AND BOXES FOR ELECTRICAL

SYSTEMS

5 111 Replace Data Port Plugs

2 Each

SECTION 26 05 11

REQUIREMENTS FOR ELECTRICAL

INSTALLATIONS

5 111 Replace Corner Guards

4 Each SECTION 10 26 00, WALL AND DOOR

PROTECTION

6 109 Paint Walls, Pool Waiting Area

(VIF)

FT2

SECTION 09 91 00 PAINTING, SECTION 09

96 59 RESINOUS SPECIALTY GLAZED

COATING SYSTEMS, PG-18-14 Room Finishes

6 109

Paint all Metal Window Frames, Pool Waiting Area

(VIF)

FT2

SECTION 09 91 00 PAINTING, SECTION 09

96 59 RESINOUS SPECIALTY GLAZED

COATING SYSTEMS, PG-18-14 Room Finishes

7 111 Install Exhaust Fans (EF-1, 2, and 3)

3 Each SECTION 23 05 93 TESTING, ADJUSTING, AND BALANCING FOR HVAC

8 117

Replace Steel Frame Pipe Supports and any corroded pipe supporting brackets and associated hardware

Verify In

Field

(VIF)

Each

SECTION 05 12 00

STRUCTURAL STEEL FRAMING

9 117 Install Labeling for Riser Room

1 Each SECTION 10 14 00 Signage

10 119 Install New Pump Pads

2 Each

SECTION 23 52 35

GAS FIRED CONDENSING HOT WATER

BOILERS

11 201 Commission HVAC Systems

1 Each

SECTION 23 09 23

DIRECT-DIGITAL CONTROL SYSTEM FOR

HVAC and SECTION 01 91 00 General Commissioning Requirements

( VIF = Verify In Field )

TASK 1: REMOVE POROUS BUILDING MATERIAL

To eliminate contamination from microbial growth, remove all wetted porous materials in Room 111 (drywall, vapor barrier, and insulation).

See requirements in Specification Section 02 41 00 DEMOLITION and Department of Veterans Affairs Water Intrusion and Mold Management Program.

TASK 2: MOLD MITIGATION

Project Number 640-24-116 Page 5

Engage certified industrial hygienists to produce a detailed report with findings on the extent and type of mold infestation.

Utilize environmentally friendly mold remediation solutions, such as deep cleaning with hydrogen peroxide vapor, prioritizing the health and safety of both workers and facility users. Once cleaning is complete, ensure effectiveness with incubated bio-indicator test. In the event of test failure, implement a second deep-cleaning and re-test.

Implement stringent containment measures, including the use of negative pressure zones and specialized barriers to prevent cross-contamination. Close collaboration with VAPAHCS Infection Control department required.

See requirements in Specification Section 02 41 00 DEMOLITION and Department of Veterans Affairs Water Intrusion and Mold Management Program.

TASK 3: CORROSION MITIGATION OF STRUCTURAL STEEL

Employ non-destructive testing techniques to identify corrosion points accurately.

Implement environmentally conscious corrosion removal methods, such as abrasive blasting with eco-friendly materials.

Apply a multi-layered corrosion-resistant coating system, adhering to manufacturer specifications and industry best practices.

See requirements in Specification Sections 05 12 00 STRUCTURAL STEEL FRAMING, 09 91 00 PAINTING, and 09 96 59 RESINOUS SPECIALTY GLAZED COATING SYSTEMS, as well as PG-18-14 Room Finishes.

TASK 4: REPLACE GYPSUM BOARD WALLS

Install new insulation, vapor barrier, drywall, replace any corroded steel studs, replace tile baseboard over drywall, and scrape/paint concrete wall surfaces.

Installation shall comply with VA Master Construction Specification section 09 29 00 Gypsum Board, and section 07 21 13 for insulation.

o Gypsum board shall be “Greenboard” water resistant or equal.

o Gypsum board shall have a High Build Glazed Coating (Special Coating) that meets the requirements of PG-18-14 Room Finishes.

Utilize high-efficiency insulation materials, meeting or exceeding 2021 International

Energy Conservation Code (IECC) energy efficiency standards.

Employ precision techniques for drywall installation, accounting for any irregularities in the structural substrate. Gypsum board finish shall be Level 4.

Apply low-VOC, mold-resistant paint (compliant with Specification Section 09 96 59

RESINOUS SPECIALTY GLAZED COATING SYSTEMS), with multiple coats for a durable and aesthetically pleasing finish. Paint color and sheen shall match existing.

Repaint all surfaces with water damage, including portions of walls that are concrete.

Replace Corroded Steel Studs as necessary (includes stud track and other light gage steel framing) (assume 20% require replacement).

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Replace Tile Baseboard over Drywall with material compliant with PG-18-14 Room Finishes.

TASK 5: REPLACE ITEMS REMOVED DURING DEMOLITION

Replace Fire Extinguisher Cabinets (Including required signs) (4 EA). See Specification Section 10 44 13 FIRE EXTINGUISHER CABINETS.

Replace Fire Strobe Horn (3 EA). See Specification Section 28 31 00 FIRE

DETECTION AND ALARM.

Replace GFCI Outlets (6 EA). See Specification Section 26 05 33 RACEWAY AND

BOXES FOR ELECTRICAL SYSTEMS.

Replace Data Port Plugs (2 EA). See Specification Section 26 05 11 REQUIREMENTS

FOR ELECTRICAL INSTALLATIONS.

Replace Corner Guards (4 EA). See Specification Section 10 26 00, WALL AND DOOR

PROTECTION.

TASK 6: PAINT WALLS, POOL WAITING AREA

Clean, scrape as needed, and paint walls in entry area. See Specification Section 09 91 00 PAINTING and PG-18-14 Room Finishes.

Clean, scrape as needed, and paint window frames in entry area. See Specification Section 09 91 00 PAINTING and PG-18-14 Room Finishes.

TASK 7: INSTALL EXHAUST FANS

Install three (3) exhaust fans (minimum 2350 CFM each) in the Natatorium in accordance with Fan Schedule on MH2. The addition of these fans will provide a backup ability to remove humidity in the case of failure of the primary system. The fans will be installed on the roof as shown on MH6. The final location of all fans shall be approved by the COR prior to beginning construction. Refer to detail #4 on AS2-3 for roof curb. Controls shall be based on details on drawing M7-1 and will be approved by the COR prior to beginning construction. Comply with Specification Section 23 05 93 TESTING, ADJUSTING, AND

BALANCING FOR HVAC.

TASK 8: REPLACE STEEL FRAME SUPPORT FOR PIPING AND ANY CORRODED PIPE

SUPPORTING BRACKETS AND ASSOCIATED HARDWARE (RM 117)

The steel frame supports are severely corroded and require replacement. See Specification Section 05 12 00 STRUCTURAL STEEL FRAMING. Use galvanized structural steel painted with epoxy paint.

TASK 9: INSTALL LABELING FOR RISER ROOM (RM 117)

NFPA 13: Standard for the Installation of Sprinkler Systems sets strict instructions for labeling the riser room. The door requires a sign letting emergency personnel that the Standpipe Riser is located in room 117. See Specification Section 10 14 00 SIGNAGE.

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TASK 10: INSTALL NEW PUMP PADS (RM 119)

Replace degraded pump pads (12" X 24" X 3.5"). Concrete pads shall include reinforced epoxy coated rebar. See Specification Section 23 52 35 GAS FIRED CONDENSING HOT

WATER BOILERS.

TASK 11: HVAC COMMISSIONING

Contractor shall review targeted repairs of HVAC equipment, addressing identified issues and ensuring compliance with Manufacturer’s operating manuals, VA HVAC Design Manual, and VA Master Specification, Section 23 09 23 – Direct-Digital Control System for HVAC.

Optimize system controls for energy efficiency and occupant comfort.

Conduct extensive performance testing, including temperature differentials, air volume measurements, and airflow distribution assessments.

Provide Commissioning report for VA stakeholders documenting findings. Report shall comply with VA Master Specifications, Section 01 91 00 General Commissioning Requirements.

III. Project Scope: In addition to the base requirements in Tasks 1-11, provide all labor, materials, tools, equipment, transportation, supervision, temporary power, startup, training, project documentation, and warranty necessary to accomplish the following deduct alternate TASKS:

Task Room Action QTY Units Specification

12 111 Replace Return Vent Grills

8 Each SECTION 23 37 00

AIR OUTLETS AND INLETS

13 111 Replace Coat Hooks 10 Each

SECTION 10 28 00

TOILET, BATH, AND LAUNDRY

ACCESSORIES

14 111 Clean Ceramic Tile 1525 FT2 SECTION 09 65 19

RESILIENT TILE FLOORING

15 111 Replace Stainless Seel 4 Bend Braced Stair Handrail

5 Each SECTION 13 11 06

SWIMMING POOL EQUIPMENT

16 111 Clean Large "J" Brackets (Kayak) on S E and W wall

30 Each

17 111 Clean "Hydrel" Junction Box cover plates

9 Each SECTION 13 11 07

SWIMMING POOL MECHANICAL

18 111 Corrosion Mitigation of Handicap lift

1 Each SECTION 13 11 06

SWIMMING POOL EQUIPMENT

Project Number 640-24-116 Page 8

19 111

Replace Small Stainless Steel Hooks in the center of the South Wall, approx.

5' high

2 Each

SECTION 10 28 00

TOILET, BATH, AND LAUNDRY

ACCESSORIES

20 111 Repair Stainless Steel Poles in the S & N side of the large pool

4 Each SECTION 13 11 06

SWIMMING POOL EQUIPMENT

21 117

Replace the double wooden doors to the boiler room with steel doors

1 Each SECTION 08 14 00 INTERIOR WOOD

DOORS

22 117

Replace Corroded Bolts, Washers, Nuts, and Gaskets on All Flanges bolts & gaskets

Each SECTION 23 52 35 GAS FIRED

CONDENSING HOT WATER BOILERS

23 117 Repair Leaking Steam Valve

1 Each SECTION 23 52 35 GAS FIRED

CONDENSING HOT WATER BOILERS

24 117

Replace Corroded Hot-Water Pumps (130 GPM, 40 ft head, 3 HP, 1750 RPM, 208/3/60 power)

2 Each SECTION 23 21 23 HYDRONIC

PUMPS

25 117 Recommission Boiler Room

1 Each SECTION 01 91 00 GENERAL

COMMISSIONING REQUIREMENTS

26 117 Epoxy paint floor 530 FT2 SECTION 09 67 23

EPOXY COATING

27 119 Repair Doors 5 Each SECTION 08 14 00 INTERIOR WOOD

DOORS

28 119 Epoxy paint floor 520 FT2 SECTION 09 67 23

EPOXY COATING

29 119 Corrosion Mitigation of Structural Steel

1 Each

SECTION 05 12 00 STRUCTURAL

STEEL FRAMING, and 09 91 00 PAINTING, as well as PG-18-14 Room Finishes

30 119 Replace all bolts with stainless steel, and associated gaskets

Approx bolts & gaskets

Each SECTION 22 13 00

FACILITY SANITARY SEWERAGE

31 119 Replace corroded floor drains.

3 Each SECTION 22 13 00

FACILITY SANITARY SEWERAGE

32 119 Replace pumps and motors

2 Each SECTION 13 11 06

SWIMMING POOL EQUIPMENT

33 201 Drywall Repair 904 FT2 SECTION 09 29 00 GYPSUM BOARD

33 201 Replace Insulation 904 FT2 SECTION 07 21 13 THERMAL

INSULATION

33 201 Replace Vapor Barrier

904 FT2 SECTION 07 26 00 Vapor Barrier

Project Number 640-24-116 Page 9

34 111 Repair Doors 3 Each SECTION 08 14 00 INTERIOR WOOD

DOORS

35 119 Commission the Heat Reduction Unit

1 Each SECTION 01 00 00

GENERAL REQUIREMENTS

TASK 12: REPLACE RETURN VENT GRILLS (RM 111)

Install eight new stainless steel return air vent grills (approx. 16"X40"). See Specification Section 23 37 00 AIR OUTLETS AND INLETS.

TASK 13: REPLACE COAT HOOKS (RM 111)

Replace ten coat hooks.

See Specification Section 10 28 00 TOILET, BATH, AND LAUNDRY ACCESSORIES.

TASK 14: CLEAN CERAMIC TILE (RM 111)

Clean and remove moisture stains from tile and grout surface on the north wall.

See Specification Section 09 65 19 RESILIENT TILE FLOORING.

TASK 15: REPLACE POOL STAIR HAND RAIL (RM 111)

Replace stainless steel four bend braced stair handrail.

See Specification Section 13 11 06 SWIMMING POOL EQUIPMENT.

TASK 16: CLEAN LARGE “J” BRACKETS (RM 111)

Clean large "J" brackets (kayak) on the South, East, and West walls.

TASK 17: CLEAN “HYDREL” JUNCTION BOX COVER PLATES (RM 111)

Clean "Hydrel" Junction Box cover plates.

See Specification Section 13 11 07 SWIMMING POOL MECHANICAL.

TASK 18: CORROSION MITIGATION OF HANDICAP LIFT (RM 111)

Remove rust/corrosion.

See Specification Section 13 11 06 SWIMMING POOL EQUIPMENT.

TASK 19: REPLACE STAINLESS STEEL HOOKS (RM 111)

Replace two small stainless-steel hooks in the center of the South Wall, approx. 5' high.

See Specification Section 10 28 00 TOILET, BATH, AND LAUNDRY ACCESSORIES.

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TASK 20: REPAIR STAINLESS STEEL POLES (RM 111)

Repair stainless steel poles in the South and North sides of the large pool. Clean and remove surface corrosion.

See Specification Section 13 11 06 SWIMMING POOL EQUIPMENT.

TASK 21: REPLACE DOUBLE DOORS TO BOILER ROOM (RM 117)

Replace the double wooden doors to the boiler room with steel doors.

Clean and paint frames, replace hinges, handles, locks, hydraulic door closer at top of door. Replace kick plates (both sides).

See Specification Section 08 14 00 INTERIOR WOOD DOORS.

TASK 22: REPLACE RUSTED CONNECTION HARDWARE (RM 117)

Replace corroded bolts, washers, nuts and gaskets on all flanges (approximately 250 bolts and 50 gaskets).

See Specification Section 23 52 35 GAS FIRED CONDENSING HOT WATER BOILERS.

TASK 23: REPAIR LEAKING STEAM VALVE (RM 117)

Repair leaking steam valve.

See Specification Section 23 52 35 GAS FIRED CONDENSING HOT WATER BOILERS.

TASK 24: REPLACE HOT WATER PUMPS (RM 117)

Replace Corroded Hot-Water Pumps (130 GPM, 40 ft head, 3 HP, 1750 RPM, 208/3/60 power).

See Specification Section 23 21 23 HYDRONIC PUMPS.

TASK 25: RECOMMISSION BOILER ROOM (RM 117)

Recommission Boiler Room.

See Specification Section 01 91 00 GENERAL COMMISSIONING REQUIREMENTS.

TASK 26: EPOXY PAINT FLOOR (RM 117)

Clean, prepare and paint the boiler room floor with epoxy paint.

See Specification Section 09 67 23 EPOXY COATING.

TASK 27: REPAIR DOORS (RM 119)

Clean and repair frames, replace hinges, handles, locks, hydraulic door closer for five doors. Replace kick plates (both sides).

See Specification Section 08 14 00 INTERIOR WOOD DOORS.

TASK 28: EPOXY PAINT FLOOR (RM 119)

Project Number 640-24-116 Page 11

Clean, prepare and paint the Mechanical room floor with epoxy paint.

See Specification Section 09 67 23 EPOXY COATING.

TASK 29: CORROSION MITIGATION OF STRUCTURAL STEEL (RM 119)

Remove fire retardant and clean structural steel cross brace next to the pump pads, remove the drywall on the lower half of the column to access the steel.

Employ non-destructive testing techniques to identify corrosion points accurately.

Implement environmentally conscious corrosion removal methods, such as abrasive blasting with eco-friendly materials.

Apply a multi-layered corrosion-resistant coating system, adhering to manufacturer specifications and industry best practices.

See requirements in Specification Sections 05 12 00 STRUCTURAL STEEL FRAMING, and 09 91 00 PAINTING, as well as PG-18-14 Room Finishes.

TASK 30: REPLACE RUSTED CONNECTION HARDWARE (RM 119)

Replace corroded bolts, washers, and nuts with stainless steel parts. Replace gaskets on all flanges (approximately 250 bolts and 50 gaskets).

See Specification Section 22 13 00 FACILITY SANITARY SEWERAGE.

TASK 31: REPLACE CORRODED FLOOR DRAINS (RM 119)

Replace three corroded floor drains.

See Specification Section 22 13 00 FACILITY SANITARY SEWERAGE.

TASK 32: REPLACE PUMPS AND MOTORS (RM 119)

Replace two pumps and associated motors.

See Specification Section 13 11 06 SWIMMING POOL EQUIPMENT.

TASK 33: REPAIR GYPSUM BOARD WALLS (RM 201)

On three walls (all except the north wall), replace all drywall above 4 ft.

Remove mold on pipes.

Replace Drywall. See Section 09 29 00 GYPSUM BOARD Replace Insulation. See Section 07 21 13 THERMAL INSULATION Replace Vapor Barrier. See Section 07 26 00 Vapor Barrier

TASK 34: REPAIR DOORS (RM 111)

Replace all metal hardware on three doors.

Clean and paint frames, replace hinges, handles, locks, hydraulic door closers.

Replace kick plates (both sides).

See Section 08 14 00 INTERIOR WOOD DOORS.

TASK 35: COMMISSION THE HEAT REDUCTION UNIT (RM 119)

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See Section 01 00 00 GENERAL REQUIREMENTS.

IV. Design and Document Requirements

a. All work shall meet the latest edition of NFPA, ADA, Federal, codes and regulations, all other applicable codes, VA standards/details and design manuals may be obtained from the VA Facilities Management Technical Information Library (TIL) at the web site: http://www.cfm.va.gov/TIL/.

b. The Contractor shall provide prompt, written notification to the Contracting Officer concerning conflicts with, or recommended deviations from the codes, laws, regulations, standards, and opinions of review officials as described above. No work alteration or contract scope increase shall be undertaken prior to receipt of written approval from the Contracting Officer.

c. The Contractor shall be responsible for performing all necessary inspections, and site survey visits as required to successfully complete the scope of this project.

d. The VA has documentation on existing construction and remodeling work at this facility. These documents are available to the contractor in their original format for use on this project. The VA assumes no liability for any of the documentation provided to the contractor on this project. The contractor assumes all liability and risk in using and relying on this information in the preparation of the RFP, and execution of the construction work. The contractor team shall field verify VA furnished drawings to ensure design is accurate. It is the Contractor’s responsibility to determine the design based on field verified existing conditions.

e. During construction of the project, the GC maybe required to participate in construction inspection, and provide assistance in the review of:

1. Shop drawings, product data, and samples.

2. Test results, certificates, and other submittals; and

3. Operation and maintenance manuals, training, project record documents, and warranties.

C. Construction Services

I. General

a. GC shall complete construction no later than 240 days after issuance of the NTP.

b. GC shall provide all labor, materials, and equipment to successfully complete the scope of this project.

Project Number 640-24-116 Page 13

c. GC will be responsible for project management, site supervision, and management of all subcontractors. DC Contractor is responsible for the FH1 security during construction period.

d. GC shall Develop a plan detailing project specific Interim Life Safety Measure (ILSM) for all phases of construction.

e. GC shall provide Accident Prevention Plan (APP) for Safety Officer approval as shown in VA Master Construction Specification Section 01 35 26 Safety Requirements.

f. GC shall develop a plan detailing project specific fire-safety measure.

g. GC shall have a Safety Manager and a Competent Person that can monitor safety conditions throughout the entire construction process and address the Safety Plan.

h. GC shall perform work in a manner and time that least interrupt to the facility operation and patient/staff safety.

i. GC shall maintain site and building access free and unobstructed to facility emergency service.

j. Hours of work TBD by COR. GC Contract shall perform work after hours or on weekends for any utility interruption activities including but not limited to electrical shutdown, road closures, etc.

k. All temporary construction partitions must meet fire-safety requirements, if required.

l. Means of egress shall not be blocked. Contractor is responsible for developing alternate egress routes due to construction impact if applicable.

m. Egress routes for construction workers must be maintained free and unobstructed.

n. Contractor furnished fire extinguishers must be provided and maintained in construction areas and in temporary storage areas.

o. Flammable and combustible liquids must be stored, disposed, and used in accordance with current OSHA 1926, NFPA 241, and NFPA 30.

p. All hazardous materials shall be disposed of in accordance with VA TIL Specification Requirements.

q. Existing fire protection must not be impaired. Any water sprinkler impairment and fire watch requirement shall be in accordance with NFPA 25.

r. Prevent accidental smoke detector operation.

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s. Perform Hot Work in accordance with NFPA 241 and NFPA 51B.

t. Maintain all construction permits visible and updated as required by the VAPAHCS Safety Office and Infection Control Department

u. Prohibit smoking in VA Property.

v. Dispose of waste and debris from building daily.

w. At construction completion, GC Contractor shall return the facility in fully functional and original condition back to the VA.

II. Demolition

a. GC will provide complete demolition details of this project. This includes but not limited to selective or complete removal of walls, ceiling, openings, as needed to facilitate the installation of work items.

b. Disruptions to the fire alarm and sprinkler systems shall be kept to a minimum or avoided. Delineate phasing of construction to ensure that installations of new systems are expediated, and existing systems are kept in service until the replacement system is operational. If fire protection systems are to be disrupted, see COR for shutoff and fire watch instructions.

c. Salvage and storage architectural, interior, mechanical, electrical, and plumbing fixtures, equipment and/or accessories in good condition for reuse or as directed by

COR.

III. New Construction

a. GC will provide complete construction services as detailed in Section 3.

IV. Scheduling, Phasing, and Working Hours

a. All work in areas involved shall be scheduled with the COR. Work shall be scheduled for proper execution to completion of this contract.

b. Hours of Work: The contractor will perform work from 7:30am – 4:30 pm Monday thru Friday. No work shall be performed during U.S. Federal Holidays which include, New Year’s Day, Martin Luther King Jr. Day, Washington’s Birthday, Memorial Day, Juneteenth National Independence Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day and Christmas Day or any other day specifically declared by the President of the United States to be a national holiday.

c. Special time arrangements can be made by contacting the COR. No work shall be performed before 8:00am due to local noise ordinance. Should emergency service

Project Number 640-24-116 Page 15 be required during business hours, contract will coordinate with the COR.

Contractor will abide by all station policies when on site.

d. See 6.2 Utility Shutdown for requirements regards to all shutdowns involving temporary impairment of utilities.

e. See 7.2 Construction Administration for Project Schedule and Schedule of Values (SOV) submittal requirements.

V. Project Duration

a. Project’s design and construction must be complete in no more than 240 calendar days from Notice to Proceed.

Task Calendar Days NTP Construction 14 Pre-Con Activities/ Submittals 30 Construction 159 Close-out/Shop Drawings 37 Total 240

b. Contractor shall submit a detailed Critical Path Method (CPM) schedule for both design phase and construction phase with estimated dates and itemized schedule of value (SOW) to the Contracting Officer for review and approval before Notice to Proceed (NTP).

VI. Qualifications

a. The GC Contractor shall be bonded and licensed in the state of California.

The contractor and all contractor employees must have taken the OSHA Certified 10/30-hour construction safety course and show documented proof. The contractor shall designate a competent person in accordance with 29 CFR 1926.32. The Contractor shall instruct each of his employees in the recognition and avoidance of unsafe conditions and the regulations applicable to this work environment to control or eliminate any hazards to other exposure to illness or injury.

VII. Construction Period Submittals

a. Shop drawings and submittals – The GC shall check government furnished and/or the GC construction contractor’s shop drawings, detail drawings, schedules, descriptive literature, samples, and other submittals for conformity with the RFP Documents and construction documents. The GC shall recommend approval, disapproval, or other suitable deposition to the VA COR. The COR will have the final approval authority. The GC shall evaluate the submittals with reference to any companion submittals that constitute a system. When necessary, the GC will request

Project Number 640-24-116 Page 16 the GC construction contractor to submit related components of a system before acting on a single component. Should this procedure be inappropriate, the GC shall review all prior submittals for related components of the system before acting on a single component. The GC shall notify the VA COR in writing of all deviations from the requirements of the construction documents that he has found in the submittals.

b. Project record drawings – The GC team will maintain a set of construction documents (field as-built drawings) to record actual construction changes during the construction process as required by the RFP specifications. The project record drawings will be available for review by the VA COR at all times.

c. Other submittals - The GC team shall submit test results, certificates, manufacturer’s instructions, manufacturers field reports, etc. as required by the VA RFP specifications, to the COR.

VIII. Project Close-Out

a. The GC team shall comply with the requirements in FAR 4.804 Closeout of Contract Files, for submission of final RFP sketch up of as-built drawings, manuals, warranties, cost estimates and other documents as noted. Required as- built drawings and specifications will be submitted in the same format required for the construction documents.

IX. Site-Visits and Inspections

a. During the construction period the GC shall make visits to the project site when requested by the COR. The COR may also request visits for special purposes. The COR has the prerogative to determine the professional disciplines(s) required for any visit. The GC shall observe the construction, advise the COR of any deviations or deficiencies or solutions to issues discussed. A site inspection report which includes the purpose of the inspection, items reviewed, deficiencies observed, recommendations and additional actions required, shall be furnished to the COR within three (3) calendar days following the site visit date.

4 SPECIFICATIONS AND DRAWINGS

4.1 All available reference drawings and specifications are provided with the bid package to the offeror. They should not however, be considered “as-built”. These drawing files are provided without warranty or obligation to its accuracy or information contained in the files. All information in the files shall be independently verified by the user. Any user shall agree to indemnify and hold the VA harmless from all claims, damages, losses, and expenses, including but not limited to, attorney fees arising out of the use of the drawing files.

4.2 As-built Drawings. The contractor shall be responsible to provide marked-up as-built drawings and deliver two approved completed sets of as-built drawings to the Contracting Officer’s Representative, as well as provide clarification for any work elements in question as per paragraph 1.14? of spec section 01 00 00.

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5 COMPLIANCE WITH CODES AND STANDARDS

5.1 The contractor shall comply with all design drawings and specifications during the project, including applicable codes and standards described in the VA’s design guides and design manuals, and the VA’s standards for information technology.

Applicable codes and standards are outlined in greater detail in the project installation documents.

5.2 To safeguard public health and safety, additional codes or standards may be imposed by the contracting officer’s representative, VAPAHCS Safety Officer, and Infection Control Officer. These additional requirements will be given to the contractor by the contracting officer’s representative and included in the installation documents and specifications.

6 ADDITIONAL CONSIDERATIONS

6.1 Restoration Plan: Including, but not be limited to, general requirements, restoration for any damages to existing walls, ceiling, equipment, wires, or utilities during installation.

6.2 Submittal Register Schedule: The submittal register included within the project specifications lists individual submittal sections with schedule and submittal descriptions. Submittal register shall be submitted prior commencing installation work.

6.3 Utility shutdowns. The contractor shall be responsible to identify utility shutdowns that may impact hospital functions. The contractor shall manage the orderly shut-down and connection to existing utilities as needed, including but not limited to electrical, telecommunications, data, fire alarm/sprinkler system, and HVAC systems, as well as ensure that such installation does not interfere nor interrupt VAPAHCS operations outside of the installation area. The contractor shall coordinate all utility shutdowns that may impact hospital functions with the contracting officer’s representative. Coordination requirements for shutdowns to utility services or other major systems are explained further in the general requirements Specification Section 01 00 00 § 1.6 L. Major utility shutdown will require 45 days advance notice to coordinate with facility.

6.4 Interim Life Safety Measures (ILSM). Contractor shall coordinate with the contracting officer’s representative, VA Safety Officer, VA Infection Control firm, to comply with any Interim Life Safety Measures required during installation Life Safety Measures will include the following, at a minimum:

6.4.1 Providing and maintaining compliant fire/smoke barriers and sprinklers or heat detectors as needed during installation.

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6.4.2 Ensuring that the equipment staging or lay down areas, if applicable, comply with applicable VAPAHCS safety requirements. Any staging or lay down areas and installation fencing must be coordinated between the general contractor and contracting officer’s representative.

6.5 Security Considerations. At no time will the vendor be in contact or have access to VA sensitive information. Certification and accreditation (C&A) requirements do not apply, and a Security Accreditation Package is not required. VA sensitive information procedures will be followed per VA Handbook 6500.6. The Contractor will adhere to VAAR 852.252-75, Security Requirements for Unclassified Information Technology Resources (Interim-October 2010).

6.6 Station Operations. The contractor shall generally perform all on-site visitation or work between the hours of 7:30 AM and 4:30 PM, Monday through Friday (Federal Holidays excluded), unless otherwise approved by the contracting officer’s representative. The contractor may be required to perform all or part of work elements involving significant noise or vibrations affecting nearby areas outside of these normal work hours, to avoid impacting daily operations.

If the Contractor needs to perform work during hours or days other than the hours or workdays stated, the Contractor shall submit a written request Seven (7) Calendar Days prior to required start of work. The request shall include number of workdays, work hours, elements, labor categories, and VA Master Specifications.

6.7 For any activity that impacts the facility operation, contractor shall perform such activities after hours or on the weekends.

6.8 Contractors shall comply with all VAPAHCS COVID-19 protocols at all times.

7 COORDINATION AND EXECUTION

7.1 User Groups. The contractor will be required to work with the below user groups responsible for managing this project. The contractor is advised that only the contracting officer has authority to alter the contract once awarded, or to legally obligate the government pursuant to any changes in the scope of the project thereof.

7.1.1 Contracting Officer (CO): The CO shall be responsible for all contractual administration of this project. All transactions of a legal nature, including contractual agreements, amendments, change orders, etc. shall be approved and processed through the CO.

7.1.2 Contracting Officer’s Representative (COR): The COR shall be responsible for the installation management on behalf of the VA and will manage the project on a day-to-day basis to ensure that the project requirements are met from the notice to proceed through completion of the work and acceptance, according to project scope of work and construction documents or specifications.

7.1.3 End Users: The contractor may be required to work closely with the end user groups, generally through the coordination of the COR, to mitigate or minimize

Project Number 640-24-116 Page 19 impact to ongoing operations in adjacent workspaces. Project user groups for this project may include the cardiology suite staff, biomedical engineering, facility planning, facility maintenance, and the other support staff.

8.1 Installation Administration

8.1.1 Project Schedule. After award of contract the contractor shall provide to the VA a detailed schedule of all project activities, including milestone dates and critical paths, as well as update such schedule if plans are modified during the project.

Overall project schedule shall be broken to activities in which each activity shall have less than 20 workdays duration. Master schedule shall be updated and submitted monthly to the COR. Contractor shall also provide 3 weeks look ahead schedule weekly to the COR by COB on Monday. No work is allowed until master schedule is approved by the COR.

8.1.2 Schedule of Values. The contractor shall provide a schedule of values, along with the project schedule, which is aligned with the various activities of work. This schedule of values, if approved, may be used by the contracting officer’s representative as a basis for evaluating reviewing progress performance and payments. Schedule of values shall be broken into details to be aligned with overall project schedule.

Schedule of values shall have 10% of overall project cost designated for punch walk and project close out.

8.1.3 Observation and Site Visits. The contracting officer’s representative and/or designated representatives may require access to monitor, observe, and review all aspects of the project to ensure compliance with the installation documents and other regulatory requirements.

8.1.4 Project Meetings and Inspections. The contractor shall be required to attend or provide a designated representative for coordinated field observation inspections for progress evaluations and reports, and other site visits as needed, including punch list or pre-final and final inspections. Such inspections may occur monthly, or more frequently as needed. The contracting officer’s or other designated representatives may inspect all aspects of the project to complete written progress reports, including the performance of work activities in the project schedule or schedule of values, and verification of the contractor’s compliance with applicable safety, infection control, or interim life safety requirements. Contractor shall attend weekly owner, architect, and contractor (OAC) meeting, and is responsible for providing meeting minutes and agenda for each meeting.

8.1.5 Submittals. The contractor will be responsible to furnish submittals in accordance with the design specifications and submittals register. The contractor shall submit shop drawings, schedules, manufacturer's literature and data, and certificates in electronic format. Physical samples shall be shipped directly to the AE for inspection, and one sample furnished to the contracting officer’s representative for approval. Further details are provided in the project specifications for shop drawings and submittals.

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9 RFIs AND CHANGE ORDERS

9.1 During installation the contractor may submit requests for additional information concerning the design or other aspects of the project; however, these must be submitted in writing. These must include, at a minimum, a description of or background information for the issue in question, as well as a complete impact assessment for any recommended changes. The contracting officer’s or designated AE representative will review, evaluate, and respond as required. Any proposed changes to the scope or deviations from the design documents may be submitted to the contracting officer’s representative for review and discussion, however any such changes to the contract or scope of the project must first be approved by the contracting officer in writing before implementation.

10 ABBREVIATIONS AND ACRONYMS

AE Architectural & Engineering Firm

ASHRAE American Society of Heating, Refrigerating and Air-Conditioning Engineers

ASME American Society of Mechanical Engineers ASTM American Society for Testing and Materials

CA Commissioning Agent CD Construction Documents CM Construction Manager CO Contracting Officer COR Contracting Officer’s Representative DD Design Development GC General Contractor

ILSM Interim Life Safety Measures NEBB National Environmental Balancing Bureau NFPA National Fire Protection Association

NTP Notice to Proceed O&M Operations and maintenance documents

OAC Owner/Architect/Contractor OSHA Occupational Safety and Health Administration PSRDM Physical Security and Resiliency Design Manual

SD Schematic Development SOW Statement of Work

SSTV Security Surveillance Television TAB Testing, adjusting, and balancing VA Veterans Affairs

VAPAHCS

Veterans Affairs Palo Alto Health Care System

9. Attachments indicated in scope of Work: The following Attachments i.e., Enclosure, drawing and Specifications are part of the scope of work in addition to project specifications and drawings

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A. Enclosures:

Enclosures 1: Finishes

a) SPECIFICATION SECTION 09 29 00 GYPSUM BOARD

b) PG-18-14 Room Finishes

c) SPECIFICATION SECTION 09 65 19 RESILIENT TILE FLOORING

d) SPECIFICATION SECTION 09 91 00 PAINTING

e) SPECIFICATION SECTION 10 26 00, WALL AND DOOR PROTECTION

f) SPECIFICATION SECTION 05 12 00 STRUCTURAL STEEL FRAMING

g) SPECIFICATION SECTION 10 14 00 Signage

2. Enclosure 2: Fire Protection

a) SPECIFICATION SECTION 10 44 13 FIRE EXTINGUISHER CABINETS

b) SPECIFICATION SECTION 28 31 00 FIRE DETECTION AND ALARM

3. Enclosure 3: Electrical

a) SPECIFICATION SECTION 26 05 33 RACEWAY AND BOXES FOR

ELECTRICAL SYSTEMS

b) SPECIFICATION SECTION 26 05 11 REQUIREMENTS FOR ELECTRICAL

INSTALLATIONS

4. Enclosure 4: Mechanical

a) Exhaust Fan

b) SPECIFICATION SECTION 23 52 35 GAS FIRED CONDENSING HOT WATER

BOILERS

B. Reference Drawings:

AS2-1

AS8-1

AS8-1A

AS8-3D

M2.2 (100% Construction Set) M2.3 (100% Construction Set) M2.4 (100% Construction Set) M2.5 (100% Construction Set) M7.1 (100% Construction Set) MH1 (Bid Set) MH2 (Bid Set) MH3 (Bid Set) MH6 (Bid Set)

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MH7 (Bid Set) MH8 (Bid Set) MH9 (Bid Set) MR-1 (100% Construction Drawings) MR-2 (100% Construction Drawings) MR-3 (100% Construction Drawings) SS3-1 (Bid Set) SS5-1 (Bid Set) SS7-1 (Bid Set) SS7-3 (Bid Set) SS7-4 (Bid Set) SS7-5 (Bid Set) P0.1 (100% Construction Set) P2.1 (100% Construction Set) P2.2S (100% Construction Set) P2.2 (100% Construction Set) P2.3 (100% Construction Set) P2.4 (100% Construction Set) P6.1 (100% Construction Set) E-3.1 (100% Construction Plans) E-3.2 (100% Construction Plans) E-5.1 (100% Construction Plans) AS9-1E (Bid Set) AS9-1F (Bid Set)

End of Section