52.212.1 Instructions of Offeror updated 1.14.docx
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- Solicitation number
- 36C25926Q0110
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This file is an addendum to FAR 52.212-1 Instructions to Offerors for a commercial services Request for Quote (RFQ #36C25926Q0110) for janitorial services at the Eastern Colorado Healthcare System. The solicitation is a 100% set-aside for service-disabled veteran-owned small businesses (SDVOSB) under NAICS code 561720 with a $22 million size standard. The contract covers a base year plus four option years on a firm-fixed price basis. Quotes must be submitted via email to natasha.holland@va.gov no later than 14:00 MT on February 20, 2026 (extended deadline), with a mandatory site visit on February 4, 2026 at 10:00 AM MT at 1700 N. Wheeling Street, Aurora, CO 80045. The question deadline for post-site visit inquiries is 14:00 PM MT February 5, 2026.
Offerors must submit quotes in four volumes: (I) Technical capability demonstrating compliance with the Performance Work Statement including a cleaning plan, staffing plan, quality control plan, and proof of required certifications (International Executive Housekeeper Association or Certified Executive Housekeeper for supervision); (II) Pricing for base and all option year line items using the provided pricing schedule dated 01.16; (III) Past Performance documentation consisting of up to three relevant recent efforts from the past three years with contract numbers, award amounts, points of contact, and descriptions, or completed CPARS evaluations if available; and (IV) Completion of VAAR 852.219-75 VA Notice of Limitations on Subcontracting with disclosure of all subcontractors and their assigned work scope or confirmation that no subcontractors will be used. The issuing agency is the Department of Veterans Affairs Veterans Health Administration Veterans Integrated Service Network 19.
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Text version
(a) ADDENDUM to RFO 52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL
Submission of quote shall include the following volumes: (I) Technical capability or quality offered to meet the Government requirement; (II) Price; (III) Past Performance; and (IV) Completion of VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.
Volume I - Technical capability or quality to meet the Government requirement.
The quoter shall submit its quote demonstrating how it meets the requirements of the performance work statement (PWS) and solicitation, to include the following:
1. A cleaning plan (see in PWS Section 6.0 Basic Cleaning on page 5).
2. A staffing plan (see in PWS Section 8.0 Contract Staff Supervision Requirements beginning on page 18.
3. A quality control plan (see PWS Section 6.26 Quality Control Plan on page 8). The quoter shall include quality control plan that addresses how they will ensure the requirements are met.
4. Certificates requested are as follows:
a. International Executive Housekeeper Association (IHEA) and Certified Executive Housekeeper (CEH) for supervision (see PWS Section 8.1 page 18) or equivalent.
5. Contractor shall submit proof of insurance.
Volume II – Price Price - The quoter shall complete the pricing schedule provided in Section (v) above: Price/Cost Schedule. The quoter shall price the base and all option year line items. See updated price schedule dated 01.16. Do not change mandatory line items.
Volume III – Past Performance Quoters shall provide a maximum of three (3) recent and relevant past efforts (as defined below) to demonstrate their ability to perform the proposed work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. If not providing CPARS evaluation past performance references must include contract numbers, amount of contract award, point of contact with email address, telephone numbers and other relevant information, and a description of product/work performed under the contract. To be relevant, the effort must be similar in nature of work, size, magnitude, complexity, and scope of this procurement. To be recent past performance is defined as not more than three years from the RFQ release date of this solicitation.
Volume IV – VAAR 852.219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.
The quoter shall complete the provision VAAR 852-219-75 VA Notice of Limitations on Subcontracting - Certificate of Compliance for Services and Construction.
Quoters must list any/all subcontractors (and their size standard IAW NAICS 561720) if they will be utilized for this requirement AND what they will be performing. How is your firm going to comply with Limitations on Subcontracting requirements? If no subcontractors will be used, please state “No Subcontractors will be used for this requirement” in the response.
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