36C25923R0004_1.docx

STATEMENT OF WORK

2014 AMBULATORY CARE, DENTAL, STAIRWAY, IT CLOSETS PROJECT

PROJECT NO. 442-14-06S

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

1. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than ____ ___________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25923R0004 X 442-22-009 36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 sylwia.zak@va.gov

Sylwia Zak 303-712-5723 The Department of Veterans Affairs has a requirement to update the common area finishes of the Mental Health Department at the Cheyenne VA Medical Center located at 2360 E Perching Blvd Cheyenne, WY 82001.

Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance wit h 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status. Offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs CVE at the time of offer submission. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the CVE and submit the requir ed documents to obtain CVE verification of their SDVOSB status if they have not already done so.

In accordance with FAR 52.204-7, System for Award Management (SAM), Prospective contractors shall be registered in the SAM database prior to close of solicitation.

Project magnitude: between $500,000 and $1,000,000. The NAICS code is 2362 20 - Small Business size standard is $39.5M

A site visit will be held on November 23, 2022 at 9:00 AM MT. Attendees will meet at Building 11 at Cheyenne VAMC at 2360 E Perching Blvd Chey enne, WY 82001. See Instructions to offerors for additional screening information.

All questions in relation to this solicitation must be submitted in writing via e-mail to sylwia.zak@va.gov and received no later than December 1, 2022 at 1:00 P.M. Mountain Time (MT).

All submitted proposals must be received in email by the closing date and time. The solicit ation closes December 19 2022 11:00 AM MT. The documents required to be received are outlined in the Instructions, Conditions, and Notices to offerors

Original Offer Guarantee must be re ceived at the address in the instructions to offerors by closing date and time or proposal will not be considered.

x x 52.211-10 X

11:00 AM

MST

12-19-2022 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any req uired performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23.

ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT

WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-th is contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise s pecified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

36C259 Department of Veterans Affairs Network Contracting Office

NCO 19

6162 South Willow Drive, Suite 300 Greenwood Village CO 80111 Department of Veterans Affairs Financial Service Center PO Box 149971 Austin TX 78714-9971

Table of Contents

A.3 BID SCHEDULE

Bid Schedule The contractor shall furnish all labor, equipment, materials, and supervision to update the common area finishes of the Mental Health Department located on the 2nd floor of Cowboy and Douglas Fir buildings at the Cheyenne VAMC, 2360 E Perching Blvd Cheyenne, WY 82001.

Contractor Name:

SAM ID:

Firm Fixed Price Lump Sum amount

0001 Base Pricing 1 Job $_____________

(SEE SOW FOR DETAILS)

Provide all work as described by attached Plans, specifications, and Wage Determinations for Veterans Administration project:

VA Project: 442-22-009 Mental Health Second Floor Arch Upgrades at the Cheyenne VAMC as described in the attached scope of work. Price includes all costs for construction. Cost shall include but not be limited to direct and indirect costs including profit, overhead, general and administration, insurance, labor, bonds, taxes, necessary for 100% completion of the project as indicated in the attached SOW. The construction performance period is 120 days from receipt of notice to proceed.

Grand Total $_________________

A.4 STATEMENT OF WORK

Page 1 of Page 1 of

STATEMENT OF WORK

MENTAL HEALTH 2nd FLOOR CORRIDOR UPGRADES COWBOY, DOUGLAS FIR

PROJECT NO. 442-22-005

1. Overview

The purpose of the project outlined in this Statement of Work (SOW) herein is to update the common area finishes of the Mental Health Department located on the 2nd floor of Cowboy and Douglas Fir buildings at Cheyenne VA Medical Center. The existing finishes have exceeded useful life and are due for replacement.

The project is located at the Cheyenne VA Medical Center Campus at 2360 East Pershing Blvd., Cheyenne WY, 82001. This is a high visibility project for our Veterans, staff and guests requiring attention to detail, quality control, and professional, experienced workmanship. Project Quality Assurance, Quality Control (QA/QC) and work sequencing is the responsibility of the General Contractor (Contractor). The Contractor shall provide and execute QA/QC and work plan to best accommodate VA requirements for Outpatient setting in a 24/7, 365 day a year operation.

This SOW provides the scope and expectations for the Contractor to construct the project as outlined herein, in the contract, drawings, documents, attachments (including any addendums), specifications, and all regulatory codes. All work shall be planned and scheduled to minimize the construction activity impact on the operation of the medical center. All work shall be conducted with strict adherence to Cheyenne Medical Center and Veteran’s Health Administration regulations and infection control requirements. All outages and shutdowns shall be closely coordinated with the Contracting Officer Representative (COR) with minimum 2 weeks’ notice, per the contract requirements.

2. Approach/Scope

Below is a rough outline of the scope of work and schedule requirements for completion of work. Contract scope occurs in an Outpatient setting which functions under regular business hours (7a – 5p) Monday through Friday. The Contractor shall provide all resources to complete the scope/tasks such that ALL work is completed Monday through Friday between the hours of 5p through 6:30a/weekends. Work shall be neatly, safely, temporarily terminated, and ready for start of business at 7a on the Monday of each week for the duration of the project. This includes Interim Life Safety and Infection Prevention protocols.

It is the responsibility of the Contractor to field verify conditions prior to bid in conjunction with all contract documents, specifications, drawings, sketches, supplemental information, etc.

The approximate affected area is 4,100 SF and includes BUT is NOT limited to the following work:

· Contractor shall be responsible for testing suspect ACM terrazzo and mastic, previously identified as such in ACM Sampling Reports provided. If positive, develop and implement an Asbestos Abatement Plan.

· Air monitoring and testing during and after asbestos abatement

· Lead based paint XRF testing, air monitoring and testing during renovations resulting in disruption of suspected lead-based paint. Adhere to the requirements of OSHA 29 CFR 1926.62 “Lead in Construction”. (Refer to previous LBP Survey by Thomas R. Homan dated March 16, 2004)

· Asbestos abatement and chain of custody disposal of defined areas of suspect ACM terrazzo mastic, accent border and integral cove (refer to Buys & Associates Environmental Consultants ACM Sample report dated November 24, 2010 and Asbestos Reinspection Report dated November 5-7, 2018).

· Demolish and dispose of existing floor finishes (carpet, suspect ACM terrazzo border and integral cove, LVT, VCT and sheet flooring). Refer to VA provided supplemental floor plan. It is the responsibility of the CONTRACTOR to verify this information for bid accuracy upon walk through.

· Minor floor prep (potential for increased floor prep where terrazzo border was abated/removed).

· Install new LVP in corridors, waiting room, kitchen, and group room/where indicated.

· Remove and salvage existing handrail/crash rail and bumper turn over approximately 250 LF of ea. to VA for repurposing.

· Provide and install new handrail/crash rail and wall bumpers in color and size identified on finish schedule and as approved by VA Interior Designer. Note the new wall bumper elevation will need to accommodate new 6” resilient base height.

· Remove, salvage/dispose/replace wall hung items, light and receptacle trim plates, pictures, signage, etc. for paint scope. (Temporary storage in CFED training room or as identified by COR). Coordinate this work with COR prior to start of work.

· Provide new artwork with gallery locks, cleats, hardware and hang in locations identified by COR/Interior Designer (approximately 36 pieces of framed or lithograph photos with offsets). Refer to Great American art cutsheet attached for basis of design.

· Sand, prep, prime and paint of ½ door frames and jambs (corridor side) (paint color 3).

· Re-seal all door frames, windows, casework, etc. with joint sealant.

· Remove Acrovyn wall protection and patch/retexture all damaged areas of wall.

· Sand, prep, prime and paint corridor walls. Accent/wainscot paint from FF to mid handrail/crash rail height (paint color 2) and a separate field paint from mid handrail to ceilings (paint color 1). All walls to be properly prepped, painted corner to corner.

· Demo and dispose of Kitchen cabinets, range, sink, flooring install new cabinets, new stainless- steel sink in Mental Health kitchen (refer to VA provided drawings).

· Demo laminate casework reception station, patch, texture and paint gypsum board walls, floors where required at Mental Health Waiting/Reception counter.

· Re-move existing laminate at identified window-sill locations (approximately 8 locations) re-skin with solid surface 1/4” as identified in finish schedule.

· Provide and install new window treatment blinds (refer to cutsheet for Webbglide roller shades as basis of design) (approximately 8 locations).

· Provide and install one (1) decorative wayfinding sign at Mental Health Reception/Waiting area. (Refer to “Exhibit for Wayfinding Sign” photo).

· Remove abandoned double door frames in locations as outlined on drawings.

· Infill recessed locations in corridors approximately (6) locations as outlined on drawings.

a. Specifications

· 000110 Table of Contents

· 000115 List of Drawings

· 010000 General Requirements

· 01326.15 Project Schedules

· 01 33 23 Shop Drawings, Product Data and Samples

· 01 35 26 Safety Requirements

· 01 42 19 Reference Standards

· 01 45 00 Quality Control

· 01 57 19 Temporary Environmental Controls

· 01 58 16 Temporary Interior Signage

· 01 74 19 Construction Waste Management

· 01 81 13 Sustainable Construction Requirements

· 02 41 00 Demolition

· 02 82 13.19 Asbestos Floor Tile and Mastic Abatement

· 07 92 00 Joint Sealants

· 08 31 13 Access Doors

· 08 71 00 Door Hardware

· 09 05 16 Sub-surface Preparation for Floor Finishes

· 09 22 16 Non-Structural Metal Framing

· 09 23 00 Gypsum Plastering

· 09 24 00 Portland Cement Plastering

· 09 29 00 Gypsum Board

· 09 65 13 Resilient Base and Accessories

· 09 65 19 Resilient Tile Flooring

· 09 68 00 Carpeting

· 09 91 00 Painting

· 10 14 00 Signage

· 10 26 00 Wall and Door Protection

· 10 44 13 Fire Extinguisher Cabinets

· 12 3 200 Manufactured Wood Casework

· 12 36 00 Stone Countertops

· 22 05 11 Common Work Results for Plumbing

· 22 40 00 Plumbing Fixtures

· 26 05 11 Requirements for Electrical Installations

· 26 27 26 Wiring Devices

· 27 05 11 Requirements for Communications Installations

· 27 10 00 Control, Communications and Signal Wiring

3. Project Deliverables

a. Submittals for Division 1 and all other sections as outlined in project specifications

b. Asbestos Abatement Plan

c. Plan for Renovating in Areas with suspected Lead Based Paint

d. Quality Control Plan

e. Project CPM Schedule

f. Pre-Construction Meeting (Risk Assessment, Life Safety and ICRA, QA/QC Plan see spec for Pre-Con Agenda topics)

g. Closeout Documentation including Flooring Maintenance Manuals

4. Contractor Responsibilities

Contractor shall supply all labor and materials necessary to provide a complete, quality project in adherence to all VA specifications and requirements as outlined in the contract/contract documents.

It is the responsibility of the Contractor to properly assess the contract documents and existing site conditions for the installation of the work.

a) Contractor and/or Sub-Contractors shall be responsible for quality control, workmanship of all contract work.

b) If there is a discrepancy between the specifications and the construction drawings, the specifications or the more stringent condition shall apply.

c) Contractor and/or Sub-Contractors shall be responsible for reviewing all drawings and specifications and shall submit Requests for Information (RFI’s) directed to the VAMC’s Contracting Officer for any discrepancies or clarifications needed to provide a complete and working system PRIOR to the bidding of the work.

d) Contractors shall adhere to the VAMC’s facility security requirements, including preparation of a fire safety plan, protection of all existing facility improvements and coordination with the COR.

e) All requests for any clarification shall be forwarded by the VAMC’s Contracting Officer (CO) and copy the Contracting Officer Representative (COR).

f) Contractor and/or Sub-Contractors shall be responsible for the accuracy and scope of the specifications, drawings, and cost estimates in relation to areas or items addressed in this SOW. Any deficiencies in the documents shall be brought to the attention of the Contracting Officer prior to bid receipt.

g) Contractor and/or Sub-Contractors shall perform all necessary investigations and work to determine and verify work can be performed as specified.

h) Contractor and/or Sub-Contractors shall provide material submittals to the Engineer of Record and COR for review and approval prior to purchase or installation.

i) Contractor and/or Sub-Contractors are responsible for providing all labor, materials, tools and equipment necessary to perform this work.

j) The medical center must remain operational throughout the construction period. Any required shutdowns shall be the coordinated through the COR and a minimum of 2 weeks prior to the proposed date of the shutdown.

k) All work performed and specified shall comply with applicable Local, State, and Federal code requirements, and VA Master Construction Specifications as found in the VA Technical Information Library Technical Information Library (TIL) - Office of Construction & Facilities Management (va.gov). It is the responsibility of the Contractor to understand and comply with all applicable municipal, county, state, and federal codes, laws, ordinances, standards, rules, and regulations.

l) The Contractor will submit a sequenced work plan for approval from the COR prior to the start of work.

m) The Contractor shall adhere to all specifications, approved drawings, contract documents.

n) The Contractor will be held responsible for any damages to VA property and shall replace any damage in full.

o) The Contractor shall meet the safety requirements of OSHA and VA.

p) The Contractor shall meet all deadlines for construction.

q) The Contractor shall identify to the COR any possible problems and or deficiencies if they foresee a future problem related to the construction of the project.

5. Safety & Training:

a) Comply with the requirements of the appended Construction Safety Policy and the Div. 01 Safety Requirement’s specification.

b) A competent person must always be on site who has completed OSHA’s 30-hour construction safety course per VA directive 2011-036. All other employees of general Contractor must at a minimum has completed the OSHA 10-hour construction worker course and /or other relevant competency training, as determined by VA CP with input from the ICRA team.

c) Submit training records of all such employees for approval before the start of work.

6. Security Requirements:

a) THE CONTRACTOR SHALL COMPLY WITH AGENCY PERSONAL IDENTITY VERIFICATION PROCEDURES IDENTIFIED IN THE CONTRACT THAT IMPLEMENT HOMELAND SECURITY PRESIDENTIAL DIRECTIVE-12 (HSPD-12), OFFICE OF MANAGEMENT AND BUDGET (OMB) GUIDANCE M-05-24, AND FEDERAL INFORMATION PROCESSING STANDARDS PUBLICATION (FIPS PUB) NUMBER 201.

b) THE CONTRACTOR SHALL INSERT THIS CLAUSE IN ALL SUBCONTRACTS WHEN THE SUBCONTRACTOR IS REQUIRED TO HAVE ROUTINE PHYSICAL ACCESS TO A FEDERALLY CONTROLLED FACILITY AND/OR ROUTINE ACCESS TO A FEDERALLY CONTROLLED INFORMATION SYSTEM.

c) Every worker must wear a valid VA ID badge at all times to work on this site. The VA Police will issue day badges to workers who produce valid IDs. Right-to-work documentation will be required for workers who are not US citizens.

7. Infection Control Requirements:

a) All personnel involved in the construction or renovation activity shall be educated and trained in infection prevention measures. The Contractor is responsible for ensuring compliance with this training requirement.

b) Waste materials shall be removed in containers with tightly fitting lids or covers that are taped in place and are wet wiped down before removal.

c) Implement the requirements of VAMC’s Infection Control Risk Assessment (ICRA). Infection Prevention and/or Safety personnel may monitor dust in the vicinity of the construction work and require the Contractor to take corrective action immediately if the safe levels are exceeded.

d) Establish and maintain a dust control program as part of the Contractor’s infection preventive measures in accordance with the VA requirements.

e) All equipment, tools, material, worker’s clothing, etc. transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down prior to entering all existing hospital areas.

f) Vacuum and wet mop all transition areas from construction to the occupied medical center at the end of each workday. Vacuum shall utilize HEPA (High Efficiency Particulate Accumulator) filtration. Using a HEPA vacuum, clean inside the barrier and vacuum ceiling tile prior to replacement. Any ceiling access panels opened for investigation beyond sealed areas shall be sealed immediately when unattended.

g) Medical Center Infection Control personnel may monitor for micro-organisms associated with construction dust (e.g. aspergillosis) as appropriate during construction. A baseline of conditions may be established by the medical center prior to the start of work and periodically during the construction stage to determine impact of construction activities on indoor air quality.

h) Construction areas shall maintain a sealed barrier between the construction areas and the working areas of the hospital. Above ceiling spaces shall be sealed to the deck above in order to achieve an isolated workspace.

i) There shall be no standing water during construction. This includes water in equipment drip pans and open containers within the construction areas. All accidental spills must be cleaned up and dried within 12 hours. Remove and dispose of porous materials that remain damp for more than 72 hours.

j) All work will be performed per the Contractor submitted and approved VA schedule, updated on a weekly basis, and the COR shall be notified at least 2 weeks in advance the proposed areas that will undergo construction. All scheduling of areas will be coordinated with the relevant hospital personnel by the COR to minimize impact to normal hospital functions. Coordination to include, but not limited to: Office of Information and Technology, Biomed Electronics Technician, and O&M Electrician.

k) Fire sprinkler lines will be down less than four hours unless otherwise approved by the COR. All sprinkler line shutdowns shall be coordinated with the COR at least 2 weeks in advance.

l) Final Cleanup:

1. Upon completion of project, or as work progresses, remove all construction debris from above ceiling, vertical shafts and utility chases that have been part of the construction.

2. Perform HEPA vacuum cleaning of all surfaces in the construction area. This includes walls, ceilings, cabinets, furniture (built-in or free standing), partitions, flooring, etc.

3. All work performed cleaned by the Contractor per Cheyenne VA hospital standards prior to turning the area over for use by the VA.

8. Place of Performance

VA Medical Center, Cheyenne 2360 E. Pershing Blvd, Cheyenne, WY 82001

9. Travel

The Contractor shall not charge travel costs to the Government.

10. Hours of Work

a) Requirements for night and weekend work. This work must be coordinated with the COR.

b) Work requiring shutdown, interruption, infection control, or potential interruption of power to critical areas of the Medical Center will require extensive coordination and planning with the COR and will require at least 2 weeks’ notice. Major shutdowns will have to occur on weekends.

11. Schedule and General Requirements

Construction shall be completed 120 calendar days from Notice to Proceed. This period of performance includes considerations for long lead equipment times and phasing of the project.

Federal Legal Holidays: The following Federal legal holidays are observed by this facility:

12. Historic Preservation

Where the Contractor or any of the Contractor's employees, prior to, or during the construction work, are advised of or discover any possible archeological, historical and/or cultural resources, the Contractor shall immediately notify the COR verbally, and then with a written follow up.

- END OF SOW-

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PART I - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

PART I/SECTION A – REQUEST FOR PROPOSAL

I.1A JOINT VENTURES

If submitting an offer as a joint venture as defined by P.L. 109-461 AND Department of Veterans Affairs I.L. 049-06-4, http://www.vetbiz.gov/library/jtventure.pdf , an offeror must provide a copy of the joint venture agreement specific to the project that is consistent with the percentage of required work and net proceed. Additionally, the offeror must provide a breakdown or labor of which is to be performed by the SDVOSB firm and that which is performed by the small business joint venture firm and that which is sub-contracted. All Joint Ventures will be required to be registered and verified as an entity in VETBIZ prior to award.

I.2A SELECTION PROCEDURES

This acquisition will be a competitive acquisition utilizing FAR Part 15 source selection employing tradeoff source selection procedures. By submission of its offer, the offeror accedes to all solicitation requirements, including terms and conditions, representations, and certifications. All such offers shall be treated equally except for their prices and performance records. Failure to meet a requirement may result in an offer being determined non-compliant. It is the intent of the Government to award without discussions; however, the Government will reserve the right to have discussions if such are needed.

I.3A PRE-PROPOSAL SITE VISIT

See SF 1442, Block 10 and FAR Provision 52.236-27, Site Visit (Construction) of this solicitation. Please leave extra time to complete COVID-19 screening process when entering the building. Masks are required to be worn by all employees and contractors while on VA property.

I.4A SELECTION CRITERIA

This acquisition will utilize the tradeoff process in accordance with FAR 15.101-1. This process permits tradeoffs between non-cost factors and cost/price and allows the Government to accept other than the lowest priced proposal or other than the highest rated proposal to achieve a best value contract award based on established evaluation criteria. Inherent in this process is the necessity to make tradeoffs considering the non-cost strengths and weaknesses, risks, and the cost (or price) offered in each proposal.

The source selection process will be conducted utilizing FAR part 15.101-1 Trade-off Process Source Selection Procedures with Special Standards of Responsibility. Offers will be evaluated using the following evaluation factors:

Factor 1 – Past Performance Factor 2 – Price

In addition to the general standards of responsibility found at FAR 9.104-1, in accordance with FAR 9.104-2, the special standards of responsibility described below apply to this procurement. Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

Past performance will be evaluated on a basis of significantly more important than, cost or price.

Past Performance Evaluation For Factor 1, based on the evaluation of all recent and relevant past performance for an offeror, an overall performance confidence rating shall be assigned. The performance confidence ratings are defined below:

Note: In the case of an offeror without a record of past performance or for whom information on past performance is not available or so sparse that no meaningful past performance rating can be reasonably assigned, the offeror may not be evaluated favorably or unfavorably on past performance. Therefore, the offeror shall receive an unknown confidence (neutral) performance confidence rating.

(a) Aspects of Past Performance Evaluation. The past performance evaluation is an assessment based on the offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. There are two aspects of the past performance evaluation.

Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system.

Factor 1-Past Performance

(a) Solicitation Submittal Requirements:

Offerors shall provide a maximum of five (5) recent and relevant projects (as defined below) to demonstrate their ability to perform the proposed work identified within the Specifications, drawings, and Statement of Work. If a completed Contractor Performance Assessment Reporting System (CPARS) evaluation is available, it shall be submitted. The Government will evaluate past performance based upon sources available to the contracting officer that may include Past Performance Information Retrieval System (PPIRS), Federal Awardee Performance and Integrity Information System (FAPIIS) and Electronic Subcontract Reporting System (eSRS). IF THERE IS NOT A PAST PERFORMANCE EVALUATION IN PPIRS or FAPPIIS, then the offeror shall submit Past Performance Questionnaires (PPQ) for each project. Offerors shall not incorporate by reference into their proposal PPQs previously submitted for other RFPs. However, this does not preclude the Government from utilizing previously submitted PPQ information in the past performance evaluation. If the offeror is unable to obtain a completed PPQ from a client for a project(s) before proposal closing date, the offeror shall complete and submit with the proposal the first page of the PPQ, which will provide contract and client information for the respective project(s). The Government may make reasonable attempts to contact the client noted for that project(s) to obtain the PPQ information. However, offerors should follow-up with clients/references to help ensure timely submittal of questionnaires. If the client requests, questionnaires may be submitted directly to the Government’s point of contact, Sylwia Zak, Sylwia.Zak@va.gov.

Recency – a recent project is defined as being completed within five years of the due date of this solicitation.

Relevant – includes performance of efforts in a project of upgrades that include general construction in an active medical facility that are similar or greater in scope, magnitude, and complexity than the effort described in this solicitation.

Offerors are cautioned to submit enough information in the format specified in the solicitation. Offerors may be asked to clarify certain aspects of their proposal (for example, the relevance of past performance information) or respond to adverse past performance information to which the offeror has not previously had an opportunity to respond. Adverse past performance is defined as past performance information that supports a less than satisfactory rating on any evaluation element or any unfavorable comments received from sources without a formal rating system. Communication conducted to resolve minor or clerical errors will not constitute discussions and the contracting officer reserves the right to award a contract without the opportunity for proposal revision.

(b) – Basis of Evaluation:

The contracting officer shall review recent and relevant performance information on each offeror based on past efforts provided by the offeror and may obtain data independently from other government and commercial sources. Past performance regarding predecessor companies, key personnel who have relevant experience, or sub-contractors that will perform major or critical aspects of the requirement will not be considered as highly as past performance information for the principal offeror. Offerors with no past performance history or the offeror’s performance record is so limited that no confidence assessment rating can be reasonably assigned shall receive the rating "Unknown Confidence," meaning the rating is treated neither favorably nor unfavorably.

Initially offers shall be ranked according to price, including any option prices if applicable. The lowest price offer’s past performance shall be evaluated to determine its performance confidence rating.

If the lowest priced evaluated offer is judged to have a Substantial Confidence performance assessment, that offer represents the best value for the government and the evaluation process stops at this point. Award shall be made to that offeror without further consideration of any other offers.

If the lowest price offer does not receive a Substantial Confidence performance confidence rating, the past performance evaluation continues until an offeror’s past performance is judged to have a Substantial Confidence performance rating. The Government reserves the right to award a contract to other than the lowest priced offeror if the lowest priced offeror is judged to have a performance confidence assessment of "Satisfactory Confidence" or lower. In that event, the Source Selection Authority shall make an integrated assessment best value award decision.

Factor 2 – Price:

(a) Solicitation Submittal Requirements:

· Standard Form 1442, Solicitation Offer and Award

· All pages of the SF1442 Continuation Sheet

(b) Basis of Evaluation: The Government will evaluate price based on the total price. Analysis will be performed by one or more of the following techniques to ensure a fair and reasonable price:

· Comparison of proposed prices received in response to the RFP

· Comparison of proposed prices with the IGCE.

· Comparison of proposed prices with available historical information.

Special Standard of Responsibility Solicitation Submittal Requirements:

The Offeror shall submit the following information: (For a partnership or joint venture, the following submittal requirements are required for each Contractor who is part of the partnership or joint venture and for the entity itself. EMR shall not be submitted for subcontractors.)

1. OSHA or EPA Violation(s):

Offerors shall provide Summary of Work-Related Injuries and Illnesses, affirming that the Offeror has no more than three serious, or one repeat, or one willful OSHA or EPA violation(s) in the past 3 years.

2. Experience Modification Rate (EMR):

Offerors shall provide documentation to show that the offeror has an Experience Modification Rate (EMR) of equal to or less than 1.0.

Offerors who fail to meet any special standard of responsibility will not be eligible to receive contract award.

PART I/SECTION B - INSTRUCTIONS, CONDITIONS AND NOTICES TO OFFERORS

I.1B COST RANGE: Between $500,000.00 and $1,000,000.00.

I.2B GENDER: Wherever the masculine gender is used in this solicitation and contract documents, it shall be considered to include both masculine and feminine.

I.3B METRIC PRODUCTS:

Products manufactured to metric dimensions will be considered on an equal basis with those manufactured using inch-pound units, providing they fall within the tolerance specified using conversion tables contained in the latest revision of Federal Standard No. 376, and all other requirements of this document are met.

If a product is manufactured to metric dimensions and those dimensions exceed the tolerance specified in the inch-pound units, a request should be made to the Contracting Officer to determine if the product is acceptable. The Contracting Officer, in concert with the Contracting Officer’s Representative (COR), will accept or reject the product.

I.4B REQUESTS FOR INFORMATION:

All requests for information must be submitted in writing to the Contracting Officer for action no later than the date shown in Block 10 of the Standard Form 1442, Solicitation, Offer and Award.

I.5B PROPOSAL REQUIREMENTS

General – Both past performance information and price proposal shall be submitted in response to this solicitation. Proposals shall be submitted via email sylwia.zak@va.gov. Emails are limited to 15 MB. The proposal, in its entirety, shall be one email (one attachment for price proposal, one attachment for LOS certification, and one attachment for past performance information) not to exceed 15MB. Failure to submit in the format required and clearly address those factors may result in rejection of the offer. An original Bid Bond, in the amount of twenty (20%) percent (but not to exceed $3,000,000) of the bid price shall be mailed to the address listed in block 8 of the SF1442 and be received at the address no later than the closing date and time. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for due date, will require rejection of the proposal in all cases except those listed in FAR 28.101-4, and may be cause for rejection even then. SEE FAR Provision 52.228-1, Bid Guarantee, of this Solicitation. Electronic copies of the proposals will be time/date stamped by Microsoft Outlook upon receipt of email. Further details on electronic submission are outlined below.

Proposals shall be received by 11:00 A.M. Mountain Time on December 19 , 2022. There will be no public opening of the proposals. Submit proposals to: Sylwia.zak@va.gov.

Submit bid bonds to:

Department of Veterans Affairs

NCO 19

ATTN: Sylwia Zak 6162 S Willow Dr., Ste 300 Greenwood Village, CO 80111

Past performance information and price sections of the offeror’s proposal will be evaluated independently. Offerors shall include all required Representations and Certifications and complete their registration in System for Award Management (SAM). See FAR 52.204-7 and 52.204-8, of this solicitation.

Important Notice: Apparent successful offerors must apply for and receive verification from the Department of Veterans Affairs Center for Verification and Evaluation (CVE) in accordance with 38 CFR Part 74 and VAAR 819.70 by submission of documentation of Veteran status, ownership and control enough to establish appropriate status. Offerors must be both VISIBLE and VERIFIED by the Department of Veteran Affairs CVE at the time of offer submission. Failure to be both VERIFIED by CVE and VISIBLE on VetBiz at the time of offer submission and contract award will result in the offeror’s proposal being deemed non-compliant. All offerors are urged to contact the CVE and submit the required documents to obtain CVE verification of their SDVOSB status if they have not already done so.

I.6B PROPOSAL REVISIONS

If it is determined to be necessary, proposal revisions will be requested from the offers received. The Contracting Officer may identify those offerors, whose proposals are within the competitive range based upon the selection criteria identified in this solicitation. Negotiations may be conducted with those firms falling within the competitive range, after which proposal revisions may be requested. Offerors submitting proposal revisions will not be required to re-submit any documents which are unchanged from their proposals. They should provide necessary changes to individual paragraphs, as briefly as possible, together with the Table of Contents that clarifies where within the initial proposal the additional information and/or changed document would be placed. A new bid bond shall be submitted only if the final cost proposal revisions are greater than its initial cost proposal.

1.7B REQUIREMENTS FOR ELECTRONIC SUBMISSION OF OFFER

Unless paper offers are specifically authorized in an individual solicitation, all responses to solicitations must be submitted electronically as described below. Responses submitted in a paper form are unacceptable. Failure to comply with this requirement may jeopardize the possibility of receiving an award for the contract due to noncompliance with the terms of the solicitation. You must submit your electronic offer, and any supplemental information (such as spreadsheets, backup data, technical information), using any of the electronic formats and media described below.

In addition, contractors are notified of the award via an electronic Notice of Award e-mail. The award document will be attached to the Notice of Award e-mail.

Acceptable Electronic Formats (Software) for Submission of Offers

1. Files readable using the current Microsoft© Office version Products: Word, Excel, PowerPoint, or Access. Please see security note below for caution regarding use of macros. When submitting construction drawings contractors are required to submit one set in AutoCAD and one set in Adobe PDF. (purpose: contracting can open the PDF version and engineering can open AutoCAD files).

2. Files in Adobe© PDF (Portable Document Format) Files: When scanning documents scanner resolution should be set to 200 dots per inch, or greater.

3. Another electronic format. If you wish to submit an offer using another format other than described in these instructions, e-mail the Contracting Officer who issued the solicitation. Please submit your request at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and make sure you receive approval of the alternate format before using it to send your offer.

4. Please note that we can no longer accept .zip files due to increasing security concerns.

E-mail Submission Procedures: For simplicity in this guidance, all submissions in response to a solicitation will be referred to as offers.

a. Subject Line: Include the solicitation number, name of company, and closing date of solicitation. Use only one of the terms Quotation, Offer, Proposal, or Bid depending on the solicitation type.

b. Size: Maximum size of the e-mail message shall not exceed five (5) megabytes. Only one email is permitted unless otherwise stated in this solicitation or in writing by the Contract Officer submitting the solicitation.

c. Unless approved by the contracting officer: DO NOT submit a link to your PDF documents. Please submit your request in an email for other electronic format at least ten (10) calendar days before the scheduled closing date of the solicitation. Request a decision as to the format acceptability and ensure you receive approval of the alternate format before using it to send your offer.

Each electronic offer must also include a signed and scanned SF-1442, Solicitation, Offer, and Award (Construction, Alteration, or Repair)

The Microsoft Outlook © Email time/date stamp will be used to date and time stamp offers for the official record of receipt for the submission. The date and time stamp in recipient’s “inbox” is the official record of receipt.

Security Issues, Late Bids, Unreadable Offers

1. Late submission of offers is outlined…