36C25726Q0180.pdf

PAGE 1 OF 1. REQUISITION NO.

2. CONTRACT NO. 3. AWARD/EFFECTIVE DATE 4. ORDER NO. 5. SOLICITATION NUMBER 6. SOLICITATION ISSUE DATE

a. NAME b. TELEPHONE NO. (No Collect Calls) 8. OFFER DUE DATE/LOCAL

TIME

9. ISSUED BY CODE 10. THIS ACQUISITION IS UNRESTRICTED OR SET ASIDE: % FOR:

SMALL BUSINESS

HUBZONE SMALL

BUSINESS

SERVICE-DISABLED

VETERAN-OWNED

SMALL BUSINESS

WOMEN-OWNED SMALL BUSINESS

(WOSB) ELIGIBLE UNDER THE WOMEN-OWNED

SMALL BUSINESS PROGRAM

EDWOSB

8(A)

NAICS:

SIZE STANDARD:

11. DELIVERY FOR FOB DESTINA-

TION UNLESS BLOCK IS

MARKED

SEE SCHEDULE

12. DISCOUNT TERMS

13a. THIS CONTRACT IS A

RATED ORDER UNDER

DPAS (15 CFR 700)

13b. RATING

14. METHOD OF SOLICITATION

RFQ IFB RFP

15. DELIVER TO CODE 16. ADMINISTERED BY CODE

17a. CONTRACTOR/OFFEROR CODE FACILITY CODE 18a. PAYMENT WILL BE MADE BY CODE

TELEPHONE NO. UEI: EFT:

PHONE: FAX:

17b. CHECK IF REMITTANCE IS DIFFERENT AND PUT SUCH ADDRESS IN OFFER

18b. SUBMIT INVOICES TO ADDRESS SHOWN IN BLOCK 18a UNLESS BLOCK BELOW IS CHECKED

SEE ADDENDUM

19. 20. 21. 22. 23. 24.

ITEM NO. SCHEDULE OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

(Use Reverse and/or Attach Additional Sheets as Necessary)

25. ACCOUNTING AND APPROPRIATION DATA 26. TOTAL AWARD AMOUNT (For Govt. Use Only)

27a. SOLICITATION INCORPORATES BY REFERENCE FAR 52.212-1, 52.212-4 ARE ATTACHED. ADDENDA ARE ARE NOT ATTACHED.

27b. CONTRACT/PURCHASE ORDER INCORPORATES BY REFERENCE FAR 52.212-4. FAR 52.212-5 IS ATTACHED. ADDENDA ARE ARE NOT ATTACHED

28. CONTRACTOR IS REQUIRED TO SIGN THIS DOCUMENT AND RETURN _______________ 29. AWARD OF CONTRACT: REF. ___________________________________ OFFER COPIES TO ISSUING OFFICE. CONTRACTOR AGREES TO FURNISH AND DATED ________________________________. YOUR OFFER ON SOLICITATION DELIVER ALL ITEMS SET FORTH OR OTHERWISE IDENTIFIED ABOVE AND ON ANY (BLOCK 5), INCLUDING ANY ADDITIONS OR CHANGES WHICH ARE ADDITIONAL SHEETS SUBJECT TO THE TERMS AND CONDITIONS SPECIFIED SET FORTH HEREIN IS ACCEPTED AS TO ITEMS:

30a. SIGNATURE OF OFFEROR/CONTRACTOR 31a. UNITED STATES OF AMERICA (SIGNATURE OF CONTRACTING OFFICER)

30b. NAME AND TITLE OF SIGNER (TYPE OR PRINT) 30c. DATE SIGNED 31b. NAME OF CONTRACTING OFFICER (TYPE OR PRINT) 31c. DATE SIGNED

AUTHORIZED FOR LOCAL REPRODUCTION (REV. NOV 2021)

PREVIOUS EDITION IS NOT USABLE Prescribed by GSA - FAR (48 CFR) 53.212

7. FOR SOLICITATION

INFORMATION CALL:

STANDARD FORM 1449

SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

OFFEROR TO COMPLETE BLOCKS 12, 17, 23, 24, & 30

36C25726Q0180 12-19-2025

Shawn R. Reinhart 254-421-6661 01-20-2026

1000 AM CST

36C257

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171 Temple, TX 76504

X 100

X

238210

$19 Million

NET 30

N/A

X

36C756

Department of Veterans Affairs El Paso Veterans HCS 5001 N. Piedras St

El Paso, TX 79930

36C257

Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building 171

This is accomplished through the Tungsten Network located at:

http://www.fsc.va.gov/einvoice.asp This is mandatory and the sole method for submitting invoices.

(877) 353-9791 (512) 460-5540

See CONTINUATION Page

The Contractor shall provide Electrical Equipment Service an maintenance IAW with the Statement of Work (SOW).

This acquisition is being conducted IAW FAR Part 12

Period of Performance (May be changed based on award date) Base Year: 2 February 2026 – 1 February 2027 Option Year 1: 2 February 2027 – 1 February 2028 Option Year 2: 2 February 2028 – 1 February 2029 Option Year 3: 2 February 2029 – 1 February 2030 Option Year 1: 2 February 2030 – 1 February 2031

Refer to Addendum to FAR 52.212-1, Instructions to Offerors on pages 22 to 24.

Refer to Addendum to FAR 52.212-2, Evaluation on pages 25 to 27.

SITE VISIT: 0900, Jan 13, 2026.

See CONTINUATION Page

X X

X 1

Shawn R. Reinhart Contracting Officer

36C25726Q0180

Table of Contents

SECTION A

A.1 SF 1449 SOLICITATION/CONTRACT/ORDER FOR COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

B.3 DELIVERY SCHEDULE

B.4 STATEMENT OF WORK

SECTION C - CONTRACT CLAUSES

C.1 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS –

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

C.4 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES

(MAY 2014)

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

C.6 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR ATTACHMENTS

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE

(FEB 1998)

E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT

2018) E.3 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS –

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

E.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

E.5 52.212-2 ADDENDUM to EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

E.6 52.233-2 SERVICE OF PROTEST (SEP 2006)

E.7 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

SECTION B - CONTINUATION OF SF 1449 BLOCKS

B.1 CONTRACT ADMINISTRATION DATA

1. Contract Administration: All contract administration matters will be handled by the following individuals:

a. CONTRACTOR:

b. GOVERNMENT: Contracting Officer 36C257 Department of Veterans Affairs Central Texas Veterans HCS 1901 Veterans Memorial Dr. Building #171

2. CONTRACTOR REMITTANCE ADDRESS: All payments by the Government to the contractor will be made in accordance with:

[X] 52.232-33, Payment by Electronic Funds Transfer—System For Award Management

3. INVOICES: Invoices shall be submitted in arrears:

a. Quarterly []

b. Semi-Annually []

c. Other [X] Upon completion, inspection, and acceptance

4. GOVERNMENT INVOICE ADDRESS: All Invoices from the contractor shall be submitted electronically in accordance with VAAR Clause 852.232-72 Electronic Submission of Payment Requests.

ACKNOWLEDGMENT OF AMENDMENTS: The offeror acknowledges receipt of amendments to the Solicitation numbered and dated as follows:

AMENDMENT NO DATE

B.2 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

1.00 EA ____________ ____________

Electrical Distribution Equipment Annual Maintenance and Testing.

Contract Period: Base POP Begin: 02-02-2026 POP End: 02-01-2027

Photovoltaic Solar Panel System Annual maintenance and testing.

Contract Period: Base

2.00 EA ____________ ____________

Mission critical electrical standby power diesel engine generator

(DEDG), systems requirement Annual maintenance and testing, 2 times per year.

Contract Period: Base

Additional preventive maintenance requirements.

Contract Period: Base

Annual Not To Exceed $150,000.00 for repairs and emergencies.

Contractor shall submit quote to COR for approval and no work shall be performed until authorized by the COR.

Contractor shall only be paid for actuals.

Contract Period: Base

Contract Period: Option 1 POP Begin: 02-02-2027 POP End: 02-01-2028

Contract Period: Option 1

(DEDG), systems requirement Annual maintenance and testing, 2 times per year.

Contract Period: Option 1

NOT USED

ITEM

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

Contractor shall submit quote to COR for approval and no work shall be performed until authorized by the COR.

Contractor shall only be paid for actuals.

Contract Period: Option 1

Contract Period: Option 2 POP Begin: 02-02-2028 POP End: 02-01-2029

1.00 EA ____________ _____________

Contract Period: Option 2

(DEDG), systems requirement Annual maintenance and testing, 2 times per year.

Contract Period: Option 2

Contract Period: Option 2

Contractor shall submit quote to COR for approval and no work shall be performed until authorized by the COR.

Contractor shall only be paid for actuals.

Contract Period: Option 2

Contract Period: Option 3 POP Begin: 02-02-2029 POP End: 02-01-2030

Contract Period: Option 3

(DEDG), systems requirement Annual maintenance and testing, 2

NUMBER

DESCRIPTION OF

SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT

times per year.

Contract Period: Option 3 POP Begin: 02-02-2029

Contract Period: Option 3

Contractor shall submit quote to COR for approval and no work shall be performed until authorized by the COR.

Contractor shall only be paid for actuals.

Contract Period: Option 3

Contract Period: Option 4

POP End: 02-01-2031

Contract Period: Option 4

2.00 EA ______________ ____________

(DEDG), systems requirement Annual maintenance and testing, 2 times per year.

Contract Period: Option 4

Contract Period: Option 4

Contractor shall submit quote to COR for approval and no work shall be performed until authorized by the COR.

Contractor shall only be paid for actuals.

Contract Period: Option 4

GRAND

TOTAL

B.3 DELIVERY SCHEDULE

NUMBER SHIPPING INFORMATION QUANTITY

DELIVERY

DATE

0001 -

SHIP TO: Department of Veterans Affairs 5001 N. Piedras El Paso, TX 79930 4211

USA

SEE

SCHEDULE

B2

SEE SCHEDULE

B2

MARK FOR: Octavio Lujan

(915) 564-6100 ext 5058 Octavio.lujan@va.gov

FOB: DESTINATION

B.4 STATEMENT OF WORK

Comprehensive Maintenance, Inspection, Testing and Repair of Critical Electrical Distribution Systems, Photovoltaic Solar System and Emergency Restoration Service

1. Introduction: The El Paso Veterans Healthcare System (EPVAHCS) has a need for scheduled maintenance, inspection, testing, and/or calibration of the Electrical Power Distribution System, Emergency Standby Power Generation and Distribution system, Mission Critical Electrical Systems components, Photovoltaic Solar System, Energy Management to include Emergency Restoration Service for the systems beforementioned. The Contractor shall provide all labor, materials, tools, equipment, applicable state licenses and permits to accomplish the requirements.

2. Period of Performance: Base year from date of award with four (4) option years.

3. Hours of Operation. Normal duty hours are 8:00 a.m. through 4:45 p.m., Monday through Friday, not including federal holidays. Shutdown of energized equipment for routine maintenance shall be scheduled during off hours or on weekends at no additional cost to the Government and shall be coordinated with the COR prior to maintenance.

The Government observes the listed days as holidays. If the holiday falls on a Saturday, the Friday before is the holiday. If the holiday falls on a Sunday, the Monday after is the holiday:

New Year's Day January 1st Martin Luther King's Birthday Third Monday in January Washington’s Birthday Third Monday in February Memorial Day Last Monday in May Juneteenth June 19th Independence Day July 4th Labor Day First Monday in September Columbus Day Second Monday in October Veterans Day November 11th Thanksgiving Day Fourth Thursday in November Christmas December 25th

In addition to the days designated as holidays, the Government observes the following days:

• Any other day designated by Federal Statute

• Any other day designated by Executive Order

• Any other day designated by the President’s Proclamation

The observance of such days by Contractor personnel shall not otherwise be a reason for an additional period of performance, or entitlement of compensation. In the event the Contractor’s personnel work during the holiday, they may be reimbursed by the Contractor, however, no form of holiday or other premium compensation will be reimbursed either as a direct or indirect cost, other than their normal compensation for the time worked.

3.1 Contracting Officer’s Representative (COR).

Octavio Lujan, Jr.

Healthcare Engineer, Facilities Support Service Tele: (915) 564-6100 ext. 5058

Email: octavio.lujan@va.gov

4. Qualifications of Contractors.

4.1 The Contractor and all sub-contractors performing tests and maintenance on electrical equipment shall have Electrical Testing Technicians (ETT) certified by the American National Standards Institute (ANSI), the InterNational Electrical Testing Association (NETA) or similar published standard establishing minimum requirements for Certified Technicians

4.2 The Contractor and all sub-contractors shall have completed 30 Hour Occupational Safety & Health Administration (OSHA) for supervisors or competent person at jobsite and OSHA 10-hour construction safety training for all other employees.

4.3 The Contractor shall provide only current and continuously certified electrical testing personnel and qualified diesel engine mechanics in sufficient numbers to comply with the requirements for scheduled preventative maintenance and in the event of an unexpected electrical emergency.

4.4 If the use of day labor, temporary labor pools or teaming agreements with other subcontractors is anticipated to fulfill this requirement by the Contractor, those sources shall be identified and provided to Contracting Officer with submission of proposal documenting that these workers are equally and similarly qualified and certified as the required certification shown in paragraph 4.1 above.

4.5 The Contractor shall have in effect continuing technical training programs for its full-time employees. The Contractor shall maintain verifiable records of experience in maintenance, inspection, and testing of Electrical Power Distribution Systems and components in healthcare, industrial, educational, and commercial facilities for a minimum of five (5) continuous years.

4.6 The Contractors employees and subcontractors shall have safety training – either on-the-job or class-room type - in electrical safety outlined in the OSHA Standard 29 Code of Federal Regulations (CFR) 1910 Subpart S – Electrical, and the NFPA 70E – Standard for Electrical Safety in the Workplace. The Contractor shall submit training certifications to the Contracting Officers Representative (COR) prior to commencement of work. If no training certifications are available, the Contractor shall certify in writing that Contractor employees and subcontractors meet this requirement and submit it to the COR prior to commencement of work.

4.7 The Contractors shall be equipped with all necessary tools, calibrated test equipment, and Personal Protective Equipment (PPE) to perform the work safely, effectively, and in a timely fashion. Tools, equipment, and PPE shall comply with the requirements of OSHA Standard 29 CFR 1910, Subpart I, and NFPA 70E.

5. Summary of Deliverables, Equipment and Systems: The Contractor shall provide within 10 days of award the following documents to the COR:

• NFPA 70, National Electrical Code.

• NFPA 70B, Recommended Practice for Electrical Equipment Maintenance.

• NFPA 70E, Standard for Electrical Safety for the Workplace.

• NFPA 110, Standard for Emergency and Standby Power System.

• InterNational Electrical Testing Association, Inc. (NETA) – Maintenance and Testing Specifications.

• NFPA 99, Healthcare Facilities Code

• NFPA 101, Life Safety Code

• VHA Directive 1810 – Utility Systems Management

• The Joint Commission EC.02.05.07 – Utilities Management

5.1 The Contractor’s employees and sub-contractors shall be familiar with the provisions and requirements of the latest versions of the above.

5.2 The Contractor shall ensure the installation, operation, testing, and maintenance of facility electrical power systems meet or exceed The Joint Commission, NFPA, and other applicable requirements.

5.3 All work on the facility electrical power systems must comply with OSHA and NFPA standards.

5.4 Repair work shall not be limited to El Paso Main Campus. Work sites shall include Main Campus, Parking Garage building 7786, Fort Bliss building 116 & 117, all CBOCs including Las Cruces, and any current and future buildings that will be owned and operated by EPVAHCS.

Main Campus & Parking Garage: 5001 N Piedras St El Paso, TX 79930 Fort Bliss Building 116: 116 Pershing Rd El Paso, TX 79916 & Fort Bliss Building 117117 Pershing Rd El Paso, TX 79916 El Paso Eastside CBOC: 2400 Trawood Dr Ste 200, El Paso TX 79936 El Paso VA Warehouse: 6 Founders Blvd, El Paso TX 79906 El Paso JIFF Sleep center: 1250 E Cliff Dr Ste B, El Paso TX 79902 El Paso West Side CBOC: 1870 Northwestern Dr., El Paso TX 79912 El Paso Northeast CBOC: 5229 Sanders Ave, El Paso TX 79924 El Paso Contracting Office: 11495 Turner Rd., El Paso TX 79936 El Paso South Central CBOC: 350 Revere Street, El Paso TX 79905 Las Cruces CBOC: 3401 Del Rey Blvd, Las Cruces NM 88012 Las Cruces CBOC II: 675 Avenida De Mesilla, Las Cruces NM 88005 Las Cruces Home Based Primary Care: 2123 Telshor Ct, Las Cruces NM 88011

5.5 The Contractor shall comply with the latest edition of the NETA – Maintenance Testing Specifications for all equipment, definitions, and references.

5.6 The Contractor shall, at all times, have one (1) replacement Uninterruptable Power Supply (UPS) on hand in case of failure or needed replacement, to match existing EPVAHCS systems.

5.7 Contractor shall provide quotes for replacement, repair, or new electrical equipment (to include parking lot/garage lighting and related components), at Governments request, to include cost of material and labor, within 14 calendar days of request.

5.8 The Contractor shall provide a schedule of maintenance to the COR in accordance with each CLIN performance period provided in the section Testing Schedule Interval Requirement within 10 days of award for base and each executed option years. The COR shall review and approve proposed schedule for conformance to standards listed.

5.9 A detailed equipment schedule is attached in appendix A of this SOW. The following is a summary listing of equipment categories that shall be maintained and tested under this contract in accordance with documents in paragraph 5 above.

6. Equipment and Systems. All maintenance, inspection and repairs shall be as per manufacturer’s recommendations.

6.1 Electrical Distribution Equipment.

• Low Voltage Switchgear, Switchboard Assemblies and Molded Case Circuit Breakers rated ≥ 250A.

o GE RMS-9, Square D Micrologic B, E, A 6.0, P 6.0 trip units

• Transformers, Dry Type, Air-Cooled, Low voltage

• Switches, Air, Medium-Voltage, Metal-Enclosed.

• Switches, SF6, Medium-Voltage.

• Circuit Breakers, Air, Medium-Voltage and Battery Control Power Systems.

• Circuit Breakers, Vacuum, Medium-Voltage and Battery Control Power Systems.

• Protective Relays, Mechanical, and Solid State.

• Motor Control, Motor Starter, Medium-Voltage.

• Cables, Medium Voltage, underground

• Cable, Medium Voltage connectors

• Uninterruptable Power Supply (UPS)

6.2 Emergency Standby Power Generation, Mission Critical Electrical Systems

• Diesel Engine Driven Generators (DEDG)

• Generator Battery/Charger system

• Remote engine radiators

• Day tank pumps and controls

• Emergency distribution switchgear and Circuit Breakers regardless of ratings.

• Generator Paralleling Switchgear.

• Emergency Systems, Automatic Transfer Switches

6.3 Photovoltaic Solar Panel System.

• REC Solar PV System

• 529.2 kW total Production capacity

• Includes but is not limited to the following:

o Sunny Tripower Inverters o Solar Panels and mounts o Input AC Panel o Combiners o SolarWorld Module o Disconnects o Panelboards o Utility Bi-directional Meter

7. General Requirements and Specific Tests.

7.1 The Contractor shall ensure all equipment tested has a color-coded inspection stickers affixed to the equipment showing the date of tests, next due date and name of testing company and technician.

• White - Within Specification

• Yellow - Limited service and reason

• Red - Out of Specification and reason

7.2 The Contractor shall provide a complete written report of the testing. Information contained in the report shall include but is not limited to:

• Company’s name, address, telephone & FAX numbers and certification.

• Name of technician who performs the maintenance and testing and level of certification.

• VA Work Contract Number, name and number of VA Contracting Officer Technical

Representative (COTR)

• Date and time of work.

• Descriptions and model number of specialized tools and equipment used and last calibration date.

• Location, Type, Name, and nameplate information of electrical equipment to be maintained and tested.

• Test data is to include measurements found

• Reference materials such as equipment manufacturer’s specifications, coordination study, etc.

• Remarks on conditions of equipment. List all deficiencies, if any.

• Recommended corrective actions, if any found.

• Submit copies of the original signed data sheet of all electrical test data sheets or electronic storage device documenting work performed to COR on the day work is performed. VA will supply access to copiers for this purpose.

7.3 The Contractor shall report any deficiencies presenting an imminent threat or danger that requires immediate correction directly to the COR upon discovery of the danger.

7.4 Deficiencies or recommended repairs of a non-threatening nature that can wait until the next scheduled maintenance cycle or scheduled clearance shall be quoted within thirty (30) days at a line-item cost per repair and provided to the COR.

7.5 Emergency Repairs. Emergency repairs and emergency restoration services will be accomplished on as needed basis. The Contractor shall provide a repair estimate to the COR, and no work shall commence without prior authorization from the COR. Cost will be for actuals.

8. Testing Schedule Interval Requirement

8.1 Base Year & Annual Maintenance and Testing – one year sticker – (CLIN 0001, 1001, 2001, 3001, & 4001) Electrical Distribution Equipment (Inspect, Test, Maintain, and Calibrate) (Physical sticker shall be placed on equipment to mark last completion date).

Maintenance under this CLIN shall be completed within 180 days of award for base and executed option years unless otherwise noted.

• Protective Relays o Calibration of relays o Operation and timing testing

• Automatic Transfer Switches

• Power Factor Correction Filters

• Medium Voltage Circuit breakers

• Medium Voltage motor starters

• Generator Paralleling Switchgear o To include normal power standby distribution circuit breakers of all ratings

• Battery systems for electrical switchgear control and standby generator system starting.

8.1.1 The Contractor shall perform the following tests annually:

• As recommended by NETA and appropriate for the equipment being tested,

• Secondary injection of low voltage circuit breakers

• DLRO contact resistance test

• Cleaning of equipment, lubrication, etc.

• Internal resistance testing

• DC Hi-pot testing is not to be performed on existing equipment

8.2 Base Year & Annual Maintenance and Testing – (CLIN 0002, 1002, 2002, 3002, & 4002) Photovoltaic Solar Panel System. Maintenance under this CLIN shall be completed within 60 days of Notice to proceed for base and executed option years unless otherwise noted.

8.2.1 The Contractor shall inspect all solar panels, inverters, and wiring for damage or signs of extreme wear. Perform visual inspection of all components, performance evaluations to determine if areas are not producing solar power, and inspection of mounting equipment to ensure panel stability.

8.2.2 The Contractor shall perform an infrared scan of modules/inverters and insulation resistance test.

8.2.3 The Contractor shall twice annually clean the Photovoltaic Solar Panel System.

8.2.3.1 First cleaning shall be conducted 60 days after notice to proceed or option year execution.

8.2.3.2 Second cleaning shall be conducted 180 days after the first cleaning with report due within 14 days thereafter.

8.2.3.3 The Contractor shall coordinate with COR for any possible changes in scheduled dates of maintenance.

8.3 Base Year & Annual Mission Critical Electrical Standby Power Diesel Engine Driven Generator (DEDG), Systems Requirement (CLIN 0003, 1003, 2003, 3003, & 4003) (Physical sticker shall be placed on equipment to mark the last completion date). Maintenance under this CLIN shall be completed within 45 days of Notice to proceed for base and executed option years.

8.3.1 The Contractor shall provide preliminary baseline condition assessment and status of all DEDG and systems within 45 days of award. The Contractor shall note any critical conditions and low priority repairs. The Contractor shall provide line-item pricing for corrections.

8.3.2 The Contractor shall provide two (2) annual tests of both generators; the first test shall be conducted within 30 days of award for the base year and each option year executed. The second test shall be conducted 180 days after the first test for the base year and following each option year executed. The Contractor shall observe tests and report any findings to COR with their recommendations for repairs or additional maintenance. The Contractor shall submit reports to the COR within 14 days of test completion.

8.3.3 Minimum maintenance requirements shall include: (note – the following list may not be all inclusive. The Contractor shall follow each manufacturer’s recommended maintenance schedule where there are inconsistencies):

• Engine Lubrication System.

o The Contractor shall change oil and oil filter every 12 months or 500 hours, whichever comes first.

o Valve lash check and adjustment as needed o Annual Oil sample and analysis

• Governor Inspection o Check and set speed o Voltage Regulator calibration

• Engine Cooling System o Inspect/Test/Replenish Engine Coolants o Check all Belts and Hoses for Wear

• Electrical System o Test Battery and charging system o Clean terminals

• Fuel System o Visually check for fuel leaks o Replace fuel filters every 12 months or 150 hours o Fuel Tank check for water o Inspect/Test Day tank pumps and controls systems o Fuel analysis of underground storage tank. Fuel polishing as needed

• Exhaust System o Check for leaks and corrosion o Check condensation trap o Adjust and calibrate Voltage regulator

• Alternator o Visually Inspect Condition o Check lubrication of rear Alternator bearing

• Engine Support Systems o Check all Instrumentation for proper operation o Check all electrical connections o Check engine safeties, shutdowns, and alarms o Check timers and relays for proper operation o Change air filter as needed.

8.4 Second Option Year Additional Mission Critical Electrical Standby Power Diesel Engine Driven Generator (DEDG), Systems Requirement – (CLIN 2004). Maintenance under this CLIN shall be completed within 90 days of award for executed option year.

• Supplemental load bank testing of generators to last a minimum of four (4) hours. Load bank test shall be conducted at a minimum of 30% rated real power nameplate (kW) load of equipment to last 3 hours with the final hour to be load bank tested at a minimum of 75% rated real power nameplate (kW) load of equipment.

• Test Emergency Power (Full shutdown to last four (4) hours, must be observed and reported, Coordinated with COR for time and date.)

8.5 Base and Third Contract Option Year additional Preventative Maintenance requirements – Three-year testing sticker (Inspect, Test, Maintain, and Calibrate) (CLIN 0005 & 3005) (Physical sticker shall be placed on equipment to mark last completion date).

Maintenance under this CLIN shall be completed within 90 days of award for base and executed option year.

• Medium Voltage pad mounted Transformers, Unit Substation transformers, unit substation distribution boards

• Medium voltage pad mounted switch, Unit Substation air switch, SF6 switch,

• IR scan of MV transformers,

• Dissolved Gas Analysis (DGA) of transformer fluid

• Low Voltage Switchgear, Switchboard Assemblies and Molded Case Circuit Breakers rated ≥ 250A.

• Emergency distribution switchgear and Circuit Breakers regardless of ratings.

• Motor Control, Motor Starter, Medium-Voltage

• Facility grounding system

8.6 Fourth Contract Option Year additional Preventative Maintenance requirements – Five-year testing sticker – (CLIN 4005) (Physical sticker shall be placed on equipment to mark last completion date). Maintenance under this CLIN shall be completed within 270 days of award for executed option year.

• Shock Hazard Analysis (Determines the voltage(s) to which personnel will be exposed, boundary requirements, and PPE necessary to minimize the possibility of electrical shock to personnel)

• Arc Flash Hazard Analysis (Determine arc flash protection boundary and the PPE required for employee protection within arc flash protection boundary)

• Full electrical load study of entire main facility and the electrical equipment within.

9. Emergency Restoration Service One Hour Response Requirement. As required and at additional cost, the Contractor shall provide emergency call-out restoration services and repairs in the event of an unintended Electrical Distribution System failure under the authority of this contract. Repairs are to commence at the earliest reasonable opportunity with staff in adequate number to complete the restoration in a timely manner. The Contractor shall provide 24-hour contact that can dispatched to the facility. The dispatched employee shall be trained and certified personnel as defined in paragraph 4 above. The dispatched employes shall arrive at the facility within one (1) hour of notification of the emergency.

9.1 The Contractor shall provide schedule of man-hour rates to be applied in the event of an unplanned emergency failure of the Electrical Distribution System for the following time categories:

• Monday through Friday 6:30 AM - 6:30 PM

• Saturday and Sunday 6:30 AM - 6:30 PM

• Monday through Friday 6:30 PM - 6:30 AM

• Saturday and Sunday 6:30 PM - 6:30 AM

• Federal Holidays or any other day designated per paragraph 3.

9.2 The Contractor shall be responsible for arranging any heavy equipment needed and operators needed for transportation, material handling, excavation, electrical generation, fueling and switching at the instruction of the COR.

9.2.1 The Contractor shall provide contact information for all heavy equipment and/or operator resources to be used in the event of an emergency, as required to restore electrical service.

9.2.3 VA caused delay. If VA must reschedule, cancel or abort scheduled work:

• Contractor will be paid according to the man-hour rate in paragraph 9.1 if the Contractor was on site working at time of the cancellation, up to a four-hour minimum.

• There will be no charge if Contractor is given at least 24-hour notice of cancellation.

9.3 This is a mission critical requirement for qualified electrical testing technicians. A one-hour response to an electrical failure is impossible to predict but is likely to have urgency and compelling factors to avoid death, injury or loss of government property. A lack of predictive maintenance experience presents a potential for electrical service interruption, fire, injury, property destruction and death for medical center patients, visitors and staff.

(END OF STATEMENT OF WORK)

(END OF SECTION B)

SECTION C - CONTRACT CLAUSES

C.1 ADDENDUM to FAR 52.212-4 CONTRACT TERMS AND CONDITIONS –

COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES

FAR 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/vaar

FAR 52.203-17 CONTRACTOR EMPLOYEE WHISTLEBLOWER RIGHTS (NOV 2023)

FAR 52.203-19 PROHIBITION ON REQUIRING CERTAIN INTERNAL (JAN 2017)

CONFIDENTIALITY AGREEMENTS OR STATEMENTS

FAR 52.204-9

PERSONAL IDENTITY VERIFICATION OF

CONTRACTOR PERSONNEL (JAN 2011)

FAR 52.204-13 SYSTEM FOR AWARD MANAGEMENT - MAINTENANCE (OCT 2018)

FAR 52.226-8 ENCOURAGING CONTRACTOR POLICIES TO BAN TEXT (MAY 2024)

MESSAGING WHILE DRIVING

FAR 52.228-5 INSURANCE—WORK ON A GOVERNMENT INSTALLATION (JAN 1997)

FAR 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL (MAR 2023)

BUSINESS SUBCONTRACTORS

FAR 52.233-3 PROTEST AFTER AWARD (DEVIATION NOV 2025) (AUG 1996)

FAR 52.233-4 APPLICABLE LAW FOR BREACH OF CONTRACT CLAIM (OCT 2004)

(DEVIATION NOV 2025)

VAAR 852.203-70 COMMERCIAL ADVERTISING (MAY 2018)

VAAR 852.222-71 COMPLIANCE WITH EXECUTIVE ORDER 13899 (APR 2025)

(DEVIATION)

VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

(End of clause) (End of Addendum 52.212-4)

C.2 52.217-8 OPTION TO EXTEND SERVICES (NOV 1999)

The Government may require continued performance of any services within the limits and at the rates specified in the contract. These rates may be adjusted only as a result of revisions to prevailing labor rates provided by the Secretary of Labor. The option provision may be exercised more than once, but the total extension of performance hereunder shall not exceed 6 months. The Contracting Officer may exercise the option by written notice to the Contractor within 15 days.

(End of Clause)

C.3 52.217-9 OPTION TO EXTEND THE TERM OF THE CONTRACT (MAR 2000)

(a) The Government may extend the term of this contract by written notice to the Contractor within 15 days; provided that the Government gives the Contractor a preliminary written notice of its intent to extend at least 30 days before the contract expires. The preliminary notice does not commit the Government to an extension.

(b) If the Government exercises this option, the extended contract shall be considered to include this option clause.

https://www.acquisition.gov/far-overhaul https://www.acquisition.gov/vaar

(c) The total duration of this contract, including the exercise of any options under this clause, shall not exceed five (5) years.

(End of Clause)

C.4 52.222-42 STATEMENT OF EQUIVALENT RATES FOR FEDERAL HIRES (MAY

2014) In compliance with the Service Contract Labor Standards statute and the regulations of the Secretary of Labor (29 CFR part 4), this clause identifies the classes of service employees expected to be employed under the contract and states the wages and fringe benefits payable to each if they were employed by the contracting agency subject to the provisions of 5 U.S.C. 5341 or 5332.

This Statement is for Information Only:

It is not a Wage Determination

Employee Class Monetary Wage—Fringe Benefits

SEE WD FOR EL PASO COUNTY, TX

SEE WD FOR DONA ANA COUNTY, NM

C.5 SUPPLEMENTAL INSURANCE REQUIREMENTS

In accordance with FAR 28.307-2 and FAR 52.228-5, the following minimum coverage shall apply to this contract:

(a) Workers' compensation and employers liability: Contractors are required to comply with applicable Federal and State workers' compensation and occupational disease statutes. If occupational diseases are not compensable under those statutes, they shall be covered under the employer's liability section of the insurance policy, except when contract operations are so commingled with a Contractor's commercial operations that it would not be practical to require this coverage. Employer's liability coverage of at least $100,000 is required, except in States with exclusive or monopolistic funds that do not permit workers' compensation to be written by private carriers.

(b) General Liability: $500,000.00 per occurrences.

(c) Automobile liability: $200,000.00 per person; $500,000.00 per occurrence and $20,000.00 property damage.

(d) The successful bidder must present to the Contracting Officer, prior to award, evidence of general liability insurance without any exclusionary clauses for asbestos that would void the general liability coverage.

(End of Clause)

C.6 52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

(a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

(b) The use in this solicitation or contract of any VAAR (48 CFR Chapter FEDERAL ACQUISITION REGULATION (48 CFR Chapter 1)) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of Clause)

C.7 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

The Contracting Officer reserves the right to designate an Administrative Contracting Officer (ACO) for the purpose of performing certain tasks/duties in the administration of the contract. Such designation will be in writing through an ACO Letter of Delegation and will identify the responsibilities and limitations of the ACO. A copy of the ACO Letter of Delegation will be furnished to the Contractor.

(END OF SECTION C)

SECTION D - CONTRACT DOCUMENTS, EXHIBITS, OR

ATTACHMENTS

WD 2015-5229, Rev 28 dated Dec 2, 2025 (El Paso County, TX) WD 2015-5447, Rev 27 dated Dec 2, 2025 (Dona Ana County, NM)

See attached document: Appendix A Electrical Equipment List_09-22-2022.

Appendix A Electrical Equipment List_09-22

(END OF SECTION D)

SECTION E - SOLICITATION PROVISIONS

E.1 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998) This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

FAR

Number

Title Date

52.204-7 SYSTEM FOR AWARD MANAGEMENT NOV 2024

(End of Provision)

E.2 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

(a) Definitions. As used in this provision— "Administrative proceeding" means a non-judicial process that is adjudicatory in nature in order to make a determination of fault or liability (e.g., Securities and Exchange Commission Administrative Proceedings, Civilian Board of Contract Appeals Proceedings, and Armed Services Board of Contract Appeals Proceedings). This includes administrative proceedings at the Federal and State level but only in connection with performance of a Federal contract or grant. It does not include agency actions such as contract audits, site visits, corrective plans, or inspection of deliverables.

"Federal contracts and grants with total value greater than $10,000,000" means—

(1) The total value of all current, active contracts and grants, including all priced options; and

(2) The total value of all current, active orders including all priced options under indefinite-delivery, indefinite-quantity, 8(a), or requirements contracts (including task and delivery and multiple-award Schedules).

"Principal" means an officer, director, owner, partner, or a person having primary management or supervisory responsibilities within a business entity (e.g., general manager; plant manager; head of a division or business segment; and similar positions).

(b) The offeror [ ] has [ ] does not have current active Federal contracts and grants with total value greater than $10,000,000.

(c) If the offeror checked "has" in paragraph (b) of this provision, the offeror represents, by submission of this offer, that the information it has entered in the Federal Awardee Performance and Integrity Information System (FAPIIS) is current, accurate, and complete as of the date of submission of this offer with regard to the following information:

(1) Whether the offeror, and/or any of its principals, has or has not, within the last five years, in connection with the award to or performance by the offeror of a Federal contract or grant, been the subject of a proceeding, at the Federal or State level that resulted in any of the following dispositions:

(i) In a criminal proceeding, a conviction.

(ii) In a civil proceeding, a finding of fault and liability that results in the payment of a monetary fine, penalty, reimbursement, restitution, or damages of $5,000 or more.

(iii) In an administrative proceeding, a finding of fault and liability that results in—

(A) The payment of a monetary fine or penalty of $5,000 or more; or

(B) The payment of a reimbursement, restitution, or damages in excess of $100,000.

(iv) In a criminal, civil, or administrative proceeding, a disposition of the matter by consent or compromise with an acknowledgment of fault by the Contractor if the proceeding could have led to any of the outcomes specified in paragraphs (c)(1)(i), (c)(1)(ii), or (c)(1)(iii) of this provision.

(2) If the offeror has been involved in the last five years in any of the occurrences listed in (c)(1) of this provision, whether the offeror has provided the requested information with regard to each occurrence.

(d) The offeror shall post the information in paragraphs (c)(1)(i) through (c)(1)(iv) of this provision in FAPIIS as required through maintaining an active registration in the System for Award Management, which can be accessed via https://www.sam.gov (see 52.204-7).

(End of Provision)

E.3 ADDENDUM to FAR 52.212-1 INSTRUCTIONS TO OFFERORS – COMMERCIAL

PRODUCTS AND COMMERCIAL SERVICES

Provisions that are incorporated by reference (by Citation Number, Title, and Date), have the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available.

The following provisions are incorporated into 52.212-1 as an addendum to this solicitation:

FAILURE TO SUBMIT A COMPLETE OFFER

IN ACCORDANCE WITH THE

INSTRUCTIONS CONTAINED IN THIS

ADDENDUM WILL RESULT IN REMOVAL

FROM FURTHER CONSIDERATION FOR

AWARD.

Site Visit: A site visit is scheduled for January 13, 2026 at 09:00 AM MST. All Contractors wishing to attend need to contact Mr. Octavio Lujan at octavio.lujan@va.gov.

Submission of Questions and Proposals:

Questions: All questions shall be received by Friday, January 16, 2026, at 10:00 am CST. All questions submitted for this solicitation shall be electronically sent to the following email addresses: shawn.reinhart@va.gov. Please title email with Solicitation Number, Questions.

Questions shall clearly identify which part of the solicitation. Questions received after the stated date and time may be addressed at the discretion of the Contracting Officer. Answers to questions will be addressed via an amendment to the solicitation and posted to https://www.sam.gov.

Proposals: All Proposals are due NLT Tuesday, January 27, 2026, at 10:00 AM CST via e-mail only to shawn.reinhart@va.gov. Proposals shall be received on or before the date and time specified in Block 8 of the SF 1449. Please title email with Solicitation Number, Proposal Submission. All proposals shall be submitted in two (2) separate volumes and labeled with RFQ Number, Offeror’s Name, and the appropriate volume number.

All quotes shall be in a PDF format with the Solicitation Number and the Offerors’ name. PROPOSALS RECEIVED AFTER THE

DUE DATE AND TIME WILL NOT BE CONSIDERED FOR

https://www.sam.gov/ mailto:octavio.lujan@va.gov mailto:shawn.reinhart@va.gov https://www.sam.gov/ mailto:shawn.reinhart@va.gov

AWARD. PROPOSALS SHALL NOT INCLUDE CAPABILITY

STATEMENTS OR SBA LETTERS VERIFYING SDVOSB

STATUS.

FAILURE TO RETURN ALL REQUIRED DOCUMENTATION

AS OUTLINED BELOW WILL REMOVE OFFEROR FROM

FURTHER CONSIDERATION FOR AWARD.

VOLUME I SHALL BE ORGANIZED IN THE FOLLOWING ORDER:

Volume I: Solicitation, Offer and Award Documents, Representations and Certifications. This volume shall contain only the signed SF 1449 and any SF30’s.

Block 12 (Discount Terms) refers to discount Contractor will give the Government for prompt payment in percentage (i.e., Net 20). All Offeror’s are required to fill out and return all Clauses and Provisions that have fill-ins. Failure to return all fill-in Clauses and Provisions will make Offeror ineligible for award. The Government will not accept Clauses and Provisions from SAM.gov, as SAM.gov does not contain VA Acquisition and Representation Clauses and Provisions.

Volume I: Technical. This volume shall contain only the offeror’s technical approach for fulfilling the requirements of the SOW. Offerors shall provide the signed subcontract agreement between the prime contractor and the subcontractor (if utilizing a subcontractor).

Volume I: Price. This volume shall contain the Price using B.2 Schedule of Services continuation section. An Excel spreadsheet may be used but shall in the same format as Schedule B.2. The price quote shall be specific, complete in every detail, and separate from the technical proposal. Prices shall be evaluated for fairness and reasonableness and will be compared against competing proposals and the independent Government cost estimate. Prices shall be listed as an all-inclusive Firm Fixed Unit Price that covers in full those services under each CLIN.

Options. The Government will consider offers for award purposes by adding the total price for all options to the total price for the basic requirement. The total evaluated price will be based on the quantities identified in the schedule. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced.

Evaluation of options shall not obligate the Government to exercise the option(s). The Government will take the pricing for Option Year 4 and divide in half to determine the price for FAR 52.217-8. For award purposes the total price for all the options will be added to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the ordering period and option prices are significantly unbalanced. Evaluation of the option shall not obligate the Government to exercise the option.

Volume I: Past Performance. The Government will obtain past performance information from CPARS. Offerors shall only provide past performance where Offeror was the prime contractor. Submission shall include the contract number and not the solicitation number. Emphasis will be on recent, relevant past performance.

Recent is defined as work performed within the last 5 years. Relevant is defined as work similar in size and scope of the work described in the Performance Work Statement.

Volume II: Technical Redacted. The redacted technical shall be on plain bond paper. It shall not contain any identifying information such as company name, individual names, company logos to include subcontractor information.

Volume Title Digital Copies Maximum Pages

I Solicitation, Offer and Award Documents, and Representations and Certifications 1 No page limit (PDF)

I & II Technical Approach 1 25 (PDF)

I Price 1 No page limit (PDF and/or Excel)

I Past Performance 1 No more than 5 references NOTE: Pages that exceed the required page limitations will not be evaluated. Additional pages over the maximum allowed will be removed or not read and will not be evaluated by the Government.

All quotes shall be valid for 90 days from closing date of solicitation. The Government will not accept more than one (1) proposal per Offeror. (This supersedes FAR 52.212-1(e), Multiple offers.) PROPOSALS RECEIVED AFTER THE DUE DATE AND TIME WILL NOT BE

CONSIDERED FOR AWARD.

A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

SDVOSB’s: Upon receipt of proposal, certification of status will be verified. The SBA’s Small Business Search will be utilized to determine SDVOSB status and is located at:

https://search.certifications.sba.gov/.

DO NOT SUBMIT SBA LETTERS VERIFYING SDVOSB STATUS.

FAILURE TO SUBMIT A COMPLETE OFFER IN

ACCORDANCE WITH THE INSTRUCTIONS CONTAINED IN

THIS ADDENDUM WILL RESULT IN REMOVAL FROM

FURTHER CONSIDERATION FOR AWARD.

(End of Addendum 52.212-1)

E.4 52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL

SERVICES (NOV 2021)

(a) The Government will award a contract resulting from this solicitation to the responsible offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors shall be used to evaluate offers:

Technical Price https://search.certifications.sba.gov/

Past Performance

Technical and past performance, when combined, are .

(b) Options. The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. Evaluation of options shall not obligate the Government to exercise the option(s).

(c) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

E.5 52.212-2 ADDENDUM to EVALUATION—COMMERCIAL PRODUCTS AND

COMMERCIAL SERVICES

The following Evaluation Criteria is incorporated into 52.212-2 as an addendum to the solicitation:

All quote submissions will be screened to ensure the minimum solicitation requirements have been met. Those requirements are outlined within the Addendum to FAR 52.212-1, Instructions to Offerors. Failure to submit a complete offer will result in removal from further consideration for award.

Quotes that met the minimum solicitation requirements will then be reviewed on an individual basis to determine Technical Capability when matched against the SOW and past performance suitability.

Next, the comparative evaluation will commence. Quotes will be compared against one another in a pairwise fashion to determine which quote provides the best overall value to the government using technical capability, past performance, and price.

The Government reserves the…