36C25621R0026_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5.

REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE

DOCUMENTS (

Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL

SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

1. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than ____ ___________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C25621R0026 X 12-02-2020 629-20-3-6597-0501 629-20-118 Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Department of Veterans Affairs Gulf Coast Veterans Health Care System 400 Veterans Avenue, Bldg. T-102 Biloxi MS, 39531

Charles Powell 228-523-5068

Project No: 629-20-118 Redesign and Repair Fire and Jockey Pump Systems

Note: Any reference contained herein concerning "bid" or "bidder" means "offer" or "offeror".

This procurement is 100% set-aside for Service-Disabled Veteran-Owned Small Business (SDVOSBs) under Public Law (PL) 109-461. Offerors must be verified as a SDVOSB in the VetBiz Vendor Informaiton (VIP) at http://www.vetbiz.va.gov. Offers received from contractors who are not SDVOSB in VetBiz will not be considered for award.

This is a TWO-PHASE DESIGN-BUILD ACQUISITION - All qualified SDVOSB offerors may submit for Phase I. After Phase I evaluation, selected Phase II offerors will be notified with instructions to submit PHASE II proposals.

The contractor shall provide all labor, supervision, equipment, material and resources necessary to design and build (Des ign/Build) a project to address multiple issues identified with the two (2) fire pumps and one (1) Jockey Pump in the Central Energy Plant (also known as: CEP, building 7, building N) at the Southeastern Louisiana Veterans Health Care System, 2400 Ca nal Street, New Orleans, Louisiana 70119.

See attached technical specifications package for RFP instructions.

SITE

VISIT: A site visit will be held for this project during Phase II proposals. Only the most highly qualified offerors from Phase I evaluations will be invited to attendthe site visit which will be scheduled after Phase I evaluations.

MAGNITUDE OF CONSTRUCTION PROJECT: In accordance with FAR 36.204 and VAAR 836.20, Disclosure of the Magnitude of Construction Projects, this project falls between the following price range: Between $100,000 and $250,000.

NAICS CODE: 238220 SMALL BUSINESS SIZE

STANDARD

: $16.5M

GEOGRAPHICAL AREA WHERE WORK IS TO BE PERFORMED: New Orleans, Louisiana

***END OF ITEMS***

X X 52.211-10 X

2:00 PM

01-06-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE

NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND

TITLE OF PERSON AUTHORIZED TO SIGN OFFER

20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN

COMPETITION PURSUANT TO

10 U.S.C. 2304(c U.S.C. 8127 (d

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

X Department of Veterans Affairs Gulf Coast Veterans Health Care System Network Contracting Office 16 400 Veterans Avenue Biloxi MS 39531 Department of Veterans Affairs Financial Services Center P.O. Box 149971 Austin TX 78714 8972 1-877-353-9791 1-512-460-5429 William A. Geary

NCO165L3-0926

Table of Contents

STATEMENT OF WORK……………………………………………………………………….7

A.3 PRICE/COST SCHEDULE……………………………………………………………….15

ITEM INFORMATION…………………………………………………………………….15

Statement of Work Project # 629-20-118 Redesign and Repair Fire and Jockey Pump Systems Southeastern Louisiana Veterans Health Care System New Orleans, LA

1. GENERAL REQUIREMENTS:

1.1. The contractor shall provide all labor, materials, tools, equipment and supervision necessary to Design and Build (DB) a project to address multiple issues identified with the two (2) fire pumps and one (1) Jockey Pump in the Central Energy Plant (also known as: CEP, building 7, building N) at the Southeastern Louisiana Veterans Health Care System. Work may include but is not limited to the following: addressing the failed jockey pump, the absence of check valves on the fire pumps and jockey pump, and the overall design of the pumps and associated equipment in the Fire Pump room. All work must be executed in such a manner that the facility is still protected or has interim measures in place to protect the facility while systems are down due to implementing intended design.

1.2. Background.

1.2.1. The Jockey Pump in the CEP has failed four times in the last three years. This has led to increased medical center costs associated with the continual replacement of the pump. Engineering staff have found leaks in the sprinkler system, and they are being addressed in a separate contract. These items were noted as building deficiencies post turnover of the 2400 Canal St. Campus.

2. DESIGN & BUILD SCOPE:

2.1. The design shall be in accordance with and capture the following requirements:

2.1.1. Design Development (DD): The DB Contractor shall develop 35%, 65% & 100% (Final) plans and specifications for review and approval by the VA. Verify all dimensions and equipment requirements.

2.1.1.1. The design documents shall incorporate proper construction phasing of work where required within the project period of performance.

2.1.1.2. Design drawings shall include all demolition and new work in sufficient detail to provide for a thorough review by the VA.

2.1.2. The work (design and construction) shall include, but not limited to, demolition, electrical, access platforms, pump repairs, testing and inspection of new pump and associated components.

2.1.3. Design submission shall include load calculations, equipment catalog cutsheets and performance data. The Final design documents shall be stamped by a registered Professional Engineer for each discipline.

2.1.4. Design shall include all site investigation, site survey, measurements, calculations and testing for documents to construct the subject project.

2.1.5. Materials and equipment brought to the site shall be verified to have available space to maneuver the inside dimensions of Corridors, elevators and Stairwells. Maximum dimensions of sections or pieces of materials may be necessary as part of the design.

2.2. It is expected that the existing fire pumps and jockey pump may be reused, however if assessments completed should demonstrate that design constructability cannot be achieved without replacement of the equipment, the contractor shall be sure to include the replacement of the pumps and any other components as necessary.

2.3. The DB shall complete a full assessment starting from the facility’s fire tank to the fire pumps, the jockey pump, past the sensing lines to facility main riser. This assessment shall include reconfirm existing design considerations and develop recommendations and modifications to bring the system up to code, eliminate latent design flaws and improve system performance. This assessment shall also include the completion of all necessary hydraulic calculations and ensure that all changes proposed for completed are verified by the design engineer to provide adequate water pressure. Proof of concept shall be achieved via the completion of flow tests.

2.4. The DB shall complete a full test of the fire pumps and jockey pumps. This shall include all testing requirements associated with a system start up and new installation including but not limited to: full flow test.

2.5. The DB Contractor shall include in their total bid price the scope of work for all items listed.

2.6. The DB Contractor shall include in their design all phasing required in order to execute this work. This shall include the provision of a phasing plan with construction documents.

2.7. The DB Contractor shall include in their total bid all services necessary to complete utility assessments required in order to achieve the goals and design intent associated with this contract as well as the execution of the developed design.

2.8. Design shall be in accordance with the VA Master Specifications and the following provided specifications with this solicitation and shall become a part of this contract and design documents. The Design Build Contractor shall develop all other applicable project specifications.

2.9. Design and construction code must meet, at a minimum, the following references:

2.9.1. NFPA 13-Installation of Sprinkler Systems.

2.9.2. NFPA 14-Installation of Standpipe and Hose Systems.

2.9.3. NFPA 20-Standard for the Installation of Stationary Fire Pumps for Fire Protection.

2.9.4. NFPA 24-Installation of Private Fire Service Mains and their Appurtenances.

2.9.5. NFPA 25-Standard for the Inspection, Testing, and Maintenance of Water Based Fire Protection Systems.

2.9.6. NFPA 70-National Electric Code

2.9.7. NFPA 101- Life Safety Code

2.9.8. The Joint Commission

2.9.9. VA Directives

2.10. The DB Contractor shall ensure that system design and installation shall be supervised by a licensed NICET Level III sprinkler system technician or fire protection engineer with not less than five (5) years experience with fire pump systems. Shop drawings shall be prepared and engineered. Accurate As-Built drawings shall be required in the form of three hard copies and two copies on CD in the specified AutoCAD format. The signature of the engineer constitutes an affidavit that the statements, representations, and information presented in the submittal constitute a complete operational system conforming to applicable state laws and recognized good engineering practices. All field installation work shall be continuously supervised by a NICET Level II or III sprinkler system technician.

2.11. Refer to the provided drawings for reference of existing conditions and detailed scope. These documents are reference documents for contractor use. These documents are not as builts. All conditions noted must still be physically field verified:

2.11.1. 015-7F301

2.11.2. 016-7FX302

2.11.3. 017-7FX501

2.11.4. CEP_L01_ALL_FP_NS_FAB

2.11.5. CEP_L02_ALL_FP_NS_FAB

2.11.6. CEP_L03_ALL_FP_NS_FAB

2.11.7. CEP_L03.5_ALL_FP_NS_FAB

2.11.8. CEP_L04.5_ALL_FP_NS_FAB

2.11.9. CEP_L04_ALL_FP_NS_FAB

3. SUMMARY OF SCOPE DEFICIENCIES:

3.1. This section notes VA observations, documentation of deficiencies and proposed solutions for the DB Contractor to consider. The contractor shall, at a minimum, address all deficiencies noted in this section. All solutions must meet the applicable NFPA and ASME codes, VA directive, Joint Commission Standards, and building codes.

3.1.1. Existing Known System Deficiencies

3.1.1.1. Central Energy Plant, Fire Pump Room

3.1.1.1.1. Deficiency #1:

3.1.1.1.1.1. Jockey pump is in an overload status. Pump will power on but will not perform as designed. The jockey pump controller shows overload after a short amount of run time and the controller must be opened to reset the internal breaker.

3.1.1.1.1.2. Goal: The DB shall design and build a system inclusive of a jockey pump that is capable of supporting the current campus fire sprinkler system in such a way where it satisfies all code and VA directive requirements, provide a fully functional and operational fire sprinkler system, and works in conjunction with solutions designed and implemented as part of this scope of work.

3.1.1.1.2. Deficiency #2:

3.1.1.1.2.1. The fire pumps (two in total) have approximately 30 feet of supply piping coming from the fire tank to the pump. This causes the piping system to jolt violently upon start-up of the pumps.

3.1.1.1.2.2. Goal: The DB shall provide all labor, materials and tools necessary to design and build a supply line that would keep a column of water ready for use at the pump inlet for each pump. The contractor shall design and build a system that alleviates this movement, eliminates potential water hammering, stabilizes all piping, provides a fully functional system that does not negatively impact system function, and works in conjunction with solutions designed and implemented as part of this scope of work.

3.1.1.1.3. Deficiency #3:

3.1.1.1.3.1. The jockey pump has approximately 30 feet of vertical piping before it reaches the sprinkler piping. The internal check valve inside the pump is not able to hold the water while the pump is not in use, causing the pump to cavitate and push air into the system.

3.1.1.1.3.2. Goal: The DB shall provide all labor, materials and tools necessary to design and build a supply line that would keep the vertical piping full of water until it reaches the sprinkler piping. The contractor shall design and build a system that alleviates the addition of air into the system, does not result in the cavitation of existing equipment, provides a fully functional system that does not negatively impact system function, and works in conjunction with solutions designed and implemented as part of this scope of work.

3.1.1.1.4. Deficiency #4:

3.1.1.1.4.1. There are concerns that the piping from the fire pumps (one 6-inch line) goes into two 8-inch lines. There are capacity concerns on the system due to the movement of water from smaller to larger piping.

3.1.1.1.4.2. Goal: The DB shall provide all labor, materials and tools necessary to assess the existing design and design and build to address all design and code issues concerning the piping connection from fire pumps to the rest of the sprinkler system, provides a fully functional system that does not negatively impact system function, and works in conjunction with solutions designed and implemented as part of this scope of work.

3.2. At the conclusion of this project, at a minimum, the following shall be achieved:

3.2.1. Jockey pump and adjacent piping shall not leak and shall not result in pressure losses

3.2.2. Jockey pump shall not experience premature starts

3.2.3. Fire pumps shall not experience premature starts

3.2.4. System pressures shall be sensed and recorded at the appropriate locations within the system as well as provide accurate readings to responding equipment, e.g. fire pumps, jockey pump

3.2.5. The elimination of air entry into the sprinkler system due to faulty devices, components, etc. as part of this portion of the system

3.2.6. The securing of piping, risers, etc. with appropriate structural and bracing components as necessary to prevent premature breaks, leaks, dislodgements, etc.

3.2.7. A fully functional, fully operational system that is easily accessible by maintenance staff and maintainable.

3.2.8. Certification that the system, within the area of this scope, meets or exceeds NFPA codes, VA directives and Building Codes.

3.2.9. The Contractor shall guarantee and service all workmanship and materials to be as represented by him, and shall repair or replace, at no additional cost to the Owner, any part thereof, which may become defective within the period of one (1) year after the date of final acceptance by the VA. Contractor shall be responsible for, and pay for, any damages caused by, or resulting from defects in his work.

4. DESIGN DELIVERABLE REQUIREMENTS:

4.1. Design Submissions – Statement of Task:

4.1.1. 35% Design Development (DD)

4.1.2. 65% Design Development (DD)

4.1.3. 100% Design Development (DD)

4.1.4. Construction Documents (CD)

4.1.5. Note 1: Detailed design submission requirements can be found in VA Guide PG-18- 15.

4.1.6. Note 2: The VA staff shall have 7 calendar days to review and coordinate each design submission.

4.2. 35% Design Development: These drawings shall show all work in the scope necessary to provide information that will carry the design to the next review.

4.2.1. Drawings & Specifications: Provide two hard copy 17”x22” size C sets of preliminary construction drawings.

4.2.1.1. Provide one set of preliminary specifications indicating all the DB Contractor proposed edits. Drawings and specifications to indicate potential deductive bid alternates and any phasing requirements. Also provide electronic copies in PDF format.

4.2.2. Cost Estimate: Provide a detailed cost estimate indicating labor, material and equipment cost in RS Means CostWorks format. Estimate shall include DB Contractors Overhead, Profit, Bond and Labor Burden. Estimate shall indicate feasible deductive bid alternates to bring the construction cost within the allotted construction budget. This cost estimate shall be submitted in hard copy and PDF format.

4.2.3. Design Analysis: Provide a design analysis for each discipline indicating the design rational, thought process and design calculations. Provide a summary of deductive bid alternates. Provide a draft preliminary detailed submittal register. Provide a list on what outstanding data or feedback is required from the VA. Provide one hard copy and PDF format of the Design Analysis.

4.2.3.1. Note: The DB Contractor shall not proceed with the 65% design without written concurrence from the VA COR.

4.3. 65% Design Development: This submission of drawings, specifications and cost estimate shall be very close to complete. This review by the VA shall be to validate that the 35% comments were incorporated into the project. The construction documents should be sufficiently developed to cover all work items to be addressed by the project. No major items shall be missing from this submission. The VA review of these documents should result in very minor comments to allow for the next 100% submission. The DB Contractor shall provide a list of questions on anything that’s needed from the VA to continue and fully develop the next 100% design submission. Additionally, the DB Contractor shall provide minutes from the last design review meeting and shall provide responses to all VA comments noted or identified during the last review submission.

4.3.1. Drawings & Specifications: Submit in the same manner as the 35% DD submittal.

4.3.2. Cost Estimate & Design Analysis: Submit in the same manner as the 35% DD submittal.

4.3.3. Submittal Register: Submit a fully developed submittal register per the noted specifications developed. The document shall be an excel sheet and shall note a minimum: Submittal name, type, specification division, specification section and reference, submittal type, submission date for VA approval, date approval or rejection was received.

4.4. 100% Design Development: This submission of drawings, specifications and cost estimate shall be complete. This review by the VA shall be to validate that the 65% comments were incorporated into the project. There shall be nothing missing from the construction documents. The VA review of these documents should result in very minor comments to allow for the next submission to be final. If the comments of this set of documents results in numerous comments, then a 99% review or a check set of certain elements of the design may be required before the DB Contractor shall proceed to the Final Construction Documents.

4.4.1. Drawings & Specifications: Submit in the same manner as the 65% DD submittal.

4.4.2. Cost Estimate: Submit in the same manner as the 65% DD submittal.

4.4.3. Submittal Register: Submit final register in the same manner as previous submittal.

4.5. Construction Documents: This submission shall incorporate all project requirements and previous comments. These documents shall be ready for construction.

4.5.1. Drawings & Specifications: ALL ENGINEERS PROFESSIONAL “STAMPS” SHALL BE ON THIS SET OF DOUMENTS. Provide three 17”x22” size C sets of final construction drawings. Provide two set of final fully edited specifications, printed on both sides of the paper. Drawings and specifications to indicate accepted deductive bid alternates and any phasing requirements. Provide one CD electronic copy of the entire package (Construction Drawings and Specifications). The drawings shall be as both AutoCAD (2017) and scanned individual PDF files per drawing. The specifications shall be in separate Word and separate PDF files for each specification section.

4.5.2. Cost Estimate: Submit final CostWorks cost estimate in the same manner as previous submittal.

4.5.3. Submittal Register: Submit final register in the same manner as previous submittal.

5. CONSTRUCTION SUBMITTAL REQUIREMENTS:

5.1. Submittals: Construction and product submittals shall be as outlined in the VA Master specifications and are to be submitted during the design phase and incorporated into the design once approved. Provide submittals in accordance with the Shop Drawings, Product Data & Samples Specification provided.

5.2. Manufacturer’s data sheets shall be provided for all materials and equipment for approval before purchase or installation. Data sheets shall describe the type of material, capacities, manufacturer, part numbers of equipment, and give information necessary for verifying equipment approval.

5.2.1. No pumps or controllers, assemblies or installations shall be submitted or installed that are not UL (United Laboratories) approved) per NFPA 20

5.3. The Contractor shall submit detailed and accurate shop drawings prepared in accordance with NFPA 13, NFPA 14, NFPA 20, and NFPA 24 for approval of all equipment to be constructed and installed. Shop drawings shall identify all materials and list all equipment to be used. Shop drawings shall include ceiling grid or reflected ceiling layout and shall be coordinated with other trades prior to submittal. Shop drawings are to be submitted with a minimum 1/8” scale and all details at a minimum ¼” scale. All other submittals shall be in accordance with VA Master Specifications and as developed during design.

5.4. Work Hours/Dates: Monday through Friday 7:30am to 4:00pm, excluding federal holidays. The contractor may be required to accomplish some work after hours or on weekends to minimize disruption to hospital operations. All work shall be coordinated with the COR.

5.5. Utility Outages: Any required utility system outages needed in order to perform work will be scheduled at the convenience of the VA and may require work to be performed during hours or when government staffing is available. This may be either during business hours or after-hours work, depending on the nature of the outage and VA staffing availability. All utility outages will be coordinated two weeks in advance with the COR.

5.6. Adjacent Space: Access and continued function/operation of adjacent occupied spaces (above, below and beside) shall be considered within the construction phasing plan to minimize the overall impact and disruptions generated by the construction activities.

5.7. Safety, Infection Control & Code Requirements: Contractor to work in accordance with the Infection Control Risk Assessment provided and in accordance with the General Requirements and Safety Requirements specifications provided.

6. PERIOD OF PERFORMANCE:

6.1. Performance period for this contract shall be 200 calendar days for design and construction from Notice-To-Proceed date per the following breakdown noted. Work on site shall begin no more than ten (10) calendar days after notice to proceed is executed or other agreed upon start date. Work at the Government site is permissible on Federal holidays or weekends, but subject to approval by Contracting Officer’s Representative (COR) and/or the Contracting Officer (CO).

6.1.1. Notice to proceed –D Day

6.1.2. DD Submission (35%) –D+30

6.1.3. DD Review by VA complete – D+37

6.1.4. DD Submission (65%) – D+58

6.1.5. DD Review by VA Complete – D+65

6.1.6. DD Submission (95%) – D+75

6.1.7. DD Review by VA Complete – D+82

6.1.8. CD Submission (100%) -D+87

6.1.9. CD Review by VA Complete -D+89

6.1.10. Documents Complete (CD Issue) – D+90

6.1.11. Construction Complete – D+200

6.2. Recognized Federal Holidays:

6.2.1. New Year’s Day, Martin Luther King Jr. Day, President’s Day, Memorial Day, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, Christmas Day.

6.2.2. Federal Holidays that fall on a Saturday will be observed the Friday prior. Holidays that fall on a Sunday will be observed the Monday following.

6.3. Type of Contract: This contract shall be a firm-fixed price.

6.4. Cost Range: The anticipated magnitude of construction for this project is $100,000 and $250,000.

7. CONTRACT AWARD MEETING:

7.1. The DB Contractor shall commence work only after a Notice to Proceed has been issued.

8. ADDITIONAL DOCUMENTS

8.1. The following documents are turnover documents that were provided to the VA at the point of system turn over. These documents are reference documents for contractor use. These documents are not as builts. All conditions noted must still be physically field verified.

See attached document: VA PUMP 1 field test report.

See attached document: VA PUMP 2 FIELD TEST REPORT.

See attached document: 015-7FX301.

See attached document: 016-7FX302.

See attached document: 017-7FX501.

See attached document: CEP_ 3 Standpipes_Sprinkler.

See attached document: CEP_Fire_Pump_Test_Method of Procedure 06-02-16.

See attached document: CEP_L01_ALL_FP_NS_FAB.

See attached document: CEP_L02_ALL_FP_NS_FAB.

See attached document: CEP_L03-5_ALL_FP_NS_FAB.

See attached document: CEP_L03_ALL_FP_NS_FAB.

See attached document: CEP_L04_ALL_FP_NS_FAB.

See attached document: CEP_L04-5_ALL_FP_NS_FAB.

(END OF STATEMENT OF WORK)

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

PRICE

AMOUNT

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

(a) All offer materials will be forwarded by email.

DESCRIPTION OF WORK: CFM-Redesign and Repair Fire and Jockey Pump Systems In accordance with FAR 36.204 & VAAR 836.204 Disclosure of the Magnitude of Construction Projects, the above described VA Project falls within the terms of the following cost range: Between $100,000 and $250,000

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

See attached document: 4. VA Master Specs Table of Contents.

SECTION 00 11 21

REQUEST FOR PROPOSAL TO DESIGN BUILD

CFM-REDESIGN AND REPAIR FIRE AND JOCKEY PUMP SYSTEMS

(PROJECT NO. 629-20-118)

(SOUTHEAST LOUISIANA VETERANS HEALTH CARE SYSTEM, NEW ORLEANS, LA)

A. This Request for Proposal (RFP) is issued as Two-Phase Design-Build procurement (Reference FAR 36.3). Proposals will be evaluated in Phase I to determine which offerors will submit proposals for Phase II. A maximum number of four (4) offerors will proceed to Phase II unless the contracting officer determines that a number greater than four (4) is in the Government’s interest and is consistent with the purposes and objectives of this two-phase design build project. Phase II RFP will be issued only to those successful offerors determined to be most highly qualified from Phase I. One contract will be awarded using competitive negotiation.

B. Provide all labor, materials, tools and equipment, and design-build services necessary for design and construction of a project described here in other specific tasks as further defined by this request for proposal (RFP).

A. Project Number: 629-20-118 B. Project Title: CFM-Redesign and Repair Fire and Jockey Pump Systems C. Project Location: Southeast Louisiana Veterans Health Care System 2400 Canal Street, New Orleans, LA 70119

procurement by the Government, under one contract, with one firm or Joint Venture (JV) for both design and construction services for a specific project.

4. Project Manager/Project Engineer: The Contracting Officer’s representative (COR) responsible for administering contracts under the immediate direction of the Contracting Officer. This person is the Contracting Officer’s authorized representative at the construction site. The Project Manager/COR is responsible for protecting the Government’s interest in the execution of the construction contract work. His duties include surveillance of all construction work to assure compliance with the contract documents, interpretation of the contract documents, approval of changed work, approval of all submittals, samples, shop drawings, etc. The Resident Engineer may issue change orders to the Contractor within the limitations set forth in his delegation of authority from the Contracting Officer.

8. Firm-Fixed Price (FFP) Contract: This term, as used herein, refers to the Contract(s) to perform all provisions and implementation of the project.

B. Source Selection Procedures

1. Source Selection Overview: In accordance with FAR 15.3, the objective of source selection is to select the proposal that represents the best value. A contracting officer is designated as the source selection authority (SSA), unless the agency head appoints another individual. The SSA establishes an evaluation team that includes appropriate contracting, legal, and technical expertise to ensure a comprehensive evaluation of offers. The award decision is based on evaluation factors and significant sub-factors that are tailored to the acquisition. The factors represent the key areas of importance and emphasis to be considered in the source selection decision; and support meaningful comparison and discrimination between and among competing proposals.

2. Evaluation: The proposal evaluation is an assessment of the proposal and the offeror’s ability to perform the prospective contract successfully. The technical, price, and source selection boards will evaluate competitive proposals and then assess their qualities solely on the factors and subfactors specified in the solicitation. Evaluations shall be conducted using a combination of adjectival ratings and numerical weights. The relative strengths, deficiencies, significant weaknesses, and risks supporting proposal evaluation shall be documented in the contract file.

3. Past Performance: Past performance information is one indicator of an offeror’s ability to perform the contract successfully. The currency and relevance of the information, source of the information, context of the data, and general trends in contractor’s performance shall be considered. This comparative assessment of past performance information is separate from the responsibility determination required under FAR Subpart 9.1.

4. Tradeoff Source Selection: If tradeoffs are performed, the source selection records shall include an assessment of each offeror’s ability to accomplish the technical requirements; and a summary, matrix, or quantitative ranking, along with appropriate supporting narrative, of each technical proposal using the evaluation factors.

5. SSA’s Final Decision: The SSA’s decision shall be based on a comparative assessment of proposals against all source selection criteria in the solicitation. While the SSA may use reports and analyses prepared by others, the source selection decision shall represent the SSA’s independent judgment. The source selection decision shall be documented, and the documentation shall include the rationale for any business judgments and tradeoffs made or relied on by the SSA, including benefits associated with additional costs. Although the rationale for the selection decision must be documented, that documentation need not quantify the tradeoffs that led to the decision.

6. Source Selection for this Procurement:

(1) Technical Approach

(2) Technical Qualifications

(3) Past Performance

b. The Phase I successful offerors will receive a Phase II Request for Proposal (RFP). The Phase II RFP will be issued via amendment to the solicitation and issued to the four (4) most highly qualified offerors. The Phase I factors are not to be resubmitted in Phase II; however, the cumulative rating from the Phase I factors carries through to Phase II and is as equal in importance to Phase II, Factor 4 for proposal evaluation. Phase II evaluation technical factors (Factors 1 – 3) are listed below in descending order of importance. The Phase I and Phase II technical evaluation factors, when combined, are approximately equal to price.

Phase II:

(1) Technical Solution

(2) Design Concept

(3) Draft Project Schedule and Narrative

(4) Price – evaluated separately

c. The Government reserves the right to reject any or all proposals at any time prior to award; to negotiate with any or all offerors; to award the contract to other than the offeror submitting the lowest total price; and to award to the offeror submitting the highest technically rated or the lowest total price proposal; and to award to the offeror submitting the proposal determined to be the most advantageous best value to the Government. Offerors are advised an award may be made in Phase II without discussion or any contact concerning the proposals received. Offerors should not assume that they would be contacted or afforded an opportunity to qualify, discuss, or revise their proposals. However, the Government reserves the right to clarify certain aspects of proposals or conduct discussions providing an opportunity for the offeror to revise its proposal.

Location: Southeast Louisiana Veterans Health Care System, 2400 Canal Street, New Orleans, LA 70119

*Please note that attendance for the pre-proposal conference and / or the site walkthrough is voluntary.

A5. Permit Requirements A. The D-B Contractor is responsible for obtaining all permits and approvals necessary to complete the project, prior to starting Construction.

A6. Selection Criteria (This section will be removed after award.)

A. In accordance with FAR part 15 The Government intends to award a contract resulting from this solicitation to the responsible Offeror on a best value basis after evaluation in accordance with the factors in the Two-Phase Design-Build solicitation. A responsible determination will be made in accordance with FAR 9.1, Responsible Prospective Contractors.

B. Evaluations: All Phase I and Phase II proposals shall be subject to evaluation by a team of Government personnel. In Phase I of the Two-Phase Design-Build process, Offerors will submit a Phase I proposal in accordance with the three (3) evaluation factors listed in C3. Upon receipt of the Phase I proposals, the VA team will evaluate and determine the highest qualified Offerors based on their Phase I proposal submissions. The Phase I proposals will only be evaluated on the three (3) evaluation factors listed. The Offerors not selected to provide Phase II proposals will be notified that they are no longer being considered for this project. The Phase II proposals will consist of both technical and price factors, which are listed in D4. The Government intends to award without discussions; however, the Government reserves the right to conduct discussions if determined necessary based on the initial evaluation of the Phase II proposals.

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A. The VA team consist of the following members: Contracting Officer, Project Manager/COR, Maintenance and Operations Staff, Infection Control Staff, Safety Staff and any other VA staff impacted by this project.

B2. Use of Advisors A. Contractors are advised that VA contractor personnel may assist the Government during the Government’s evaluation of Proposals. The persons shall be authorized access to only those portions of the proposal and discussions that are necessary to enable them to provide technical advice on specialized matters or on specific problems. These individuals will be required to protect the confidentiality of any specifically identified trade secrets and/or privileged or confidential commercial or financial information obtained because of their participation in this evaluation. They shall be expressly prohibited from scoring, ranking or recommending the selection of a vendor.

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C. PART III - PROPOSAL REQUIREMENTS

(This section will be removed after award) C1. General

PHASE I