Revised Proposal Submission Requirements 8-17-20.docx

36C25620R0113 – A00001 – Revised Proposal Submission Requirements

All other instructions to offerors remain the same in the original solicitation posting except herein:

INFORMATION REGARDING BIDDING MATERIAL, BID GUARANTEE AND BONDS

1. INSTRUCTIONS

Offerors shall follow the instructions contained herein. These instructions prescribe the proposal format and describe the approach for development and presentation of the proposal. These instructions are designed to ensure the submission of necessary information. Offerors are required to meet all solicitation requirements, including terms and conditions, representations and certifications. The Contracting Officer has determined there is a high probability of adequate competition in this acquisition. Interested offerors shall be solely responsible for all costs associated with this solicitation including but not limited to the preparation of proposals.

The Government plans to make an award without discussions. Therefore, each initial offer shall contain the offeror’s best terms from a price and technical standpoint. The Government reserves the right to conduct discussions if it is determined to be necessary.

Proposal shall be (1) submitted on the forms furnished by the Government or on copies of those forms; and (2) manually signed (“wet signature”). The person signing the proposal shall initial each erasure or change appearing on any proposal form. Offerors shall submit proposed prices for ALL priced line items as listed in the schedule including deducts and submit a completed divisions sheet. Failure to submit proposed prices for ALL bid items will result in the proposal being rejected as unacceptable without further consideration.

Alternate proposals will NOT be considered. Faxed submissions will not be accepted.

PROPOSAL SUBMISSION REQUIREMENTS

1. INTRODUCTION

The Offeror’s proposal shall be submitted electronically (except the bid bond) via email to Tabitha.contreras@va.gov by the date and time indicated in the solicitation/solicitation amendments in the files set forth below. An original copy of the bid bond with raised seals and wet signatures SHALL be mailed to the address below. The original bid bond SHALL be delivered by or prior to the solicitation closing date/time. In order for your firm to be considered for award, a complete proposal, including the bid bond, must be received by the government by the solicitation due date/time.

The Offeror’s proposal shall consist of two (2) volumes:

Volume I - Past Performance Volume II – Price, Solicitation, Offer & Award Documents

2. PROPOSAL FILES. Offeror’s responses shall be submitted in accordance with the following:

a. Format. The submission shall be clearly indexed and logically assembled. Each volume’s cover page shall include company name, date, and solicitation number only. Any other information included on the cover page will not be evaluated. All pages of Volume I shall be appropriately numbered and identified by the complete company name, date and solicitation number in the header and/or footer. Proposal page limitations are applicable to this procurement. The Table below indicates the maximum page count for each volume of the Offeror’s proposal. All proprietary information shall be clearly and properly marked. If the Offeror submits annexes, documentation, attachments or the like, not specifically required by this solicitation, such will count against the Offeror’s page limitations unless otherwise indicated in the specific Volume instructions below. Pages in violation of these instructions, by exceeding the total page limit for a particular volume, will not be evaluated. The page count will be determined by counting the pages in the order they are assembled by the offeror, minus the cover page.

b. Offeror may only submit one (1) email for their proposal submission. Email size limitation is 15MB. Volumes I and II shall be included in the one single email permitted. Each Volume shall be a single attachment. Your firm’s email shall only include two attachments and titled as such:

Company Name - Volume I Past Performance Company Name – Volume II Price - Solicitation - Offer - Award Documents

c. Content Requirements. All information shall be confined to the appropriate file. The Offeror shall confine submissions to essential matters, sufficient to define the proposal and provide an adequate basis for evaluation. Offerors are responsible for including sufficient details, in a concise manner, to permit a complete and accurate evaluation of each proposal. The page limits and font size requirements for each volume are shown in the Table below:

Volume Number

Volume II Price - Solicitation - Offer - Award Documents Submission Requirements:

1. 2-page SF1442 completed and signed by the signatory authority. The signature shall be a wet signature, and then the document may be scanned and submitted electronically. Microsoft Word “signatures” in different fonts, digital signatures, and scanned jpeg signatures are not allowed. All blocks under section “OFFER” on page 2 of SF1442 (Item 14 thru 20C) shall be completed.

2. SF1442 Price Continuation sheet for Block #17 shall be completed for a line items, including the price breakout for the base work.

3. To be eligible for award, Offerors are required to be CVE SDVOSB certified. Offerors must register their businesses at http://www.vetbiz.gov/ and https://www.sam.gov/portal/public/SAM/ and complete the ORCA. Upon request by the Government, Offerors shall submit a printout of their ORCA.

4. Acknowledgement of ALL Amendments. Offerors shall be solely responsible for monitoring Government’s website www.betaSAM.gov for amendments to this solicitation.

5. Proof VETS 100 has been filed for 2019

6. Experience Modification Rate (EMR)

7. Duly executed Bid Bond/Guarantee: Offerors shall use form SF24 Bid Bond. Bid bonds that are found noncompliant with bid guarantee requirements may result in the rejection of the proposal. See clause 52.228-1 Bid Guarantee for additional information on the compliance with bid guarantee requirements. This requirement shall be mailed and delivered to the government prior to the solicitation closing as stated above.

It is solely the responsibility of the offerors to ensure the Government receives the proposal before or on the exact due date and time set forth in this solicitation. Offerors shall provide the Contracting Officer confirmation of delivery via email to Tabitha.Contreras@va.gov prior to the closing date/time if the offeror uses a mail carrier, such as FedEx, UPS, or USPS for the bid bond. Tracking number and the name of the person who signed for the package is required.

All inquiries about this solicitation shall be directly submitted in writing via email to the Tabitha.Contreras@va.gov. No phone or faxed inquiry will be accepted. Deadline for all inquiries for this solicitation is listed on the SF 1442.

Government’s responses to inquiries will be issued in the form of Amendment(s) to be posted on the same website where this solicitation is posted: www.betaSAM.gov. All interested offerors including those submitting inquiries are required to monitor the above website for any posted amendments and acknowledge them in accordance with the instructions provided in the amendments as well as in this solicitation.

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