36C25620R0113 0001.docx

Clarifications Houston VA Project 580-18-118 Renovate Pathology and Laboratory

5. PROJECT NUMBER (if applicable)

CODE

7.

ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

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10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE

OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERE

D CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR

OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendmen t, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED

STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF

CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF

SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 08-17-2020 580-18-118 Department of Veterans Affairs Network Contracting Office 16 Michael E. DeBakey VA Medical Center 2002 Holcombe BLVD Houston TX 77030 4298 Department of Veterans Affairs Network Contracting Office 16 Michael E. DeBakey VA Medical Center 2002 Holcombe BLVD Houston TX 77030 4298 To all Offerors/Bidders

36C25620R0113 08-17-2020

X X

X one (01) RE: 580-18-118 Renovation of Pathology and Laboratory at MEDVAMC

This amendment provides project clarifications and extends the solicitation closing date and time to Wednesday, August 26, at 1000 hours Central.

IMPORTANT: See revised proposal submission instructions attached.

TABITHA CONTRERAS

CONTRACTING OFFICER

1. Question: Please provide sheets S201and S202, which are missing from the plan set.

Answer: See 580-18-118 Structural Sheets.pdf attached.

1. Question: Please provide sheets PT-1.00, PT-2.03, PT-3.00 and PT-3.01 which are missing from the plan set.

Answer: See 580-18-118 Pneumatic Sheets.pdf attached.

1. Question: Will the VA allow an additional 5 days from the time the missing plans are issued for questions related to the missing drawings?

Answer: See SF30 for the new solicitation closing date/time.

1. Question: Please provide an exterior site access/egress plan.

Answer: See Egress Plan.pdf attached. Contractor to coordinate site access with COR. Blue Service Elevators will be used for transport.

1. Question: Please define what times and days are considered normal, unoccupied and after hours based on the descriptions in GC-101 through GC-107 Answer: Path & Lab is 24/7 with the exception of Histology which is M-F 0500-1930 (closed Sat. & Sun.).

1. Question: Please define the amount of time allowable to transition each phase/sub-phase of construction.

Answer: approximately 2 weeks.

1. Question: Please confirm that VA personnel will vacate and relocate personal effects, files and paperwork. The contractor is only to move equipment.

Answer: Yes, all instruments will be either moved by laboratory personnel or the vendor of the instrument.

1. Question: What furnishings and equipment will remain after the VA has vacated the project space? Please provide by phase.

Answer: Only existing millwork/lab workstations will remain in project space in each phase, with exception of 1) Track 6A, in which Fixed Chemistry Track must remain in place and operational and 2) the hood FH-1 in track 4Awhich will be moved to its new permanent location.

1. Question: What is the duration for the VA installation of relocated equipment 1A1 and 1A2in room 3A-121A? Will the contractor be required to share construction space with the VA equipment vendor?

Answer: The manufacture of the 1A1 and 1A2 irradiator in Blood Lab will be required to coordinate with the VA and contractor. The manufacture will unhook and move the irradiator within one week of notification, as well as, reinstall within one week of notification. Equipment will be relocated out of construction area, so will not need to share construction space.

1. Question: What is required for a new computer workstation called out on track 8 note 1.8 on sheet GC107?

Answer: The workstations are part of the new furniture system as part of Chemistry Lab in Track 6A shown on sheet AE603. Requirements for that furniture system are shown on contract drawings.

1. Question: Please provide a specification section for physical access control.

Answer: See section 28 13 00, Physical Access Control System.

1. Question: Who is required to provide the Hematology Track System listed as “by others” on Keynote 5- sheet AE101?

Answer: Beckman Coulter will provide and install once the Hematology space is completed.

1. Question: Please provide a specifications section for aluminum storefront.

Answer: See attached Specification section 08 51 13, Aluminum Windows

1. Question: What is the ICRA level for this project? Please provide by phase.

Answer: IV throughout project. Anteroom or coveralls are not needed if entering/exiting construction area through public corridors.

1. Question: Please provide a wall type detail for the temporary ICRA walls.

Answer: Provide Wall Type B2, as detailed in AE 502.

1. Question: Please provide specifications and details and a detailed description for equipment labeled as WS-N, marked note 3 on sheet AE602.

Answer: WS-N refers to new computers that aren’t currently in the Lab area, which will be provided by VA.

1. Question: Is all of the equipment shown on sheet AE601 to be relocated and reinstalled by the contractor?

Answer: VA will relocate all equipment, computers and printers.

1. Question: Will the VA provide temporary storage for items shown on sheet AE601 to be relocated?

Answer: All equipment will be relocated into the in new float space and then into its permanent new home except for the fume hood (FH-1) located in track 4A.

1. Question: Please confirm if all items listed in the Furniture Systems Schedule on sheet AE603 are contractor furnished and installed?

Answer: Yes, confirmed.

1. Question: Note 3 on sheet AF101 states that the existing floor is not level, and to float the existing floor level prior to installing flooring. Please define the areas this applies to and the thickness of floor leveling required.

Answer: Offerors shall include pricing for 10 cubic feet of cementitious leveling material and labor to level the floors within the project’s space.

1. Question: Please provide finish details for Key F-5 listed on the interior finish schedule. the note only says to match existing corridor, but does not provide product types or colors of the existing finish that is to be matched.

Answer: Armstrong 12x12 M043A #51908031 Pewter

1. Question: Sheet M-001 at the bottom of the scope of work notes, lists note 1- optional scope of work. To inspect and repair or replace terminal air units serving this space. Please provide a detailed scope of work per unit or confirm this will be treated as a modification to the contract.

Answer: Omit statement from scope of work.

1. Question: Note 11 on sheet E001 requires all final connections to Government furnished equipment to be made by the contractor with an installer certified by the equipment manufacturer. Please provide a list of every piece of equipment included in this scope with the make, model and serial number or confirm that the contractor will not be required to obtain manufacturer certifications and that if factory certified individuals are required to be present at the time of re-installation, that they will be provided by the Government.

Answer: Refer to Sheet AE601 for Existing Specialty equipment list and Sheet AE602 for Specialty equipment list. Instruments will be relocated by laboratory personnel or their respective vendor/manufacture to ensure proper validations occur and that the instruments & the laboratory remain operational.

1. Question: Please confirm that every piece of equipment listed on AE-601 & AE-602 is currently installed and operating to the manufacturer’s specifications.

Answer: Yes, except for WS-N which refers to new computers which will be installed by VA.

1. Question: Who will be responsible for repairs to existing equipment that fails to operate correctly after relocation due to no fault of the contractor?

Answer: VA is responsible.

1. Question: Who will be responsible to vacate, power down and power up and certify existing VA equipment associated with this solicitation?

Answer: Refer to Note #5 on Sheet E001 for power interruption. VA will coordinate with each manufacturer to have a vendor representative power down and move the equipment as needed into the float space and then into its permanent new location.

1. Question: The lighting fixture schedule on sheet E001 lists type G undercabinet lighting, is this a conflict with the lighting listed on sheet AE603, eqp# EQ24 as Andromeda LC series Celestial lighting. Please confirm which type is correct.

Answer: Follow the Lighting Fixture Schedule provided on Sheet E001.

1. Question: The types of flooring required at the temporary swing locations are not clearly defined. Will the existing flooring be used while the space is being utilized for temporary activities, or will the new permanent floor be installed?

Answer: Existing flooring can be used.

1. Question: What finish is required at temp construction walls used for swing space?

Answer: Painted gyp-board, similar to new wall finish.

1. Question: Please provide specifications for the contractor supplied Follet- Symphony ice maker, listed on sheet PP303 note 8.

Answer: Ice maker is existing equipment listed as IM2 on AE601.

1. Question: Please provide specifications for the contractor supplied Follet- Symphony refrigerator, listed on sheet PP303 note 9.

Answer: Refrigerator is existing equipment listed as RF19 on AE601.

1. Question: PP-403 Note 6,7 & 10. Please provide manufacturer information and specifications for the equipment listed. Confirm the contractor is to provide this equipment.

Answer: EL1, EL2, EL3 , B1, AB2, AB3, PM1, PM2 are all existing equipment. Please refer to book project specifications and Architectural sheet AE602 for all equipment information.

1. Question: PP-402I Note 11. Please provide manufacturer information and specifications for the equipment listed. Confirm the contractor is to provide this equipment.

Answer: IDS is existing equipment. Please refer to book project specifications and Architectural sheet AE602 for all equipment information.

1. Question: General note 2 on sheet PP503B gives instructions for temp floor drain repairs to match existing tile. Does the VA have existing attic stock that could be utilized by the contractor? If not, what is the make/ model and color of the existing tile?

Answer: Armstrong 12x12 M043A #51908031 Pewter

1. Question: The following note is listed on sheet FP001 under the scope of work “DUE TO RENOVATION OF THE ENTIRE PATHOLOGY AND LABORATORY SPACE OF 29,000 S.F. (ON THE 3RD FLOOR OF B-100) FOR FUTURE PLANNING PURPOSES, FIRE SPRINKLER SYSTEM SHALL BE UPGRADED. DESIGN AND INSTALLATION SHALL COMPLY WITH NFPA-13 STANDARDS AND THE VA FIRE PROTECTION MANUAL REQUIREMENTS.” This note says 29,000 SF, but the project is approximately 12,400 SF. What is meant by “future planning purposes”? please confirm that we are only required to perform what is shown on the drawings.

Answer: “Future planning” refers to the phasing that is part of the scope of work. Please see following for revised Scope of Work:

“DUE TO RENOVATION OF THE ENTIRE PATHOLOGY AND LABORATORY SPACE OF APPROXIMATELY 12,400 S.F. (ON THE 3RD FLOOR OF B-100). FIRE SPRINKLER SYSTEM UPGRADE SHALL BE PERFORMED ONLY IN THE AREAS SHOWN ON THE DRAWINGS.

DESIGN AND INSTALLATION SHALL COMPLY WITH NFPA-13STANDARDS AND THE VA FIRE PROTECTION MANUAL REQUIREMENTS.”

1. Question: The specs call for matching the existing species and finish for the wood doors. What is species and finish type/ product used for the existing doors?

Answer: Laminate – Wilsonart Amber Cherry

1. Question: The office walls call out storefront walls, but are scheduled with HM frames and wood doors. Please clarify what door, frame, and hardware types are required for office walls with storefront.

Answer: Storefront is only for windows, doors to have hollow metal frames. See response to Q13.

1. Question: Some of the door hardware specifications do not match the door hardware schedule on the plans, and some specified hardware sets are not shown on the plans. Please provide an updated list of every door and its hardware set.

Answer: See updated specification section 08 71 00 Door Hardware, and revised Sheets AE103, and AE600 in VAHPLB100_PHASE III_Delta 1 Drawings.pdf.

1. Question: There is a discrepancy between the drawing and the written spec. To be specific, AE402, Elevation 7 – right hand side of the drawing – IC1 does not have electrical outlets. The drawing is reflective of model # FGC07200 which does have electrical outlets. Please advise what will control, the specification or the drawings, in the case of discrepancy.

Answer: IC1 on Sheet AE603, which is a Furniture System Schedule, is a full height MAX/Lab Island core, Type FAX 05200 and NOT #FGC07200. The model number mentioned in the question is for IC4. Provide island core (ICX) with power receptacles and other accessories needed to operate equipment on work surface. In case of discrepancy, the most stringent requirement will govern in case of a discrepancy at no additional cost to the government.

1. Question: Can the SSHO perform the roles of the SSHO and CSP/CSHT if they meet all requirements?

Answer: Yes

1. Question: Reference solicitation, page 14 of 54, following bullet #7: This states, in part, “for each project submitted, Offeror’s shall provide a narrative that describes recent successful performance and demonstrates experience working in a hospital environment for a construction project in an occupied space. Information shall include details on complexity, magnitude, challenges, and degree of success.” Is that a bullet #8 for each of our submitted projects, or is that a separate requirement to be presented at the end of our past performance?

Answer: Should be bullet #8 since it is required for each submitted project.

1. Question: In light of the on-going COVID-19 pandemic, may we submit our proposal electronically?

Answer: Yes. See attached instructions.

1. Question: Who is responsible for removing/relocating government laboratory equipment, furniture and fixtures out of renovated areas and into temporary float spaces? If contractor, what are the full requirements for removing (i.e., where is it going, are they items to be stored for any time period, what are the storage requirements, etc.).

Answer: See Q26 Response

1. Question: The drawings indicate overhead ceiling work above lab equipment, particularly for Track 6A/7A. Will the contractor be required to maintain access to that equipment for VA personnel? Our concern is working over personnel, which is a significant safety concern. Also, there appears to be limited space between the equipment and drop ceiling. If working above VA personnel, would the VA instead consider relocating those personnel so they won’t be working or accessing areas below a construction zone.

Answer: Yes, it is not possible to relocate fixed chemistry track and must remain operational.

1. Question: Drawing AE-601, note #1, states, “Equipment in parentheses are not re-used in newly renovated space but some are moved to swing space, VA to confirm.” Note #1 is not listed in any line item on any of the existing specialty equipment list tables. Please identify which equipment is not to be re-used in newly renovated space.

Answer: The note is referring to the Equipment in parentheses, for example:

Equipment (RF31) and (WS-2) in Room 3A-205, (AR-1), (BC-1), etc. in Room 3A-215B. Items that will not re-used in the new laboratory space are some refrigerators and freezers.

1. Question: Drawing AE-601, note #2, states, “(E) equipment to be removed during installation of new equipment track at chemistry. VA to verify.” Please confirm that note #2 only applies to those line items with (2) noted in the comment line.

Answer: Yes, confirmed.

1. Question: Drawing AE-601, note #3, states, “(E) equipment to be removed during installation of new equipment track at chemistry. VA to determine temporary float space.” Please confirm the temporary float space requirement for this note.

Answer: Items to be moved to Temporary Float Space indicated on Phasing Sheets.

1. Question: Drawing AE-601, note #5, states, “(E) offices equipment will be relocated temporarily outside the work area as directed by the VA.” For bidding purposes, please confirm that only those items with the number (5) noted in the comment line are to be relocated, and please indicate where these items are to be relocated. It is important for cost purposes to know where these items are to be relocated.

Answer: Office equipment in the list will be relocated by VA.

1. Question: Drawings AE-601, note #6 does not appear to be on any line item on any of the existing specialty equipment tables. Please confirm that this note does not apply to the project. If it does apply, please indicate which piece of equipment is to be tested, including providing all pertinent manufacturer information so Offerors can contact the correct firms to provide the testing.

Answer: See Q26 Response.

1. Question: Drawing AF-101, general note #2 states that paint material, color and manufacturer shall match with those currently being used by the VA maintenance department. Please provide that information for bidders to price.

Answer: Benjamin Moore 807 Soft Sky

1. Question: Drawing AF-101, general note #3 states that existing floor is not level, floating existing floor level, prior to installation of new flooring. We can not find this note on the drawings. Please indicate where on this drawing the floors need to be floated.

Answer: See Q20 Response.

1. Question: The room finish schedule on AF-601 only includes one column for “wall finish”. Are offerors to assume that the finish listed in that column is applicable for all four walls in the room? Typically, we are used to seeing north, south, east, west wall finishes, not one column for “wall finish”.

Answer: Yes, the wall finish indicated in the finish schedule is applicable to all walls in the room.

1. Question: Please confirm that there is interstitial space above and below this 3rd floor area, and that those interstitial areas consist of the usual 4-3/8” thick, inclusive of the 1-1/2” metal decking (18 gage).

Answer: Yes, confirmed.

1. Question: The drawings title sheet included S201 and S202, neither of which appear to be included in the drawing files. Please confirm these two drawings are not applicable to the project.

Answer: See Q1 response.

1. Question: Section 01 00 00, paragraph 1.3(A) states that work is to be completed within 365 calendar days. The SF 1442 states 810 calendar days. Please confirm the project duration.

Answer: 810 calendar days.

See attached document: Revised Proposal Submission Requirements 8-17-20.

See attached document: 085113 Aluminum Windows.

See attached document: 087100r2 Door Hardware_08-07-2020.

See attached document: VAHPLB100_PHASE III_Delta 1 Drawings.

See attached document: 580-18-118 Structural Sheets.

See attached document: 580-18-118 Pneumatic Sheets.

See attached document: Egress Plan.

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