36C25524R0114 Replace Bldg 4 HVAC.pdf

1. SOLICITATION NUMBER 2. TYPE OF SOLICITATION 3. DATE ISSUED PAGE OF PAGES

4. CONTRACT NUMBER 5. REQUISITION/PURCHASE REQUEST NUMBER 6. PROJECT NUMBER

7. ISSUED BY CODE 8. ADDRESS OFFER TO

a. NAME b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date)

12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014) STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within ____________ calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES NO

a. Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time ___________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b. An offer guarantee is, is not required.

c. All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d. Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

1 103

36C25524R0114 X

09-04-2024

589A5-22-106

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway Leavenworth KS 66048

Department of Veterans Affairs Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway Leavenworth KS 66048

Gislaine Dorvil 913-946-1139

THIS SOLICITATION IS A 100% SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS SET-ASIDE.

NCO 15 anticipates the award of a Firm Fixed Price (FFP) contract, for Colmery - O'Neil VA Medical Center, 2200 SW. Gage Blvd, Topeka, KS, 66622. (Topeka VAMC). Topeka VAMC is in need of construction services to provide all supervision, tools, labor, materials, equipment, transportation, incidentals, and testing necessary to install a new HVAC system and controls for building 4. Construction services will be performed in phases.

The North American Industry Classification System (NAICS) for this acquisition is 236220, Commercial and Institutional Building Construction. The small business size standard is $45.0 million.

This acquisition is a 100% Set-Aside for Service-Disabled Veteran Owned Small Business (SDVOSB). All Contractors and Joint Ventures must be certified in SBA Vetcert, and registered in SAM.gov at the time of proposal due date through the time of award to be eligible for award. See FAR 52.204-7(b)(1).

Notice: Clause 52.222-37 Employment Reports on Disabled Veterans and Veterans is incorporated by reference in this solicitation. Public Law (P.L. 105-339), Section 1354 provides that no agency may enter into a contract with a contractor who has not filed a VETS-4212 report for the preceding fiscal year under Title 38 Section 4212(d).

Acknowledge VAAR clause 852.219-75 by signing certification blocks of the clause (see page 64 of solicitation) and return with proposal to the Contracting Officer.

Proposals submitted by Teaming Arrangements other than VA Joint Ventures will not be considered.

The construction magnitude of the requirement is more than $10,000,000 and will be based on best value to the Government. Period of performance is for 540 calendar days After Notice to Proceed.

There will be only one site visit meeting on September 12, 2024, at 1:00 PM Central Time.

Location: Topeka VAMC Building 3 Room 24 Attendance is highly recommended.

Unique Identifier Number: ________________________________________

Questions relating to this solicitation document must be submitted in writing via email to Gislaine.Dorvil@va.gov by 2:00 PM Central Time on September 13, 2024.

10 540

X X 52.211-10

X none 2PM CDT

09-23-2024

X

90 Days

14. NAME AND ADDRESS OF OFFEROR 15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT 23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN ITEM 25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO 10 U.S.C. 2304(c)( ) 41 U.S.C. 3304(a) ( )

26. ADMINISTERED BY 27. PAYMENT WILL BE MADE BY

PHONE: FAX:

28. NEGOTIATED AGREEMENT 29. AWARD Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code)

(Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each)

(Type or print)

(4 copies unless otherwise specified)

(Type or print) (Type or print)

(Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror)

(To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

See pricing schedule on page 6.

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255 Department of Veterans Affairs Financial Services Center http://www.fsc.va.gov/einvoice.asp

Austin TX 877-353-9791 512-460-5429

X

ARNOLD J. PAYNE

36C25524R0114

Table of Contents

PART I - THE SCHEDULE

SECTION A - SOLICITATION/CONTRACT FORM

A.1 SF 1442 SOLICITATION, OFFER, AND AWARD (Construction, Alteration, or Repair) ........... Error! Bookmark not defined.A.2 SF 1442 SOLICITATION, OFFER, AND AWARD

(CONSTRUCTION, ALTERATION 1, OR REPAIR)– BACK

STATEMENT OF PROPOSAL ITEMS ……………………………………………………. …...6

STATEMENT OF WORK………………………………………………………………………7

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PROPOSAL SUBMITTAL INSTRUCTIONS

CALCULATION OF SELF-PERFORMED/SUBCONTRACTED WORK

2.1 APPENDIX 1- Contractor Safety Regarding Safety and Environmental

2.2 52.216-1 TYPE OF CONTRACT (APR 1984)

2.3 52.222-5 CONSTRUCTION WAGE RATE REQUIREMENTS—SECONDARY SITE OF

THE WORK (MAY 2014)

2.4 52.222-23 NOTICE OF REQUIREMENT FOR AFFIRMATIVE ACTION TO ENSURE

EQUAL EMPLOYMENT OPPORTUNITY FOR CONSTRUCTION (FEB 1999)

2.5 52.228-1 BID GUARANTEE (SEP 1996)

2.6 52.228-17 INDIVIDUAL SURETY—PLEDGE OF ASSETS (BID GUARANTEE) (FEB

2021)

2.7 52.233-2 SERVICE OF PROTEST (SEP 2006)

2.8 52.236-27 SITE VISIT (CONSTRUCTION) (FEB 1995) ALTERNATE I (FEB 1995)

2.9 52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB

1998)

2.10 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023)

(DEVIATION)

2.11 VAAR 852.228-72 ASSISTING SERVICE-DISABLED VETERAN-OWNED AND

VETERAN-OWNED SMALL BUSINESSES IN OBTAINING BONDS (DEC 2009)

2.12 VAAR 852.233-71 ALTERNATE PROTEST PROCEDURE (OCT 2018)

REPRESENTATIONS AND CERTIFICATIONS

3.1 52.204-8 ANNUAL REPRESENTATIONS AND CERTIFICATIONS (FEB 2024)

3.2 52.204-24 REPRESENTATION REGARDING CERTAIN TELECOMMUNICATIONS

AND VIDEO SURVEILLANCE SERVICES OR EQUIPMENT (NOV 2021)

3.3 52.204-29 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

REPRESENTATION AND DISCLOSURES (DEC 2023)

3.4 52.209-7 INFORMATION REGARDING RESPONSIBILITY MATTERS (OCT 2018)

3.5 52.209-13 VIOLATION OF ARMS CONTROL TREATIES OR AGREEMENTS—

CERTIFICATION (NOV 2021)

GENERAL CONDITIONS

4.1 52.203-14 DISPLAY OF HOTLINE POSTER(S) (NOV 2021)

4.2 52.204-19 INCORPORATION BY REFERENCE OF REPRESENTATIONS AND

CERTIFICATIONS (DEC 2014)

4.3 52.204-23 PROHIBITION ON CONTRACTING FOR HARDWARE, SOFTWARE, AND

SERVICES DEVELOPED OR PROVIDED BY KASPERSKY LAB COVERED ENTITIES

(DEC 2023)

4.4 52.204-30 FEDERAL ACQUISITION SUPPLY CHAIN SECURITY ACT ORDERS—

PROHIBITION (DEC 2023)

4.5 52.209-9 UPDATES OF PUBLICLY AVAILABLE INFORMATION REGARDING

RESPONSIBILITY MATTERS (OCT 2018)

4.6 52.211-10 COMMENCEMENT, PROSECUTION, AND COMPLETION OF WORK

(APR 1984) ALTERNATE I (APR 1984)

4.7 52.219-28 POST-AWARD SMALL BUSINESS PROGRAM REREPRESENTATION (FEB

2024)

4.8 52.222-35 EQUAL OPPORTUNITY FOR VETERANS (JUN 2020)

4.9 52.222-40 NOTIFICATION OF EMPLOYEE RIGHTS UNDER THE NATIONAL LABOR

RELATIONS ACT (DEC 2010)

4.10 52.225-9 BUY AMERICAN—CONSTRUCTION MATERIALS (OCT 2022)

4.11 52.223-20 AEROSOLS (JUN 2016)

4.12 52.236-4 PHYSICAL DATA (APR 1984)

4.13 VAAR 852.236-89 BUY AMERICAN ACT (JAN 2008)

4.14 SUPPLEMENTAL INSURANCE REQUIREMENTS

4.15 VAAR 852.211-72 TECHNICAL INDUSTRY STANDARDS (NOV 2018)

4.16 VAAR 852.219-73 VA NOTICE OF TOTAL SET-ASIDE FOR CERTIFIED SERVICE-

DISABLED VETERAN-OWNED SMALL BUSINESSES (JAN 2023) (DEVIATION)

4.17 VAAR 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS (NOV

2018)

4.18 VAAR 852.236-71 SPECIFICATIONS AND DRAWINGS FOR CONSTRUCTION (APR

2019)

4.19 VAAR 852.236-79 CONTRACTOR PRODUCTION REPORT (APR 2019)

4.20 VAAR 852.236-80 SUBCONTRACTS AND WORK COORDINATION (APR 2019)

4.21 VAAR 852.242-70 GOVERNMENT CONSTRUCTION CONTRACT

ADMINISTRATION (OCT 2020)

4.22 VAAR 852.242-71 ADMINISTRATIVE CONTRACTING OFFICER (OCT 2020)

4.23 VAAR 852.243-70 CONSTRUCTION CONTRACT CHANGES—SUPPLEMENT (SEP

2019)

4.24 MANDATORY WRITTEN DISCLOSURES

4.25 VAAR 852.252-70 SOLICITATION PROVISIONS OR CLAUSES INCORPORATED

BY REFERENCE (JAN 2008)

4.26 52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

4.27 52.225-11 BUY AMERICAN—CONSTRUCTION MATERIALS UNDER TRADE

AGREEMENTS (NOV 2023)

4.28 52.225-12 NOTICE OF BUY AMERICAN REQUIREMENT—CONSTRUCTION

MATERIALS UNDER TRADE AGREEMENTS (MAY 2014)

4.29 VAAR 852.201-70 CONTRACTING OFFICER'S REPRESENTATIVE (DEC 2022)

4.30 VAAR 852.228-70 BOND PREMIUM ADJUSTMENT (JAN 2008)

4.31 VAAR 852.233-70 PROTEST CONTENT/ALTERNATIVE DISPUTE RESOLUTION

(OCT 2018)

4.32 List of Attachments

STATEMENT OF PROPOSAL ITEMS

Statement of Proposal Items

Project 589A5-22-106 Replace Building 4 HVAC

CLIN 0001, GENERAL CONSTRUCTION: BASE PROPOSAL. (Includes all phases 1- 6.): Work includes general construction of small partition walls, removal and reinstallation of existing acoustical tile suspended ceiling and ceiling system, removal of all existing supply and return ductwork; removal of dual heating/cooling piping and equipment and fan coils; installation of new supply and return ductwork, new variable air volume boxes, new air handling equipment, chilled and heating water piping, digital controls, and certain other items as indicated on the Drawings and Specifications. Period of Performance 540 – days after issuance of NTP

Total: ________________________________________

CLIN 0002: All work described in CLIN 0001, with the exception of delete all work in Phase 6: 1st Floor – A & C Wings. Period of Performance 540 – days after issuance of NTP

Total: ________________________________________

CLIN 0003: All work described in CLIN 0002, with the exception of delete all work in Phase 5: B Wing. Period of Performance 540 – days after issuance of NTP

Total: ________________________________________

CLIN 0004: All work described in CLIN 0003, with the exception of delete all work in Phase 4 - 2nd Floor B Wing. Period of Performance 540 – days after issuance of NTP

Total: ________________________________________

CLIN 0005: All work described in CLIN 0004, with the exception of delete all work in Phase 3 – 2nd Floor – A & C Wings. Period of Performance 540 – days after issuance of NTP

Total: ________________________________________

THE GOVERNMENT RESERVES THE RIGHT TO AWARD ON ANY OF THE RESPECTIVE

LINE ITEMS 0001-0005. Offerors must provide a price for each line item. In addition, offerors shall include a breakdown of material and labor costs, by specification division for each bid item. Overhead, profit and bond costs shall be added after a subtotal of materials and labor costs has been calculated. It is intended that award will be made on CLIN 0001; however, should bids exceed the funds available, award will be made on alternate deduct CLINs 0002, 0003, 0004 or 0005 in that order of priority, until pricing is within the Government’s available funding.

STATEMENT OF WORK

Statement of Work Colmery-O’Neil Veterans’ Administration Hospital

Topeka, Kansas Statement of Work: 589A5-22-106

Replace HVAC & Associated Components 15 May 2024

Description of Work:

Contractor shall provide all supervision, tools, labor, materials, equipment, transportation, incidentals, and testing necessary to provide and install a new HVAC system and controls for Building 4 at Colmery O’Neil VA Medical. The project includes, but is not limited to, general construction, alterations, mechanical and electrical work, necessary demolition, and removal of existing ductwork, fancoils, piping and condensate drains, air handlers, building controls including the server hardware and operating system software, ceilings and certain other items necessary for completion and installation of new work. All work shall be performed in accordance with solicitation/contract terms and conditions, specifications and drawings, and all applicable VA and local codes. Project is expected to be completed in several continuous phases, some of which can run concurrent at contractors’ option and with approval of the VA

COR.

Period of Performance will be 540 calendar days after issuance of Notice to Proceed.

General Description and high-level view of the project phasing and general work associated with each phase.

A. Phase 1. See specifications and drawings for specific requirements.

Sub-Basement Mechanical Room B010 -

1. Remove existing chiller. Chiller is empty of refrigerant.

2. Remove existing condenser water piping and pump.

3. Remove existing heating water piping from existing changeover valve to existing wall mounted heat exchanger.

4. Remove existing heat exchanger, disconnect steam piping, remove condensate piping and traps and approximately 5 feet of condensate piping. Cap existing dual temp supply and return piping to demolished heat exchanger.

5. Install new heat exchanger 4-HE-1 near same location as demolished heat exchanger.

Reconnect steam main to new exchanger. Connect new condensate traps and piping into existing condensate return.

6. Install two new heating water pumps 4-HWP-1 and 4-HWP-2 on existing chiller pad.

7. Install new heating water piping and specialties (i.e. air separator, expansion tank, etc.) between new heat exchanger and pumps and pipe to the above corridor ceiling.

8. Install all new controls for heating water system.

Basement Mechanical Room B07 –

1. Remove and replace two dual temperature existing pumps with new chilled water pumps 4- CHP-1 and 4-CHP-2 on existing pump pads.

2. Re-pipe existing chilled water supply and return piping and connect into temporary connections on new chilled water piping.

3. Install new chilled water supply and return piping to the above corridor ceiling.

4. Install all new controls for chilled water system.

5. Connect new MPS steam and condensate piping to existing and pipe to the above corridor ceiling.

Basement Corridor B0-C1, A0-C1, and C0-C1 –

1. Remove ceiling tiles as required for new chilled water, heating water, and MPS steam and condensate pipe installation. Coordinate pipe main locations with ductwork supply and return locations in future phases.

2. Install chilled water supply and return piping above corridor ceiling and up through 1st floor to 2nd Floor in two locations from supply and return mains. Valve and cap mains on 2nd floor for future phases. Coordinate riser locations with ductwork riser locations in future phases.

3. Install heating water supply and return piping above corridor ceiling and up to 1st and 2nd Floors in two locations from supply and return mains. Valve and cap mains on each floor for future phases. Coordinate riser locations with ductwork riser locations in future phases.

B. Phase 2

Basement Mechanical Room B07 –

1. Remove existing air handler 4-HV-2 and associated outside air ductwork, supply air ductwork to corridor, steam and condensate piping, chilled water piping, valves, and controls.

2. Install new air handler 4-AHU B1, new outside air ductwork, supply and return ductwork to corridor, steam and condensate piping, chilled water piping, valves, and controls.

3. Remove existing basement corridor branch piping from new temporary chilled water piping to corridor and cap.

4. Install MPS steam and condensate piping above corridor ceiling and up to 2nd Floor in Room B08. Valve and cap on Second floor for future phase. Coordinate riser locations with ductwork riser locations in future phases.

Basement Corridor B0-C1, A0-C1, and C0-C1 –

1. Remove existing ceiling tiles and grid and existing light fixtures as required for demolition and new mechanical work.

2. In Corridor and Offices, remove existing supply ductwork, fan coils, dual temperature water piping, condensate drains, valves, controls, and thermostats.

3. Install new supply and return air ductwork, vav boxes with hot water coils, branch heating water piping, valves, controls, and thermostats in corridor and offices.

4. Re-install ceiling tiles and grid, refit existing fire sprinkler heads, re-install all existing devices (fire alarm, IT wireless connection points, existing lights, etc.) and new LED lighting after mechanical work is complete.

C. Phase 3

2nd Floor – A & C Wings

1. Remove ceiling tiles and grid and existing light fixtures as required for demolition and new mechanical work.

2. Cap Floor Wing supply duct at existing chase wall. Remove existing supply ductwork, fan coils, wall supply register, return duct from fan coil to wall penetration, dual temperature water piping, valves, controls, and thermostats.

3. Install new rooftop unit 4-RTU 21 and duct supply and return down to above 2nd floor ceiling.

4. Extend new chilled water supply and return, steam and condensate piping under roof deck and connect to rooftop unit. Install new valves and controls in unit.

5. Install new supply and return ductwork from rooftop unit down corridors, new vav boxes with hot water coils, branch heating water piping, valves, controls, with new thermostats in rooms and offices.

6. Re-install ceiling tiles and grid, refit existing fire sprinkler heads, re-install all existing devices (fire alarm, IT wireless connection points, existing lights, etc.) and new LED lighting after mechanical work is complete.

D. Phase 4

2nd Floor – B Wing

1. Remove ceiling tiles and grid and existing light fixtures as required for demolition and new mechanical work.

2. Cap Floor Wing supply duct at existing chase wall. Remove existing supply ductwork, fan coils, wall supply register, return duct from fan coil to wall penetration, dual temperature water piping, valves, controls, and thermostats.

3. Install new rooftop unit 4-RTU 22 and duct supply and return down to above 2nd floor ceiling.

4. Extend new chilled water supply and return, steam and condensate piping under roof deck and connect to rooftop unit. Install new valves and controls in unit.

5. Install new supply and return ductwork from rooftop unit down corridors, new vav boxes with hot water coils, branch heating water piping, valves, controls, with new thermostats in rooms and offices.

6. Re-install ceiling tiles and grid, refit existing fire sprinkler heads, re-install all existing devices (fire alarm, IT wireless connection points, existing lights, etc.) and new LED lighting after mechanical work is complete.

E. Phase 5

1st Floor – B Wing

1. Remove ceiling tiles and grid and existing light fixtures as required for demolition and new mechanical work.

2. Cap Floor Wing supply duct at existing chase wall. Remove existing supply ductwork, fan coils, wall supply register, return duct from fan coil to wall penetration, dual temperature water piping, valves, controls, and thermostats.

3. Install new rooftop unit 4-RTU 12 and duct supply and return down to above 1st floor ceiling.

Some minor closet work in Room B223, floor and roof deck cutting, and a partial wall installed.

4. Extend new chilled water supply and return, steam and condensate piping under roof deck and connect to rooftop unit. Install new valves and controls in unit.

5. Install new supply and return ductwork from rooftop unit down corridors, new vav boxes with hot water coils, branch heating water piping, valves, controls, with new thermostats in rooms and offices.

6. Re-install ceiling tiles and grid, refit existing fire sprinkler heads, re-install all existing devices (fire alarm, IT wireless connection points, existing lights, etc.) and new LED lighting after mechanical work is complete.

F. Phase 6

1st Floor – A & C Wings

1. Remove ceiling tiles and grid and existing light fixtures as required for demolition and new mechanical work.

2. Cap Floor Wing supply duct at existing chase wall. Remove existing supply ductwork, fan coils, wall supply register, return duct from fan coil to wall penetration, dual temperature water piping, valves, controls, and thermostats.

3. Install new rooftop unit 4-RTU 11 and duct supply and return down to above 1st floor ceiling.

Some minor closet work in Room C249, floor and roof deck cutting, and a partial wall installed.

4. Extend new chilled water supply and return, steam and condensate piping under roof deck and connect to rooftop unit. Install new valves and controls in unit.

5. Install new supply and return ductwork from rooftop unit down corridors, new vav boxes with hot water coils, branch heating water piping, valves, controls, with new thermostats in rooms and offices.

6. Re-install ceiling tiles and grid, refit existing fire sprinkler heads, re-install all existing devices (fire alarm, IT wireless connection points, existing lights, etc.) and new LED lighting after mechanical work is complete.

7. Remove existing air handler 4-HV 3, supply and outside air ducting, chilled water and steam piping associated with air handler from penthouse

INSTRUCTIONS, CONDITIONS AND OTHER STATEMENTS TO BIDDERS/OFFERORS

PROPOSAL SUBMITTAL INSTRUCTIONS

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION

The Government plans to award (1) Single Award Contract for the Colmery – O’Neil VA Medical Center, 2200 SW. Gage Blvd, Topeka, Kansas 66622. Award will be made to the Offeror who is responsible in accordance with the Federal Acquisition Regulations (FAR) 9.103(b), whose proposal conforms to the solicitation requirements, and whose proposal is judged by an overall assessment of the evaluation factors to be most advantageous to the Government.

The evaluation factors consist of:

Factor 1 – Contractor Organization and Technical Approach

Sub Factor 1 – Contractor Organization

Element 1a – Qualifications of Key Personnel

Element 1b – Key Subcontractors

Sub Factor 2 – Technical Approach

Element 2a – Quality Controls

Element 2b – Compliance with Construction Standards

Element 2c – Timeliness

Factor 2 – Relevant Experience of Prime Contractor

Factor 3 – Past Performance

Factor 4 – Contractor Safety Plan

Factor 5 - Price

RELATIVE IMPORTANCE OF EVALUATION FACTORS - All non-price factors, when combined, are significantly more important than price. The non-price factors are listed in descending order of importance Offerors should address, in detail, their capabilities by describing their proposed approach to each factor. All factors will be considered based solely on the proposal provided, to the extent in which the proposal demonstrates a clear understanding of the requirements, and the contractor’s ability to meet those requirements.

Noncompliance with the RFP requirements will raise serious questions regarding an Offeror’s technical ability to perform the services and may be grounds to eliminate the proposal from further consideration for contract award.

b. THE OFFER

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, concurrence with the Specifications (Section 01 00 00 General Requirements), Statement of Work and the proposed contract type.

These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS

Pursuant to FAR 52.215-1, the Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR 15.306(a)). Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

d. NUMBER OF COPIES TO SUBMIT

Offerors shall submit proposals electronically by e-mail to Gislaine.Dorvil@va.gov.

The email(s) shall include the following attachments:

(a) Part 1 - Technical Proposal (Volume I)

(b) Part 2 – Contract Documents and Price Proposal (Volume II) mailto:Gislaine.Dorvil@va.gov mailto:Arnold.Payne@va.gov

The total size if any single email must be less than 10 megabytes. Use multiple emails if necessary and label each as 1 of 3, 2 of 3 …

The email must list the solicitation number in the Subject Line: 36C25524R0114. Email confirmation will be provided by the Contracting Officer. If you do not receive email confirmation, contact the Contracting Officers.

2. FORMAT OF PROPOSALS

All Offeror’s shall be required to submit a proposal with the minimum content as specified herein.

Proposals that do not provide the minimum content may be rejected.

a. PAGE FORMAT

Printed text shall be easily readable (12-pitch type or 10 point proportional spacing) and all text shall be single spaced and printed black on white paper. Cross-references should be utilized to preclude unnecessary duplication of data between sections. All pages shall be standard letter size (8-½” by 11”) sheets of paper with a minimum of ½” margins. Text size and spacing requirements for illustrations and tables can be at the discretion of the Offeror but must be easily readable.

b. PAGE LIMITATIONS

Page limitations are as follows: Pages constitute an 8-1/2” x 11” sheet of paper. The Contractor shall number each page to eliminate any confusion.

VOLUME TITLE PAGE LIMIT

I TECHNICAL PROPOSAL 100 Pages

II CONTRACT DOCUMENTS & PRICE PROPOSAL 50 Pages

c. PROPOSAL LIMITATIONS

The proposal shall not exceed the limits stated above. If the page limits are exceeded, the proposal may be determined as non-responsive and cannot be considered for award. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals).

Page limits include: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

Page limits do not include: Covers for volumes, tables of contents, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

In the event an Offeror creates an ambiguity in their numbering of pages, the Government may exercise its own discretion in counting pages.

3. CONTENT OF PROPOSALS

Offeror’s proposals shall consist of separate emails (one for the technical proposal and one for the pricing proposal). Each must be clearly identified. Pricing must be kept separate from technical information. If pricing is included in the technical proposal, the proposal may be found non-responsive and will not be considered. Email one (1) will consist of TECHNICAL PROPOSAL (NON-PRICE FACTORS) and Email two (2) will consist of CONTRACT DOCUMENTS & PRICE PROPOSAL, in addition, offerors are to provide proof of bonding capacity in the form of a letter from their surety indicating bonding capacity per contract and aggregate (in addition complete attachment 3).

Offeror’s technical proposal shall contain a “Table of Contents” as a master index of the entire proposal.

The table of contents shall identify major areas by Title, as well as Volume, Section, Tab, and Page Numbers. A copy of this master “Table of Contents” shall be placed separately in the Technical Proposal email.

a. VOLUME I - TECHNICAL PROPOSAL (NON-PRICE FACTORS)

The Technical Proposal will be submitted via email and will be evaluated separately from the Price Proposal. The technical (non-priced) evaluation factors, listed below in descending order of importance, will be used to determine the acceptability standards for non-price factors. The sub-factors and elements within Factor 1 are equal in importance. Failure to provide detailed information will make the proposal non-responsive. Award will not be made if the proposal is deemed non-responsive.

The Government will rate an offeror's technical proposal, at the factor level, by use of descriptive adjectives that combines technical merit and proposal risk that most accurately defines the offeror's performance risk considering all factors/sub-factors/elements identified in this section.

FACTOR 1. CONTRACTOR ORGANIZATION & TECHNICAL APPROACH

SUB-FACTOR 1. CONTRACTOR ORGANIZATION

Within the Contractor Organization sub-factor, two (2) elements will be evaluated. Both elements are of equal importance.

ELEMENT 1.a. QUALIFICATIONS OF KEY PERSONNEL

Offerors shall provide a detailed description of the proposed critical personnel that will be involved in managing and executing projects (task orders) under the resulting contract. Offerors are provided considerable flexibility in how they structure their proposed staffing, but the functional positions (regardless of job title) must, address the following functions:

- Superintendent - OSHA Construction 30 Hour Certificate On-Site Construction Superintendent:

The Contractor shall identify in its proposal an OSHA Construction Certified On-Site Superintendent who will be assigned to project award under the resulting contract.

Superintendent shall have a minimum of three (3) years’ experience supervising construction projects similar to those performed at a VA Medical Center, active commercial hospital which is equal or larger in size, services provided, and patient care load than the Topeka VA Medical Center, or other medical or medical related facility which is active 24 hours a day and 365 days a year. If the Superintendent does not have the necessary experience, the proposal shall be rejected.

The Contractor shall provide a resume for the Superintendent with the information necessary to confirm training and experience with the RFP response. Superintendent shall not be changed without written authorization and concurrence from the CO and COR.

The Superintendent shall be physically present at the on-site project office anytime work is being performed. Work performed outside of normal working hours shall be required to have prior written approval from the COR.

- Project Manager - The Contractor shall identify a Project Manager in its proposal who will be assigned to projects awarded under the resulting contract. The Project Manager shall have a minimum of three (3) years’ experience managing construction projects similar to those performed at a VA Medical Center, active commercial hospital which is equal or larger in size, services provided, and patient care load than the Topeka VA Medical Center, or other medical or medical related facility which is active 24 hours a day and 365 days a year. If the Project Manager does not have the necessary experience, the proposal shall be rejected. The Contractor shall provide a resume for the Project Manager with the information necessary to confirm training and experience with the RFP response. Project Manager shall not be changed without written authorization and concurrence from the CO and COR.

The Project Manager does not have to be physically present at the on-site project office when work is being performed but shall make on-site visits as needed or requested by the CO or COR.

Work performed outside of normal working hours shall be required to have prior written approval from the COR.

- Quality Control Manager (Note: no more than two key positions may be held by the same person)

The Contractor shall identify a Quality Control Manager (QCM) in its proposal experienced in managing and inspecting construction projects to the Contracting Officer. QCM shall have a minimum 3 years’ experience inspecting construction projects similar to those performed at a VA Medical Center, active commercial hospital which is equal or larger in size, services provided, and patient care load than the Topeka VA Medical Center, or other medical or medical related facility which is active 24 hours a day and 365 days a year. The proposed candidates shall present a copy of 30-hour OSHA Construction Safety training certificate with the contractor’s response to the RFP. The QCM shall be physically present at the project office during performance work, except on Federal Government holidays (see list below), as designated in the statement of work. The QCM shall have authority to act for the Contractor in all quality control matters. The Contractor shall provide a resume for the QCM with the information necessary to confirm training and experience with the RFP response. If the QCM does not have the necessary experience, the proposal shall be rejected. QCM shall not be changed without written

- OSHA Construction 30 Hour Certificate -Qualified Site Safety and Health Officer (SSHO) and a Competent Person (CP): Site Safety and Health Officer (SSHO) and CP (site superintendent) (Note: no more than two key positions may be held by the same person.)

In accordance with Specifications, Section 01 35 26, Safety Infectious Control, the Contractor shall identify a SSHO and a CP (site superintendent) who will be responsible for safety compliance for the projects awarded under this contract. This information will be provided with the response to the Request for Proposal for this solicitation. The SSHO and a CP shall be experienced in managing safety for and inspecting construction projects similar to those performed at a VA Medical Center, active commercial hospital which is equal or larger in size, services provided, and patient care load than the Topeka VA Medical Center, or other medical or medical related facility which is active 24 hours a day and 365 days a year. The SSHO and a CP shall have authority to act for the Contractor in all safety matters. The SSHO and a CP shall have qualification and training as required by OSHA 29CFR1926 and five years of experience as a safety and health professional in the construction industry. The Contractor shall provide a resume for the SSHO and a CP with the information necessary to confirm training and experience with the RFP response. The SSHO and a CP shall present a copy of 30-hour OSHA Construction Safety training certificate. The SSHO and a CP shall not be changed without written

- Any Other Key Personnel Identified by the Offeror.

For each Key Personnel position proposed, provide the following narrative description:

- Position Title;

- Functional Responsibilities;

- Contractual/Administrative Authorities;

- Name of Proposed Individual;

- Individual Qualifications, to include (at a minimum):

a) -Background & Experience (to include all significant construction projects within the last three (3) years;

b) - Education & Training; and

c) - Any Applicable Technical Certifications (e. g., OSHA Certification, Life Safety Training, Excavation Safety, Scaffold Safety, Fall Protection Training, Crane/Rigging Safety, etc.)

NOTE: Offerors may include significant experience of Key Personnel even if performed for another organization. Offerors may not replace or substitute Key Personnel without the written authorization and concurrence from the Contracting Officer (CO) and Contracting Officer’s Representative (COR). At a minimum, any proposed individuals must meet or exceed the experience level of the Key Personnel being replaced. No more than two positions may be held by the same person.

ELEMENT 1.b _KEY SUBCONTRACTORS

Offerors shall provide a detailed list of the Key Subcontractors they intend to utilize in the resulting contract. Offerors shall list a minimum of one (1) and a maximum of three (3) proposed subcontractors for the following specialty trades:

- MECHANICAL;

- ELECTRICAL;

- HVAC; and

- SITEWORK.

For each of the proposed subcontractors, Offerors shall provide a brief narrative description of the subcontractor’s:

- Qualifications & Experience in the Specialty Trade Work;

- Capability and Availability, to Perform Subcontract Work for the Offeror.

NOTE: If offerors plan to self-perform some of this specialty trade work, using their own resources, they must list themselves for the applicable trade work. When doing so, offerors must provide the same information regarding qualifications, capability, and availability to self-perform that they would provide for a separate subcontractor.

SUB-FACTOR 2. TECHNICAL APPROACH

Within the Technical Approach sub-factor, three (3) elements will be evaluated. All three elements are of equal importance.

ELEMENT 2 a. QUALITY CONTROL

Offerors shall provide a detailed description of specific techniques and processes used to manage Quality Control for construction projects.

- Describe the minimum qualifications for personnel identified to perform Quality Control and Construction Management functions, to include experience, education and training, and proven capabilities.

- Describe what measures and controls will be taken to ensure that quality control inspections are conducted in a timely and effective manner. Include a description of the inspection criteria and standards used to control performance by identifying, preventing, and correcting deficiencies.

- Describe how the Offeror’s Construction Management function will ensure that record keeping requirements are adhered to (i.e., submission of construction schedules, certified payrolls, daily logs, specification submittals, insurance certificates, proper progress payment requests, change order/modification documentation, etc.).

ELEMENT 2.b COMPLIANCE WITH CONSTRUCTION STANDARDS

Offerors shall provide a detailed explanation of the offeror’s and proposed subcontractors’ technical knowledge and capability to ensure strict compliance with applicable construction industry standards. The applicable standards typically may include, but are not limited to:

- Building Officials and Code Administrators National Building Code (BOCO);

- International Building Code;

- National Electric Code;

- National Fire Protection Code;

- National Safety Code;

- OSHA Regulations;

- ASHRA-E Codes & Standards;

- Uniform Mechanical Code (UMC)

- Joint Commission on Accreditation of Hospitals Organization (JCAHO); and

- Dept. of Veterans Affairs Standards/Specifications for Construction.

The narrative description shall be specific, detailed, and complete to clearly and fully demonstrate that the Offeror, and proposed subcontractors, collectively have a thorough understanding of the requirements for compliance with established construction industry standards.

The narrative should identify specific project experience and/or key personnel training/qualifications rather than merely stating that the offeror “intends to conform to all standards.” The point of the factor is not to indicate good intentions, it is to demonstrate qualifications.

ELEMENT 2.c TIMELINESS

Offerors shall provide a detailed description of procedures and techniques for maintaining on-time schedule performance. The narrative shall address the offeror’s plan to execute projects (task orders) from the initial development through project completion in a manner that will best meet the Government’s completion requirements.

The narrative shall address the planned timeframes for responding to:

- Site Visit Requests;

The narrative should also address the Offeror’s management tools and practices for:

- Estimating System/Software Employed;

- Construction Scheduling System Used;

- Procedures for Providing Shop Drawing and Technical Submittals;

- Management Control Over Subcontractor Performance; and

- Measures taken to ensure that the Commencement, Prosecution, and Completion terms are adhered to and completion dates are met.

FACTOR 2. RELEVANT EXPERIENCE OF PRIME CONTRACTOR

To demonstrate their relevant experience, Offerors shall provide a minimum of three (3) and a maximum of five (5) construction projects which started within the last three (3) years that are construction complete and which closely match the nature of work described in the Statement of Work. Relevant Experience is interpreted to mean contracts for construction projects involving hospital or medical facility repair or renovation where the Offeror served as the Prime (General) Contractor and the work involved multiple Subcontractors with multiple projects running concurrently. If Offerors wish to submit experience that was not conducted at hospital or medical facilities, they should explain how the nature and complexity of the work involved was equivalent to that described in the Statement of Work. Contractors may use the Performance Relevancy Survey attached to this solicitation.

For each construction project submitted for Relevant Experience evaluation, provide the following information:

- Project Title & Location;

- Contract Number and Award Date

- Original (initial) Contract Award Amount and Final Contract Amount (both in dollars);

- Original (initial) Contract Performance Period (duration), and Actual (final) Completion Date;

- Name, Telephone and E-Mail for the Following Points-of-Contact:

- Procuring Contracting Officer (PCO)

- Engineering/Technical Representative. (With 1st-hand knowledge and involvement in the submitted contract.)

- A narrative explanation of the submitted project’s scope of work, including any special aspects of the work that meet the complexity and schedule maintenance requirements as described in this solicitation’s Statement of Work.

NOTES:

- Offerors may submit for Relevant Experience evaluation projects involving its officers and/or individuals submitted for the Key Personnel sub-factor. However, if the Offeror’s firm did not perform as the Prime (General) Contractor, discuss in detail the role performed by the individuals involved that you believe equates to work as a prime contractor.

If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner. Offerors who fail to submit experience for all Joint Venture partners may be rated lower.

(Note: If submitting as a Prime/Sub Joint Venture under FAR 9.601(2), the designated prime must meet the specific requirements of Factor 2 “Relevant Experience of the Prime Contractor” in order for the teaming arrangement to be deemed acceptable. Subcontractor experience cannot be substituted for Prime Contractor experience and will not be considered.)

FACTOR 3. PAST PERFORMANCE

a. Offerors shall provide a minimum of three (3) and a maximum of five (5) of the most recently completed relevant construction contracts accomplished within the last five (5) years. Contractors may submit completed Past Performance Questionnaires in support of this evaluation factor. Projects submitted for Past Performance considerations shall be completed construction contracts that were:

- Executed as a contract with a Federal, State, or Local Government organization (NOTE: non-government contracts may be used if Government contracts are not available);

- Completed within the last five years (projects not yet completed will not be considered);

- Equal to, or greater than, FIVE MILLION DOLLARS ($5,000,000.00) but not exceeding TEN

MILLION DOLLARS ($10,000,000.00)

(Note: For contract total price, include all modifications in the total);

(Note: Only contracts awarded to the Offeror as the Prime (General) Contractor will be considered.

Work performed by the Offeror as a Subcontractor will not be considered.)

b. For each construction contract submitted for Past Performance evaluation, provide the following information:

- Project Title & Location;

- Contract Number and Award Date

- Original (initial) Contract Award Amount and Final Contract Amount (both in dollars);

- Original (initial) Contract Performance Period (duration), and Actual (final) Completion Date;

- Name, Telephone and E-Mail for the Following Points-of-Contact:

- Procuring Contracting Officer (PCO)

- Engineering/Technical Representative. (With 1st-hand knowledge and involvement in the submitted contract.)

c. The submitted construction projects must be relevant to medical center construction projects. In assessing relevancy, the Government will evaluate an offeror's references for similarity of the construction methods to be completed under the scope of this solicitation, multi-discipline or specialized areas, the scope/type of contracts/projects, the magnitude of projects as it relates to price.

Prime contractors who demonstrate that multiple construction projects were managed at the same time will be evaluated higher than Prime contractors who only manage one project at a time.

The past performance evaluation will be conducted using information obtained from your proposal, as well as other sources available to the Government, such as information obtained from the Contractor Performance Assessment Reports (CPAR), and /or any other sources deemed appropriate. The Government also reserves the right to contact any owner of a prior construction project performed by the Offeror to obtain additional information relating to past performance.

Special Note: Offerors that May Lack Past Performance Information: In accordance with FAR Part 15.305(a)(2), An offeror with no Past Performance may receive a rating based on the evaluation of its predecessor companies, key personnel, and/or subcontractors. If such information is not applicable (i.e., the offeror does not have a predecessor company, key personnel or subcontractors with relevant experience), the offeror shall be evaluated as "Neutral”. However, the proposal of an offeror with no relevant Past Performance history, while rated “Neutral” in Past Performance, may not represent the most advantageous proposal to the Government and thus, the Government may in its tradeoff analysis determine that highly rated past performance is more beneficial than a past performance rating.

Currency, Relevancy: The Government will consider the currency and relevancy and of the performance information while conducting its performance evaluation.

For this solicitation, currency is performance occurring within the last five years through the solicitation release date. Within this period, performance occurring more recently will have greater significance than work occurring earlier in the period. For example, performance information for work occurring during 2022 - 2023 may have greater importance than performance information for work occurring during 2021.

The Government may consider an offeror’s previous contracts in the aggregate in determining relevancy, should the offeror’s present and past performance lend itself to this approach. For example, an offeror’s work experience on three contracts may represent only a semi-relevant effort when each contract is considered as a stand-alone effort. However, when these contracts are performed concurrently (in part or in whole) and are assessed in the aggregate, the work may more accurately reflect a relevant effort.

In accordance with FAR 15.306(a)(2), if award will be made without conducting discussions, offerors may be given the opportunity to clarify certain aspects of their proposals, e.g., the relevance of an offeror's Past Performance information and adverse Past Performance information to which the offeror has not previously had an opportunity to respond, or to resolve minor clerical errors.

FACTOR 4. CONTRACTOR SAFETY PLAN

Offerors must provide a construction safety plan according to TIL Spec Section 01 35 26, SAFETY REQUIREMENTS (attached) for safety…