36C25524R0114 0003.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 11

9/16/2024

589A5-22-106

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25524R0114

09-06-2024

X

589A5-22-106, REPLACE BLDG4 HVAC

The purpose of this amendment is to provide updated solicitation SOW reminding contractor about upgrading the existing

Facility Management System Application & Data Server hardware and operating system software mentioned in the specs and added to the revised SOW. Additional questions and answers received for this solicitation, site visit sign in log the revised Construction Magnitude as between $1,000,000 and $5,000,000. Review revised SOW and provide a quote for phases 1 & 2 only. The period of performance is updated to reflect 365 calendar days.

NO ADDITIONAL QUESTION WILL BE ACCEPTED FROM CONTRACTOR ON THIS REQUIREMENT. Contractor are encouraged to provide their best proposal in response to this solicitation.

Arnold J. Payne

Contracting Officer

CONTINUATION PAGE

Colmery-O’Neil Veterans’ Administration Hospital Topeka, Kansas

Statement of Work: 589A5-22-106 Replace HVAC & Associated Components

Revised Statement of Work

Description of Work:

Contractor shall provide all supervision, tools, labor, materials, equipment, transportation, incidentals, and testing necessary to provide and install a new HVAC system and controls for Building 4 at Colmery O’Neil VA Medical. The project includes, but is not limited to, general construction, alterations, mechanical and electrical work, necessary demolition, and removal of existing ductwork, fan coils, piping and condensate drains, air handlers, building controls including the server hardware and operating system software, ceilings and certain other items necessary for completion and installation of new work.

All work shall be performed in accordance with solicitation/contract terms and conditions, applicable specifications, and drawings for Phases 1 and 2 only, and all applicable VA and local codes. Phase 1 work includes upgrading the existing Facility Management System Application & Data Server hardware and operating system software. Project is expected to be completed in two phases, Phase 1 and Phase 2, some of which may run concurrent at contractors’ option and with approval of the VA COR.

Period of Performance will be 365 calendar days after issuance of Notice to Proceed.

It is anticipated that each phase work area will be empty of VA personnel and patients.

A. Phase 1

Sub-Basement Mechanical Room B010 -

1. Remove existing chiller. Chiller is empty of refrigerant.

2. Remove existing condenser water piping and pump.

3. Remove existing heating water piping from existing changeover valve to existing wall mounted heat exchanger.

4. Remove existing heat exchanger, disconnect steam piping, remove condensate piping and traps and approximately 5 feet of condensate piping. Cap existing dual temp supply and return piping to demo’d heat exchanger.

5. Install new heat exchanger 4-HE-1 near same location as demo’d heat exchanger. Reconnect steam main to new exchanger. Connect new condensate traps and piping into existing condensate return.

6. Install two new heating water pumps 4-HWP-1 and 4-HWP-2 on existing chiller pad.

7. Install new heating water piping and specialties (ie air separator, expansion tank, etc.)

between new heat exchanger and pumps and pipe to the above corridor ceiling.

8. Install all new controls for heating water system.

Basement Bldg 1 Room B1E –

1. Install Direct Digital Control System for HVAC per specifications.

Basement Mechanical Room B07 –

1. Remove and replace two dual temperature existing pumps with new chilled water pumps 4- CHP-1 and 4-CHP-2 on existing pump pads.

2. Re-pipe existing chilled water supply and return piping and connect into temporary connections on new chilled water piping.

3. Install new chilled water supply and return piping to the above corridor ceiling.

4. Install all new controls for chilled water system.

5. Connect new MPS steam and condensate piping to existing and pipe to the above corridor ceiling.

Basement Corridor B0-C1, A0-C1, and C0-C1 –

1. Remove ceiling tiles as required for new chilled water, heating water, and MPS steam and condensate pipe installation. Coordinate pipe main locations with ductwork supply and return locations in future phases.

2. Install chilled water supply and return piping above corridor ceiling and up through 1st floor to 2nd Floor in two locations from supply and return mains. Valve and cap mains on 2nd floor for future phases. Coordinate riser locations with ductwork riser locations in future phases.

3. Install heating water supply and return piping above corridor ceiling and up to 1st and 2nd Floors in two locations from supply and return mains. Valve and cap mains on each floor for future phases. Coordinate riser locations with ductwork riser locations in future phases.

B. Phase 2

Basement Mechanical Room B07 –

1. Remove existing air handler 4-HV-2 and associated outside air ductwork, supply air ductwork to corridor, steam and condensate piping, chilled water piping, valves, and controls.

2. Install new air handler 4-AHU B1, new outside air ductwork, supply and return ductwork to corridor, steam and condensate piping, chilled water piping, valves, and controls.

3. Remove existing basement corridor branch piping from new temporary chilled water piping to corridor and cap.

4. Install MPS steam and condensate piping above corridor ceiling and up to 2nd Floor in Room B08. Valve and cap on Second floor for future phase. Coordinate riser locations with ductwork riser locations in future phases.

Basement Corridor B0-C1, A0-C1, and C0-C1 –

1. Remove existing ceiling tiles and grid and existing light fixtures as required for demolition and new mechanical work.

2. In Corridor and Offices, remove existing supply ductwork, fan coils, dual temperature water piping, condensate drains, valves, controls, and thermostats.

3. Install new supply and return air ductwork, vav boxes with hot water coils, branch heating water piping, valves, controls, and thermostats in corridor and offices.

4. Re-install ceiling tiles and grid, refit existing fire sprinkler heads, re-install all existing devices (fire alarm, IT wireless connection points, existing LED lights, etc) and new LED lighting where required after mechanical work is complete.

C. Specifications – Phases 1 and 2 will be the only Phases awarded with this project at this time.

Disregard specification sections that do not apply to Phases 1 and 2.

D. Drawings – Phases 1 and 2 will be the only phases awarded with this project at this time. Disregard the other phases in the drawings that do not apply for Phase 1 and 2 for this project.

Topeka Bldg. 4 HVAC Remodel RFI’s

1. Can you please confirm what spec sections are no longer needed for this project?

Specifications – Phases 1 and 2 will be the only Phases awarded with this project at this time.

Disregard specification sections that do not apply to Phases 1 and 2.

Drawings – Phases 1 and 2 will be the only phases awarded with this project at this time.

Disregard the other phases in the drawings that do not apply for Phase 1 and 2 for this project.

2. Construction Note 1 (4-AC-1B4), states, “clean & paint discolored or scratched cross tees. Install cross tees replacing damaged sections with new to match existing.” Does the VA have a specific quantity, or should we assume the whole corridor of B0-C1 get replaced?

Assume the entire ceiling grid in corridor B0-C1, A0-C1, and C0-C1 as shown on plan sheets A-AC-1B4 and A-AC-1B5 gets replaced.

3. 4-MD-1B1 has a note: “SUB-BASEMENT SEE SHEET 4-MD-1P13 FOR MORE

INFORMATION.” Will this page be provided?

The referenced drawing sheet number is incorrect. The correct drawing sheet number is 4-MD-1S13

4. Is the elevator service going to be part of Phase 1 or 2? This would include 4-MHDP panel, elevator transformer, elevator disconnect and the elevator feeder.

Panel 4-MHDP is being installed under another contract that is currently underway and it is NOT part of this project. This panel will connect to one of the space switches in the main switch board.

5. Will the owner accept the use of Procore Project Management software as the primary submittal and data tracking tool for this project?

Response: Yes, the government is familiar with Procore and is an acceptable project managing software.

6. As a result of the effect of COVID-19 throughout the U.S., and the resulting Federal, State and local governments’ responses / requirements are there any new work requirements or mandates that will be required by VA on this project?

There are no new work requirements or mandates currently in effect at the Colmery-

O’Neil VAMC.

7. What is the approximate duration between issuing the award and issuing the NTP?

Response: Award is anticipated on or about 30 Sep 24 with a POP duration of 365 calendars days. This will be adjusted based on modification changes during the POP.

8. For planning the preliminary project schedule, can you please provide an anticipated award date?

Resp: Award is anticipated on or about 30 Sep 24 with a POP duration of 365 calendars days. This will be adjusted based on modification changes during the POP.

9. How many calendar days should be included in the critical-path method schedule for owner and A/E review and respond to RFIs?

Reference contract specification section 01 33 27 paragraph 1.10. The VA review period is 15 working days for submittals and 10 working days for RFIs.

10. Will the Government provide the 3-D REVIT Design model in native file format, for the creation of coordination drawings, and use by contractor?

The government will provide a copy of the model after NTP is issued.

11. Will this project be required to have two persons on the project at all times, such as a

Superintendent and a CQC Manager with either person performing the role of SSHO?

Are these staff members dedicated to this project while not sharing duties of other prime contracts on the campus?

Response: The Superintendent shall be physically present at the on-site project office anytime work is being performed.

12. Will the owner accept the software “Out-Build Scheduling Software” for schedule submission and monthly updates?

Response: See question #5 response.

13. Can you confirm that the owner will be contracting directly with a third-party commissioning agent for commissioning the project and that the Contractor is only to include participation/coordination with the Commissioning Agent?

The A/E, under their construction support services contract is responsible for hiring the third-party commissioning agent.

14. Many VA campuses are beginning to address tuberculosis (TB) protocols on VA campus projects. Will this project be required to follow TB required protocols? Will this be a requirement to follow the 90-day screening prior to and before work on the project?

That will limit the amount of personnel who can immediately perform work right after the award.

The Colmery-O’Neil VAMC is not presently operating under enhanced protocols and this is not anticipated to change.

15. Drawing Page 4-AC-1B4 references Sheet AE202. Is this sheet needed, if so, will these sheets be provided?

The references sheet numbers do not apply to this project. They are on an AutoCAD layer that was accidently left on. These can be ignored.

16. Drawing 4-MH-1B1A has references to sheet AE201& AE202. Are these sheets needed, if so, will these sheets be provided?

The references sheet numbers do not apply to this project. They are on an AutoCAD layer that was accidently left on. These can be ignored.

17. Drawing 4-MH-113A references Sheet AE210, AE211, & AE212. Are these sheets needed, if so, will these sheets be provided?

The references sheet numbers do not apply to this project. They are on an AutoCAD layer that was accidently left on. These can be ignored.

18. A representative from JCI who was at the solicitation site visit asked us if the upgrade to the main server was in the initial Phase 1 and 2 construction contract or another subsequent phase. The main server is in building 1 and not building 4 so I told him I needed to research the answer and to make sure the question was submitted as a bidder inquiry.

Response: In review of the project drawings, they do not reference the upgrade to the

JCI server or ADX software. I did find it in the project specifications. Specification section 23 09 23 Direct-Digital Control System for HVAC Part 1 paragraph 1.1 states:

“B. The existing Facility Management System serving the VAMC Topeka campus is a

Johnson Controls Metasys system. The existing Application & Data Server (ADX) hardware is aging and needs to be upgraded. Under this project, the server hardware and operating system software will be upgraded by Johnson Controls. Hardware and

O/S software will meet or exceed the current specifications required for the latest revision of ADX software. ADX software will be installed under the current JCI Service

Agreement after the upgrade of the hardware and O/S is complete.

C. As part of the normal submittal process for this project, the ADX server hardware submittal will be included for review & approval by the Design Engineer and VAMC personnel.

D. In conjunction with the upgrade of the ADX server, this project shall also include the upgrade to the Metasys User Interface (MUI) user experience. All existing global controllers connected to the server will be upgraded to utilize the MUI application.

Existing system graphics will be re-used and will be accessible as part of the MUI upgrade.”

The intent is to upgrade the service and then the program campus wide in addition to the

DDC for building 4. All work outlined in this specification section needs to be executed under this contract. SOW will be edited to reflect this omission.

19. The Basis of Design AHU manufacturer has advised the factory lead time for the unit is currently running 24-26 weeks. Submittals could take 4 weeks to produce as well.

Taking into account additional time needed for submittal review, procurement and shipping, it's estimated that it will take approximately 9 months to receive the AHU if all goes smoothly. Given that there is 365 days to complete the project, please confirm the VA will take into account manufacturer lead times, and extend the period of performance for the contractor as needed.

Response: The government will adjust the contract POP based on submitted evidence presented from the Prime contractor via order form or bill of lading for component lead times and availability of equipment.

20. Please confirm the project requires the removal of the existing chiller located in the sub- basement area. Please also advise if new chilled water piping risers running from the sub-basement through the floors above will be required as part of the scope of work on this project.

This project includes the removal of the existing chiller located in the sub-basement area.

21. Please advise if any new construction of chases will be required as part of this project for hydronic piping or ductwork risers between the basement and the floors above.

There are no new chases being constructed as part of Phase 1 or Phase 2.

22. Please advise if there will be any temporary heating requirements as part of this project's HVAC scope of work. If so, please explain the expectations for temporary heating services.

There are no temporary heating requirements. Primary method of heating are low pressure steam radiators which are not affected by this project.

23. Please confirm there is work required on the project beyond the sub-basement and basement areas. Furthermore, please confirm Phase 2's scope of work includes architectural work in closets located on the first and second floors.

Response: Phase 2's scope of work does includes architectural work in closets located on the first and second floors.

Specifications – Phases 1 and 2 will be the only Phases awarded with this project at this time.

Disregard specification sections that do not apply to Phases 1 and 2.

Drawings – Phases 1 and 2 will be the only phases awarded with this project at this time.

Disregard the other phases in the drawings that do not apply for Phase 1 and 2 for this project.

24. While reviewing the Quality Control specification 01 45 00, it appears there is a requirement in paragraph 3.4.B for the CQC system manager to be on site at all times during construction. Please advise if the CQC system manager can be remote most of the time, instead of always on site.

Response: The Superintendent shall be physically present at the on-site project office anytime work is being performed.

25. In specification 01 45 00 / 3.4.C, there is a requirement for CQC personnel to be on site. For Mechanical and Electrical work, the matrix specifies the CQC personnel must be graduate engineers for their respective areas. For a project of this size and scope (especially since the reduction to Phase 1 and 2), we do not typically see these engineering education requirements for CQC personnel. Please advise if the CQC personnel can posses experience in place of graduate engineering degrees. Please confirm one CQC can serve multiple areas of construction for the project.

Response: See response for #24. There will be no change in engineering education requirements.

26. Please advise if the SSHO for the project can also serve as the CQC for the contractor.

See response for #24. (Note: no more than two key positions may be held by the same person.)

27. Are there any hazardous materials in this project in addition to the lead based paint on the pipe hangers as discussed at the pre bid?

LEAD: No additional sources of Lead are expected.

ASBESTOS: From the Design Narrative: A hazardous material investigation has been completed and is attached to this report. The only hazardous materials found are the transite panels located behind the steam radiators which are not in the scope of this project.

28. Is this project tax-exempt?

Response: Yes, Kansas State Dep of Revenue exemption will be issued at award.

29. What is the system pressure of the Low-Pressure Steam?

5 PSI

30. What is the system pressure of the Medium Pressure Steam?

30 PSI

31. What size piping is the existing chilled water for the tie-in point in B07?

8 INCH

32. What is the chilled water system pressure?

40 PSI

33. Does the AHU need UV Lighting provided in the Return Air?

No.

34. What is the system pressure of the heating hot water?

60 PSI

35. If possible, please provide marked up electrical drawings with clouds on the electrical work that is included in the new project scope.

This is the responsibility of the Construction Contractor during his review of the drawing during proposal process. The AE can not provide this information within the short solicitation timeline provided. Vendor are asked to make their bast offer with information provided.

36. Please confirm new electrical work will only include new light in the basement ceiling and homerun for AHU B-1, Pump 4-CHP-1, Pump 4-CHP-2 fed from existing panelboards SR & SR-1.

This is correct.

37. Please confirm New Panelboards and any associated work encompassing Panels LPDP and LPA is excluded from the project SOW.

This is correct.

See attached document: Sign-up Sheet Project 589A5-22-106 Replace Bldg4 HVAC Site

Visit 2024-9-12.