36C25524R0114 0004.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR

ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES

SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 22

9/17/2024

589A5-22-106

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs

Network Contracting Office (NCO) 15

3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25524R0114

09-06-2024

X

589A5-22-106, REPLACE BLDG4 HVAC

The purpose of this amendment is to provide updated solicitation See additional question and responses.

See attached revised and corrected submittal instructions (revised)

Attachment 1 – PAST PERFORMANCE QUESTIONNAIRE (revised)

Attachment 2- PERFORMANCE RELEVANCY SURVEY (revised)

Attachment – 3 - SURETY FORM (revised)

Interested Vendors submit their proposal via hard copy to 3450 S 4th Street Leavenworth KS 66048 and electronically to email address arnold.payne@va.gove by the September 23, 2024 at 2:00 PM CST

NO ADDITIONAL QUESTION WILL BE ACCEPTED FROM CONTRACTOR ON THIS REQUIREMENT.

Arnold J. Payne

Contracting Officer

Colmery-O’Neil Veterans’ Administration Hospital Topeka, Kansas

Statement of Work: 589A5-22-106 Replace HVAC & Associated Components

Vendor Question and Answers

See additional question and responses for the subject project No additional question will be accepted. Interested Vendors submit their proposal via hard copy to 3450 S 4th Street

Leavenworth KS 66048 and electronically to email address arnold.payne@va.gove by the

September 23, 2024 at 2:00 PM CST due date in accordance with submittal instructions.

See attached revised and corrected submittal instructions (revised)

Attachment 1 – PAST PERFORMANCE QUESTIONNAIRE (revised)

Attachment 2- PERFORMANCE RELEVANCY SURVEY (revised)

Attachment – 3 - SURETY FORM (revised)

PROPOSAL SUBMITTAL INSTRUCTIONS

1. PREPARATION AND SUBMITTAL OF PROPOSALS

a. GENERAL INFORMATION

The Government plans to award (1) Single Award Contract for the Colmery – O’Neil VA

Medical Center, 2200 SW. Gage Blvd, Topeka, Kansas 66622. Award will be made to the Offeror who is responsible in accordance with the Federal Acquisition Regulations

(FAR) 9.103(b), whose proposal conforms to the solicitation requirements, and whose proposal is judged by an overall assessment of the evaluation factors to be most advantageous to the Government.

The evaluation factors consist of:

Factor 1 – Contractor Organization and Technical Approach

Sub Factor 1 – Contractor Organization

Element 1a – Qualifications of Key Personnel mailto:arnold.payne@va.gove

Element 1b – Key Subcontractors

Sub Factor 2 – Technical Approach

Element 2a – Quality Controls

Element 2b – Compliance with Construction Standards

Element 2c – Timeliness

Factor 2 – Relevant Experience of Prime Contractor

Factor 3 – Past Performance

Factor 4 – Contractor Safety Plan

Factor 5 - Price

RELATIVE IMPORTANCE OF EVALUATION FACTORS - All non-price factors, when combined, are significantly more important than price. The non-price factors are listed in descending order of importance Offerors should address, in detail, their capabilities by describing their proposed approach to each factor. All factors will be considered based solely on the proposal provided, to the extent in which the proposal demonstrates a clear understanding of the requirements, and the contractor’s ability to meet those requirements.

Noncompliance with the RFP requirements will raise serious questions regarding an

Offeror’s technical ability to perform the services and may be grounds to eliminate the proposal from further consideration for contract award.

b. THE OFFER

The submission of the documentation specified below will constitute the Offeror’s acceptance of the terms and conditions of the RFP, concurrence with the Specifications

(Section 01 00 00 General Requirements), Statement of Work and the proposed contract type.

These instructions prescribe the format for the proposal and describe the approach for the development and presentation of proposal data. These instructions are designed to ensure the submission of necessary information to provide for the understanding and comprehensive evaluation of proposals.

c. AWARD BASED ON INITIAL OFFERS

Pursuant to FAR 52.215-1, the Government intends to evaluate proposals and award a contract without discussions with Offerors (except clarifications as described in FAR

15.306(a)). Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from a cost or price and technical standpoint. The Government reserves the right to conduct discussions if the Contracting Officer later determines them to be necessary.

d. NUMBER OF COPIES TO SUBMIT

Offerors shall submit proposals electronically by e-mail to Gislaine.Dorvil@va.gov and

Arnold.Payne@va.gov. The email(s) shall include the following attachments:

(a) Part 1 - Technical Proposal (Volume I)

(b) Part 2 – Contract Documents and Price Proposal (Volume II)

The total size if any single email must be less than 10 megabytes. Use multiple emails if necessary and label each as 1 of 3, 2 of 3 …

The email must list the solicitation number in the Subject Line: 36C25524R0114. Email confirmation will be provided by the Contracting Officer. If you do not receive email confirmation, contact the Contracting Officers. Contractors are also required to submit hard copies of the proposal indicated above by the due date to 3450 S 4th Street

Leavenworth, KS 66048.

2. FORMAT OF PROPOSALS

All Offeror’s shall be required to submit a proposal with the minimum content as specified herein. Proposals that do not provide the minimum content may be rejected.

a. PAGE FORMAT mailto:Gislaine.Dorvil@va.gov mailto:Arnold.Payne@va.gov

Printed text shall be easily readable (12-pitch type or 10 point proportional spacing) and all text shall be single spaced and printed black on white paper. Cross-references should be utilized to preclude unnecessary duplication of data between sections. All pages shall be standard letter size (8-½” by 11”) sheets of paper with a minimum of ½” margins. Text size and spacing requirements for illustrations and tables can be at the discretion of the Offeror but must be easily readable.

b. PAGE LIMITATIONS

Page limitations are as follows: Pages constitute an 8-1/2” x 11” sheet of paper. The

Contractor shall number each page to eliminate any confusion.

VOLUME TITLE PAGE

LIMIT

I TECHNICAL PROPOSAL 100 Pages

II CONTRACT DOCUMENTS & PRICE

PROPOSAL

50 Pages

c. PROPOSAL LIMITATIONS

The proposal shall not exceed the limits stated above. If the page limits are exceeded, the proposal may be determined as non-responsive and cannot be considered for award. The Government will not accept any changes to the contractor’s proposal after the closing date of the solicitation (See FAR 15.208 for further information regarding late proposals).

Page limits include: All appendices, charts, graphs, diagrams, tables, photographs, drawings, etc.

Page limits do not include: Covers for volumes, tables of contents, indices, title pages, cross reference indices, and section dividers/tables if they are inserted solely to provide ease to the reader in locating parts/sections of the proposal. They will be counted if they contain any other information, i.e., diagrams, extraneous data, etc. Pages marked “This page intentionally left blank” will not be counted.

In the event an Offeror creates an ambiguity in their numbering of pages, the

Government may exercise its own discretion in counting pages.

3. CONTENT OF PROPOSALS

Offeror’s proposals shall consist of hard copy binders and a separate emails (one for the technical proposal and one for the pricing proposal). Each must be clearly identified. Pricing must be kept separate from technical information. If pricing is included in the technical proposal, the proposal may be found non-responsive and will not be considered. Email one (1) will consist of TECHNICAL PROPOSAL (NON-PRICE

FACTORS) and Email two (2) will consist of CONTRACT DOCUMENTS & PRICE

PROPOSAL, in addition, offerors are to provide proof of bonding capacity in the form of a letter from their surety indicating bonding capacity per contract and aggregate (in addition complete attachment 3).

Offeror’s technical proposal shall contain a “Table of Contents” as a master index of the entire proposal. The table of contents shall identify major areas by Title, as well as

Volume, Section, Tab, and Page Numbers. A copy of this master “Table of Contents” shall be placed separately in the Technical Proposal email.

a. VOLUME I - TECHNICAL PROPOSAL (NON-PRICE FACTORS)

The Technical Proposal will be submitted via email and will be evaluated separately from the Price Proposal. The technical (non-priced) evaluation factors, listed below in descending order of importance, will be used to determine the acceptability standards for non-price factors. The sub-factors and elements within Factor 1 are equal in importance. Failure to provide detailed information will make the proposal non-responsive. Award will not be made if the proposal is deemed non-responsive.

The Government will rate an offeror's technical proposal, at the factor level, by use of descriptive adjectives that combines technical merit and proposal risk that most accurately defines the offeror's performance risk considering all factors/sub-factors/elements identified in this section.

FACTOR 1. CONTRACTOR ORGANIZATION & TECHNICAL APPROACH

SUB-FACTOR 1. CONTRACTOR ORGANIZATION

Within the Contractor Organization sub-factor, two (2) elements will be evaluated. Both elements are of equal importance.

ELEMENT 1.a. QUALIFICATIONS OF KEY PERSONNEL

Offerors shall provide a detailed description of the proposed critical personnel that will be involved in managing and executing the project under the resulting contract. Offerors are provided considerable flexibility in how they structure their proposed staffing, but the functional positions (regardless of job title) must, address the following functions:

- Superintendent - OSHA Construction 30 Hour Certificate On-Site Construction

Superintendent: The Contractor shall identify in its proposal an OSHA

Construction Certified On-Site Superintendent who will be assigned to project award under the resulting contract. Superintendent shall have a minimum of three (3) years’ experience supervising construction projects similar to those performed at a VA Medical Center, active commercial hospital which is equal or larger in size, services provided, and patient care load than the Topeka VA

Medical Center, or other medical or medical related facility which is active 24 hours a day and 365 days a year. If the Superintendent does not have the necessary experience, the proposal shall be rejected. The Contractor shall provide a resume for the Superintendent with the information necessary to confirm training and experience with the RFP response. Superintendent shall not be changed without written authorization and concurrence from the CO and

COR.

The Superintendent shall be physically present at the on-site project office anytime work is being performed. Work performed outside of normal working hours shall be required to have prior written approval from the COR.

- Project Manager - The Contractor shall identify a Project Manager in its proposal who will be assigned to projects awarded under the resulting contract.

The Project Manager shall have a minimum of three (3) years’ experience managing construction projects similar to those performed at a VA Medical

Center, active commercial hospital which is equal or larger in size, services provided, and patient care load than the Topeka VA Medical Center, or other medical or medical related facility which is active 24 hours a day and 365 days a year. If the Project Manager does not have the necessary experience, the proposal shall be rejected. The Contractor shall provide a resume for the Project

Manager with the information necessary to confirm training and experience with the RFP response. Project Manager shall not be changed without written authorization and concurrence from the CO and COR.

The Project Manager does not have to be physically present at the on-site project office when work is being performed but shall make on-site visits as needed or requested by the CO or COR. Work performed outside of normal working hours shall be required to have prior written approval from the COR.

- Quality Control Manager (Note: no more than two key positions may be held by the same person)

The Contractor shall identify a Quality Control Manager (QCM) in its proposal experienced in managing and inspecting construction projects to the Contracting

Officer. QCM shall have a minimum 3 years’ experience inspecting construction projects similar to those performed at a VA Medical Center, active commercial hospital which is equal or larger in size, services provided, and patient care load than the Topeka VA Medical Center, or other medical or medical related facility which is active 24 hours a day and 365 days a year. The proposed candidates shall present a copy of 30-hour OSHA Construction Safety training certificate with the contractor’s response to the RFP. The QCM shall be physically present at the project office during performance work, except on Federal Government holidays (see list below), as designated in the statement of work. The QCM shall have authority to act for the Contractor in all quality control matters. The

Contractor shall provide a resume for the QCM with the information necessary to confirm training and experience with the RFP response. If the QCM does not have the necessary experience, the proposal shall be rejected. QCM shall not be changed without written authorization and concurrence from the CO and COR.

- OSHA Construction 30 Hour Certificate -Qualified Site Safety and Health Officer

(SSHO) and a Competent Person (CP): Site Safety and Health Officer (SSHO) and CP (site superintendent) (Note: no more than two key positions may be held by the same person.)

In accordance with Specifications, Section 01 35 26, Safety Infectious Control, the Contractor shall identify a SSHO and a CP (site superintendent) who will be responsible for safety compliance for the projects awarded under this contract.

This information will be provided with the response to the Request for Proposal for this solicitation. The SSHO and a CP shall be experienced in managing safety for and inspecting construction projects similar to those performed at a VA

Medical Center, active commercial hospital which is equal or larger in size, services provided, and patient care load than the Topeka VA Medical Center, or other medical or medical related facility which is active 24 hours a day and 365 days a year. The SSHO and a CP shall have authority to act for the Contractor in all safety matters. The SSHO and a CP shall have qualification and training as required by OSHA 29CFR1926 and five years of experience as a safety and health professional in the construction industry. The Contractor shall provide a resume for the SSHO and a CP with the information necessary to confirm training and experience with the RFP response. The SSHO and a CP shall present a copy of 30-hour OSHA Construction Safety training certificate. The

SSHO and a CP shall not be changed without written authorization and concurrence from the CO and COR. (Note: no more than two key positions may be held by the same person.)

- Any Other Key Personnel Identified by the Offeror.

For each Key Personnel position proposed, provide the following narrative description:

- Position Title;

- Functional Responsibilities;

- Contractual/Administrative Authorities;

- Name of Proposed Individual;

- Individual Qualifications, to include (at a minimum):

a) -Background & Experience (to include all significant construction projects within the last three (3) years;

b) - Education & Training; and

c) - Any Applicable Technical Certifications (e. g., OSHA Certification, Life

Safety Training, Excavation Safety, Scaffold Safety, Fall Protection

Training, Crane/Rigging Safety, etc.)

NOTE: Offerors may include significant experience of Key Personnel even if performed for another organization. Offerors may not replace or substitute Key

Personnel without the written authorization and concurrence from the

Contracting Officer (CO) and Contracting Officer’s Representative (COR). At a minimum, any proposed individuals must meet or exceed the experience level of the Key Personnel being replaced. No more than two positions may be held by the same person.

ELEMENT 1.b _KEY SUBCONTRACTORS

Offerors shall provide a detailed list of the Key Subcontractors they intend to utilize in executing project under the resulting contract. Offerors shall list a minimum of one (1) and a maximum of three (3) proposed subcontractors for the following specialty trades as applicable:

- MECHANICAL;

- ELECTRICAL;

- HVAC; and

- SITEWORK.

For each of the proposed subcontractors, Offerors shall provide a brief narrative description of the subcontractor’s:

- Qualifications & Experience in the Specialty Trade Work;

- Capability and Availability, to Perform Subcontract Work for the Offeror.

NOTE: If offerors plan to self-perform some of this specialty trade work, using their own resources, they must list themselves for the applicable trade work. When doing so, offerors must provide the same information regarding qualifications, capability, and availability to self-perform that they would provide for a separate subcontractor.

SUB-FACTOR 2. TECHNICAL APPROACH

Within the Technical Approach sub-factor, three (3) elements will be evaluated. All three elements are of equal importance.

ELEMENT 2 a. QUALITY CONTROL

Offerors shall provide a detailed description of specific techniques and processes used to manage Quality Control for construction projects.

- Describe the minimum qualifications for personnel identified to perform Quality

Control and Construction Management functions, to include experience, education and training, and proven capabilities.

- Describe what measures and controls will be taken to ensure that quality control inspections are conducted in a timely and effective manner. Include a description of the inspection criteria and standards used to control performance by identifying, preventing, and correcting deficiencies.

- Describe how the Offeror’s Construction Management function will ensure that record keeping requirements are adhered to (i.e., submission of construction schedules, certified payrolls, daily logs, specification submittals, insurance certificates, proper progress payment requests, change order/modification documentation, etc.).

ELEMENT 2.b COMPLIANCE WITH CONSTRUCTION STANDARDS

Offerors shall provide a detailed explanation of offeror and proposed subcontractors have the technical knowledge and capability to ensure strict compliance with applicable construction industry standards. The applicable standards typically may include, but are not limited to:

- Building Officials and Code Administrators National Building Code (BOCO);

- International Building Code;

- National Electric Code;

- National Fire Protection Code;

- National Safety Code;

- OSHA Regulations;

- ASHRA-E Codes & Standards;

- Uniform Mechanical Code (UMC)

- Joint Commission on Accreditation of Hospitals Organization (JCAHO); and

- Dept. of Veterans Affairs Standards/Specifications for Construction.

The narrative description shall be specific, detailed, and complete to clearly and fully demonstrate that the Offeror, and proposed subcontractors, collectively have a thorough understanding of the requirements for compliance with established construction industry standards.

The narrative should identify specific project experience and/or key personnel training/qualifications rather than merely stating that the offeror “intends to conform to all standards.” The point of the factor is not to indicate good intentions, it is to demonstrate qualifications.

ELEMENT 2.c TIMELINESS

Offerors shall provide a detailed description of procedures and techniques for maintaining on-time schedule performance. The narrative shall address the offeror’s plan to manage the project from the initial development through project completion in a manner that will best meet the Government’s completion requirements.

The narrative shall address the planned timeframes for responding to:

- Site Visit Requests;

- Response to RFP’s to Modifications.

The narrative should also address the Offeror’s management tools and practices for:

- Estimating System/Software Employed;

- Construction Scheduling System Used;

- Procedures for Providing Shop Drawing and Technical Submittals;

- Management Control Over Subcontractor Performance; and

- Measures taken to ensure that the Commencement, Prosecution, and

Completion terms are adhered to and completion dates are met.

FACTOR 2. RELEVANT EXPERIENCE OF PRIME CONTRACTOR

To demonstrate their relevant experience, Offerors shall provide a minimum of three (3) and a maximum of five (5) construction projects which started within the last five (5) years that are construction complete and which closely match the nature of work described in the Statement of Work. Relevant Experience is interpreted to mean contracts for construction projects involving hospital or medical facility repair or renovation where the Offeror served as the Prime (General) Contractor and the work involved multiple Subcontractors with multiple projects running concurrently. If Offerors wish to submit experience that was not conducted at hospital or medical facilities, they should explain how the nature and complexity of the work involved was equivalent to that described in the Statement of Work. Contractors may use the Performance

Relevancy Survey attached to this solicitation.

For each construction project submitted for Relevant Experience evaluation, provide the following information:

- Project Title & Location;

- Contract Number and Award Date

- Original (initial) Contract Award Amount and Final Contract Amount (both in dollars);

- Original (initial) Contract Performance Period (duration), and Actual (final)

Completion Date;

- Name, Telephone and E-Mail for the Following Points-of-Contact:

- Procuring Contracting Officer (PCO)

- Engineering/Technical Representative. (With 1st-hand knowledge and involvement in the submitted contract.)

- A narrative explanation of the submitted project’s scope of work, including any special aspects of the work that meet the complexity and schedule maintenance requirements as described in this solicitation’s Statement of Work.

NOTES:

- Offerors may submit for Relevant Experience evaluation projects involving its officers and/or individuals submitted for the Key Personnel sub-factor. However, if the Offeror’s firm did not perform as the Prime (General) Contractor, discuss in detail the role performed by the individuals involved that you believe equates to work as a prime contractor.

If the Offeror is a Joint Venture (JV), relevant project experience should be submitted for projects completed by the Joint Venture entity. If the Joint Venture does not have shared experience, projects shall be submitted for each Joint Venture partner. Offerors who fail to submit experience for all Joint Venture partners may be rated lower.

(Note: If submitting as a Prime/Sub teaming arrangement under FAR 9.601(2), the designated prime must meet the specific requirements of Factor 2 “Relevant

Experience of the Prime Contractor” in order for the teaming arrangement to be deemed acceptable. Subcontractor experience cannot be substituted for Prime

Contractor experience and will not be considered.)

FACTOR 3. PAST PERFORMANCE

a. Offerors shall provide a minimum of three (3) and a maximum of five (5) construction projects which started within the last five (5) years that are construction complete and which closely match the nature of work described in the Statement of Work.

Contractors may submit completed Past Performance Questionnaires in support of this evaluation factor. Projects submitted for Past Performance considerations shall be completed construction contracts that were:

- Executed as a contract with a Federal, State, or Local Government organization

(NOTE: non-government contracts may be used if Government contracts are not available);

- Completed within the last five years (projects not yet completed will not be considered);

- Equal to, or greater than, TWO MILLION DOLLARS ($2,000,000.00) but not exceeding FIVE MILLION DOLLARS ($5,000,000.00)

(Note: For contract total price, include all modifications in the total);

(Note: Only contracts awarded to the Offeror as the Prime (General) Contractor will be considered. Work performed by the Offeror as a Subcontractor will not be considered.)

b. For each construction contract submitted for Past Performance evaluation, provide the following information:

- Project Title & Location;

- Contract Number and Award Date

- Original (initial) Contract Award Amount and Final Contract Amount (both in dollars);

- Original (initial) Contract Performance Period (duration), and Actual (final)

Completion Date;

- Name, Telephone and E-Mail for the Following Points-of-Contact:

- Procuring Contracting Officer (PCO)

- Engineering/Technical Representative. (With 1st-hand knowledge and involvement in the submitted contract.)

c. The submitted construction projects must be relevant to medical center construction projects. In assessing relevancy, the Government will evaluate an offeror's references for similarity of the construction methods to be completed under the scope of this solicitation, multi-discipline or specialized areas, the scope/type of contracts/projects, the magnitude of projects as it relates to price.

Prime contractors who demonstrate that multiple construction projects were managed at the same time will be evaluated higher than Prime contractors who only manage one project at a time.

The past performance evaluation will be conducted using information obtained from your proposal, as well as other sources available to the Government, such as information obtained from the Contractor Performance Assessment Reports (CPAR), and /or any other sources deemed appropriate. The Government also reserves the right to contact any owner of a prior construction project performed by the Offeror to obtain additional information relating to past performance.

Special Note: Offerors that May Lack Past Performance Information: In accordance with FAR Part 15.305(a)(2), An offeror with no Past Performance may receive a rating based on the evaluation of its predecessor companies, key personnel, and/or subcontractors. If such information is not applicable (i.e., the offeror does not have a predecessor company, key personnel or subcontractors with relevant experience), the offeror shall be evaluated as "Neutral”. However, the proposal of an offeror with no relevant Past Performance history, while rated “Neutral” in Past Performance, may not represent the most advantageous proposal to the Government and thus, the

Government may in its tradeoff analysis determine that highly rated past performance is more beneficial than a past performance rating.

Currency, Relevancy: The Government will consider the currency and relevancy and of the performance information while conducting its performance evaluation.

For this solicitation, currency is performance occurring within the last five years through the solicitation release date. Within this period, performance occurring more recently will have greater significance than work occurring earlier in the period. For example, performance information for work occurring during 2022 - 2023 may have greater importance than performance information for work occurring during 2021.

The Government may consider an offeror’s previous contracts in the aggregate in determining relevancy, should the offeror’s present and past performance lend itself to this approach. For example, an offeror’s work experience on three contracts may represent only a semi-relevant effort when each contract is considered as a stand-alone effort. However, when these contracts are performed concurrently (in part or in whole) and are assessed in the aggregate, the work may more accurately reflect a relevant effort.

In accordance with FAR 15.306(a)(2), if award will be made without conducting discussions, offerors may be given the opportunity to clarify certain aspects of their proposals, e.g., the relevance of an offeror's Past Performance information and adverse

Past Performance information to which the offeror has not previously had an opportunity to respond, or to resolve minor clerical errors.

FACTOR 4. CONTRACTOR SAFETY PLAN

Offerors must provide a construction safety plan according to TIL Spec Section 01 35

26, SAFETY REQUIREMENTS (attached) for safety and infection control requirements.

A. Compliance & Plan Content: The contractor's Safety Plan shall be evaluated for their compliance with local/State/Federal rules and regulations and the company's consideration of safety of its employees and the public. The contractor's Safety Plan, at the minimum, shall address their safety policy, detailed disciplinary action to be taken with respect to employees violating safety requirements, personnel safety responsibilities, personnel safety training, personal protective equipment, accident / incident reporting procedure and investigations, emergency procedures guidelines, and their safety incentive plan.

B. Hospital Working Environment Considerations: The contractor’s Safety Plan shall address their plan for completing all contract work on and around an active hospital without impacting patient care. Plan will be evaluated on how it demonstrates contractor’s intended efforts for maintaining infection control around the hospital work site. Contractor must also detail its plan for accomplishing all necessary tuberculosis and covid screenings for its workforce.

b. VOLUME II - CONTRACT DOCUMENTS & PRICE PROPOSAL

The Contract Documents and Price Proposal will be submitted as a separate binder hard copy and email and will be evaluated separately from the Technical Proposal.

Volume II shall be organized into two major sections: the CONTRACT DOCUMENTS and the PRICE PROPOSAL as described below.

(1) SECTION 1 - CONTRACT DOCUMENTS

Section 1 shall consist of the following subsections:

Cover Letter

Standard Form 1442 (completed)

Bid Bond – Submitted with the solicitation at closing date and time

Payment and Performance Bonds – due ten days after award

Representations & Certifications from System of Award Management (SAM)

COVER LETTER

A Cover Letter and Introduction (maximum of two pages in length) shall include the following information.

- The name and address of the organization submitting the proposal.

- The name, address, and telephone number of the designated individual who has the authority to make representations relative to the proposal, participate in discussions or negotiations (if necessary), and sign any legally binding documents for the organization (including proposals and resulting contract documents).

STANDARD FORM (SF) 1442

Submit the Completed Standard Form 1442 (Solicitation, Offer, and Award) issued with the solicitation. Be sure to fill out blocks 14, 15, 16, 17, 20A, 20B and 20C, and acknowledge any solicitation amendments in block 19 of the Standard Form 1442.

LETTER FOR BONDING CAPABILITY

Offerors shall submit a letter from their surety, providing the payment and performance bonds limitation. Offerors must have the capability to bond more than 5 MILLION

DOLLARS (5,000,000.00). Offerors may use the attached Surety Form.

REPRESENTATIONS & CERTIFICATIONS

Complete all REPRESENTATIONS AND CERTIFICATIONS included in the solicitation hard copy and Offeror submits Representations and Certifications electronically in accordance with FAR Clause 52.204-8 - ANNUAL REPRESENTATIONS AND

CERTIFICATIONS (MAY 2024). VAAR 852.219-75 “VA Notice of Limitations on

Subcontracting – Certificate of Compliance for Services and Construction” shall be submitted with the contractors offer. VAAR 852.219-75 will be required for awarded under this contract.

(2) SECTION 2 – PRICE PROPOSAL

FACTOR 5. PRICE

The offered prices of a contractor’s proposal will be evaluated for fair and reasonableness.

NORMAL WORK HOURS:

Normal work hours are from 7:30 A.M. to 4:30 P.M., Monday through Friday.

Contractors will not be permitted to work on Saturday, Sunday, or federal holidays unless otherwise authorized in writing by the Contracting Officer’ Representative (COR).

SECTION 3-SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE

MODIFICATION RATE

All Bidders/Offerors shall submit required information pertaining to their past Safety and

Environmental record, see Appendix 1. The information shall contain, at a minimum, a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years.

All Bidders/Offerors shall submit information documenting that their current Experience

Modification Rate (EMR) is equal to or less than 1.0. This information shall be obtained from the bidder’s/offeror’s insurance company and be furnished on the insurance carrier’s letterhead.

Bidders/Offerors with an EMR of greater than 1.0 will be considered “Unacceptable”.

Failure to affirm being within these guidelines or submit this information will result in a determination of unacceptable and the Bidder/Offeror will be ineligible for award.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation

Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

This requirement is applicable to all subcontracting tiers. Prospective prime contractors are responsible for determining the acceptability of their prospective subcontractors consistent with this safety requirement.

END OF PROPOSAL SUBMITTAL INSTRUCTIONS

See attached document: 106 - HVAC Question and Answers Final.

See attached document: Attachment 1 - Past Performance Questionnaire.

See attached document: Attachment 2 - Performance Relevancy Survey - HVAC.

See attached document: Attachment 3 - Surety Form - Revised.