36C25524R0114 0002.pdf

5. PROJECT NUMBER (if applicable)

CODE 7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER 3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODE CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office. is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 4

9/10/2024

589A5-22-106

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

36C255

Department of Veterans Affairs Network Contracting Office (NCO) 15 3450 S 4th Street Trafficway

Leavenworth KS 66048

To all Offerors/Bidders

36C25524R0114

09-06-2024

X

589A5-22-106, REPLACE BLDG4 HVAC

The purpose of this amendment is to provide vendor question and answers received for this solicitation and provide the the revised Construction Magnitude as between $1,000,000 and $5,000,000. Review revised SOW and provide a quote for phases 1 & 2 only. The period of performance is changed to 365 calendar days.

Contractors are encouraged to attend the scheduled Site visit on September 12, 2024 at 1:00 pm CST Location: Topeka VAMC Building 3 Room 24.

Arnold J. Payne Contracting Officer

CONTINUATION PAGE

Colmery-O’Neil Veterans’ Administration Hospital Topeka, Kansas

Statement of Work: 589A5-22-106 Replace HVAC & Associated Components

Vendor Questions and Answers

1. Please advise if there are any known hazardous materials to be present in the areas of work on this project, and if any project-specific hazardous materials site surveys have been completed for locating asbestos, lead, PCBs, etc. containing materials IAW with 29 CFR 1910 OSHA Standard. If any unforeseen hazardous materials are discovered during the project, or exceed initial estimates by greater than 10%, on materials required for removal, please confirm a contract modification will be issued pursuant to FAR 52.243-1, Changes—Fixed-Price and FAR 52.236-2 Differing Site Conditions.

See VA provided Asbestos & Lead Paint Sampling Report Lead has been found in the orange coated pipe hangers and orange coated pipe fittings.

PCB’s have been found in the lighting ballasts and transformers.

Asbestos, has been found in some HVAC insulation and tape, pipe insulation, flooring and flooring mastic, vapor barriers on exterior walls.

Contractor shall include provisions to ensure/test when suspect materials are discovered.

2. After speaking with the Air Handling Unit manufacturers, we have learned the lead time for the AHUs is approximately 1 year (365 days). The period of performance specified for the project is 540 days. Please advise if the VA will consider a delayed or split NTP, to allow reasonable time for the contractor to submit/approve AHU submittals and provide time for procurement, manufacturing, and delivery of the custom rooftop AHUs.

Extension of the period of performance will be part of the negotiations. If approved by the contracting officer through acceptance or the bid the additional days will be added to the contract through modification.

3. Please confirm arrangements have been made for the building patients and staff affected by the work to be relocated to a swing space by the VA during construction. Have the VA occupants in the affected areas been notified of the project? Have plans been approved for the relocation of staff and patients for each construction phase?

Patients and staff will be moved out of the areas of work for each Phase of the construction contract.

4. How long will the VA need to transition into and out of each construction phase?

This solicitation is only for Phase 1 and Phase 2 of this construction project. Phase 1 and Phase 2 can be performed concurrently.

5. Please confirm the transition time in between phases will not count against the contractor period of performance.

This solicitation is only for Phase 1 and Phase 2 of this construction project. Phase 1 and Phase 2 can be performed concurrently.

6. Please clarify/confirm which AHUs require temporary air while under construction. Please also advise if temporary spot coolers would be acceptable as temporary air for the areas served by the AHUS.

No temporary air is required as the spaces will be vacated prior to turnover to the contractor and will be phased out.

7. Please provide the name of the Fire Alarm contractor servicing the VA.

Simplex

8. Please provide the name of the Access/Security controls contractor servicing the

VA.

The system is Camdex and it is services by Cahoon and Associates

9. Please confirm each construction phase will be vacant during construction.

Patients and staff will be moved out of the areas of work for each Phase of the construction contract.

10. Please provide the location and size of the contractor’s laydown area. Is electrical power available at the proposed laydown location?

Primary laydown yard for contractor materials and equipment is annotated on the attached site plan. Limited laydown on the north side of building 4 must be determined by the COR. Contractors are required to provide fencing around their laydown area per the specifications under 01 00 00 General conditions. There is power and internet connections at the primary laydown location.

11. Please confirm project work hours and if the contractor will have unfettered access to each construction phase. Please confirm which stairwell and elevator the contractor can use during construction.

Normal working hours are 0700 – 16:30 Monday – Friday. Work outside of these hours are subject to the approval of the COR. Refer to contract specification section 01 00 00 paragraph 1.19 Temporary use of Existing Elevators. There is only one elevator in the building. The contractor is permitted to use the central stairwell across from the elevator.

12. Is the existing roof under warranty? Please provide the existing roofing system manufacturer and model. If known, what contractor installed the roofing system?

Phase 1 and Phase 2 do not include work on the roof.

13. Please confirm crane picks can be performed during regular business hours.

If Phase 1 or Phase 2 require the use of a crane, then you can perform crane picks during regular business hours with prior coordination with the assigned COR.

14. Will this project be tax exempt?

Yes, a Kansas Tax exemption Cert shall be issued after award.

15. Will there be any asbestos abatement?

See VA provided Asbestos & Lead Paint Sampling Report Lead has been found in the orange coated pipe hangers and orange coated pipe fittings. PCB’s have been found in the lighting ballasts and transformers.

Asbestos, has been found in some HVAC insulation and tape, pipe insulation, flooring and flooring mastic, vapor barriers on exterior walls. Contractor shall include provisions to ensure/test when suspect materials are discovered

16. What is the method of delivery of RFP? Is emailing acceptable?

You are requested to provide hard copy and electronic delivery.

17. Given the reduction in scope of work to Phase 1 and 2 only, can you please provide a new dollar amount for the anticipated magnitude of construction?

Between $1,000,000 and $5,000,000.

18. Please advise if revised drawings and specifications will be provided given the changes made in Amendment 1, or if bidders are to bid off of the original project’s documents.

The drawing posted on the website did not allow full size printing this error was correct with a new posting with Amendment 1. The COR will have limited copies of Drawing available at the site visit.

See attached document: Contractor Laydown Area.

See attached document: 589A5-22-106 Asbestos and Lead Paint Report.