36C25227R0001 0004.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

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Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) None 11-05-2026 550-27-1-6985-0001 550-27-1-6991-0001 (Seed) Per Task Orders 36C252 Department of Veterans Affairs 36C252 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 36C252 Department of Veterans Affairs 36C252 Great Lakes Acquisition Center - HC 115 South 84th Street, Suite 101 Milwaukee WI 53214-1476 To all Offerors/Bidders

36C25227R0001 09-21-2026

X X X ** HOUR & DATE for Receipt of Offers is EXTENDED to: 11-23-2026 10:00 CST X 0 (Zero) AMENDMENT 0004. Contractors need not sign and return amendments; HOWEVER, you must acknowledge them on the SF-1442, This Amendment responds to RFIs 1 through 26, Starting on page 2.

Kristi Kluck Contracting Officer

SOLICITATION 36C25227R0001

AMENDMENT 0004

11/05/2026

Amendment 0004 hereby incorporates the following clarifications/change(s) into the solicitation package:

I. Vendor questions:

RFI # 1.0 Not applicable.

RFI # 2.0 Not applicable.

RFI # 3.0

3.1Q (9/22/26)s: In lieu of new PPQs, would CPARS and/or previously filled out PPQs from other Solicitations be sufficient for our past performance, with key project information accompanied in the proposal? The challenge we run into is clients (Especially prior VA clients) have already been asked to provide a PPQ or CPARS for a given project, and they don't want to be asked to continue to write a review for a project 3 or 4 times. There are also occasions a COR for a completed job is no longer working at the facility and are unreachable. Contractors should not have to obtain further proof of client satisfaction if we already have it documented using authorized, VA-specific methods (CPARS and old PPQs).

3.1A: Contractors may use whatever methods they deem appropriate and best related to the overall MATOC scope of work. As noted on the Attachment 4 instructions, the evaluations must be sent directly from the customer to the VA rather than through correspondence from the prime contractor. Any customer evaluations included in contractor proposals will NOT be evaluated. Contractors shall NOT include CPARS as the government will independently retrieve them from the system.

3.2Q: How many Past Performance examples are needed? The Proposal instructions do not indicate a quantity.

3.2A: Contractors are responsible to determine how many examples they provide; this information is included in the by page count restrictions.

3.3Q: Is Relevant Past Performance limited to interior renovations in medical environments, or does the VA want to see a variety of medical environment construction across multiple disciplines and trades? The primary purpose/work to be ordered under this contract is general construction (NAICS 236220), but may include work incidental to the overall construction work, such as carpentry; asphalt and concrete paving; roofing; excavation; interior renovation; carpet, window, door installation; mechanical; electrical; plumbing; painting and stucco; demolition; masonry; fire protection; telecommunications; HVAC; and other construction-related work.

3.3A The Base MATOC Scope of Work includes a multitude of tradework that may not be included in the Seed Project. Contractors should demonstrate qualifications and experience to provide for the overall MATOC Base contract requirements.

3.4Q: The Financial Disclosure attachment and Surety Limitations attachment are not present on SAM but are asked to be included in our proposal. Please provide these attachments.

3.4A: The Financial Disclosure is no longer required. The Surety Limitations attachment is attached to this amendment.

3.5Q: We understand the VA has 120 day acceptance period - that being said, does the VA have an anticipated timeline awards will be made after the closing date?

3.5A: Awards are intended to be awarded no later than 120 calendar days after submission.

3.6Q: Is this MATOC contract & Seed Project Tax Exempt?

3.6A: Contractors shall comply with solicitation provisions and clauses. Tax exemption details are provided in the solicitation.

3.7Q: Seed Project:

i. Does the Superintendent need to be directly employed by the Prime Contractor?

ii. Must the Superintendent be on site at all times while work is commencing?

iii. Does the SSHO (Site Safety Health Officer) need to be directly employed by the Prime Contractor?

iv. Must the SSHO be on site at all times while work is commencing?

v. Can the Superintendent & SSHO be a dual-hatted individual assuming that individual is qualified for both roles?

vi. Are there any other mandatory on-site Prime-held roles required in this contract?

vii. When does the VA expect the seed project to start following the awards?

3.7A: Seed Project:

i. Yes

ii. Yes

iii. Yes

iv. Yes

v. Yes

vi. None other than the Superintendent & SSHO.

vii. VA expects kickoff/NTP for seed project 10 – 30 calendar days after MATOC awards.

RFI # 4.0

4.1Q: I am reviewing the above opportunity on Sam.gov and just based on what I see will be very interested in pursuing. However, the only attachment/document is the Combined Synopsis/Solicitation Notice and it does not define what we are supposed to bid.

4.1A: What you referred to is the pre-solicitation notice. The full solicitation with all details was posted to https://sam.gov/workspace/contract/opp/d5d9fe0c6d9c4d5ea29bc6f28f14de11/view on 9/21/2026 and included the following items:

RFI # 5.0

5.1Q: Apologies if I am missing something, but there seems to be attachments missing on SAM. The final page references the list of attachments that I do not see on SAM.

5.1A: Refer to RFI #4 above. Click the following link and scroll down to bottom until you see all the attachment links https://sam.gov/workspace/contract/opp/d5d9fe0c6d9c4d5ea29bc6f28f14de11/view

RFI # 6.0

6.1Q: We have a question regarding the technical evaluation requirements. For purposes of the MATOC technical evaluation, may an SDVOSB prime offeror satisfy relevant corporate experience, past performance, and key personnel requirements through the demonstrated experience, past performance, and personnel of a proposed first-tier construction subcontractor/team member? If so, please clarify which evaluation factors may be satisfied through the proposed subcontractor/team member.

6.1A: The government will evaluate the proposals as a whole. Per contract requirements, per task order, the SDVOSB prime contractor will not pay more than 85% of the amount paid by the government to the prime for contract performance, excluding the cost of materials, to firms that are not certified SDVOSBs listed in the SBA certification database

RFI # 7.0

7.1Q: Scranton Products submitted an equal product substitution request in accordance with FAR 52.211-6 Brand Name or Equal. Scranton Products states that 1. Proposed substitution has been fully investigated and determined to be equal or superior in all respects to the specified product, 2. Same warranty will be furnished for proposed substitution as for specified product, 3. Same maintenance service and source of replacement parts, as applicable, is available, 4. Proposed substitution will have no adverse effect on other trades and will not affect or delay progress schedule, 5. Proposed substitution does not affect dimensions and functional clearances.

7.1A: The substitution request for this product is approved.

RFI # 8.0

8.1Q: are we to acknowledge this on our sf1442 as amendment 1? (please clarify since there was no SF30 form posted with it)

8.1A: Yes

8.2Q: Please verify that the bid date has changed from October 21st to October 20th per the new sf1442 solicitation document.

8.2A: The solicitation closing date has changed in accordance with this amendment.

8.3Q: per the instructions listed for volume 1, part 1 – it lists financial disclosure information & contractor surety limitations as attachments 3 & 4 but those seem to be missing?

8.3A: The Financial Disclosure is no longer required. The Surety Limitations attachment is attached to this amendment.

RFI # 9.0

9.1Q: Does the VA have access to the relevant data through CPARS?

9.1A: Depending on the size of a Project it may not be in CPARS. And yes, we also check out CPARS. We regularly have been using the form and have been comments from federal contacts.

RFI # 10.0

10.1Q: Can the applicable CPARS evaluation be used in lieu of the past performance client questionnaire, and if so, can contractor include a copy of the CPARS evaluation in either volume 1, part 2 – past performance; or should contractor identify the contract/project and allow the va to retrieve the CPARS evaluation directly? Please also confirm that no separate attachment 6 questionnaire would be required for that contract if CPARS is used.

10.1A: projects may not be listed in CPARS depending on the size of a project. it is the contractor’s responsibility to demonstrate capabilities. if the contractor chooses to demonstrate past performance outside of the federal government, or not listed in CPARS, they should have clients return questionnaires directly to the VA.

RFI # 11.0

We are requesting clarification regarding the required documentation for Tabs 6 and 7 of the Technical Proposal Index:

11.1Q: Tab 6 – Financial Disclosure Information: Please clarify and identify the applicable solicitation attachment/document required for Tab 6, Financial Disclosure Information.

11.1A: The Financial Disclosure Information form is no longer required.

11.2Q: Tab 7 – Contractor Surety Limitations: The Technical Proposal Index identifies the Tab 7 Contractor Surety Limitations document as Solicitation Attachment 4; however, the posted Attachment 4 is the Past Performance Client Questionnaire. Please clarify and provide or identify the correct attachment/document required for Tab 7.

11.2A: The Contractor Surety Limitations form is attached to this amendment under attachments.

RFI # 12.0

12.1Q: Hazardous-material abatement quantities Drawing HA101 quantifies approximately 9,680 square feet of lead-containing ceramic wall tile under General Note E and identifies 130 asbestos-containing mud fittings under General Note D. General Note G also directs the contractor to assume lead paint is present on exposed plaster walls and painted surfaces. The specifications further require a destructive NESHAP inspection and address potentially concealed asbestos-containing materials.

Please provide bid quantities for the following work so all offerors can price the same abatement scope:

a. Lead-containing paint or coatings requiring stabilization, removal, or disposal, stated in square feet or another measurable unit.

Guidon response: Lead-containing paint shall be assumed present on existing exposed plaster walls and painted surfaces affected by demolition, as noted on HA101, General Note G. Include required lead-related controls, handling, and disposal for materials disturbed by the demolition work indicated in the Contract Documents. Bidders shall determine affected quantities from the indicated demolition limits. Full removal of lead-containing paint from surfaces remaining undisturbed is not required. Section 02 83 33.13, paragraph 3.4.A, shall not be interpreted as requiring blanket paint removal or stripping of components scheduled for demolition to expose the substrate before disposal.

b. Asbestos-containing pipe insulation, fittings, or other materials requiring abatement beyond the 130 mud fittings identified on HA101.

Guidon response: The contractor is to provide removal of the quantities listed on the drawings. See response below about variations.

c. Any concealed asbestos-containing materials that the Government intends bidders to include in the base proposal.

Guidon Response: See response below.

d. Please also confirm that hazardous material quantities exceeding the stated bid quantities, or previously unidentified materials encountered after demolition begins, will be addressed as a contract change.

Guidon response: The contractor is to provide removal of the quantities listed on the drawings. Specification sections 02 82 11.1.2.A and 02 82 13.13.1.2.A also notes a 10% variation from the drawings shall not change the contract price. Also, refer to specifications section 02 82 11.1.1.B.1 and 02 82 13.13.1.1.B.

12.2Q: Concealed metal-stud replacement Demolition Note 8 on AD102 requires removal of the wall finish and backer board to expose the existing steel studs and states that the COR will direct the extent of removal of damaged or rusted studs. Architectural Plan Note 2 on AE102 similarly requires installation of new steel studs as directed following the COR’s inspection. Because the condition and quantity of concealed studs cannot be established before demolition, please provide a unit-price quantity for removal and replacement of damaged or rusted steel studs. Alternatively, please confirm that bidders should exclude concealed stud replacement from the base proposal and that COR-directed replacement will be handled as a contract change. Please identify the required stud size, gauge, coating, and unit of measurement to be used for pricing.

Guidon response: Refer to sheet AE002. Sizing and general stud makeup to match existing.

12.3Q: Existing systems and owner-furnished items Sheets ED100 and EP100 show removal, relocation/reinstallation, and replacement of nurse-call devices within the bathroom renovation areas. EP100 requires new devices to be connected to the existing nurse-call system. Sheet E002 identifies Rauland as the basis of design but directs the contractor to coordinate the desired manufacturer with the Owner.

Sheet FA100 shows new wall-mounted strobes within the renovated bathrooms and requires the devices to be compatible and synchronized with the existing fire-alarm system.

For bidding purposes, please provide:

a. The manufacturer and model or series of the existing nurse-call system and fire-alarm system.

VA Response: Fire Alarm system Manufacturer is Simplex, however there are no existing fire alarm devices in the restrooms. The building's existing main fire alarm control panel is a Simplex 4100. The manufacturer and model/system of the existing nurse-call system are as follows: B103 Ward 2 is Dukane (Non-Operational). B103 Ward 3 is Rauland Responder 3. B103 Ward 4 is Rauland Responder 4.

b. The manufacturer and model or series required for the new bathroom nurse-call devices and fire-alarm strobes.

Charlotte Engineering Response (10/16/2026): The design intent is to match the existing systems.

VA Response: The manufacturer and model/system of the existing nurse-call system are as follows: B103 Ward 2 is Dukane (Non-Operational). B103 Ward 3 is Rauland Responder 3. B103 Ward 4 is Rauland Responder 4. Plan to reuse all existing nurse-call devices. Our nurse call in B103 is super antiquated and does not have vendor support. Therefore, removal, storage, and reinstallation of existing nurse call devices will have to be done extremely carefully. If anything goes amiss and things are damaged, there are no parts or vendor support, and we would not have nurse call in the RRTP restrooms.

There is a current project underway that is upgrading the fire alarm system in B103 and adding new fire alarm devices in the specific bathrooms for this project. Therefore, the new devices and installation planned in the scope of project 550-25-108 – Renovate B103 PRRTP Bathrooms can be removed. Please plan to reuse all existing fire alarm devices and wiring to be installed as a part of the new fire alarm project.

Manufacturer and Model of the fire alarm devices are as follows:

WHEELOCK ELSPSTWC - HIGH FIDELITY LED SPEAKER/STROBE, CONVENTIONAL, CEILING MOUNT, MULTI CANDELA, CLEAR LENS, WHITE, FIRE LETTERING

WHEELOCK ELSPKWC - HIGH FIDELITY SPEAKER, CONVENTIONAL, CEILING MOUNT, WHITE, FIRE LETTERING

c. Whether connection, programming, testing, and certification must be performed by a specific VA-approved or factory-authorized vendor.

VA Response: There is not a specific VA-approved and factory-authorized vendor. However, our fire alarm system programming, testing, and certification is typically performed by Johnson Controls. Regarding the nurse-call system, Primary Systems is the only authorized vendor to perform maintenance and programming for the Rauland system in our area.

d. Contact information for any required vendor so all bidders can obtain comparable quotations.

VA Response: Contant information for Johnson Controls and Primary Systems listed below:

Johnson Controls, Phone: 317-826-2130

Primary Systems, Paul Cross, RN Healthcare Account Executive Office 314-880-9977, Mobile 563-271-8757 Email: pcross@primary-systems.com

e. Confirmation that the nurse-call and fire-alarm scope is limited to the devices and associated work shown within the bathroom renovation areas, including required connections and programming to the existing systems.

Charlotte Engineering Response (10/16/2026): Confirmed.

RFI 13.

We are requesting clarification regarding the door requirements for Project 550-25-108 – Renovate B103 PRRTP Bathrooms at the VA Illiana Health Care System.

The door schedule appears to identify the applicable doors as hollow metal; however, the scheduled finish is noted as stained. The specifications also include Section 08 14 00, Interior Wood Doors, which provides requirements for transparent-finished wood doors, including the use of stain where required to achieve the specified finish. Section 08 11 13, Hollow Metal Doors and Frames, also references hollow-metal frames for wood doors at interior locations.

13.1Q: Please clarify whether the doors shown on the door schedule are intended to be hollow metal doors or stained wood doors.

Guidon Response (10/20/2026) - Doors to be HM and painted. Omit Wood door spec.

RFI 14. Not applicable.

RFI 15.

We request written clarification of the controlling proposal deadline and amendment-acknowledgment requirements for Solicitation 36C25227R0001.

15.1Q: The notice labeled 0001 lists October 22, 2026, at 4:00 p.m. Central Time as the response deadline. The SF 1442 in the solicitation document provided to us lists October 21, 2026, at 4:00 p.m. CDT in Block 13. Please confirm which date and time controls and, if the deadline has changed, identify the revised solicitation document or amendment that establishes it?

VA Response: 15.1A: The deadline has been revised in accordance with this amendment.

15.2Q: Please confirm which amendments have been formally issued, including their respective numbers and dates, as no SF 30 forms have been provided. Additionally, please clarify the required method for acknowledging Amendments 0001 and 0002. Should these be acknowledged in Block 19 of the SF 1442, through separate amendment acknowledgment forms, or by another method?

VA Response: 15.2A: All amendments such as 0001, 0002, 0003, and 0004 should be acknowledged in Block 19 of the SF 1442.

RFI 16.

16.1Q: Ref: SOW

a. The project/SOW title includes “B103 PRRTP & B64/72,” but the supplied drawings and specifications indicate Building 103 work only. Please confirm whether any work in Buildings 64 and/or 72 is part of this contract and provide the applicable drawings/specifications.

VA Response: Scope of work is Building 103 only. No work is required in Building 64/72.

16.2Q: Ref: 09 91 00 Paint.

a. Section 09 91 00 PAINTING is repeatedly referenced by the drawings and specifications, but Section 09 91 00 is not included in the supplied specification package. Please provide the governing painting specification and confirm products, surface preparation, primers, finish coats, and sheens for P-1, P-2, and P-3.

Guidon Response (10/20/2026) – Specification provided.

16.3Q: Ref: AE102 Note 2; AD102 Note 8

a. AE102 Note 2 directs installation of new steel studs “as directed by COR inspection” after finishes are removed, but no bid quantity is defined. Please provide a bidding allowance, unit-price basis, or required assumed quantity for damaged/rusted existing stud replacement.

Guidon Response: For bidding, assume up to 2 feet of stud replacement AFF at all existing walls, perimeter and interior of room.

16.4Q: Ref: AE600; Sections 08 11 13, 08 14 00, and 08 71 00

a. AE600 lists the two scheduled door assemblies as HM door material with “STAIN” finish, while General Note B states hollow metal doors/frames are factory primed and field painted. The specification package also includes Section 08 14 00 Interior Wood Doors although the TOC omits it. Please confirm door leaf material, finish and existing keyway.

Guidon Response (10/20/2026): Doors and frames to be HM. Omit wood door spec.

16.5Q: Ref: Specification TOC; AI103; AI500; Sections 12 32 00 and 12 36 00

a. The specification TOC states Division 12 “NOT USED,” but Sections 12 32 00 and 12 36 00 are included in the supplied package, and casework/countertop work is shown in Room 136C.

Guidon Response: Provide casework per drawings and spec. See updated TOC to include the noted sections.

16.6Q: Ref: Drawing AD102

a. How thick is the concrete floor scheduled for removal to allow plumbing connections?

Guidon Response (DMC): Assume 5” thick concrete slab. Assume thickset at tile floor locations.

16.7Q: Ref: Existing Walls

a. Is it the intent that existing walls don’t currently extend above the existing finished ceilings up to the deck? Therefore, we are to include cost for 2’ of additional metal framing and drywall to extend all restroom walls up to deck above?

Guidon Response (10/20/2026): It is not intended to extend the existing walls to deck above if they currently do not reach the deck.

16.8Q: Ref: Showers, AI500

a. Shower trim is called out as TS-3, this is the transition between the floor and walls in the shower and is shown in Detail 2/AI500. It is called out as Schluter – Shower profile – S on AI001. This profile is to be used to accommodate drainage to the Schluter Kerdi-LINE drain per Schluter. The drain in the showers appears to be FD-B (P001) which is not a Schluter Kerdi-Line. Kerdi-Line is a linear drain, FD-B appears to be a circular drain (9” diameter).

Guidon Response (BA): Please replace TS-3 (shower profile -S) in all the restrooms with TS-2 (Schluter Dilex AHK).

b. How is this trim to intersect Schluter Dilex- AHK at the corners of the showers?

Guidon Response (BA): This trim will not need to intersect the dilex anymore as Schluter Dilex-AHK (TS-2) will be the transition throughout the restroom floor to wall.

c. Question: Note Schluter Dilex-AHK and Schluter Shower profile-S are called out as different finishes.

Guidon Response (BA): Use only the finish called out for TS-2 Schluter Dilex- AHK in Brushed Chrome.

d. Please verify waterproofing (moisture barrier) is only in the showers and extends only 6” past the shower wall per 3/AI500.

Guidon Response (BA): waterproofing moisture barrier to be extended at least 12 inches past the shower wall.

e. Will the floors in restrooms need to be sloped to the existing drains? Specification 093013-3.6-D-8-c requires it, but no mention of slope requirements. Also please note sloping 12x24 tile will require cutting of tile which may not result in the most appealing look.

Guidon Response (BA): The VA TIL / code does not require restroom area floors to slope towards the floor drain. DO NOT cut the tile for sloping towards the floor drain.

f. Is crack isolation required?

Guidon Response (BA): No

g. Will any expansion joints be required in the tile? None shown on plans and EJ171 requires the architect to provide locations.

Guidon Response (BA): There are no expansion joints in the restroom area for tile.

16.9Q: Ref: AD100

a. Will a mud bed be required at showers? Demo plans – Note 10 does not specify if there is a current recess in the slab or if a new one will be cut.

Guidon Response (DMC): A mud bed may be required. Existing shower floors have a flush transition from the bathroom floor to the sloped tile shower floor.

16.10Q: Ref: Contract Duration

a. Please verify the contract duration for the base bid and alternates.

VA Response: Period of Performance is 365 days after NTP. Contractor to develop and submit detailed project schedule regarding alternates.

16.11Q: Ref: Ceiling construction

a. AE112 and AI001 specify acoustical ceilings. Section 09 29 00, paragraph 3.7, addresses solid, secured ceilings in certain patient-accessible mental-health areas. Please confirm the required ceiling construction in each project room.

VA Response: VA Response: Match existing. Solid ceiling return to solid. Acoustical ceiling, return to acoustical. These rooms do have a behavioral health component so hold down clips will be required for acoustical ceilings. Hold down clip selection provided for panels up to ¾” thick and another selection for clips for panels ¾” – 1¼”.

16.12Q: Ref: Work Hours

a. GC101 indicates 8:00 AM–5:00 PM, while Section 01 00 00 contains other work-hour references. Please confirm the construction hours.

VA Response: 7:30am – 4:00pm CST.

16.13Q: Ref: Grab Bars, AI001

a. AI001 lists TA1 and TA2 furnishing responsibility as “varies.” Please clarify these items.

Guidon Response (10/20/2026): TA1 and TA2 grab bars are to be contractor furnished/contractor installed.

RFI 17.

17.1Q: What is the height of the existing roof deck

Guidon Response: Top of joist per existing drawing = 11’-1”

17.2Q:. Is there insulation and / or fireproofing of any kind above existing ceilings to be demoed?

Guidon Response: Assume yes, specific locations and quantities unknown.

17.3Q: Room 107C; 3/AD102, references Demolition Plan Note #12. The Demolition Plan Note legend does not include a description. Please clarify.

Guidon Response: Disregard keynote 12 found in this plan.

17.4Q: Room 107C; 3/AD102, Demolition Plan Note #4 makes reference to the slab removal. In the Floor Plan it appears that this note is reference to the partitions which are to be removed.

Guidon Response: Disregard the leaders of keynote 4 in this plan. Toilet partition removal is covered in general note M. Slab removal locations are indicated by the diagonal hatching across the plan

17.5Q: What is the concrete thickness that is to be removed in Room #107C?

Guidon Response: Assume 5” thick concrete slab.

17.6Q: Demolition Floor Plan 3/AD102 shows concrete floor slab removal which extends beyond the corridor wall. This wall is not shown to be removed or replaced. Furthermore, Infection Control /Phasing Plan GC101 does not indicate a barrier wall to be installed in this location, if in fact this wall is to be replaced. Additionally, Architectural Floor Plan 3/AE102 does not show any new wall construction. Please advise what the intent is at this location.

Guidon Response: Infection control shall be extended to work in the area mentioned. The existing wall is not intended to be demolished unless necessary. Price as necessary to complete slab removal and replacement.

17.7Q: The limits for concrete slab saw-cutting and removal differ between those shown on AD102 and PD100. Please clarify.

Guidon Response: Graphic representation of slab removal are approximates of the intended removal. Refer to Plumbing drawings for lines to be installed as plumbing install is the reason for the slab demolition.

17.8Q: Confirm the location where the salvaged washer and dryer in Room 136C is to be stored?

VA Response: The VA will be responsible for removing and salvaging the washer and dryer.

17.9Q: Fire Protection General Note #75 states all new exposed piping must be painted in compliance with project specification 09 91 00. Specification 09 91 00 has not been provided. Please advise.

Guidon Response: Painting specs have been provided in previous bid-RFIs.

17.10Q: In reference to Room 136C, Demolition Floor Plan 2/AD102 does not indicate the existing sink to be removed. Plumbing Demolition Plan 4/PD100 shows the existing sink to be removed. Please clarify the intent.

Guidon Response: Sink and casework to be demolished and replaced with new.

RFI 18.

18.1Q: Please confirm that this will be a triple hat project with one site manager serving as Super/QCM/SSHO.

VA Response: Per task order, one qualified individual may serve concurrently as the on-site Superintendent, Quality Control Manager (QCM), and Site Safety and Health Officer (SSHO), provided the individual meets all applicable qualifications, training requirements, and on-site presence requirements identified in the contract documents.

18.2Q: Where will the project lay down area be?

VA Response: The contractor staging/laydown area shown in the box below is where contractors’ office and material storage trailers are located. While VA will supply electricity at no cost, all utility connections to the trailer shall be installed at the contractor’s expense. Trailer removal is required upon completion of the contract, unless approved by the CO to leave in place. Locating a dumpster adjacent to the project area is to be coordinated with the COR.

18.3Q: Will the task orders on the MATOC be tax exempt?

VA Response: Specified details on material tax exemptions are included in the contract clauses of the solicitation.

18.4Q: Will any delegated design be required for the SEED project?

VA Response: No.

18.5Q:. Please confirm that this project will be performed during normal working hours. If WHEN hours are required, please identify when these hours will be required.

VA Response: See response to RFI 16 Question 12.

18.6Q: Please confirm whether personnel proposed for the SEED project are being evaluated as the contractor's MATOC management team or specifically as the proposed management team for Project 550-25-108.

VA Response:: Include project management details of the anticipated 5-year contract, as well as those specifically related to the Seed Project.

18.7Q: Please confirm that the stated page limitation for the technical portion and the stated page limitation for Past Performance are separate limitations and are not cumulative.

VA Response:: Performance ratings sent directly from previous customers to the VA do not count against the page limit.

18.8Q: Please confirm that required attachments/forms, including resumes, safety/EMR documentation, financial information, and surety information, are excluded from the Technical Proposal page limitation.

VA Response:: That statement is NOT correct. The items listed above ARE parts of Volume 1, Part 1 - Technical Information section.

18.9Q: Please confirm the maximum number of past-performance projects that may be submitted and whether projects beyond that number will be evaluated

VA Response:: Volume 1, Part 2 Past Performance is limited to 25-pages. No pages beyond page 25 will be evaluated.

18.10Q: Please clarify the date used to establish recency for ongoing projects and completed projects under the Past Performance factor.

VA Response:: Per Part 5.3.1 on page 59 of 144, offerors shall prepare and request prior clients submit a Past Performance Client Questionnaire (Solicitation Attachment 6) for relevant contracts awarded and/or completed within the last three (3) years and instruct the clients to forward directly to the contracting office, via e-mail to the same email offers submit its offer to. Past Performance Questionnaires must be received by the contracting officer no later than proposal due date. Contractors need not include CPARS ratings in their proposals as the government will retrieve those ratings itself.

Volume 1 - Part 2 should only include detailed information regarding projects the offeror and subcontractors performed either, as a prime contractor or subcontractor, detailing specific trade work and management self-performed.

18.11Q: Please confirm that the required construction sequence is Phase 1 – 136C; Phase 2 – 159C/160C; Phase 3 – 106B/107B; and Phase 4 – 106C/107C, and that only one phase is anticipated to be under construction at a time

VA Response: This is the correct phasing order.

18.12Q: Please define the conditions required for a phase to be considered complete and operational prior to commencing the subsequent phase. Please confirm whether final inspection/punch-list completion is required or whether beneficial occupancy/operational acceptance is sufficient.

VA Response: Beneficial occupancy/operational acceptance is sufficient.

18.13Q: May preparatory activities, submittals, above-ceiling investigation, material staging, or other non-disruptive work for subsequent phases occur while construction of the active phase is underway?

VA Response: Yes, preparatory activities can occur while construction of the active phase is underway provided those activities do not hinder Veteran access to the restrooms in the subsequent phases.

18.14Q: Please identify any minimum number of toilets, showers, or other bathroom facilities that must remain operational within B103 and B64/72 during each phase.

VA Response: The construction phasing plan has this covered. The VA is phasing construction so one bathroom will be under construction at one time and finished prior to mobilization of the next bathroom in order to keep an adequate number of facilities open to patients. Please see drawings for phasing plan.

18.15Q: Please confirm the required ICRA classification for the bathroom renovation work and whether the containment requirements shown/specified represent the minimum requirements for bidding purposes

Guidon Response (DMC): Refer to specification section 01 01 10 for infection control requirements based on classifications on drawings.

18.16Q: Please confirm that the Contractor is responsible for developing the final containment configuration based upon field conditions for VA approval rather than constructing containment in a Government-prescribed configuration

VA Response: Yes, the contractor is responsible for developing the final containment configuration based upon field conditions.

18.17Q:. Please identify acceptable locations/methods for exhausting negative-air machines serving the construction containment areas

VA Response: Air must be exhausted to the building exterior. However, if the facility is unable to exhaust to the building exterior there is an alternative. Please refer to Specification Section 01 01 10 – IC Infection Control. The Appendix A that details the alternative exhausting method begins on page 59 of 1070 in the Specifications.

18.18Q: Please confirm whether the proposed containment locations will affect existing egress routes and identify any required temporary egress provisions that should be included in the base bid

VA Response: The proposed containment locations will not affect existing egress routes. Temporary egress provisions will not be required.

18.19Q: Where MEP connections require work outside the defined bathroom renovation limits, please confirm whether temporary containment/ICRA measures will be required at each remote work location.

VA Response: Yes, temporary containment/ICRA measures will be required at each remote work location.

18.20Q: Please identify allowable durations and required working hours for domestic water, sanitary, and other plumbing outages required to complete the work.

VA Response: Outages will occur during normal work hours: Monday – Friday, 7:30am – 4:00pm CST.

18.21Q: Please identify allowable durations and required working hours for electrical outages required for demolition, tie-ins, panel work, and installation of new systems

VA Response: See response to RFI 18 Question 20.

18.22Q: Please identify any limitations on fire alarm or sprinkler system impairments and whether a fire watch will be required during approved outages.

Charlotte Engineering Response: The project drawings include notes addressing fire alarm and sprinkler system impairments, including requirements for coordinating planned outages with the VA and implementing fire watch procedures when required. Please refer to the applicable drawing notes for these requirements.

VA Response: Also, refer to Specification Section 01 01 10 – IC Infection Control, the ICRA Permit form, and any drawing notes on the Bid Drawings for fire watch requirements during outages.

18.23Q: Please clarify whether temporary domestic water, sanitary, electrical, fire protection, HVAC, or other temporary services are required to maintain adjacent occupied spaces during construction.

Charlotte Engineering Response: Operations in adjacent occupied spaces shall be maintained throughout construction. The Contractor shall coordinate all utility shutdowns and service interruptions with the VA and provide temporary services as necessary to maintain continuous operations in occupied areas. Temporary services shall be determined based on the Contractor’s proposed means, methods, and phasing of construction.

18.24Q: Please confirm the required advance notice period for utility outage requests and whether outages are anticipated to be performed during normal working hours or after hours.

VA Response: 2 weeks. Outages are to be performed during normal working hours.

18.25Q: Please provide all available asbestos, lead, and hazardous-material surveys applicable to the renovation areas and associated above-ceiling/utility tie-in locations.

VA Response: Hazardous material surveys will be provided.

18.26Q: Please confirm whether all known ACM/lead abatement required to execute the work is specifically identified in the contract documents and included in the base bid.

VA Response: Yes, the AE specifically identified what they found during the design process, and these are listed in the Hazardous Material Removal Notes on sheet HA101 of the bid drawings. However, there may be unforeseen materials within the project limits that will need to be removed and shall be treated as noted in the specifications. Any additional insulation the removed must be re-insulated.

18.27Q: Please confirm that hazardous materials encountered outside the identified abatement limits will be treated as an unforeseen condition rather than included in the Contractor's base bid

VA Response: Confirmed.

18.28Q: Please confirm whether the Contractor may rely upon the existing-condition information shown on the contract drawings for bidding purposes.

VA Response: Yes, Contractor may rely upon the existing-condition information shown on the contract drawings for bidding purposes.

18.29Q: Please identify the manufacturer, model/system, and serving head-end for the existing nurse-call system affected by the renovation.

VA Response (BioMed): The manufacturer and model/system of the existing nurse-call system are as follows: B103 Ward 2 is Dukane (Non-Operational). B103 Ward 3 is Rauland Responder 3. B103 Ward 4 is Rauland Responder 4.

18.30Q: Is there a VA-required or authorized proprietary vendor/integrator that must perform programming, modifications, testing, or certification of the existing nurse-call system? If so, please provide the vendor's contact information.

VA Response (BioMed): Primary Systems is the only authorized vendor to perform maintenance and programming for the Rauland system in our area

Primary Systems contact information:

Paul Cross, RN, Healthcare Account Executive Office 314-880-9977 Mobile 563-271-8757 Email: pcross@primary-systems.com

18.31Q: Please clarify the extent of nurse-call work required, including which existing devices/wiring are to be reused versus replaced and whether programming/head-end modifications are required

VA Response: Plan to re-use all existing devices and wiring. If reusing old equipment, nothing more than testing is needed. Therefore, programming/head-end modifications are not required.

18.32Q: Please identify any Government-required proprietary vendors for fire alarm, access control, security, communications, or other existing low-voltage systems affected by the project.

VA Response: See Response to RFI 12 Question 3.c.

18.33Q: Please clarify required testing, commissioning, programming, and Government/vendor acceptance requirements for nurse call and other specialty systems

VA Response (BioMed): If reusing existing equipment, nothing more than testing is needed.

18.34Q: Please confirm whether all toilet accessories, dispensers, mirrors, grab bars, shower accessories, and similar items shown are Contractor Furnished/Contractor Installed unless specifically identified otherwise.

VA Response: Yes, all toilet accessories, dispensers, mirrors, grab bars, shower accessories, and similar items shown are Contractor Furnished/Contractor Installed unless specifically identified otherwise.

18.35Q: Please provide a consolidated list of all Government Furnished/Government Installed, Government Furnished/Contractor Installed, and Contractor Furnished/Contractor Installed equipment associated with the bathroom renovations.

VA Response: A list of equipment and the party responsible is provided on drawing AI001 of the bid drawings. Contactor to assume any equipment not listed is Contractor Furnished/Contractor Installed.

18.36Q: Where demolition exposes deteriorated or unsuitable wall/floor substrates, please clarify the extent of substrate repair/replacement that should be included in the base bid

VA Response: Do not include a cost in the base bid for uncovering deteriorated or unsuitable wall/floor substrates. If any deteriorated or unsuitable wall/floor substrates are found, we will address them at that time.

18.37Q: Please clarify the required extent of ceiling, wall, firestopping, insulation, and finish restoration where new MEP systems extend beyond the immediate bathroom renovation boundaries

VA Response: Required restoration will include whatever necessary to return the ceiling, wall, firestopping, insulation, and finish restoration to the existing state prior to construction.

18.38Q: Is the existing Nurse Call system Stand-alone or connected to a larger system in the building?

VA Response: It is connected to a larger system in the building.

18.39Q: Can you identify location of any nurse call head-end controllers, power supplies, etc. for these existing systems?

VA Response (BioMed): B103 129C1, B103 129B1

18.40Q: Do any of the calls annunciate at a local Nurse Station or centrally located location? Are there multiple annunciation locations? Is there local annunciation directly outside of each restroom?

VA Response (BioMed): Wards 3 and 4 annunciate to the respective Nurse Station.

18.41Q: If new stations and equipment are not available due to existing system(s) being found to be discontinued / obsolete, what is the plan for coverage?

VA Response (BioMed): No parts are available for the Dukane system or Responder 3 system. Responder 4 parts are unsupported and difficult to find. There is a plan for FY27 to replace the nurse call in these areas. This would update it to Responder 5. That project would include replacing all parts and head units. The plan for coverage is to reuse all existing nurse-call devices. Removal, storage, and reinstallation of existing nurse call devices will have to be done extremely carefully. If anything goes amiss and things are damaged, there are no parts or vendor support, and we would not have nurse call in the RRTP restrooms.

18.42Q: Would new, stand-alone systems for each restroom with local annunciation directly outside each restroom be acceptable?

VA Response (BioMed): No. Stand-alone systems will not be acceptable.

RFI 19.

19.1Q: Asbestos & Hazardous Materials Abatement

a. Extent and Testing of Asbestos Containing Materials (ACM): Please confirm if a full asbestos and lead hazard survey report is available for Building 103 PRRTP. Specifically, what exact locations, quantities, and types of tile, mastic, TSI pipe insulation, or patching materials contain ACM requiring abatement prior to interior demolition?

VA Response: Yes, hazardous material surveys will be provided.

b. Disposal & Air Monitoring Requirements: Will the VA provide third-party IH (Industrial Hygiene) monitoring during abatement, or is the contractor required to hire an independent certified IH firm for air monitoring and clearings?

VA Response: The contractor is required to hire an independently certified IH firm for air monitoring and clearings. Coordination with VA COR and Safety Department needed for scheduling. Third party clearance testing to be done when abatement is complete.

19.2Q: Mechanical, Electrical, Plumbing (MEP) & Fire Protection

a. Plumbing Riser & Existing Utility Routing: Are existing plumbing stacks and branches serving B103 adequately sized for any upgraded fixtures, or will work extend beyond the immediate bathroom footprints down to lower floors or crawlspaces?

Charlotte Engineering Response: The design intent is to reuse the existing plumbing risers and utility connections serving Building 103. Plumbing modifications are anticipated to remain within the immediate restroom renovation areas. The Contractor shall field-verify existing conditions and notify the COR and A/E of any deficiencies requiring modifications beyond the indicated scope of work.

VA Response: Furthermore, work would not extend into lower floors or crawlspaces as B103 is a one-story building on slab. Drain lines are located in the slab and other piping is located in the interstitial space above. Everything vents up.

b. HVAC Air Balancing & Existing Systems: Does the existing exhaust system serving the B103 PRRTP bathrooms have adequate capacity to maintain required CFM air flows, or are new exhaust fans/dedicated branch duct modifications required prior to TAB (Testing, Adjusting, and Balancing)?

Charlotte Engineering Response: New exhaust fans and associated ductwork modifications are already included in the design documents.

VA Response: New exhaust fans/dedicated branch duct modifications should not be required prior to TAB. TAB is just to measure the current state.

c. Fire Alarm Compatibility: Please confirm the specific model and manufacturer of the main building fire alarm panel serving Building 103 to ensure full system compatibility with the specified addressable heat detectors (Simplex Pyrotronics / FTP-11) and notification devices.

VA Response: Fire Alarm Panel Manufacturer/Model: Simplex 4100.

d. Wet-Pipe Sprinkler Outages: What are the designated daily/weekly time windows allowed for draining and shutting down wet-pipe sprinkler lines for relocation and testing?

VA Response: See response to RFI 18 Question 20.

19.3Q: Infection Control & Operational Phasing

a. Phasing & Concurrent Room Closures: Will the bathroom renovations in B103 be performed in a single mobilization phase, or must work be phased sequentially to keep a minimum number of resident/patient restrooms operational at all times?

VA Response: Work is to be phased according to the drawings. One bathroom will be under construction and finished prior to mobilization of the next bathroom. The order is as follows: Phase 1 – 136C; Phase 2 – 159C/160C; Phase 3 – 106B/107B; and Phase 4 – 106C/107C.

b. HEPA Exhaust Discharge Routes: Where should temporary HEPA air scrubber exhaust hoses be vented to the exterior? Are temporary window/wall penetration louvers permitted, or must air be exhausted through existing building ductwork/shafts?

VA Response: See response to RFI 18 Question 17.

c. Temporary Utility Connections & Metering: What are the exact designated tie-in points for temporary electric power and water, and will standard sub-meters be accepted by the VA for monthly consumption tracking?

VA Response: Coordinate tie-in points with VA Maintenance…