S02 Att 9 Contractor EMR Safety Info 578-26-007.docx
DOCX document 23 KB Posted
- Attached to
- Z1DZ--578-26-007-FY26 Network Cable Installation
- Solicitation number
- 36C25226R0013
About this file
This is an Attachment D document outlining safety and environmental compliance requirements for bidders/offerors on Solicitation 36C25226R0013 for network cable installation at the Edward Hines Jr. VA Hospital. All contractors must submit certification of their safety and environmental record, confirming they have no more than three serious, one repeat, or one willful OSHA or EPA violation within the past three years. If unable to certify, contractors must provide detailed explanations and documentation of violations. Contractors must also submit their current Experience Modification Rate (EMR) from their insurance carrier on official letterhead; those with EMR above 1.0 must provide written explanation from their carrier detailing reasons for the elevated rate and anticipated reduction timeline. Self-insured contractors or those unable to provide EMR on insurance letterhead must obtain ratings from the National Council on Compensation Insurance, Inc. (NCCI) using form ERM-6, or from state-run workers' compensation rating bureaus for California, Delaware, Michigan, New Jersey, North Dakota, Ohio, Pennsylvania, Washington, Wyoming, and Puerto Rico. If NCCI cannot issue an EMR due to lack of insurance history, contractors must submit documentation from both their insurance carrier and NCCI confirming a Unity Rating of 1.0.
The attachment includes a Pre-Award Contractor Safety and Environmental Record Evaluation Form requiring contractors to provide OSHA 300 and 300a forms for years 2019-2022, report man-hours worked, Days Away Restricted Transferred (DART) rates, document any serious, willful, or repeat OSHA violations, provide their six-digit NAICS code, identify their safety program administrator, and report their EMR. These requirements apply to all subcontracting tiers, with prime contractors responsible for ensuring subcontractor responsibility. The government will use submitted information along with OSHA and EPA online inspection databases to make initial responsibility determinations. This requirement is mandatory for the IDIQ contract with a maximum value of $1 Million for network cable installation services.
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SOL 36C25226R0013 Page 1 of 1 ATTACHMENT D – Safety Information
ADDITIONAL PRIME CONTRACTOR INFORMATION - Safety or Environmental Violations and Experience Modification Rating Information Information provided below shall be applicable to Solicitation 36C25226R0013 1.) All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record. The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.
2.) All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidder’s/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.
3.) Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and PR shall obtain their EMR rating from their state run worker’s compensation insurance rating bureau.
4.) If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that is has assigned Bidder/Offeror a Unity Rating of 1.0.
5.) The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.
6.) This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.
PRE-AWARD CONTRACTOR SAFETY AND ENVIRONMENTAL RECORD EVALUATION FORM
Company Name: ______________________________________________ Address: _____________________________________________________ Telephone: ______________________ Fax: ________________________ Email: _______________________________________________________ DUNS Number: ________________________________________________ Contact: ______________________________________________________
1. Utilizing your OSHA 300 Forms, please complete the following information:
| Category |
| 2019 |
| 2020 |
| 2021 |
| 2022 |
Number of man hours (jobsite and office).
Number of cases involving days away from work, restricted activity, or both (Column H and I of OSHA 300).
Days away, restricted, or transferred rate (# of days away, restricted, or transferred cases x 200,000/# of man hours) (DART Rate).
Number of serious, willful, or repeat violations from OSHA within the last 4 years. Please attach explanation for any violations.
Please attach copies of the following documents: OSHA 300 and 300a Forms. These forms can be accessed through the OSHA publications search page: http://www.osha.gov/pls/publications/publication.html.
Provide your six-digit North American Industrial Classification System (NAICS) Code for this acquisition:
Who administers your company’s Safety and Health Program?
Company’s Insurance Experience Modification Rate (EMR): _____________ Project 578-26-007 IDIQ Replace Network Cabling
File details come from the government source that posted it. Updated .