S02 Att 1 SOW 578-26-007 IDIQ Cabling 2025.08.12.docx

Statement of Work

FY26 Network Cable Installation Project 578-26-007

August 12, 2025

Attachments:

1) Hines VA Documents for Construction

a) Hines VA Campus plan

b) Hines Underground Utility Plan

c) Pre-Construction Checklist Rev 07.27.2021

d) Safety and Health During Construction Activities

e) Cutting Welding and Other Hot Work

f) Dig Permit SOP Form

g) Above Ceiling Entry and Wall Construction Permits

h) Contractor Badging-Fingerprint Request Form 2025

i) Contractor Parking

j) OIT Horizontal Cable Requirements

k) Fire Protection Code Reviews

l) Asbestos Survey Glossary (when applicable)

m) Infection Control Barrier Sample

n) Hines COVID-19 Guidelines

o) VHA Supplemental Contract Requirements for Ensuring Adequate COVID -19 Safety Protocols for Federal Contractors rev2

p) Emergency Contact List-Template

2) Infection Control Risk Assessment (ICRA)

3) Interim Life Safety Measures (ILSM)

4) Pre-Construction Risk Assessment (PCRA)

5) Schedule of Services

6) 578-26-007 Specifications

References:

1. VA’s Technical Information Library (TIL)

2. Master Construction Specifications (PG-18-1)

3. Standard Details (PG-18-4)

4. Environmental Planning Guidance (PG-18-17)

5. 2011 Asbestos Survey for EHVAH (available on request)

6. 2013 Historic Preservation Plan for the EHVAH (available on request)

7. 2020 Statement of Conditions Survey for the EHVAH (available on request)

8. 2022 Facility Condition Assessment for the EHVAH (available on request)

A) Mission

The Engineering Service’s mission is to provide total oversight and management of the network cable installations, as it pertains to the normal operations at Edward Hines Jr.VA Hospital (EHVAH). The VA's engineering efforts are ultimately aimed at improving the lives of Veterans, their families, visitors, and staff, by providing them with reliable, accessible, and efficient services.

B) Goals:

The goal of this project is to develop task orders against this Indefinite Delivery Indefinite Quantity (IDIQ) contract for network cable installations related activities at the Edward Hines Jr. Veterans Affairs Hospital.

C) Current Conditions:

Currently there is not an efficient contracting option for services to request procurement of data cable installation services.

D) Justification:

Edward Hines Jr. Veterans Affairs Hospital has a need to replace outdated network cables of an Indefinite Delivery Indefinite Quantity. The replacement of the cable network may occur at multiple locations on the EHVAH station.

E) Objectives:

This package intends to provide guidance for the award of an IDIQ contract and subsequent task orders to this contract. The primary objective is for the IDIQ contract to furnish all labor, materials, equipment, tools, and qualified supervision necessary to accomplish each task order. Task orders will vary in size and dollar amounts. Task orders will involve installation of new data cable and related activities. A separate project will be provided by contracting to evaluate cost and capability.

F) Acronyms and Definitions:

The following is a listing of acronyms and/or definitions to terms that may be used in this document.

G) Requirements

This is an Indefinite Delivery Indefinite Quantity contract for the supplies or services specified. The quantities of supplies and services specified in the IDIQ contract are estimates only and are not purchased by this contract. Delivery or performance shall be made only as authorized by orders issued in accordance with the Section H Scope of Work. The contractor shall furnish to the Government, when or if ordered, the supplies or services specified in the contract up to and including the quantity designated in the IDIQ contract as the “maximum”. The Government shall order at least the quantity of supplies or services designated in the IDIQ contract as the “minimum”. Except for any limitations on quantities in the IDIQ contract, there is no limit on the number of orders that may be issued. The Government may issue orders requiring delivery to multiple destinations or performance at multiple locations.

Any order issued during the effective period of this contract and not completed within that period shall be completed by the contractor within the time specified by the order. The contract shall govern the contractor’s and Government’s rights and obligations with respect to that order to the same extent as if the order was completed during the contract’s effective period, provided that the contractor shall not be required to make any deliveries under this contract after 120 days after contract closing date.

This IDIQ contract presumes the contractor will not need access to the Hines LAN or any VA Sensitive Information to execute the contract. All task orders are subject to the terms and conditions of this contract. In the event of conflict between a task order and this contract, the contract shall be controlled.

This SOW presumes the Contractor will not need access to the Hines LAN or any VA Sensitive Information to execute the contract.

The awarded Contractor will adhere to all codes, standards, guidelines, and design requirements found in the VA’s Technical Information Library (TIL) including but not limited to the following:

1) Pre-bid site visit:

a. A pre-bid site walk through is encouraged and should be coordinated by the CO. The intent of this walkthrough is to give the Contractor access to the project site so that an accurate evaluation of the project requirements and site assessment can be made.

b. The Contractor shall coordinate with the COR to schedule the site visit seven (7) calendar days prior to the requested date.

c. Exploratory demolition is permitted but must be coordinated with the COR.

2) RFI Submittals:

a. The Contractor shall submit any RFI’s resulting from the site visit within five (5) working days after the inspection to the CO.

b. Unless otherwise stated the Contractor shall allow the COR and CO ten (10) working days to respond to an RFI.

3) Infection Control Barrier (ICB):

a. Temporary construction partitions shall be smoke-tight and built of noncombustible materials that will not contribute to the development or spread of fire.

b. Barriers shall not obstruct access to emergency services and for fire, police, and other emergency forces.

c. The Contractor shall provide and install a rigid infection control panel system manufactured by Edge Guard out of Bement, Illinois or an approved equal. http://www.edge-guard.com/home.html. Salient details of the infection control barrier are:

i. The ICB must be fire-resistant.

ii. The barrier must be water resistant; capable of being cleaned and sanitized.

iii. Installation of the barrier shall not:

1. Generate dust outside the barrier.

2. Generate excess noise outside the barrier.

3. Generates excess fumes outside the barrier.

iv. Demobilization of the barrier shall not:

1. Generate dust outside the barrier.

2. Generate excess noise outside the barrier.

3. Generates excess fumes outside the barrier.

4. Require floor, wall, or ceiling repairs upon removal.

v. The barrier should be environmentally responsible.

1. The materials should be reusable.

2. The materials should not contribute to unnecessary waste to our landfills.

d. Fire-resistant plastic sheeting may be used to supplement the rigid infection control panel system. COR approval is required.

i. The Contractor shall submit an RFI requesting approval during the bid period.

e. Wood studs, plywood, OSB, particle board, pressboard, or other flammable materials are not allowed at Hines.

f. Manometers shall be installed on the ICB adjacent to every entrance of the work zone to monitor negative pressure within the work zone. See Attachment 1.

g. All doors to rooms inside the work zone but directly impacted by the work shall have their doors shut and the perimeters taped to prevent the migration of dust and debris into these rooms.

h. Cover all sprinkler heads (daily), signs, data transmitters, and light fixtures. Cover the supply and return diffusers within the work zone to prevent the spread of dust and fumes to other areas outside the work zone.

i. Rigid infection control panel system and manometers are to be submitted and approved by the COR prior to installation.

j. The following is a manner acceptable to Hines Infection Control to maintain negative pressure inside an infection control barrier with no reasonable access to discharge air to the exterior.

i. Install a floor-to-ceiling infectious control barrier (ICB) meeting the fire-rating required.

ii. Cover all sprinkler heads (daily), signs, data transmitters, and light fixtures. Cover the supply and return diffusers within the work zone to prevent the spread of dust and fumes to other areas outside the work zone.

iii. Place the air scrubber inside the ICB with a HEPA filter. The air scrubber will draw air from inside the ICB.

iv. Place a flapper valve connection on the ICB near to the ceiling.

v. Route the filtered air from the scrubber via a collapsible duct to the flapper valve thus maintaining negative pressure inside the ICB.

vi. If the power should accidentally get cutoff, the flapper valve will swing close thereby maintaining the integrity of the ICB.

4) The Contractor shall post and maintain the final signed PCRA, ICRA, ILSM and Emergency Contact Information (when issued) at the entrance to the ICB for the duration of the project. See Attachment 1. The Contractor will update the postings when new documents are issued.

5) Equipment Lead time:

a. Equipment lead times shall be incorporated into the project schedule and used in conjunction with the baseline for the project start date.

b. The contractor shall make an informed bid submission by working with suppliers and considering all potential long-lead items involved with the project reasonably known or considered to impact the start, performance, and completion of the project.

c. For delays in the equipment delivery not caused by the government, the contractor shall bear the cost of temporary materials, equipment, labor, and services for the time between the end of the period of performance and the final installation of the contract’s specified materials and equipment.

6) EHVAH Permits:

a. Unless otherwise stated the Contractor shall submit for all required VA permits (i.e. above ceiling or dig) fourteen (14) calendar days prior to the event based on the approved project schedule with the COR.

7) Project Pay Applications:

a. Pay applications shall be initiated by the contractor in the form of a draft “pencil draw” submission to the COR.

i. Prior to submission the contractor will review the amounts, date of the application, the application number, and the purchase order (PO) for the project are correct.

ii. The COR may question the pencil draw and request revisions.

iii. Upon approval by the COR, the application will be reviewed by the CO.

iv. Upon approval by the CO, the application will be submitted into the electronic Invoice Payment Processing System (IPPS). Approval within IPPS can take days or sometime weeks to be processed.

b. All submitted project pay applications require certified payroll and waste report documents to be current with each pay submission.

i. Certified payroll documents shall be submitted to the COR weekly.

ii. Waste reports shall be submitted even when no waste has been produced. The contractor shall validate this by submitting a quantity of zero on the waste report.

iii. Approval of all invoices will require documents to be current.

c. With each invoice submission an updated, full schedule shall be submitted noting any changes in non-critical and critical paths, modifications approved, delays by the government, delays by the contractor, issuance dates for Letters of Concern and Letters of Cure, and other elements that impact on the project completion date.

d. Submission of a 3-week look-ahead schedule will not be accepted.

8) Work outside of normal business hours or weekends:

a. All work performed after hours or on weekends requires coordination with the COR and shall be requested fourteen (14) calendar days prior in writing or e-mail to the COR for approval.

b. No work shall take place without written or e-mail confirmation from the project COR.

9) Utility Shutdowns:

a. The Contractor shall provide twenty-one (21) calendar days’ advance notice for any planned utility shutdowns to all allow the station to notify staff/visitors and prepare contingency plans if necessary.

b. Failure to submit the shutdown requests in a timely manner is not justification for a claim of delay on the part of the government.

c. Planned utility shutdowns should be indicated on the project schedule.

10) Submittals and Shop Drawings:

a. Unless otherwise stated the Contractor shall provide shop drawings and equipment submittals for review and approval by the COR seven (7) calendar days prior to the start of construction.

b. No work shall be started prior to review and approval by the COR.

11) Certifications:

a. When applicable, the Contractor shall provide certifications for all personnel performing any welding and shall certify all welds prior to the start-up of any of the units.

b. These certifications shall be supplied to the COR and retained as a permanent record of the project folder.

c. Personnel certifications shall be provided to the COR prior to the start of construction.

d. All weld certifications shall be provided to the COR at the end of every work week when applicable.

12) OSHA Certification:

a. The Contractor shall have an OSHA certified site superintendent on site whenever any work is being performed.

b. A copy of the Superintendents OSHA 30hr certification shall be supplied to the COR prior to the start of any work and retained as part of the project folder.

c. All contractor employees and subcontractors must have a minimum of a 10hr OSHA certification.

13) EPA / IEPA Notification:

a. Pursuant to 40 CFR 61.145, written NESHAP notification is required to EPA at least 10 working days before the abatement or demolition is to begin.

b. A copy of this notification and acceptance shall be provided to the COR.

14) Post-Award meeting:

a. The meeting shall be coordinated by the COR and CS/CO.

b. The meeting shall take place after the Notice to Proceed has been issued but prior to the start of demolition/construction.

c. The Contractor shall schedule and attend a “Page-Turn” meeting in which the Designer of Record will be in attendance. The goal of this meeting is to clarify any confusion the Contractor may have regarding the contract documents in advance of commencing construction activities, delivery of project submittals, submission of the project schedule, the coordination of project phasing, etc.

H) Scope of Work:

This requirement is for an Indefinite Delivery/Indefinite Quantity contract for network cable installation on real property located at the following location:

Edward Hines Jr. VA Hospital 5000 South 5th Avenue Hines Illinois

1) The contract will encompass a 5-year base.

2) The maximum dollar amount of the contract will not exceed $1,000,000.00.

3) Ordering Procedure:

a. During the contract period, the CORs will identify projects for task order which will be issued by the Contracting Officer.

b. The Contracting Officer, or his/her authorized representative, will notify the contractor that a requirement exists for the Open-Ended network cable installation Contract. The notification will include a Statement of Work, which includes the scope of work; any available drawings and technical documents; and a list of submittal requirements.

c. The contractor shall schedule a site visit with the Contracting Officer, or his/her authorized representative, by telephone within two (2) working days after receipt of the notification. The contractor and the Contracting Officer or his/her duly authorized representative, the COR will participate in the site visit. The purpose of the site visit is to familiarize the Government and contractor with the condition of the site, and to identify any special conditions which may be present.

d. After the site visit has been conducted, the contractor shall submit his proposal to the Contracting Officer at the time mutually agreed upon by the contractor and the Contracting Officer. In the absence of an agreement, the proposal shall be submitted within five (5) working days after request by the Contracting Officer.

e. The contractor’s proposal shall be submitted as indicated in Paragraph 4 below and shall be accompanied by necessary technical documentation. Any non-prepriced work must be supported with verifiable documentation outlined in Paragraph 7.

f. Upon receipt of the contractor’s proposal, the Government will review the proposal. The contractor’s proposal must address non-priced items. If there are quantity differences to be resolved, or if the Government or the contractor determines quantity verification is necessary, a second site visit may be made to measure and reach agreement on quantities. The contractor and Contracting Officer, or his/her duly authorized representative/ project engineer will participate in this site visit.

g. Upon receipt of the contractor’s proposal, the Government will review the proposal for completeness. The Government will negotiate with the contractor the method, non-prepriced items as applicable, performance times, and quantities.

h. The contractor should realize that circumstances may prohibit the Government from issuing an individual task order even after the receipt and/or negotiation of the contractor’s task order proposal.

i. If such circumstances arise, the Government is not obligated to reimburse the contractor for any costs incurred in the preparation of the task order proposal.

j. The Government has the right to withdraw a proposed TO before and after the receipt of the contractor’s proposal for the proposed project.

4) Offers.

a. The basis scope of work is given below:

1. The contractor shall provide and install proper cable supports for new Cabling, if the existing basket tray is nonexistent.

2. The contractor shall only Pull cabling from the Network Closets that IRM approved.

3. The contractor will provide and Install Firestop sleeves at all wall penetrations.

4. The contractor will provide and install surface mount raceway and backbox if the wall where the workstation is to be installed is inaccessible.

5. The contractor shall provide and Install Plenum Cat.6A Cabling from IRM closet to designated area.

6. The contractor will provide and install 24 or 48 Port Jack Panel in the network closet.

7. The contractor will Terminate both ends of the cables with Cat.6A Jacks only.

8. The contractor will Label both ends of the cable with a mechanical label. (Handwritten labels are not allowed).

9. The contractor will test each cable and save the results with a Cat.6A Cable Analyzer.

10. The contractor will remove and dispose of existing cable and equipment.

b. The offer shall detail individual prices per each line item. Unit prices shall be indicated by the actual dollar amount associated with the line item. The applicable units of measurement are per linear foot and for each piece of equipment. The offeror’s unit price must contain all costs other than the premium for bonds, and mobilization/demobilization. The offeror’s unit price shall include, but is not limited to:

c. All components of price shall be included in the offeror’s unit price, and shall be fully supported, as no allowance for an omitted cost will be made later. Unit pricing for option years shall include anticipated or projected changes to local prevailing wage rates/taxes.

5) Task Order Pricing.

a. Unit prices shall reflect performance of work during normal working hours. Other than normal working hours, when required by the Government, shall be negotiated per individual task order, and shall be shown as a separate cost on the contractor’s proposal.

6) Line-Item Unit Prices and Quantities.

a. The unit price for a specific task will be the direct costs for that task.

b. Unit prices include consideration of direct material, labor, equipment costs, indirect costs and profit. Some costs are not allowable in accordance to FAR and will be excluded by the Contracting Officer.

7) Non-Prepriced Items (Miscellaneous cable work and equipment).

a. Items of work not covered by this contract, but within its scope, may be negotiated by the Contracting Officer, or his designated representative, and added at any time during the contract. Added items of work shall be incorporated into and made a part of the task order and shall be performed at the negotiated unit price. Non-prepriced work shall be so noted on each task order. Non-prepriced proposals shall be supported with verifiable documentation supporting competitive quotes (minimum of two), catalogue prices, etc. for all non-prepriced work. Non-prepriced items shall be proposed in bare costs only (material, equipment, and labor) multiplied by the quantity and the overhead and profit rate. Repetitive items may be negotiated and incorporated to the contract by modification to the contract, thereby making it a prepriced item for the remainder of the contract. While it is a possibility that occasionally non-prepriced items may be included as part of a task order, non-prepriced items are objectionable and will be kept to a minimum. Non-prepriced items that are included shall be carefully reviewed to ensure that it is within the scope of the contract. The determination to add or not to add a non-priced item to the contract is made by the Government.

8) The contractor is required to submit a proposal on all task orders which the Contracting Officer has issued a written request.

a. Submittal includes a narrative plan subject to review and approval of the COR of the Hines VA Hospital.

b. If the contractor refuses/rejects a task order proposal, the Government’s estimated value for that task order will be counted towards meeting the guaranteed minimum threshold.

c. In the event the contractor and the Government fail to agree upon a task order price, the Government may issue a unilateral task order.

d. The contractor may make a written claim under the Disputes Clause of the contract for further consideration.

9) The offeror/contractor shall furnish all materials, equipment, labor, tools, and qualified supervision necessary to accomplish each task order.

a. Task orders will vary in size and dollar amounts.

b. Task orders will involve network cable installation and testing.

c. All work shall be performed in accordance with Federal, State and Local regulations, OSHA requirements, and VA Guidelines.

10) Task orders shall be based on individual projects and may be issued for a period of five (5) calendar years from date of award. Individual task orders shall not exceed a maximum value of $100,000.00 or be less than a minimum value of $2,000.00. The minimum guaranteed value of the contract shall be $5,000.00 for the contract period. The total maximum value of the contract is $1,000,000.00. The Contracting Officer will accomplish appointment of a COR.

11) The contractor is required to be located, either by main office or a satellite operation base, within an area permitting a maximum of a four (4) hour response time to location listed above. Said office or satellite base must be operational prior to award of the contract and throughout the duration of the contract and must be open for business from 7:30 am until 4:00 pm, Monday through Friday, excluding federal holidays.

I) Constraints

1) Most work under this IDIQ contract will be in occupied areas. The area wherein work is to be performed under this contract may be occupied by Government services during the construction period. The contractor shall have access to that portion of the area within which work is to be performed. The movement of contractor personnel, his equipment, materials, and tools shall be confined to this area so as not to interfere with ongoing operations in the work areas.

2) Work hours for EHVAH staff are from 7:30 am until 4:00 pm, Monday through Friday.

3) Photographs may be taken of the work performed at the jobsite. However, photographs containing patients and/or staff are a violation of both Patient and Hospital Privacy policies. Both violations are subject to penalties and dismissal. Permission from the EHVAH Public Affairs Officer (PAO) is required and should be coordinated with the project COR.

4) VHA Directive 1085 implements a smoke-free policy for patients, visitors, contractors, volunteers, and vendors at VA health care facilities.

5) Maximizing Use of American-Made Goods, Products, and Materials

a. The Buy American Act required the United States government to prefer U.S.-made products in its purchases.

b. It is the policy of the United States to buy American and to maximize, consistent with law, the use of goods, products, and materials produced in the United States.

c. Material purchases should adhere to this policy to the greatest extent possible.

6) The contractor badging process is a required security procedure of all VA stations. It is the responsibility of the general or prime contractors to notify their subcontractors of this requirement. All contracted workers visiting the jobsite will need to receive a contractor’s Flash badge. This is to be done before any construction or demolition work is started on the project. Failure to obtain and display the proper badge could result in the worker being removed from the station by Hines Police.

The procedure to follow is:

a. The Contractor shall have 2 weeks’ notice from award to Notice to Proceed (NTP) to on-board team members with the necessary badging.

b. The Contractor shall fill out Contractor Badging Form – See Attachment 1.

c. Two (2) forms are personal identification are needed. Valid (unexpired) forms of ID include:

1. Current Driver’s License. Real ID is required.

2. An original social security card (not laminated). Substitutes may include:

i. Current Passport

ii. Original birth certificate (not a copy) Additional forms of identification can be found on Page 2 of the Contractor Badging Form – See Attachment 1.

d. The Contractor shall coordinate with COR and bring the completed Contractor Badging Form to Mikel Jones (Bldg. 2, Rm 119) to coordinate for fingerprints (Phone: 708 202-8387, ext. 21322; Email: mikel.jones@va.gov).

e. Once the form is approved by Mikel Jones, contractors shall take a copy of the form to Human Resources located in Building 17 for fingerprinting. The hours for fingerprinting are 8:00 AM to 3:00 PM. The other copy will stay with Hines Engineering.

f. Upon a favorable fingerprint adjudication, the contractor will schedule an appointment with HR to receive a Flash badge. The link to schedule this appointment will be provided by Mikel Jones upon notification of successful fingerprint adjudication.

J) Tasks and Responsibilities

A Scope Validation meeting between the Contracting Officer, Contracting Specialist, the Contracting Officers Representative, and key contractor team members will be conducted to review project objectives, scope, deliverables, communication, site access, schedule, and responsibilities. Upon agreement and issuance of the Notice of Award, the timeframe is firm and must be adhered. After this meeting the awarded contractor shall provide their services per the approved project schedule.

1) Preconstruction Period: The Contractor shall provide the following:

a. Logistics Plan: A comprehensive narrative describing the chronological planned development of the project. The Logistics Plan includes an organizational chart, hourly rates, staging plan, description of means and methods, and hours of work.

b. Construction Security Plan: Defines both physical and administrative security.

c. Construction Phasing Plan: It is the Contractor’s responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks.

d. Submittal Registry: The Submittal Registry shall include a listing of all documentation required for pre-approved submissions including shop drawings, technical data, product performance information, calculations, and samples.

e. Accident Prevention Plan: The APP (aka Construction Safety & Health Plan) shall interface with the Contractor's overall safety and health program.

f. Activity Hazard Analyses: AHAs are also known as Job Hazard Analyses, Job Safety Analyses, and Activity Safety Analyses.

g. Construction Schedule: WBS schedule including start/end dates, duration, and sequencing, preferably in MS Project or Primavera format (include floats).

h. Schedule of Values: A detailed Breakdown for Payment, including design stages, work performed, and work invoiced per Progress Payment submission.

1. The Schedule of Value is a representative breakdown of the contractor’s firm, fixed-price bid. Each portion of the Schedule of Values represents the amount the government paid to the contractor for that portion of the work.

2. Because the contractor’s bid was fixed, so too is the Schedule of Values. It is not fluid and does not change after submission and approval. The Schedule of Values can only be modified through a bi-lateral agreement between the government and the contractor.

3. The government will utilize the Schedule of Values as a basis of negotiations for contract modifications. This is especially true when a credit is due to the government for all or measurable parts of certain portions of the firm, fixed-price contract.

i. Existing Conditions Survey: Before any work is started, the Contractor shall conduct a thorough survey with the COR of the buildings or areas of buildings in which alterations occur and areas which are anticipated routes of access, and furnish a report signed by both, to the Contracting Officer.

j. Infection Control Plan (ICP): Narrative description of the dust control and debris disposal process including disposal destination and methodology.

k. Quality Control Plan (QCP): Describes the methods by which the Contractor will ensure all work is being accomplished in accordance with specifications and this SOW.

l. Environmental Protection Plan: The Contractor shall meet with the COR to discuss the proposed Environmental Protection Plan and to develop mutual understanding relative to details of environmental protection.

m. Document Submissions. All documents included as Attachments to this SOW that are required to be filled out and signed or jointly signed by the Contractor.

n. Demolition Debris Management Plan.

o. Certificates, Licenses, and Training Documents.

p. Obtain PIV badges.

q. RFI’s: Other than those resulting directly from demolition or construction.

2) Construction Period: Along with coordinating the construction of the project, the Contractor shall provide the following during construction services:

a. Display the signed PCRA, ICRA, ILSM and Emergency Contact Information in a location coordinated with the COR.

b. Submit RFI’s during construction as necessary.

c. Attending biweekly construction meetings which are facilitated by the COR.

d. Attend site visits, field inspections, and punch list inspections as requested by the COR.

3) Construction Close-out Period:

a. The Contractor shall provide the following:

1. Inspection and Approval by the COR and/or the CO.

2. Final Approval and Beneficial Occupancy when applicable.

3. Warranties documents and O&M Manuals.

4. As-built drawings and record submittals.

5. Staff training when applicable.

6. Contractor Release of Claims.

7. All Waste Reports submitted per Safety and Health during Construction Activities.

8. Existing Conditions Re-survey.

b. The COR shall review the Contractor’s close-out submissions for thoroughness and conformance with the contract document requirements. The COR shall also review field-marked as-built drawings for conformance with final installations.

c. The COR shall utilize these as-built drawings and specifications from the Contractor and generate them as recorded drawings and specifications.

K) Deliverables:

1) Price Proposals.

a. The offeror shall submit the price to accomplish the tasks described herein. The offeror shall submit a completed Standard Form (SF) 33 completed “Representations and Certifications” and price schedule.

b. A clear audit trail must be evident as to the conversion of resource, overhead and profit to the unit price, and be consistent with the offerors cost accounting system. The proposal should address general price components, including, but not limited to: materials, direct labor, indirect costs, overhead and profit. The proposed profit rate should be supported with a quantitative evaluation of market conditions, anticipated order volume and risk assessment, in addition to being justified with narrative rationale.

c. The offeror should appraise and address potential for market and wage changes when developing and supporting the price proposal.

d. Offerors are required to obtain bonding for the guaranteed minimum amount of $5,000. The offeror shall provide documentation supporting that bonding can be obtained up to the maximum dollar limitation of this contract. The offeror shall also provide the cost for bonding above the guaranteed minimum consistent with the dollar amount of each proposed task order, in accordance to FAR 52.228-15.

e. The anticipated costs of the local prevailing wage rates, that must be paid to obtain necessary labor to perform the contract, shall be included in the unit prices for the contract period. FAR Part 22.404-12.

L) Time Frames:

1) The contract will encompass a 5-year base.

2) Task Order timeframes will be addressed within the Statement of Work for the task order.

a. Once the task order is awarded the contractor shall be required to

1. Commence work under this contract upon Notification to Proceed,

2. Prosecute the work diligently, and

3. Complete the entire work, ready for use not later than days listed in the Notice to Proceed.

b. The time stated for completion shall include final cleanup of the premises.

c. Phasing of work will be addressed within each task order request.

d. No construction will commence until the pre-construction requirements of each task order have been completed and approved.

M) Performance Monitoring

1. The Government will periodically evaluate the Contractor’s performance by appointing a representative(s) to monitor such performance and ensure services are received. The Government representative will evaluate the Contractor’s performance through intermittent on-site inspections of the Contractor's performance.

2. The Government reserves the right, upon award of this contract, to disseminate within the Government, for official use, without prior approval of the contractor, the Quality Control Plan and other plans and documents identified and submitted by the contractor for the intended use of inspection, surveillance, or for any administrative or contractual function under this contract.

N) Other Pertinent Information or Special Considerations.

1) All Contractor personnel shall be certified by appropriate federal and state regulatory agencies to meet federal and local certification requirements as applicable. All licenses, permits, and welding certifications shall be kept current throughout the period of performance of the contract. The Contractor shall provide the Government copies of such certificates.

2) Per VA Information Security Program policy – VA Directive and Handbook 6500 and 6500.6, Appendix A, contractor storage, generation, transmission or exchanging of VA sensitive information during this construction project is not acceptable.

3) All work shall be scheduled to meet the requirements of EHVAH. All work shall be coordinated through the Contracting Officer. Local coordination shall be routed through the Contracting Officer’s Representative.

4) The Contractor shall provide to the Contracting Officer record of work certifications for all trade’s relative to this contract 5 calendar days prior to beginning work. Certifications shall include welders, pipe installers, machine operators, etc.

5) The Contractor is responsible for repairing any damages to existing utilities incurred during construction or demolition.

6) Utilities within the area and identified on existing drawings are not to be interpreted as the exact location, or as the only existing site conditions. The Contractor shall verify all existing conditions and proceed with caution around any anticipated obstructions.

7) Where any work disturbs the grass areas, sod, walls, ceilings, floors, windows, entrances or building structures, etc. or where new and old work join, the Contractor shall restore, repair, or refinish affected areas or surfaces to their original condition, or as existed before the commencement of this project. Upon completion of the contract, the Contractor shall deliver all work complete and undamaged. Any damage that may be caused by the Contractor or his work crews or subcontractors to any existing structure, grounds and utilities shall be repaired or replaced to their original condition.

8) Should a conflict exist between VA requirements and VA adopted nationally recognized codes and standards, the conflict shall be brought to the attention of the Contracting Officer. The resolution of the conflict shall be made by the authority having jurisdiction for VA to ensure system-wide consistency. All work conducted under this scope of work shall comply with the Department of Veterans Affairs Master Specifications and all applicable state and federal regulations and codes.

9) The Government reserves the right to undertake performance by Government forces or other contractors, for the same type or similar work as contracted for herein, as the Government deems necessary or desirable, and to do so will not breach or otherwise violate this contract.

O) Risk Control

1) Refer to the attached ICRA form.

P) Government Furnished Equipment (GFE)/Government Furnished Information (GFI):

Q) G

1) None.GF GFE.

a. None.

2) GFI.

a. To be addressed in individual Task Orders.

R)

578-26-007 FY26 IDIQ Network Cable Installation image1.jpeg