36C25027Q0009 0003.docx

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Attached to
H312--Fire Alarm Maintenance Service Contract FY27 - NEW Base + Four - 583
Solicitation number
36C25027Q0009
Issued by

About this file

This is Amendment 0003 to Solicitation 36C25027Q0009 for fire alarm maintenance services at the Richard L. Roudebush VA Medical Center, issued by the Department of Veterans Affairs Network Contracting Office in Kettering, Ohio. The amendment addresses two key concerns raised by potential offerors regarding personnel certification requirements and contract performance timelines.

The amendment clarifies that the VA will accept a current NICET Level II certification in the applicable discipline as an alternative to the originally specified NICET Level III certification for all locations under the requirement. This substitution applies to personnel performing inspection and testing of electronic fire alarm systems and devices—including smoke and heat detectors—and water-based fire protection systems and devices interfacing with electronic fire alarm systems, including waterflow and valve-tamper switches. Additionally, the amendment modifies the period of performance, establishing that the base contract period shall begin on the date of award and continue for one year thereafter, with each option period, if exercised, beginning immediately upon expiration of the preceding period. All other solicitation requirements remain unchanged. Quotes were due October 21, 2026 at 10:00 AM EDT, with RFIs previously due by October 14, 2026 at 10:00 AM EDT.

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Text version

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer) 10-16-2026 583-27-1-669-0009 36C250 Department of Veterans Affairs Network Contracting Office 10 3140 Governor's Place Blvd Suite 210 Kettering

OH

45409-1337 36C250 Department of Veterans Affairs Network Contracting Office 10 3140 Governor's Place Blvd Suite 210 Kettering

OH

45409-1337 To all Offerors/Bidders

36C25027Q0009 09-28-2026

X X X 583-3670162-669-854100-2543 010055590 x Please see page 2 of this amendment for clarification.

All other terms and conditions of the solicitation remain unchanged.

Luke A. Turner

VA-VHA-RPOC-2024-0076

1. The amendment states that all interested offerors will need a NICET 3 onsite during all inspections. This is not normal for our industry. A NICET 3 is an engineering/director level person who would not normally be a technical / on-site level performer. Can you change the wording so that it is either NICET level 2, or maybe adjust it to say the ability to conference or consult a NICET level 3, if needed? That way many interested bidders can respond to this, as per the industry level standards.

-The VA will accept a current NICET Level II certification, in the applicable discipline, in lieu of the specified NICET Level III certification for all locations under this requirement. This substitution applies to personnel performing inspection and testing of electronic fire alarm systems and devices—including smoke and heat detectors—and water-based fire protection systems and devices interfacing with electronic fire alarm systems, including waterflow and valve-tamper switches. All other solicitation requirements remain unchanged.

1. When does the VA plan to award this contract? It says a Dec 15 start date but is asking to have everything tested by Dec 31. This is not enough time to test the whole hospital. All interested offerors would need a full 30 days. If a new amendment could address this by saying that that is a target date and not an exact, or something to that effect, it would be much appreciated.

-The period of performance for the base contract period shall begin on the date of award and continue for 1 year thereafter. Each option period, if exercised, shall begin immediately upon expiration of the preceding period of performance.

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