PreBid RFIs Answers.pdf

Pre‐Bid RFI Log ‐Renovate TCU/ICU Question Specification Section Response

1 There is a signage plan, AS101. Specs say to refer to sample sign at the end of the spec section 10 14 00, paragraph 1.9, subparagraph A. There is no signage example. Please advise.

10 14 00, paragraph 1.9 subparagraph A

See Addendum #1 ‐ Revised Signage specification 10 14 00 and Signage Plan AS101

2 What is the wall height of the existing walls? Please Advise Field verification indicates that wall go to deck in areas that were accessible to view.

3 (Patient Lifts) Do we have beam attach or can we connect directly to the concrete deck above? Currently at 825 lbs the strut spanning the beams would not tolerate the 825 working load. Please advise.

Contractor is not permitted to attach to the concrete deck. See Addendum #1‐ For inclusion of structural steel in the Patient lift delegated design.

4 Please verify that we are indeed integrating our new controls into the existing Front‐ End / BAS that is on‐site (i.e. Their existing system is still at the top, then our system resides under it).

Yes, the existing system is still at the top and the system installed for this project resides under it. WJS, HEAPY, 7/1/20.

5 The drawing shows the Existing Front‐End is running Niagara Ax. Please confirm running Niagara Ax. Is so, what are they running? If so, is it licensed with an open NICS, or a closed NICS?

The existing front end is running Niagara Ax licensed with an open NICS. WJS, HEAPY, 7/1/20.

6 Who is the original provider that installed the existing system and are they included in this bidding process?

Per Drawing G001 note #3 "CONTRACTOR IS RESPONSIBLE TO

VISIT THE SITE, EXAMINE AND ACCEPT EXISTING CONDITIONS

PRIOR TO BIDDING. SITE VISITS TO BE COORDINATED WITH THE

CONTRACTING OFFICER'S REPRESENTATIVE."

7 Is the owner interested in a Tridium N4 upgrade as part of this project? The VA is only interested in fulfilling the terms of the contract

8 We will also need administrator credentials for both the platform and station that the server is currently running on.

credentials will be provided to the winning bidder

9 The AHU drawing lists that most of the temperature sensors are to be reused. Can we find out what is existing to make sure they are compatible?

Yes. Per Drawing G001 note #3 "CONTRACTOR IS RESPONSIBLE

TO VISIT THE SITE, EXAMINE AND ACCEPT EXISTING CONDITIONS

PRIOR TO BIDDING. SITE VISITS TO BE COORDINATED WITH THE

CONTRACTING OFFICER'S REPRESENTATIVE."

10 Drawings say to reference M0.6 and M0.7 for unit heater valve information. These drawings are not included, please provide. Schedules are on sheets M601 & M602. WJS, HEAPY, 7/1/20.

11 Infection control and Ante rooms require room pressure monitors. We typically use Tri‐ Tech systems for this. Do they have a preferred device type or model?

Follow all instructions in specification section 23 09 23 (DIRECT‐ DIGITAL CONTROL SYSTEM FOR HVAC) and 08 42 43 (Intensive Care Unit/Critical Care Unit Entrances)

12 Window sills are called out as solid surface, which color is to be used for sills? SS1, SS2, SS3?

See Addendum #1 ‐ Finish Legend: SS‐3 to be used for window sills.

13 Have a couple of questions regarding discrepancies in the specs to what is drawn.

a.Specs call for flush pulls – 06 41 16 ‐ 2.3/D, while Drawings call for 4” wire pulls –

A511/coded note 12.29. Please advise.

b.Specs call for recessed standards and shelf clips – 06 41 16 – 2.3/F. Drawing show line bored holes – A511. Please advise.

06 41 16 ‐ 2.3/F See Addendum #1.

a. Flush pulls used at nurse charting niche storage. (See Elevation 28 on sheet A402 and Casework Sections on sheet A511, cabinet Type B5).

b. Provide adjustable shelves on recessed standards and shelf clips per the specifications.

14 Also want to clarify the interior of the cabinets. Usually melamine is standard and AWI acceptable. Specs call for interiors to be laminate, 06 41 16 – 2.4/B/1. This will add significant cost to the cabinetry price. Please advise.

06 41 16 ‐ 2.4/B/1 Cabinet interiors to remain lamiante as called for in specifications.

15 Is project tax exempt? Please refer to FAR 52.229‐3 FEDERAL, STATE, AND LOCAL TAXES

(FEB 2013)

16 What sign types are wanted for this project? See Addendum #1 ‐ Revised Signage specification 10 14 00 and Signage Plan AS101

17 I am not finding the section/drawing that is referenced throughout the signage specs.

Could you please advise where the sizing information is located?

See Addendum #1 ‐ Revised Signage specification 10 14 00 and Signage Plan AS101

18 Sheet AS101 identifies sign type for each location, but a sign types thumbnails are not provided in plans/specs, can you request Architect to provide this in upcoming Addendum?

See Addendum #1 ‐ Revised Signage specification 10 14 00 and Signage Plan AS101

19 Glass supplier seems to be having a hard time with the spec. Please clarify/provide more information on what the intended product/spec is? Our vendors comments are specifically: “This spec is all over the place because they’re calling it switchable privacy glass which actually has electric in it and will change the glass from clear to opaque.

That’s not the product they specify which looks to be a silkscreen product with lines‐ which we can do. The spec also lists glass as an 11/16” Triple glazed unit using ¼ Glass which would not be possible. If they can use 1” Tempered unit with standard silkscreen lines, we can do that. Please advise.

See Addemum #1‐ Section 08 42 43 Itensive Care Unit/Critcal Care Unit Entrances references to switable glass have been removed. Doors shall have operable louvers.

20 In the spec section for ICU doors it states "self closer" (08 42 43‐3 2.1 B. letter e).

Please confirm do these doors have to have the self‐closing feature?

08 42 43‐3 2.1 B ICU doors to Infection control rooms are required to self closing.

See section 08 42 43 Intensive Care Unit/Critical Care Unit Entrances/2.1/B/2.

21 Door system contractor is saying that in their experiences in the past when they have come across this feature the customers or end user does not want this feature. Please advise.

See above.

22 What is the bases of design for light fixtures? Manufactory and model number.

This information cannot be provided. Light fixtures to meet salient characteristics shown on the drawings and coordinated with architectural ceiling systems. MSG, HEAPY 6/29/20

23 1.9 A states the Contractor and the person responsible for the Project Schedule shall attend all schedule update meetings. Is it possible for schedule consultant to attend via webex or zoom?

01 32 16.15 yes, but in‐person is always preferred

24 1.9 D states following approval of the CPM schedule, the VA, the General Contractor, its approved CPM Consultant, RE office representatives, and all subcontractors needed, as determined by the SRE, shall meet to discuss the monthly updated schedule. Can the CPM Consultant attend these meetings via conference call or WEBEX or Zoom?

01 32 16.15 yes, but in‐person is always preferred

25 1.7 A states the Prime Contractor shall designate a minimum of one SSHO at each project site that shall be identified as the SSHO to administer the Contractor's safety program and government‐accepted Accident Prevention Plan. Can the Superintendent also serve as the SSHO?

01 35 26 Superintendent may serve as the SSHO as long as the person is fully qualified as stated in spec 01 35 26 ‐ 11 section 1.8

26 There is no Quality Control Specification. Is a QC Manager required to be onsite at all times?

01 45 00 No

27 Can the Superintendent, Safety, and QC Manager be the same person if they have the qualifications?

No

28 Has a submittal register been prepared by the DOR and could this be disclosed before the proposal date?

per specification section 01 00 00 (GENERAL REQUIREMENTS) Heading 1.4 (SUBMITTAL CHECKLIST) "The Contractor shall provide to the government a complete and accurate checklist showing all submittals, certifications, tests, and inspections required per drawing and specification section."

29 3.14 A states test floors in accordance with ASTM C627 to show compliance with codes 1 through 10. ASTM C627 Uses the Robinson test method that is a destructive testing.

Is the expectation that the flooring system recommended by the Manufacturer shall meet the compliance of this requirement as part of the submittal process or are we expected to test an actual Mock up of the flooring system on the Robinson Machine and provide the results of the testing prior to installation?

09 30 13 See Addendum #1 ‐ Disregard paragraph 3.14.

30 3 A states Install fire extinguisher cabinets in prepared openings and secure in accordance with manufacturer's instructions. There is no specification for Fire Extinguishers. Are these to be provided and inspected by others or are they to be provided and inspected by the contractor?

10 44 13 Fire extinguishers are provided by the VA.

31 Sealed offers with an original and a copy are due at the Kettering OH address as per item 13 of the SF 1442. Considering the COVID 19 issue, would the VA accept an email proposal instead of a hard bid submission?

No, email submissions will be permitted. Directions will be provided for submitted proposals via amendment to the solicitation.

32 Page 30 of the solicitation 4.5 FAR 52.211‐12 indicates the liquidated damages of $394.92 for each calendar day. Please confirm that it applies to the project.

FAR 52.211‐12 applies to this project.

33 Is this project tax‐exempt? If yes, Please issue the Tax Exemption number for bidding purposes. If not, what percentage is the tax?

Please refer to FAR 52.229-3 FEDERAL, STATE, AND LOCAL TAXES

(FEB 2013)

34 What is the infection control requirement within the project boundaries during the renovation work?

See 01 35 26 Safety Requirements/1.2 Infection Control

35 Please verify that a freight elevator or regular elevator is available for use by the contractor during construction. If yes, please provide internal dimensions and the opening size of the elevator. If not, what other possible options do we have for the transportation of construction materials to the job site and removal of waste from the job site?

Per specification section 01 35 26 1.2 H"The contractor shall not haul debris through patient‐care areas without prior approval of the COR and the Medical Center. When, approved, debris shall be hauled in enclosed dust proof containers or wrapped in plastic and sealed with duct tape. No sharp objects shall be allowed to cut through the plastic. Wipe down the exterior of the containers with a damp rag to remove dust. All equipment, tools, material, transported through occupied areas shall be made free from dust and moisture by vacuuming and wipe down."

36 Please provide a plan showing the pathway to be used from the elevator to the exterior of the building during construction. Is this pathway through occupied space? What is the flooring/wall material so we can estimate protection/restoration costs for same?

There are several different pathways that could be used. Per Drawing G001 note #3 "CONTRACTOR IS RESPONSIBLE TO VISIT

THE SITE, EXAMINE AND ACCEPT EXISTING CONDITIONS PRIOR TO

BIDDING. SITE VISITS TO BE COORDINATED WITH THE

CONTRACTING OFFICER'S REPRESENTATIVE."

37 Please provide the anticipated dumpster location close to the job site. Will this be on the loading dock or in the grassy area next to the building? If it will be in a grassy area, please specify location so we can estimate the cost to restore the area post construction.

Per Drawing G101 note E "Coordinate location of job dumpster with the C.O.R. so as to disrupt daily operations as little as possible."

38 Plan note 2.24 on AD101 states "Existing pneumatic tube system to be relocated as shown on new plans. System shall be non‐operational for no more than 10 days." Who is the manufacturer of the existing pneumatic tube system? Please provide contact information for the installer of the existing system and the specification for the existing system.

AD 101 Existing pneumatic tube station is manufactured by Swisslog.

Contractor to coordinate with manufacturer to relocate station as indicated in the contract documents.

39 The alternate 1&2 door schedule on A601 calls for door numbers 106, 107, 109, & 111 to be eliminated but these doors are still shown as new in the alternate 1 and 2 floor plans on A101‐N. Please clarify.

A601 & A101‐N See addendum #1 ‐ Deduct Alternate Door Schedule has been deleted. Base bid door schedule provides information for all doors in base bid, Deduct Alternate #1 & Deduct Alternate #2.

3.Status of door is as indicated in the plans, i.e. all doors with a door number or key note 8.18 in Deduct Alternate Plans 1 & 2 get new doors or doors and frames as part of that alternate.

Contractor to survey/field verify existing doors to determine hardware requirements.

40 After reviewing the deductive alternate 1&2 floor plans on A101‐N, we noticed that there are a number of doors & frames which need to be omitted however the deductive alternate 1&2 door schedule on A601 does not reflect these deductions.

Please provide a corrected door schedule for deduc ve alternate 1 & 2.

A601 & A101‐N See addendum #1 ‐ Deduct Alternate Door Schedule has been deleted. Base bid door schedule provides information for all doors in base bid, Deduct Alternate #1 & Deduct Alternate #2.

3.Status of door is as indicated in the plans, i.e. all doors with a door number or key note 8.18 in Deduct Alternate Plans 1 & 2 get new doors or doors and frames as part of that alternate.

Contractor to survey/field verify existing doors to determine hardware requirements.

41 The floor plans for deductive alternate 1&2 on A101‐N call for numerous new door leaves to be installed in existing frames and using existing hardware however no new door leaves are included in the deductive alternate 1&2 door schedule on A601. Please provide a list of all additional doors leaves in the deductive alternate 1&2 door schedule. Please also provide a list of existing hardware that should be reused with the new door leaves so we can provide accurate pricing.

A601 & A101‐N See addendum #1 ‐ Deduct Alternate Door Schedule has been deleted. Base bid door schedule provides information for all doors in base bid, Deduct Alternate #1 & Deduct Alternate #2.

3.Status of door is as indicated in the plans, i.e. all doors with a door number or key note 8.18 in Deduct Alternate Plans 1 & 2 get new doors or doors and frames as part of that alternate.

Contractor to survey/field verify existing doors to determine hardware requirements.

42 A/A402 calls for a back‐painted glass marker board, which is marked as "MB" in the interior elevations. It is mentioned in the equipment schedule "provided by Government and installed by Contractor." Please confirm.

A402 See Addendum #1 ‐ MB to be CP/CI Contractor Provided, Contractor Installed

43 The project specifications include spec section 06 06 60 "Plastic fabrications." We did not find any scope for plastic fabrications. Please clarify where this product is used in the project.

06 06 60 See Addendum #1 ‐ Disregard section 06 06 60 Plastic Fabrications. This spec section was associated with material AR‐1 which has been omitted.

44 Summary section 1.1 A of spec section 10 51 61 states "Furnish mechanical built in locks for installation on lockers, cabinets or containers as shown or indicated on approved drawings." There are no lockers required in this project and all the cabinets which are shown on drawing A511 calls for self‐latching, key‐operated locks. Please clarify where the built in combination locks are to be used in this project.

A511 10 51 61 See Addendum #1 ‐ Disregard section 10 51 61 Built‐In Combination Locks. Revised specification section 06 41 16 Plastic Laminate Clad Architectural Cabinets. Provide battery powered electronic cabinet locks at nurse charting niche storage cabinets, typ. Basis of Design: KitLock 1000. (See Elevation 28 on sheet A402 and Casework Sections on sheet A511, cabinet Type B5).

45 The wall finishes schedule calls for AR‐1, an acrylic resin sheet by 3Form. Is this product to be applied straight to the wall and is there a frame surrounding it?

AF601 See Addendum #1 ‐ AR‐1 omitted from project.

Revised PPS Storage Cabinet Details 5 & 6 on sheet A512.

46 Sheet AS101 identifies the sign type for each location but sign type thumbnails are not provided in the plans/specs. Please provide signage thumbnails and a sign schedule.

AS101 See Addendum #1 ‐ Revised Signage specification 10 14 00 and Signage Plan AS101.

47 Furniture and equipment plan F901 is provided in the project documents. Please confirm that the furniture mentioned in the drawings is for reference only and that all furniture is to be furnished and installed by the VA.

F901 Furniture shown for reference only. Furniture to be provided by installed by VA.

48 Are we required to turn the sprinklers temporarily in the upright position during each phase of construction while the ceiling is removed for renovations?

21 13 13 Sprinkler system shall be maintained in fully operational condition (per NFPA 241) during each phase. KMB, HEAPY 7/1/2020

49 The drawings do not incude direction for the fire sprinklers in deductive alternate 1&2.

Since the walls/ceilings are to remain in these alternates, are the existing sprinklers to remain in as‐is condition within the alternate 1 & 2 boundary limits if the VA accepts alternates 1 or 2? Please clarify.

FX103 Existing sprinklers are to remain in these bid items within the boundary limits if they are accepted. KMB, HEAPY 7/1/2020

50 Significant plumbing and mechanical work will be required in the 2nd‐floor ceiling area.

There is a general note on these drawings that states "After hours of work will be required in occupied spaces." Please confirm all the work within the 2nd‐floor area will need to be done after hours.

Plumbing & Mechanical Any work in occupied spaces on the second floor shall occur afterhours of normal operation. Site must be returned to normal working conditions prior to 7:00am each morning. KMB, HEAPY 7/1/2020

Q52

51 Please provide the 2nd floor as‐built reflected ceiling plan so we can identify the type of ceiling in this area and evaluate the demo and patching/painting associated with work in the 2nd floor ceilings.

Plumbing & Mechanical See RCP and floor plan pdf created from the owner's campus bim model. Contractor can reference documentation at their own risk as information provided has not been field verified.

52 Please provide photos of the above ceiling existing conditions so we can confirm that there is enough room availabe for the modification of new piping.

Plumbing & Mechanical Design team does not have the pictures the contractor has requested.

53 What is the 2nd‐floor of the building directly underneath the renovation work area used for? Does work in this area require any infection control measures? If yes, please specify what kind of infection control measures are needed.

Plumbing & Mechanical See RCP and floor plan pdf created from the owner's campus bim model. Contractor can reference documentation at their own risk as information provided has not been field verified.

54 Are there any space availability restrictions for plumbing and mechanical contractors working on the 2nd floor or will they have access to the entire space at one time?

Plumbing & Mechanical Any work in occupied spaces on the second floor shall occur afterhours of normal operation. Site must be returned to normal working conditions prior to 7:00am each morning. KMB, HEAPY 7/1/2020

55 Keynotes 9 and 10 are both annotated at the same location with a conflicting statement in PP103B. Please provide clarification.

PP103B There are (3) total valves on the drawing in this location. (2) valves (plan west) shall be locked in open position after completion of phase 1 and phase 2 construction. (1) valve (plan east) shall be locked in closed position after completion of phase 1 and phase 2 construction. KMB, HEAPY 7/1/2020

56 Work mentioned in drawing MH104 requires cutting and patching the existing roof at a couple of locations. Please provide the existing type of roof and specifications for the existing roofing.

MH104 Per Drawing G001 note #3 "CONTRACTOR IS RESPONSIBLE TO

VISIT THE SITE, EXAMINE AND ACCEPT EXISTING CONDITIONS

PRIOR TO BIDDING. SITE VISITS TO BE COORDINATED WITH THE

CONTRACTING OFFICER'S REPRESENTATIVE."

57 Is the existing roof under warranty? If yes, please provide contact information for the roofing installer.

MH104 There is no roof warranty that I know of.

58 Can you verify that we are indeed integrating our new controls into the existing Front‐ End / BAS that is on‐site (i.e., the existing system is still at the top, then the new system resides under it)? See item 4 above. WJS, HEAPY, 7/1/20.

59 This spec section shows the existing front‐end BAS is running Niagara Ax. Can you confirm this is the case and what version of Niagara‐Ax they are running? Also, is it licensed with an open or closed NiCS?

23 09 23

See item 5 above. WJS, HEAPY, 7/1/20.

60 The AHU drawing shows that most of the temperature sensors are to be reused. Please provide makes/models for the existing sensors so we can ensure any new sensors are compatible.

Per Drawing G001 note #3 "CONTRACTOR IS RESPONSIBLE TO

VISIT THE SITE, EXAMINE AND ACCEPT EXISTING CONDITIONS

PRIOR TO BIDDING. SITE VISITS TO BE COORDINATED WITH THE

CONTRACTING OFFICER'S REPRESENTATIVE."

61 Drawings say to reference M0.6 and M0.7 for unit heater valve information but these drawings were not included. Please provide the missing drawings.

M503 See item 10 above. WJS, HEAPY, 7/1/20.

62 Can we use Tri‐Tech System for pressure monitoring for Ante & Infection Control Rooms?

MH‐103 Follow all instructions in specification section 23 09 23 (DIRECT‐ DIGITAL CONTROL SYSTEM FOR HVAC) and 08 42 43 (Intensive Care Unit/Critical Care Unit Entrances)

63 Who is the manufacturer of the existing BAS system in the building? Please provide contact information for the preferred/maintenance temperature control contractor.

Follow all instructions in specification section 23 09 23 (DIRECT‐

DIGITAL CONTROL SYSTEM FOR HVAC)

64 Who is the manufacturer of the existing fire alarm system in the building? Please provide contact information for the preferred/maintenance fire alarm contractor. EST/Edwards. Integrated Protection Services out of Cincinnati.

MSG, HEAPY, 6/29/20

65 Who is the manufacturer of the existing nurse call system? Please provide contact information for the preferred/maintenance nurse call system contractor.

Rauland. SoundCom Systems. MSG, HEAPY, 6/29/20

66 Who is the manufacturer of the existing Access control system? Please provide contact information for the preferred/maintenance access control system contractor.

The main doors are contorlled via Honeywell and maintained by P2P (Jim Heidenreich, P.E.

Project Manager email: jimh@p2psystems.net Office: (800)685‐2082 Cell: (937) 776‐6114 The Tech Closet is SoftwareHouse and is maintained by VA OIT directly. PAB, HEAPY, 7/1/20

67 What is the Basis of Design for the Patient Headwall? We believe the headwall was based on Amico's Serenity product line.

68 Doors #102, 106, 120, 130, 130a, 155 and 317 are called out as hollow metal doors on the door schedule but the remarks call for new wood doors and hardware with the existing frames. Please clarify if the government would like us to bid hollow metal or wood door leaves.

Bid wood door leaves

69 Please provide the profile for the Handrail and Crash Rail. The specs only give the thickness of each..

10 26 00 Basis of Design Handrail: Acrovyn HRB‐10CN (6.25"H) Basis of Design Crashrail: Acrovyn SCR‐48N (6"H)