S02 36C24926R0065 0005 Video -NASH.pdf

5. PROJECT NUMBER (if applicable)

CODE7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO. 1. CONTRACT ID CODE

FACILITY CODECODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER 16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30 PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243

(Type or print) (Type or print)

(Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code)

(If other than Item 6)

(Specify type of modification and authority)

(such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

1 19

0005 08-13-2026 626-22-103

Department of Veterans Affairs Network Contracting Office 9 (90C) ATTN: Lara Hampton 1639 Medical Center Parkway, Suite 204 Murfreesboro TN 37129

90C

Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 204 Murfreesboro TN 37129

To all Offerors/Bidders

36C24926R0065

X

X X

** HOUR & DATE for Receipt of Offers is EXTENDED to: 09-02-2026 1:00PM CDT

See CONTINUATION Page

X 1

The purpose of this amendment is to provide clarifications and updates to the TN Valley Healthcare Systems (TVHS) solicitation for construction services to upgrade the existing video security surveillance at the Nashville Campus.

These updates support the requirement to modernize, expand,and ensure compliance of the surveillance infrastruture.

Reference the following clarifications and updates for this solicitation amendment 0005:

1. All prior brand name specifications are hereby removed; the solicitation is amended to "brand name or equal".

2. Supplemental salient characteristic documement is provided to clarify the detailed salients listed in the design specifications, see basis of desgin for all equipment in Attachment 10 which supersedes all other information.

3. Contract Line-Item Number (CLIN)s, Statment of Work, andLPTA criteria have been updated. Offerors shall utilize the updated documents within this amendment for proposal guidance and submittals.

4. Additional Request for Information (RFI) submissions andcorresponding Government responses

Jeannette L. Morphew Contracting Officer

VA-VHA-RPOC-2023-0068

TABLE OF CONTENTS

A.1 Contract Line-Item (CLIN)

A.2 Statement of Work

A.3 LPTA Criteria Factors

A.4 Additional Salient Characteristic Information

A.5 Additional Request for Information (RFI) submissions and responses

A.1 PRICE/COST SCHEDULE

ITEM INFORMATION

ITEM

NUMBE

R

DESCRIPTION OF

SUPPLIES/SERVIC

ES

QUANTIT

Y

UNI

T UNIT PRICE AMOUNT

0001 0.00 JB ________________

BID ITEM I: Work includes general construction, alterations, improvements, necessary removal of existing structures and construction and certain other items. Project# 626-22-103 Video Surveillance Security Nashville. The contractor shall furnish all labor, material, equipment and supervision necessary to accomplish the work at the Tennessee Valley Healthcare System, VA Medical Center, 1310 24th Avenue South, Nashville, TN 37212 in accordance with the specifications and drawings. Work includes demolition and new construction, including, but not limited to general construction, civil, architectural, electrical, low voltage, industrial hygiene, and certain other items

Period of Performance: 270 Calendar Days after issuance of Notice to Proceed (NTP) Contract Period: Base POP Begin: 10-01-2026 POP End: 06-28-2027 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

0002 0.00 JB ________________

BID ITEM II: All items included in BID ITEM I except the 5th floor work.

Period of Performance: 255 Calendar Days after issuance of Notice to Proceed (NTP) Contract Period: Base POP Begin: 10-01-2026 POP End: 06-13-2027 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

0003 0.00 JB ________________

BID ITEM III: All items included in BID ITEM II except the 4th floor work.

Period of Performance: 240 Calendar Days after issuance of Notice to Proceed (NTP)

Contract Period: Base POP Begin: 10-01-2026 POP End: 05-29-2027 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

0004 0.00 JB ________________

BID ITEM IV: All items included in BID ITEM III except the 3rd floor work.

Period of Performance: 225 Calendar Days after issuance of Notice to Proceed (NTP) Contract Period: Base POP Begin: 10-01-2026 POP End: 05-14-2027 PRINCIPAL NAICS CODE: 238210 - Electrical Contractors and Other Wiring Installation Contractors PRODUCT/SERVICE CODE: Z1DA - Maintenance of Hospitals and Infirmaries

GRAND TOTAL ________________

Project 626-22-103 Video Surveillance Security Nashville

A.2 Statement of Work (SOW)

Department of Veterans Affairs

Tennessee Valley Healthcare System (TVHS)

Nashville Campus

Project 626-22-103

Video Surveillance Security Nashville

A. GENERAL INFORMATION

1. Title of Project: Project# 626-22-103 Video Surveillance Security Nashville

2. Scope of Work: The contractor shall furnish all labor, material, equipment and supervision necessary to accomplish the work for Project# 626-22-103 “Video Surveillance Security Nashville” at the Tennessee Valley Healthcare System, VA Medical Center, 1310 24th Avenue South, Nashville, TN 37212 in accordance with the specifications and drawings. Work includes demolition and new construction, including, but not limited to general construction, civil, architectural, electrical, low voltage, industrial hygiene, and certain other items.

3. Statement Of Bid Item(S)

BID ITEM I: Work includes general construction, alterations, improvements, necessary removal of existing structures and construction and certain other items. POP 270 Days

BID ITEM II: All items included in BID ITEM I except the 5th floor work. POP 255 Days

BID ITEM III: All items included in BID ITEM II except the 4th floor work. POP 240 Days

BID ITEM IV: All items included in BID ITEM III except the 3rd floor work. POP 225 Days

B. GENERAL REQUIREMENTS

1. All work, including materials, shall have a one-year warranty, or as noted in project specifications. Elements of the project that require a warranty beyond one year:

• Technology products to be warrantied for 3 years.

2. Medical Center normal working hours are Monday thru Friday from 6 a.m. to 2:30 p.m. On-site work time shall be managed to minimize the effect on the medical center.

3. Portions of work that require shutdowns, noise, vibration or interruption of adjacent service operations will be performed from 5:00 a.m. to 7:00 a.m. and 5:00 p.m. to midnight. On weekends the work can be performed between 6:00 p.m.

Friday to 9:00 p.m. Sunday.

4. The contractor will be required to work nights and weekends to complete the work, in order to maintain the functionality of affected areas and to minimize disruptions to the Medical Centers operations. Before evening and weekend work begins, the project schedule shall be submitted by the contractor and approved by the VA COR one week before the work taking place.

5. The contractor will coordinate all work in advance with VA COR.

6. The contractor superintendent will always be on-site during the performance of the work associated with this contract.

7. When using “furnish”, “provide”, “install”, or similar term is used regarding all labor, materials, and equipment to perform the job it shall mean a complete installation that is ready for use.

8. No existing operational cameras can be removed until the replacement camera is operational and installation is signed off by COR/Fiscal Security. All old cameras/devices to be turned over to the COR/Fiscal Security Office.

9. Cameras and Network Video Recorders (NVRs) shall be Avigilon or equal products furnished, installed, and integrated in full compliance with all project specifications and all applicable facility infrastructure requirements. The Contractor shall ensure that all work is fully compatible with the existing security, communications, and related building systems that comprise the facility’s operational infrastructure.

10. To maintain system integrity, protect existing warranties, and ensure proper configuration of the infrastructure currently maintained at the facility, the Contractor shall obtain all necessary coordination, access, and authorization with the existing system service provider (Johnson Controls) to facilitate a seamless integration of the new components.

11. This brand name requirement for Avigilon or equal components is necessary to ensure end-to-end system compatibility, minimize integration risks, streamline technical support, and maintain consistent performance across all surveillance system components. Refer to the project specifications for additional requirements and detailed performance criteria and overrule any possible conflicting ambiguities.

12. The contractor shall identify all employees that will be working under the awarded contract. The contractor personnel shall include employees, sub-contractors, suppliers, and delivery personnel entering the medical center. Those employees shall bring one photo ID and the second form of state /federally issued id to obtain a VA Contractor identification badge (REAL ID is required as one source of ID). A Passport or Social Security Card will suffice as the second form of ID. This badge must always be worn above the belt while on medical center property. The contractor’s employees shall return all I.D. badges to designated personnel at the end of the period of performance of the contract. Lost badges will result in a surcharge.

13. The contractor's safety manager is responsible for safety inspections of all contract operations and will be identified to the contractor. All VA and OSHA safety regulations shall be observed during the performance of work identified on this contract. Provide signage and barricades, as required, to maintain safety and protection of work around the project work site. Daily safety reports shall be provided to the COR daily. Additionally, on-site workers are screened daily at facility entrances prior to work.

14. The contractor shall visit the job site to thoroughly familiarize themselves with all the details of this work and working conditions. The contractor shall also verify all dimensions in the field and shall advise the CO and COR of any discrepancy before performing any work. The contractor shall be responsible for the coordination and proper relation of his work to the building, structure, phasing, ensuring the safety of employees, and workmen.

15. The contractor shall not allow smoking in any building or vehicle (located on VA property) and shall ensure employees do not smoke on VA property. This is a smoke free facility. Violation of VA directive will result in a Federal Fine.

16. The contractor will take adequate precautions to protect all adjacent equipment, concrete pads, and walkways in the work area from spills, drips, runs, and damage from the use of power tools.

17. The general contractor will be provided with two parking spaces (additional drivers of the general contractor will be issued a parking violation ticket). All others related to the project can utilize other paid parking lots/garages located off campus. The government isn’t responsible for additional parking. Drivers should be particularly concerned with pedestrian traffic and yield to pedestrians. Seat Belt use is mandatory on all VA grounds.

18. The Contractor shall always keep the work area area(s) free from the accumulation of waste materials. The Contractor shall remove from the work and premises any rubbish, tools, scaffolding, equipment, and materials that are not the property of the Government. This includes the area outside of the building. If materials are stored on-site they shall be organized and inside a conditioned storage space. A messy work area is dangerous; the COR has the authority to request that the site be cleaned in lieu of proceeding with work. The government is not providing storage space. Material in storage but not yet installed can not be invoiced to the project.

19. Equipment (building service equipment and systems) shall be provided by nationally recognized manufacturers that produce and distribute equipment/ products across the United States for over 5 years. Manufacturers must have local vender representation. Materials for this project must be sourced from the USA, materials submitted from other countries will not be accepted.

20. When fixture/devices are being removed, remove all appurtenances related or connected to the items being removed or demolished. Utilities shall be removed back to the source or active main/branch. Do not leave any abandoned utilities/lines or dead-end lines. Final verification required by COR before “covering” up connection.

21. The type of controls throughout project work shall be consistent. Controls must be of the same manufacturer and type. Our building automation system is structured around Siemens and any new components shall be Bacnet compatible with existing systems and ongoing service contracts.

22. (Alternate version) The type of controls throughout the project work shall be consistent. Contractor must utilize existing BAS infrastructure when tying in all controls.

23. Due to space limitations, the contractor will only be provided with one location for staging (one small conex and one small dumpster). For equipment/material that is no longer needed and/or waste, the contractor is responsible for proper and daily removal. Staging area location will be determined by the COR. No material is to be stored outside. If material is found to be stored outside of a conditioned location the COR has the right to request that the material be replaced with new material.

24. There is only one final project inspection, and it will take place at the end of the project, The contractor shall request a final inspection two weeks after providing a certified inspection report(s) (in writing), and a copy of their completed and corrected QA inspection. At the time of the request there shall be no incomplete work. There are additional inspections required while the work progresses but only one final inspection.

25. All penetrations through ceilings, floors, pipe chases, fire walls, and smoke barriers, and ceiling tiles etc are required to be appropriately sealed by a certified fire stop installer (credentials to be provided to the COR) to maintain NFTA 101 and Joint Commission compliance. Penetrations need to be sealed at the end of the work day and/or before leaving the area of work. For continuity with existing firestop systems; Hilti brand products should be utilized.

26. Burn permits are required at this facility on a daily basis. Neglecting to use the form may result in the removal of violators from the campus.

27. Safety is no accident; OSHA standards are to be met at this facility. Periodic safety reviews are made of the site multiply times each week. Violations may result in the removal of violators from the campus and repeat violations may result in additional enforcement from FED OSHA.

28. See specifications for additional requirements.

29. Encloser (1) – Hot Work Permit reference base request for quote attachments.

30. Encloser (2) – Fire Wall/Smoke Barrier Penetration Permit reference base request for quote attachments.

A.3 52.212-2 EVALUATION FACTORS

This section describes the evaluation process, proposal preparation, the significant factors and sub-factors and criteria to be used in the evaluation process. This procurement action is a Lowest Price Technically Acceptable (LPTA) source selection process in accordance with RFO 15.103-2. Proposals will be evaluated for acceptability but not ranked using the non-price factors/sub-factors. To be considered for award, an offeror must have an “acceptable” rating in every non-price factor/sub-factor under consideration.

The Government intends to award a single contract to a qualified Service-Disabled Veteran

Owned Small Business (SDVOSB) determined responsible in accordance with the

Revolutionary Federal Acquisition Regulation (RFO) Overhaul, whose proposal conforms to all the requirements in this solicitation and is further determined to meet or exceed the standards of acceptability at the lowest offered price. The Government intends to evaluate proposals and award a contract without discussions with Offerors. Therefore, the Offeror’s initial proposal should contain the Offeror’s best terms from both a technical and cost standpoint.

The evaluation of offers submitted in response to this Request for Quote (RFQ) solicitation will be conducted utilizing the LPTA selection process. Utilization of this source selection process may result in not all offers being evaluated. The CO upon receipt of offers, will determine eligibility and compliance with the solicitation requirements. The Vendor Information Pages (SBA DSBS registry) will be checked to ensure that any offeror submitting a proposal to perform the work is both listed and verified. All proposals received will also be checked for active registration in the System for Award Management (SAM). Thereafter, the CO will review all proposals to ensure that the minimum proposal submission requirements have been met. Once these requirements have been met, the CO will select and submit for review to the Technical Evaluation Board (TEB) the technical proposal of the lowest priced offeror for consideration.

Initially, TEB will not receive any pricing information, only the technical portion of the offeror’s proposal.

The Government will evaluate the three (3) lowest priced proposals for technical acceptability. If two or more of the lowest priced proposals are found to be unacceptable, the next lowest priced proposals will be evaluated, and so on. Award will be made to the lowest technically acceptable evaluated price conditional upon completion of contractor responsibility determination and determination price to be fair and reasonable. No additional proposals will be evaluated once two or more are found to be technically acceptable. Therefore, all proposals may not be evaluated.

Price Analysis will be IAW RFO 15.404-1. If price analysis cannot determine fair and reasonableness, the Government reserves the right to complete further cost analysis IAW RFO 15.404(a)(2).

Offerors shall submit the information described below for Factors 1, 2, and 3 in the same order as they appear in this solicitation document. All information must be complete, accurate, and organized in the order presented. Failure to submit the required information may result in a rating of “Unacceptable” and elimination from further consideration. Award will be made on a Lowest Price Technically Acceptable (LPTA) basis.

Proposals are to be submitted via email to CS, Lara Hampton lara.hampton@va.gov and CO Jeannette Morphew Jeannette.Morphew@va.gov . Offerors shall submit one (1) electronic copy of complete proposal (a. Technical & b. Price) to the address shown below as well as a complete proposal emailed to the email address shown below.

Technical and Price sections of an Offeror’s proposal will be evaluated independently. Offeror shall separately submit each section as a separate attachment. All pages containing text shall be consecutively numbered, type-written on 8-1/2x11 inch paper with margins of at least one (1) inch and created using a Times New Roman 12-point font. The submitted package should contain two (2) sections, separately: a.) Technical Proposal b.) Price Proposal. Each section must therefore be labeled with the following:

Construction Company Name

1. Physical Address of the Company

2. Telephone Number

3. Email address

4. VA Project Number (Project 626-22-103)

5. VA Project Name (Video Surveillance Security – TVHS Nashville Campus)

6. Solicitation number (36C24926R0065)

The Technical Evaluation Board (TEB) shall evaluate the offeror’s proposal against all non-price factors/sub-factors using “ACCEPTABLE” or “UNACCEPTABLE” ratings based upon the definition in the chart below.

Technical Acceptable / Unacceptable Evaluation Ratings Rating Description ACCEPTABLE Based on the Offeror’s proposal, the Information provided clearly meets the minimum standards of the solicitation.

UNACCEPTABLE Based on the Offeror’s proposal, the Information provided does not meet the minimum standards of the solicitation.

• All submissions must clearly identify which requirement each project or individual fulfills.

• Excessive or vague information may be disregarded.

• The Government will not seek clarifications for missing, incomplete, or unclear submissions.

• Offerors must meet all requirements of Factors 1–3 to be rated “Technically Acceptable.”

The following evaluation factors and sub-factors will apply to this procurement:

FACTOR 1 – Relevant Construction Experience:

NOTE: Failure to provide proof for any of the below Requirements 1-5 shall result in your proposal being deemed technically unacceptable and ineligible for award. The Government reserves the right to verify the information provided through available records or by contacting the listed contracting activity or project owner.

Standard of proof: To substantiate the requirements for this factor, the Offeror shall submit documentation identifying the project, including the project title, location, description of the work performed, contract number (if applicable), period of performance, and contract value.

Documentation may include but not limited to copy of contract award, task order, CPARS report, drawings, specifications, and/or statement of work or other verifiable project documentation for the government to determine the acceptable or unacceptable basis. Please highlight applicable area.

Requirement 1: The Offeror shall demonstrate successful completion of at least one (1) Information Technology (IT) project within the past ten (10) years at a healthcare facility that included backbone installation or comparable infrastructure integration work.

Acceptable ___ Unacceptable ___

Requirement 2: The Offeror shall demonstrate successful completion of at least one (1) project with a total contract value of $500,000 or more.

Requirement 3: The Offeror shall provide evidence of at least one (1) successfully completed project performed at a Government facility that required coordination with the Office of Information and Technology (OIT) and included infrastructure installation spanning multiple buildings.

Requirement 4: The Offeror shall provide a memorandum or other formal documentation demonstrating coordinated effort, collaborative communication, and authorization with the system service provider, Johnson Controls.

Requirement 5: The offeror shall provide a letter or other verifiable proof/documentation demonstrating that the Supplier from which they will obtain Avigilon products is an authorized distributor stating they are an authorized distributor for all equipment they will be providing. This documentation must show the capability to maintain and honor all OEM warranties for the products proposed.

FACTOR 2 – Key Personnel Experience:

The offeror must provide documentation showing that the Project Manager and/or Site Superintendent assigned to this project meet the requirements below.

NOTE: Failure to provide proof for any of the below Requirements 1-3 shall result in your proposal being deemed technically unacceptable and ineligible for award. The Government reserves the right to verify the information provided through available records or by contacting the listed contracting activity or project owner.

Standard of proof: To substantiate this requirement, the Offeror shall submit documentation such as a resume demonstrating the individual’s role and responsibilities on the identified project to include key details such as project name, facility, location, and dollar amount. Please highlight applicable area.

Requirement 1: The Offeror shall demonstrate that at least one proposed key personnel member has experience managing or supervising a VA infrastructure project.

Requirement 2: The Offeror shall demonstrate that at least one proposed key personnel member has experience managing or supervising an infrastructure project with a total contract value of $1,000,000 or more.

Requirement 3: The Offeror shall demonstrate that at least one proposed key personnel member has experience managing or supervising a project requiring coordination with VA Office of Information and Technology (OIT) to modify equipment.

FACTOR 3 - Past Performance:

The government reserves the right to use CPARS and/or other techniques to validate contractor past performance and to assist with contractor responsibility determination.

NOTE: Failure to provide proof for any of the below Requirements 1-2 shall result in your proposal being deemed technically unacceptable and ineligible for award. The Government reserves the right to verify the information provided through available records or by contacting the listed contracting activity or project owner.

Standard of proof: Acceptable evidence of past performance must verify through submitted PPQs or CPARS that the offeror received an overall rating of Satisfactory or higher on all graded areas on at least two (2) relevant contracts. Please highlight applicable area.

Requirement 1: PPQ’s and/or CPARS received with satisfactory or better rating in all evaluated areas.

Requirement 2: PPQ’s and/or CPARS received with satisfactory or better rating in all evaluated areas.

Acceptable ___ Unacceptable ___

NOTE: The past performance evaluation results is an assessment of the Offeror’s probability of meeting the minimum past performance solicitation requirements. This assessment is based on the Offeror’s record of relevant and recent past performance information that pertain to the products and/or services outlined in the solicitation requirements. The government may also obtain past performance information through the Past Performance Information Retrieval System (PPIRS) other sources known to the Government.

RELEVA

NT:

The Government will perform an independent determination of data relevancy, provided or obtained. The main assessment of relevancy shall focus on capability. Capability assesses whether the work being performed in the reference is like the work in the requirement

RECENT: Recent past performance shall be defined as successful performance under contracts similar in scope to the subject requirement completed within the last five (3) years through proposal due date

END OF EVALUATION FACTORS DOCUMENT

(b) A written notice of award or acceptance of an offer, mailed or otherwise furnished to the successful offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer's specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

(End of Provision)

A.4 ADDITIONAL SALIENT CHARACTERISTIC INFORMATION

The VA currently utilizes a camera system for facility security and monitoring. This requirement is for the expansion of the existing system due to the following reasons:

1. Seamless Integration: Expanding the current infrastructure ensures compatibility, reduces technical complexity, and leverages existing software/hardware investments.

2. Enhanced Coverage: Additional cameras improve surveillance coverage, helping address blind spots, expand perimeters, or cover new construction areas.

3. Cost Efficiency: Upgrading the current system is more cost-effective than replacing or running multiple parallel security systems. There are over 200 current cameras operational on the current system.

4. Centralized Management: Maintaining a single platform streamlines system management, user training, and incident response.

5. Regulatory Compliance: Improved surveillance supports VA compliance requirements for physical security and patient/staff safety.

6. Scalability & Support: Current systems are designed to scale; the VA can benefit from continued vendor support and standardization.

Summary:

Adding to the existing security system maximizes integration, coverage, and efficiency while supporting VA’s operational and compliance objectives.

Additional Salient Characteristics of Video Surveillance Projects

This document is provided in association with the design specifications provided for each requirement. This document is only supplemental and any conflicts between this document and the design specifications, defaults to the design specifications.

All equipment is noted in the design specifications with the “Basis of Design” manufacturer and model numbers, which include specific salient characteristics as required.

The proposed expansion system shall be fully compatible with and capable of seamless integration into the existing Avigilon system. The solution must conform to all applicable interface standards and protocols currently in use and must not adversely impact or disrupt the operation or interoperability of the existing system. The Contractor shall ensure that all necessary coordination, data exchange, and configuration activities are performed so that the new system and the current system function as a unified, cohesive environment. All integration activities must be completed in accordance with the agency’s established security and compliance requirements.

Network Video Recorders

Capable of offline software license activation and software patches and updates.

No external access to NTP servers. NVRs must have the capacity to maintain connection to a local master clock device and both NVRs and the master clock device must be stored on the local VA campus SCIF or secure server room and meet the physical security requirements of spaces identified as a high security risk by VA Handbook 0730/4, which requires access only by PIV card access with dual authentication and a documented and maintained visitor log.

NVR devices must be Linux based operating systems and have the capacity to act as the NVR and server for video recording, transmission, and camera control. Eliminating the use of any Windows based servers or network devices.

The NVRs must be FIPS 140-2 compliant with capability of being certified FIPS 140-3 in a FISMA High on premises network architecture.

NVRs must have direct software plug-in compatibility with Software House CCURE 9000 version 3.0 or higher.

All NVRs must be fully compatible and have the capacity to integrate with VA VACO approved WDC weapons detection systems.

VA Police operations rely on direct tactical dispatch workflows. The existing infrastructure allows automated video analytic events (e.g., perimeter breaches, weapon detection alerts) to broadcast real-time voice alerts and data pushes directly to VA Police handheld radios and dispatch consoles.

Cameras

For chain of evidence purposes, no camera may have any flash memory devices installed.

Cameras with the capacity to have flash storage are not excluded.

All cameras must have native ONVIF protocol.

Cameras must be perpetual use architecture.

No cameras can be attached to any of the network infrastructure with any bridging device and must have a direct connection to the NVRs to eliminate multiple points of failure.

Proposed cameras and edge devices must integrate seamlessly into the facility’s existing enterprise VMS platform (Avigilon) using native manufacture drivers or open ONVIF profile preserving centralized site-wide management from a single point of connection.

All cameras must natively integrate with DMP brand intrusion alarms systems, as this is the current installed intrusion detection system on site. Additionally, cameras must meet the native DMP plug-in ability to integrate into Software House CCURE 9000 version 3.0 or higher.

Software

Software must include character search that is not reliant on a single algorithm.

All NVR software must have native/built in plug-in capability to directly integrate with Software House CCURE 9000 version 3.0 and higher.

All Video Management Software (VMS) device and channel licenses must be perpetual base licenses tied to the system hardware/site, requiring no mandatory recurring annual software subscriptions to maintain core video recording, local live viewing, analytics, or system operation.

Any proposed system that requires a mandatory recurring annual subscription fee or cloud service contract to keep physical hardware operational is non-compliant and will be rejected.

Software must have the ability to color coded alert which directs human attention to active anomalies.

Network Architecture

All network infrastructure must comply with VA PSRDM requirements, VA Handbook 0730 and 0730/4.

Specifically, section 5.16.6.1 Configuration: The SCC will have two core spaces, the SCC itself and the security equipment room (SER). The SCC must consist of a monitoring function (for example, ESS monitors, communications devices, fire alarm). The SER must consist of supportive equipment (video storage devices, data transmission systems/media, and others) that is not monitored. Servers will be located within the Computer Room, which must comply with FISMA HIGH on-premises physical security requirements listed under VA Handbook 0730/4 as a high security area requiring the use of PIV access with dual authentication.

Section 10.3 Electronic Security Systems: All systems are required to be standalone networked for identity verification as required by Homeland Security Presidential Directive 12 (HSPD-12), Presidential Policy Directive 21 (PPD-21), and Federal Information Processing Standards 201 (FIPS-201) compliance.

A.5 RFI Questions & Responses:

1. Question: Does the VA plan on managing the air gapped network using Meraki Cloud Management or traditional DNA Management?

Answer: For bidding purposes, assume traditional DNA Management. Coordinate management platform with VA COR/OIT prior to installation.

2. Question: If the VA is requiring fiber optic core switches in Building 5 IRM Server Room 115, does the core switch need to support the Meraki Platform?

Answer: For bidding purposes, assume traditional DNA Management. Coordinate management platform with VA COR/OIT prior to installation.

3. OIT air gap network management.

Question: Is OIT using DNA Management or Meraki Cloud Management?

Answer: For bidding purposes, assume traditional DNA Management. Coordinate management platform with VA COR/OIT prior to installation.

4. Question: If the VA is requiring fiber optic core switches in Building 5 IRM Server Room 115, does the core switch need to support the Meraki Platform?

Answer: For bidding purposes, assume traditional DNA Management. Coordinate management platform with VA COR/OIT prior to installation.

5. Question: Can you clarify the A.3 Price/Cost Schedule. It seems that Item 0001 and Item 0002 BID Item 1 are the same. Can you please clarify the difference ?

What is the Grand Total of the job? As you are reducing the total bid by lines 2-4?

Does the VA want the Grand Total in Bid Item 1 for 100% of costs, for a complete project as the Grand Total?

Answer: See updated CLIN structure on amendment 0005. Grand Total is the total for the whole project and corresponds with CLIN 0001.

6. Question: Division 28 Security - Cable standards are CAT6 – are we to assume the camera cables are to be Cat 6 ?

Division 27 Communication/Network – Cable standards are Cat6A – are we to assume only the network drops are to be Cat6A?

Answer: Cat6A rated cable for all UTP cabling.

7. The government mandated sole-source subcontractor (JCI) has issued a proposal that explicitly takes exception to multiple bid items and has not provided pricing within the scope of work requested as a systems provider / integrator. Their pricing does not align with the contract documents. The JCI pricing does not provide the Prime Contractor with the ability to self- perform their 25% of the specialty trade under without overinflating the bid.

4.13 VAAR 852.219-75 VA NOTICE OF LIMITATIONS ON SUBCONTRACTING—

CERTIFICATE OF COMPLIANCE FOR SERVICES AND CONSTRUCTION (JAN 2023),

a) Pursuant to 38 U.S.C. 8127(l)(2), the offeror certifies that— (1) If awarded a contract (see FAR 2.101 definition), items (iii) .

Question: Is it the Government’s intent to have JCI be the sole source provider for the non-camera items / divisions for work to include but not limited to: the installation of cable, fiber, fiber network and conduit?

Will the Government issue a follow-up clarification to limit the scope of JCI (Not a SDVOSB) to include only: camera, system programming, and integration. This will ensure both the limitations of subcontracting are met as well as providing the lowest price technically acceptable LPTA value to the Government?

Answer: See Amendment 0005 for removal of JCI Justification.