36C24923B0023_1.docx

36C24923B0023

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24923B0023 X 09-14-2023 626-24-1-4369-0001 626-24-201 Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 Email bids to the following email address: vance.rosebush@va.gov

Vance Rosebush 615-225-5975 Contractor shall provide all labor, material, equipment, and supervision necessary to successfully complete all work described in the Statement of Work (SOW), specs, and drawings for Project #626-24-201 Replace Chiller #2 at the Nashville VA Medical Center, Nashville, TN 37212-2637. See: Important Bidder Information starting on Page

NAICS Code: 238220 - Plumbing, Heating, and Air Conditioning Contractors Small Business Size Standard: $19M Set-Aside: 100% Service-Disabled Veteran Owned Small Business (SDVOSB) (see VAAR Clause 852.219-10) Project magnitude is between $1,000,000 and $2,000,000

There will be one pre-bid site visit on 9/28/2023 at 10AM CT in the Nashville VAMC Engineering Conference Room (D-7).

Contracting Officer's Representative (COR) POC: Ryan Jesse - ryan.jesse@va.gov or 615-873-8949 Alternate COR POC: Marques Santiago - marques.santiago@va.gov or 615-873-6218 Contracting Officer POC: Vance Rosebush - vance.rosebush@va.gov or 615-225-5975

To obtain clarifications and/or additional information concerning the contract requirement, specifications and/or drawings, submit a written request for information (RFI) via email to vance.rosebush@va.gov. RFIs must be specific in identifying section, paragraph, and page number and must be in question format. All RFIs submitted shall include the project number and title, contractor name, city, state, phone number, and date submitted. Questions received after 1:00 PM CT 10/5/2023 will not be answered unless it is determined to be in the best interest of the Government.

Telephone requests will NOT be accepted. All questions at the site visit MUST BE in writing and submitted via email only to vance.rosebush@va.gov. No Hard Copies Will Be Accepted. Refer to the attached RFI form for submission of questions.

The official bid opening will be 10/16/2023, at 1:00PM CT and will occur via Microsoft Teams call in.

Please call 205-235-3524 Conf. No. 637960755#, five minutes before the bid opening to be present for the bid opening.

Submit one (1) electronic copy of bids with a copy of bid bond via email to vance.rosebush@va.gov on or before the due date/time stated in Block 13. Bid bond must be received as an electronic copy only. Hard copies of Bids and Bonds will not be accepted.

Contractor shall return "all" pages of the posted IFB solicitation with their offer.

x x 52.211-10 X 1 emailed copy

1PM

CT

10-16-2023 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont-this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

Bidders: Use Bid Schedule on page 5

626-3640162-4369-854200-3220 23NR3JA31

90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 Vance Rosebush Contracting Officer

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Bid Item #1 = Base Bid: This requirement will replace Chiller #2 with new a VA provided 1300-ton chiller in Building 1 at TVHS Nashville VA Medical Center, 1310 24th Avenue South, Nashville, TN 37212. This solicitation will result in one award for the project. Site preparations will include modifications to the chiller plant to accommodate the new larger chiller. Contractor will provide professional services to program, optimize and certify/commission the new systems. Construction shall be complete in 60 days. Period of Performance (PoP): 60 calendar days after issuance of the NTP. Project # 626-24-201.

PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: N041 - Installation of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

Bid Item #2 = Alt Deduct #2: All work in Bid Item #1, minus the additional piping upgrades (identified on the drawings as “Deduct Alternate"). Period of Performance is 60 calendar days after issuance of the NTP. Project # 626-24-201.

PRINCIPAL NAICS CODE: 238220 - Plumbing, Heating, and Air-Conditioning Contractors PRODUCT/SERVICE CODE: N041 - Installation of Equipment - Refrigeration, Air Conditioning, and Air Circulating Equipment

A.4 IMPORTANT BIDDER INFORMATION

BIDDING MATERIALS: All bidding materials consisting of drawings, specifications, contract forms, Amendments, and other documents will be posted to the Contract Opportunities Government website located at https://sam.gov/. This is the only official location where these documents can be obtained and where updates are posted. No ‘hard copy’ bidding materials are available.

BID SUBMISSION: The following documents must be included in the bid submission in the formats as stated:

- One (1) electronic copy (to include all pages of the posted solicitation) of the original Solicitation as posted on contract opportunities, fully completed and signed and dated SF 1442 Offer page (‘wet ink signature’), acknowledgment of all amendments issued by either completing block 19 of the SF1442 or completing blocks 15a, b, and c of the Amendment(s) and providing them with the SF 1442 Offer page; bid prices on all line items listed on the Price/Cost Schedule; completed Representations and Certifications section (FAR 52.204-8, 52.209-5 (Deviation), and 52.209-7); and fully completed Contractor Experience Modification Rate (EMR) Certification documents.

One (1) electronic copy of an original completed and signed SF 24 Bid Bond or other allowable Bid Security. Ensure all signatures and seals are clearly visible. Any missing elements of the bid submission could render the offeror ineligible and their bid will not be considered.

Bidders are responsible for insuring and verifying their offer and all required bid documents are received at the office and point of contact designated in block 8 of the SF 1442 and by the date and time specified in block 13A of the SF 1442 (subject to amendment).

NOTE: Hard Copies will not be considered.

The official bid opening will be October 16, 2023, at 1:00PM CT and will occur via Microsoft Teams call-in at the following number/code: 205-235-3524, Phone Conference ID: 637 960 755#

PROJECT INFORMATION

PROJECT TITLE AND NUMBER: 626-24-201 Replace Chiller 2 PROJECT LOCATION: Nashville VAMC, 1310 24th Avenue South, Nashville, TN 37212-2637 NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 238220 – Plumbing, Heating, and Air Conditioning Contractors SMALL BUSINESS SIZE STANDARD: $19 Million TYPE OF SET-ASIDE: This solicitation is a 100% set-aside for SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB).

Federal Holidays. Federal law (5 U.S.C. 6103) establishes the following public holidays for Federal employees: New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

All contractors are required to complete the VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or Use to VA Sensitive Information. A copy of the signed training must be submitted to the COR and uploaded into VA Talent Management System (TMS).

Contractor employees shall not be considered Government employees for any purpose under this contract.

Changes to any resultant contract may only be made by a written modification which is formally executed by the contractor and the Contracting Officer.

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: The System for Award Management (SAM) website located at https://sam.gov is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Regulations require that federal contractors wishing to do business with the Government and bid on work shall have an active registration in SAM. If the Offeror does not have an active registration in the SAM database at the time of bid submission and are the apparently successful low offeror, the Contracting Officer shall prescribe a time within which the offeror shall have an active registration in SAM; otherwise the Contracting Officer shall deem the offeror’s bid non-responsive to the solicitation requirements and proceed to award to the next lowest offer.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, visit the following website https://www.dol.gov/agencies/vets/programs/vets4212. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (FEB 2016) under the General Conditions.

BONDING INFORMATION

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) with ‘wet ink’ signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties shall be determined acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security may be acceptable as denoted in FAR Part 28.203-2.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white-outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

· If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

· If the project requires that workers require un-supervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation may be required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

· If the project requires that workers have access to a VA Network (such as the Building Management System) or un-supervised, full-time, logical, and/or restricted physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. The estimated cost for a SAC is $30.00 per employee and the estimated cost for a NACI check is $408.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on their person and their vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone usage or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal Government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

PRIME CONTRACTOR INFORMATION- SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATING INFORMATION All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record (using the attached EMR information/data form). The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidders/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that it has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for the contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer's Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE

Payment in advance of installation for materials stored off-site is not authorized under this contract unless otherwise approved by the Contracting Officer.

SCHEDULE OF MATERIAL SUBMITTALS

The submittals contemplated by FAR 52.236-5, Material and Workmanship, are listed on the Schedule of Material Submittals in the Specifications, if provided. The schedule is for reference only – the selected contractor is responsible to provide all submittals required by the contract.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS) As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $750,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk at 207-438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor's registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the “contractor failed to respond.”

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION RECORDS POLICIES

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. The Government and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of the Government or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity (HCA). Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the contractor must report it to Government Contracting Officer. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Government Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to the Government’s control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer who awarded the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by all Government guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with the project location VA Medical Center’s written policy.

8. The Contractor shall not create or maintain any records containing any non-public Government information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Government owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government and shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. All training shall be coordinate with the Contracting Officer’s Representative assigned to the contract.

STATEMENT OF WORK

Department of Veterans Affairs Tennessee Valley Healthcare System Nashville Campus Project 626-24-201 Replace Chiller 2

PART I

A. Introduction– This requirement will replace Chiller #2 with a new VA-provided 1300-ton chiller in Building 1 at TVHS Nashville VA Medical Center, 1310 24th Avenue South, Nashville, TN 37212. This solicitation will result in one award for the project. Site preparations will include modifications to the chiller plant to accommodate the new larger chiller. Contractor will provide professional services to program, optimize and certify/commission the new systems.

B. Background–The VA chillers are currently operating, but two of the three are undersized for the current building load during peak months. The facility loses the chilled water loop temperature during the summer. The facility has been forced to rent a costly portable chiller system as an emergency during the summer months to cool the building. Due to long lead times, the VA purchased and ordered one chiller for a contractor site prep and install before warmer weather in 2024.

C. Scope of Work– Contractor is responsible for providing all services, equipment, demolition, and construction to prepare the site and replace Chiller #2. Work includes, but is not limited to architectural, structural, mechanical, plumbing, electrical, controls, programming, optimization and necessary modifications of existing structures and systems. Contractor is to furnish all materials, labor, equipment, tools, supervision, transportation, professional services, and infection control necessary to accomplish the following:

1. Demolish and dispose of the existing chiller (approximately 650 tons). Replace or modify concrete pads as necessary.

a. Contractor will be responsible for removing existing refrigerant from current chiller.

2. Prepare site and install a new VA provided 1300-ton high efficiency centrifugal chiller with variable frequency drives (VFD’s). Installation includes necessary demolition, construction, patch-back, concrete pad modification and disassembly/reassembly to create access and place the chiller. Any chiller disassembly/reassembly shall be performed under the supervision and instruction of a certified manufacturer’s factory representative.

3. Provide rigging, hauling, and receipt of new 1300-ton chiller.

4. Furnish & Install four (4) new feeders from the existing Switchboard MSBA for normal power to ATS-19 in Room E-26. Provide and install 480-volt breaker and disconnects to support the new Chiller to Switchboard MSBA. VA will be providing the Emergency Power feeds from Switchboard PAR to ATS-19 and ATS-20 via Trystar Docking Station. The contractor shall connect to the VA provided/installed ATS-19. Contractor to include VA Required Commissioning of ATS-19.

5. Rework and resize plant piping to accommodate the installation of the new Chiller.

a. Remove existing 10” chilled water supply/return pipes from common header pipe. Furnish and install a 12” chilled water supply/return pipe from common header to Chiller #2 on evaporator side.

b. Remove existing 12” condenser supply/return pipes from common header. Furnish and install 14” condenser supply/return pipes from the common header to Chiller #2 on condenser side.

c. Provide and install line size isolation valve on leaving chilled water pipe and leaving condenser water pipe. New valves shall be equipped with Bary 120 VAC powered electric actuated, modulating butterfly valves (4-20 mA)

d. Provide and install line size isolation valve on the supply condenser water pipe. The new valve shall be equipped with Bary 120 VAC powered electric actuated, modulating butterfly valves (4-20 mA). Location of the valve shall be designated by the COR.

e. Reconnect to existing refrigerant relief piping to atmosphere. Modify and/or add piping as necessary for transition to the new equipment.

6. Contractor will be responsible for assembly of chiller, with Johnson Controls factory supervision.

7. Modify existing refrigerant monitoring system to accommodate the new Chiller.

a. Re-use existing refrigerant monitor system SCBS as applicable.

b. Modify and/or add devices as necessary for transition to the new equipment.

8. Johnson Controls shall provide R-134a refrigerant and oil charge.

9. Provide chiller controls, programming, and optimization. System optimization shall include visits for tuning during the Summer, Fall and Winter seasons.

a. Furnish and install two (2) Onicon Insertion electromagnetic flow meters, model F-3500, and 2-inch hot tap installation kits model F-HTAP-INSTL2. Install flow meters at new locations as specified below:

i. Install flow meter at the supply chilled water 12” pipe as required by the manufacturer for proper installation of unit, range (0-3000 GPM)

ii. Install flow meter at supply condenser water 14” pipe as required by the manufacturer for proper installation of unite, range (0-5000GPM)

b. Provide and install high accuracy temperature sensor with LED display, 3 wire (4-20 mA), range 32-122 deg °F. Provide insertion temperature probe and well with length to reach pipe diameter center. Install temperature sensors at locations specified below:

i. Chiller 2 leaving evaporator pipe

ii. Chiller 2 leaving condenser pipe

c. Complete engineered submittals and as-built documentation shall be included.

d. All low voltage control wiring will be provided by the control company.

e. All new equipment, sensors and filed wiring will be run to the existing PLC panel.

f. Control systems shall be designed such that each mechanical system shall “Operate as a Stand-Alone Mode”. The contractor, administered by this section of the technical specifications, shall provide controllers for each mechanical system. In the event of a network communication failure, or loss of any other controller, the control system shall continue to operate independently. Failure of the ECC shall have no effect on the field controllers, including those involved with global strategies.

g. Control contractor shall upgrade the graphic to reflect the new equipment, sensors, and devices at Deisgo front-end located at the controller room.

h. Control contractor shall update new sequence of operation to the existing demand flow program. The VA shall provide the new sequence of operation.

i. Control contractor shall be able to communicate with new chiller BACnet and provide all the points listed below and posted at the graphic under the Chiller 2 graphic:

i. Chiller enable/disable point.

ii. Chiller status.

iii. Chiller running hours.

iv. Chiller start/stop points.

v. Chilled water supply and return temperature.

vi. Condenser water supply and return temperature.

vii. Evaporator and Condenser Pressure.

viii. Chiller running load percentage and amperage.

ix. Chiller power (kW).

x. Oil temperature.

xi. Oil temperature differential.

xii. Evaporator and Condenser flow status.

xiii. All alarm points listed in the chiller control panel.

xiv. Manual reset alarm (each alarm identified).

xv. Automatic reset alarm (each alarm identified).

xvi. Communication state.

10. Provide and install the evaporator’s insulation as required by the manufacturer for a proper installation.

11. Provide and install insulation on modified condenser and chilled water lines.

12. Provide certification and professional commissioning of the systems, new chiller, drives, utility modifications, controls and optimization. Certify the complete installation and fully functional operation of the new chiller systems.

13. Optimization based on performance and trending data obtained over 1 year.

D. Scheduling and Duration– Portions of work that require shutdowns, excessive noise, or interrupt adjacent service operations. Contractor shall coordinate any interruptions 21 days in advance. Chilled water system interruptions shall be performed when the weather is 55 degrees or lower. For the facility to maintain redundancy in the chiller plant, the chiller must be installed one at a time, including associated controls, programming, and certification. The chiller shall be replaced, operational and certified before warmer seasonal weather (above 60 degrees). Optimization can continue afterwards, but all controls must be in place with the chiller controlling automatically. On-site work time shall be managed to minimize the effect on medical center. Period of Performance (including all work, submittals, lead times, controls, optimization, and commissioning/certification) is 60 calendar days after issuance of the NTP for bid item #1 and 60 calendar days after issuance of the NTP for bid item #2. All “days” within this document refer to calendar days.

E. Inspections–The Contracting Officer’s Representative (COR) is responsible for the inspection of the work called for in this project. Inspections shall be requested at least 7 days in advance by the contractor. Inspections made by the COR are for the sole benefit of the Government and do not relieve the Contractor of any quality control responsibilities. All work shall be inspected during installation and at final completion by the COR.

F. Warranty– All work shall be warranted against defects in material and workmanship for a period of three (3) years from date of acceptance, unless otherwise noted.

G. Delivery and Storage– The contractor is responsible for all transportation, deliveries and storage of materials and all associated costs. No onsite storage will be provided by the Government.

H. Fees and Mark-up – The contractor’s price to the government shall be all-inclusive, including all associated fees/costs and services to complete the work and provide a certified, fully functional, and optimized system.

I. Bid Deduct – Contractor proposals shall include a bid deduct, producing two bid items. Bid Item #1 shall include all work to replace the chiller and associated equipment / components / piping. Bid Item #2 shall include all the work in Bid Item #1, minus the additional piping upgrades, identified on the drawings as “Deduct Alternate”. In other words:

PART II

A. Project Objectives

1. Project will replace Chiller #2 and modify the associated utilities as necessary for installation. Provide necessary devices, gauges, test ports/plug, strainers, supports, instrumentation, controls, and optimization. See the attached cutsheets for information on the VA provided chiller. Installation shall comply with specification section 236400 and other VA specifications. Also comply with the attached details.

2. At a minimum, the installation shall be similar to the existing adjacent 1300-ton York Chiller.

3. New chiller shall work with the existing optimization program to allow for maximum efficiency for the chiller plant. The chiller plant is controlled by using an optimized sequence and setpoints that must be extended as part of this project. The existing optimization program was provided by Siemens.

4. Contractor will provide professional services to ensure a complete and fully functional chiller upgrade, including coordination and sizing of all associated utilities, controls, and modifications. Contractor provided professional services will include optimization programming and equipment coordination drawings, submittal review, commissioning, and certification. Coordination drawings shall include all components and exact utility routing, sizing, capacity, and arrangement / configuration.

PART III

A. Guidelines and Standards

1. Comply with current applicable state, local, & federal building codes as well as codes from other recognized authoritative bodies; including, but not limited to, Associated Air Balance Council (AABC), American Concrete Institute (ACI), Acoustical and Insulating Materials Association (AIMA), American National Standards Institute (ANSI), American Society of Heating, Refrigeration, and Air-Conditioning Engineers (ASHRAE), American Society of Mechanical Engineers (ASME), American Society for Testing and Materials (ASTM), Gypsum Association (GA), International Building Code (IBC), NEC, NFPA, National Environmental Balancing Bureau (NEBB), National Standard Plumbing Code (NSPC), OSHA (Occupational Safety and Health Administration), Sheet Metal and Air Conditioning Contractors’ National Association (SMACNA), and American Barriers Act (ABA).

2. The required stamps shall be provided by licensed engineers and will be considered as certification of compliance with codes, VA standards / guidelines / specifications, quality assurance sections and contract requirements.

B. General Requirements

1. Contractor will coordinate all work through the VA COR.

2. The contractor’s superintendent will be on site at all times during the performance of contract work.

3. Contractor’s subcontractor(s) must have previous experience installing chiller systems larger than 400-tons and controls. Provide subcontractor’s chiller experience, qualifying the experience with information such as subcontractor name, project name, date, location, facility name, and chiller size/tons.

4. Contractor shall provide all…