621-20-103 SOW AMEND 001 12-06-2021.pdf

621-20-103 Renovate Bldg. 77 for Customer Service Statement of Work James H. Quillen VAMC, Mountain, Home TN Revised 12/06/2021

STATEMENT OF WORK

PART A – GENERAL INFORMATION

1. Scope of Work – The Contractor shall furnish all labor, equipment, materials and supervision to perform the following renovation and new construction in Bldg. 77 at the James H. Quillen VA Medical Center located in Mountain Home, TN.

a. Base Bid: Completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for project 621-20-103 Renovate Building 77 for Customer Service as required by drawings and specifications. This work includes, but is not limited to, general construction, demolition, architectural finishes, case work, signage/wayfinding’s, specialty glass wall and door assemblies, structural, electrical, data/communications, HVAC, mechanical plumbing, fire sprinkler and alarm systems, physical security systems and Infection Control and Surveillance within and around the Project Area. Period of Performance (PoP) shall be 240 calendar days from NTP.

The area of work is located within a complex environment and will require ALL contractor personnel and subcontractors to comply with both security and infection control procedures outlined in the specifications.

All selections of materials shall be in compliance with applicable standards and codes described in VA Program Guides & Design Specifications, and shall be determined in coordination with Interior Designers at the VA facility. Master Construction Specifications Index, VA Construction Standards Index, VA Standards Index, and Criteria are available in the Technical Information Library (TIL):

http://www.cfm.va.gov/til/.

b. Deduct Alternate 1: Deduct cost for materials and labor to provide decorative glass wall in reception FA101 and add the cost of labor and materials to install wallcovering. PoP shall remain unchanged at 240 calendar days.

c. Deduct Alternate 2: Deduct cost for materials and labor to provide full glass modular walls at offices FA104, FA105, FA106, and FA107. Add costs for materials and labor to install metal stud and gypsum board walls with hollow metal frames, wood doors, and sidelights. PoP shall remain unchanged at 240 calendar days.

d. Deduct Alternate 3: Deduct cost for materials and labor to provide built-in millwork and specialty lighting at reception FA101. Add costs for materials and labor to provide canned recessed lights. Add cost for materials and labor to provide systems furniture whips (Qty 2 for purpose of bidding) for VA provided systems furniture in reception http://www.cfm.va.gov/til/

FA101. Final Quantity of furniture whips and configuration to be coordinated with VA systems furniture prior to execution. PoP shall remain unchanged at 240 calendar days.

e. Deduct Alternate 4: Deduct costs for materials and labor to provide decorative baffles and baffle light fixtures to open office FA103. Add costs for materials and labor to install alternative light fixtures and corresponding structure. PoP shall remain unchanged at 240 calendar days.

PART B – WORK REQUIREMENTS

1. Tasks to be accomplished:

a. Supervision/Communication - The Contractor shall provide support which shall include:

i. Single Point of Contact: Contractor will designate a representative as project manager to act as a point of contact during the planning, submittals and construction phase of the period of performance. The contractor shall also designate a Site Superintendent that shall be present at all times when work is being performed on site at the VA. Contractor is encouraged to designate an alternate Site Superintendent meeting all qualifications to ensure no work stoppage. Prior to beginning any work, the Contractor shall supply the COR with the telephone number for the Superintendent and all alternates.

ii. Manufacturers’ Representatives: Contractor will identify each manufacturer’s representative to answer any questions regarding product and service requests.

b. Planning and Drawing - Contractor will coordinate construction and phasing schedules where applicable with the COR and provide the following:

i. Contractor shall provide memo samples of final finish selections to the COR and Interior Designer prior to order placement with manufacturer. These samples are to be organized in a 2” White D-Ring Binder and identify each line item on which the finish is to be used.

ii. Contractor shall provide “as-built” installation drawings to the COR upon project completion.

c. Site Visits - The contractor shall coordinate the following site visits with the James H.

Quillen VA Medical Center’s COR and the Contractor’s Project Manager and/or Site Superintendent:

i. A post-award walkthrough prior to ordering materials and fixtures to field verify all measurements and existing conditions. If necessary, the contractor communicate any noted differences based on the site walkthrough to the COR and the Architect of Record.

ii. In-Wall and above ceiling inspections shall be coordinated in advance with COR. All punch-list items generated during these inspections shall be completed and accepted by the COR prior to proceeding with any work that will be covered by follow on construction activities.

iii. Contractor’s Project Manager and/or Site Superintendent shall be present for a post-installation (pre-final and final) walkthrough to assess, document, and address any punch-list items.

d. Deliveries - Deliveries of materials and equipment shall be made at times when the Contractor and/or the Subcontractor are available to accept and be present at delivery.

THE VA WILL NOT BE RESPONSIBLE FOR ACCEPTING, RECEIVING OR

STORING Contractor's and/or Subcontractor's delivered materials or equipment.

Contractor’s shall ensure the VA Project Number, Prime Contractor POC and VA COR name and contact information are included with shipping tickets. Contractor shall provide any special equipment needed for offload of all material or equipment deliveries.

e. Final Inspection and Acceptance - Contractor’s Project Manager and/or Site Superintendent shall be present for a post-installation walkthrough to assess, document, and address any punch-list items.

i. Upon identification of punch-list items, contractor shall submit a remediation plan to correct deficiencies to the COR within five (5) working days.

ii. Contractor shall prepare and provide inventory spreadsheet outlining excess or unused materials and deliver those items to the main campus’ storage warehouse at the James H. Quillen VA Medical Center or coordinate storage location with the COR.

iv. Contractor shall provide a detailed list of installed property. All items that can be identified by make, model, and serial number for the purpose of routine maintenance, repair or replacement of minor and major components unique to that products assembly or system shall be included.

v. Complete field welding and finishing shall be completed as necessary.

f. Submittals

i. Submit product data, shop drawings, samples, fabrication specifications and installation instructions as specified in GENERAL REQUIREMENTS and as described herein.

ii. Submit two (2) copies of manufacturer’s data shop drawings and instructions. One (1) copies will be retained by the VA. Submit two sets of samples, both will be retained by the VA.

iii. Submit test data from independent testing agencies indicating that all performance characteristics specified have been complied with.

iv. Submit samples of each required finish and color. Prepare samples on same materials which will be used in wall assemblies.

PART C - SUPPORTING INFORMATION

1. Place of Performance - James H. Quillen VAMC, Building 200, Mountain Home, TN 37684.

2. Period of Performance – Contractor shall coordinate an NTP/Kickoff Meeting with COR and CO within 10 working days of Award. All work shall be completed within 180 calendar days from the issuance of the Notice to Proceed (NTP).

3. Scheduling - Normal business work hours will be Monday – Friday 7:00 am to 5:00 pm. Unless coordinated otherwise, any work that is noisy, disruptive, requires utility system outages, or closures of hallways or rooms shall be coordinated and performed outside established normal business work hours. All such coordination’s shall be conducted with the COR a minimum of 10 working days in advance. The project schedule shall be coordinated with the COR prior to submission and approved prior to any work starting.

4. Security Requirements - Contractor personnel are required to obtain VA identification badges or temporary badges for certain subcontractors where approved by the COR. Badges are required to be worn and visible at all times. Provide list of all contractor personnel within 15 working days of NTP. All personnel not previously badges are required to provide two forms of state or federal issued identification in person at the facility for badging.

5. Safety Requirements – Contractor personnel are required to follow all local VA and national OSHA policies and procedures while working on site. All contractor personnel not previously badged are required to attend a local VA site specific construction safety class prior to starting any work and prior to badge issuance.

6. Infection Control Requirements – An Infection Control Risk Assessment will be conducted for this project in advance of construction with respect to the general scope and typical construction methods. The ICRA class shall be assumed not less than 4 unless otherwise designated in writing once the assessment is complete. This requirement requires compliance at all times and in all areas of work during period of performance. Monitoring, testing and reporting daily is required. Include compliance procedures with APP within 10 working days of NTP for review and approval prior to starting any work.

7. Smoking Policy - The Contractor shall not allow smoking on campus. VA Mountain Home is a smoke-free facility. Violators may receive a warning or be issued a citation.

8. Parking/Traffic Regulations – Contractor shall park in designated OPEN parking areas only. A Parking Permit Request form must be completed if required. Coordinate with COR.

The Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be observed by operators at all times. Seat belt use is mandatory on the VA grounds.

9. Access and Outages – The contractor shall coordinate access needs and system outages well in advance of scheduled work, but not less than 10 working days, with the COR. Contractor is responsible for investigation, research and coordination with regard to these areas and systems. System outage durations should be limited to reduce impact on other facility services, patients, visitors, and staff.

10. Noisy and Disruptive Work – The contractor shall limit impact of work activities with respect to noise, vibration, material transport and the like through scheduling, engineering controls, equipment selection, and advanced coordination with COR. Work activities shall not detrimentally impact continuous operations at the facility. Failure to comply with this requirement at anytime may lead to work stoppage. Stoppages as a result of this requirement will not result in a cost or time impact to the Government.

(End of Statement of Work)

STATEMENT OF WORK