36C24921B0018_1.docx

1. SOLICITATION NUMBER

2. TYPE OF SOLICITATION

3. DATE ISSUED

PAGE OF PAGES

4. CONTRACT NUMBER

5. REQUISITION/PURCHASE REQUEST NUMBER

6. PROJECT NUMBER

7. ISSUED BY

CODE

8. ADDRESS OFFER TO

a. NAME

b. TELEPHONE NUMBER (Include area code) (NO COLLECT CALLS)

10. THE GOVERNMENT REQUIRES PERFORMANCE OF THE WORK DESCRIBED IN THESE DOCUMENTS (Title, identifying number, date) 12a. THE CONTRACTOR MUST FURNISH ANY REQUIRED PERFORMANCE AND PAYMENT BONDS?

(If "YES," indicate within how many calendar days after award in Item 12B.)

12b. CALENDAR DAYS

13. ADDITIONAL SOLICITATION REQUIREMENTS:

STANDARD FORM 1442 (REV. 8/2014)

STANDARD FORM 1442

Prescribed by GSA-FAR (48 CFR) 52.236-1(d)

SOLICITATION, OFFER,

AND AWARD

(Construction, Alteration, or Repair)

SOLICITATION

SOLICITATION

IMPORTANT - The "offer" section on the reverse must be fully completed by offeror.

9. FOR INFORMATION

CALL:

NOTE: In sealed bid solicitations "offer" and "offeror" mean "bid" and "bidder".

SEALED BID (IFB)

NEGOTIATED (RFP)

11. The Contractor shall begin performance within ____________ calendar days and complete it within calendar days after receiving award, notice to proceed. This performance period is mandatory negotiable. (See _____________________________).

YES

NO

a.

Sealed offers in original and ___________________copies to perform the work required are due at the place specified in Item 8 by _____________ (hour) local time _____________________ (date). If this is a sealed bid solicitation, offers must be publicly opened at that time. Sealed envelopes containing offers shall be marked to show the offeror's name and address, the solicitation number, the date and time offers are due.

b.

An offer guarantee is, is not required.

c.

All offers are subject to the (1) work requirements, and (2) other provisions and clauses incorporated in the solicitation in full text or by reference.

d.

Offers providing less than _______________________ calendar days for Government acceptance after the date offers are due will not be considered and will be rejected.

36C24921B0018 X 11-08-2021 621-22-1-5110-0003 621-20-103 Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 Department of Veterans Affairs Network Contracting Office 9 (90C)

NCO 9

1639 Medical Center Parkway, Suite 400 Murfreesboro TN 37129 Craig Ziegemeier 615-225-5437 Furnish all labor, materials, supervision, equipment, and all other necessary items to Renovate Building 77 for Customer Service as required per drawings and specifications at the James H. Quillen VA Medical Center Lamont and Veterans Way, Mt Home, TN 37684. Project 621-20-103 Renovate Building 77 for Customer Service.

See: Important Bidders Information starting on Page 7.

NAICS Code: 236220 Size Standard: $39.5M Set-Aside: 100% Service-Disabled Veteran Owned Small Business (SDVOSB) (see VAAR Clause 852.219-10).

See FAR 52.236-27 page 22 for the date and time of the organized site visit. There will only be one (1) site visit on this project, scheduled for November 18, 2021 at 9:30 AM ET.

Please make sure you bring any necessary items to properly inspect the site. A face mask must be worn at all times

To obtain clarifications and/or additional information concerning the contract requirement, specifications and/or drawings, submit a written request for information (RFI) via email to craig.ziegemeier@va.gov . RFIs must be specific in identifying section, paragraph, and page number and must be in question format. All RFIs submitted shall include the project number and title, contractor name, city, state, phone number, date submitted and RFI questions. Questions received after 1:00 PM ET November 29, 2021 will not be answered unless it is determined to be in the best interest of the government. Telephone requests will NOT be accepted. All questions at the site visit MUST BE in writing and submitted as an RFI.

This acquisition is 100% set-aside for SDVOSB concerns. To be eligible for award, the contractor must be listed and viewable in the Registry at https://www.vetbiz.va.gov/vip/ at the time of offers due and award. Offerors in reverification status are not eligible. In accordance with FAR 52.204-7, all prospective offerors must have an active SAM registration at time of offer and award.

The official bid opening will be December 13, 2021 at 1:00PM ET and will occur via Microsoft Teams call in.

Please call 872-701-0185 Conf. No.377 805 995# five minutes before the bid opening to be present for the bid opening.

Submit one (1) electronic copy of bids with a copy of bid bond via email to craig.ziegemeier@va.gov and one (1) original hard copy bid bond on or before the due date/time stated in Block 13. Bid bond must be received at the following address: Department of Veterans Affairs, Network Contracting office (NCO) 9, Attn: Craig Ziegemeier 1639 Medical Center Parkway, Suite 400, Murfreesboro, TN 37129 x x 52.211-10 X 1 emailed

1PM

ET

12-13-2021 X

14. NAME AND ADDRESS OF OFFEROR

15. TELEPHONE NUMBER

16. REMITTANCE ADDRESS

CODE

FACILITY CODE

17. The offeror agrees to perform the work required at the prices specified below in strict accordance with the terms of the solicitation, if this offer is accepted by the Government in writing within __________ calendar days after the date offers are due.

AMOUNTS

18. The offeror agrees to furnish any required performance and payment bonds.

19. ACKNOWLEDGMENT OF AMENDMENTS

AMENDMENT

NUMBER

DATE.

20a. NAME AND TITLE OF PERSON AUTHORIZED TO SIGN OFFER 20b. SIGNATURE 20c. OFFER DATE

21. ITEMS ACCEPTED:

22. AMOUNT

23. ACCOUNTING AND APPROPRIATION DATA

24. SUBMIT INVOICES TO ADDRESS SHOWN IN

ITEM

25. OTHER THAN FULL AND OPEN COMPETITION PURSUANT TO

10 U.S.C. 2304(c)( 41 U.S.C. 3304(a) (

26. ADMINISTERED BY

27. PAYMENT WILL BE MADE BY

PHONE:

FAX:

28. NEGOTIATED AGREEMENT

29. AWARD

Your Contractor agrees offer on this solicitation is hereby accepted as to the items listed. This to furnish and deliver all items or perform all work requirements identified award consummates the contract, which consists of (a) the Government on this form and any continuation sheets for the consideration stated in solicitation and your offer, and (b) this contract award. No further cont this contract. The rights and obligations of the parties to this contract ractual document is necessary.

shall be governed by (a) this contract award, (b) the solicitation, and (c) the clauses, representations, certifications, and specifications incorporated by reference in or attached to this contract.

30a. NAME AND TITLE OF CONTRACTOR OR PERSON AUTHORIZED 31a. NAME OF CONTRACTING OFFICER

TO SIGN

30b. SIGNATURE 30c. DATE 31b. UNITED STATES OF AMERICA 31c. AWARD DATE

BY

OFFER

AWARD

STANDARD FORM 1442 (REV. 8/2014) BACK

(Include ZIP Code) (Include area code) (Include only if different than Item 14.)

(Insert any number equal to or greater than the minimum requirement stated in Item 13d. Failure to insert any number means the offeror accepts the minimum in Item 13d.)

(The offeror acknowledges receipt of amendments to the solicitation -- give number and date of each) (Type or print) (4 copies unless otherwise specified) (Type or print) (Type or print) (Contractor is required to sign this document and return _______ copies to issuing office.)

(Contractor is not required to sign this document.)

(Must be fully completed by offeror) (To be completed by Government)

CONTRACTING OFFICER WILL COMPLETE ITEM 28 OR 29 AS APPLICABLE

BIDDER: USE BID Schedule on page 5

621-3620162-5110-854200-3220 23NR0JA14

90C Network Contracting Office 9 Department of Veterans Affairs Network Contracting Office (90C) 1639 Medical Center Parkway Suite 400 Murfreesboro TN 37129 90C FSC e-Invoicing Payment http://www.fsc.va.gov/fsc/einvoice.asp Invoice Setup Information 1-877-489-6135 Invoice must be submitted electronically

Setup 1-877-489-6135 X Diana K. Grube Contracting Officer

Table of Contents

A.3 PRICE/COST SCHEDULE

ITEM INFORMATION

Base Bid:

Completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for project 621-20-103 Renovate Building 77 for Customer Service as required by drawings and specifications This work includes, but is not limited to, general construction, demolition, architectural finishes, case work, signage/wayfinding's, specialty glass wall and door assemblies, structural, electrical, data/communications, HVAC, mechanical plumbing, fire suppression and alarm system, physical security system and Infection Control Procedures and Surveillance within and around the Project Area.

Period of Performance (PoP) shall be 240 calendar days from Notice to Proceed (NTP).

Deduct Alternate No. 1: Same as BASE BID except, Deduct cost for materials and labor to provide decorative glass wall in reception FA101 and add the cost of labor and materials to install wallcovering. Period of Performance shall remain 240 calendar days from the issuance of the NTP.

Deduct Alternate No. 2: Same as Alternate No. 1 Above except, Deduct cost for materials and labor to provide full glass modular walls at offices FA104, FA105, FA106, and FA107. Add costs for materials and labor to install metal stud and gypsum board walls with hollow metal frames, wood doors, and sidelights. Period of Performance shall remain 240 calendar days from the issuance of the NTP.

Deduct Alternate No. 3: Same as Alternate No. 2 Above except, Deduct cost for materials and labor to provide built-in millwork and specialty lighting at reception FA101. Add costs for materials and labor to provide canned recessed lights. Add cost for materials and labor to provide systems furniture whips (Qty 2 for purpose of bidding) for VA provided systems furniture in reception FA101. Final Quantity of furniture whips and configuration to be coordinated with VA systems furniture prior to execution. Period of Performance shall remain 240 calendar days from the issuance of the NTP.

Deduct Alternate No. 4: Same as Alternate No. 3 Above except, Deduct costs for material and labor to provide decorative baffles and baffle light fixtures to open office FA103. Add costs for material and labor to install alternate light fixtures and corresponding structure. Period of Performance shall remain 240 calendar days from the issuance of the NTP.

DUNS NUMBER: ______________________ FEDERAL TAX ID NUMBER: ____________________

POC NAME: ___________________EMAIL: __________________TELEPHONE: ________________

IMPORTANT BIDDER INFORMATION

BIDDING MATERIALS: All bidding materials consisting of drawings, specifications, contract forms, Amendments, and other documents will be posted to the Contract Opportunities Government website located at https://sam.gov/. This is the only official location where these documents can be obtained and where updates are posted. No ‘hard copy’ bidding materials are available.

BID SUBMISSION: The following documents must be included in the bid submission in the formats as stated:

Bidders are responsible for insuring and verifying their offer and all required bid documents are received at the office and point of contact designated in block 8 of the SF 1442 and by the date and time specified in block 13A of the SF 1442 (subject to amendment).

The official bid opening will be December 13, 2021 at 1:00 pm ET and will occur via Microsoft Teams call-in at the following number/code: +1 872-701-0185, Phone Conference ID: 377 805 995#

PROJECT INFORMATION

PROJECT TITLE AND NUMBER: 621-20-103, Renovate Building 77 for Customer Service PROJECT LOCATION: James H. Quillen VA Medical Center NORTH AMERICAN INDUSTRY CLASSIFICATION SYSTEM CODE: (NAICS): 236220 – Commercial and Institutional Building Construction SMALL BUSINESS SIZE STANDARD: $39.5 Million TYPE OF SET-ASIDE: This solicitation is a 100% set-aside for SERVICE-DISABLED VETERAN OWNED SMALL BUSINESS (SDVOSB).

Federal Holidays. Federal law (5 U.S.C. 6103) establishes the following public holidays for Federal employees: New Year’s Day, Birthday of Martin Luther King, Jr., Washington’s Birthday, Memorial Day, Juneteenth, Independence Day, Labor Day, Columbus Day, Veterans Day, Thanksgiving Day, and Christmas Day. Please note that most Federal employees work on a Monday through Friday schedule. For these employees, when a holiday falls on a non-workday -- Saturday or Sunday -- the holiday usually is observed on Monday (if the holiday falls on Sunday) or Friday (if the holiday falls on Saturday).

All contractors are required to complete the VA Privacy Training for Personnel without Access to VA Computer Systems or Direct Access or Use to VA Sensitive Information. A copy of the signed training must be submitted to the COR and uploaded into VA Talent Management System (TMS).

Contractor employees shall not be considered government employees for any purpose under this contract.

Changes to any resultant contract may only be made by a written modification which is formally executed by the contractor and the Contracting Officer.

DATABASE REGISTRATION INFORMATION

SYSTEM FOR AWARD MANAGEMENT (SAM) REGISTRATION: The System for Award Management (SAM) website located at https://sam.gov is the Official U.S. Government system that consolidated the capabilities of the Central Contractor Registration (CCR including FedReg), Online Representations and Certifications Application (ORCA), and the Excluded Parties List System (EPLS). Federal Acquisition Regulations require that federal contractors wishing to do business with the Government and bid on work shall have an active registration in SAM. If the Offeror does not have an active registration in the SAM database at the time of bid submission and are the apparently successful low offeror, the Contracting Officer shall prescribe a time within which the offeror shall have an active registration in SAM; otherwise the Contracting Officer shall deem the offeror’s bid non-responsive to the solicitation requirements and proceed to award to the next lowest offer.

THE EXCLUDED PARTIES LIST SYSTEM (EPLS): To ensure that the individuals or businesses providing services under the contract have not engaged in fraud or abuse regarding Sections 1128 and 1128A of the Social Security Act regarding federal health care programs, the contractor is required to check the Excluded Parties List System (EPLS) located at https://sam.gov for each person or business providing services under this contract. During the performance of this contract the Contractor is prohibited from using any individual or business listed on the List of Excluded Individuals/Entities.

VETS-4212 REPORTING REQUIREMENT: Contractors are required to submit a required annual Form VETS-4212, Federal Contractor Veterans' Employment Report in all cases where the contractor or subcontractor has received an award of $150,000 or more in any fiscal year. Contracting Officers are prohibited from awarding a contract to a contractor that has not submitted a required VETS-4212 Report with respect to the preceding fiscal year if the contractor was subject to the reporting requirement of 38 U.S.C. 4212(d). Submit this report as soon as possible, if not already submitted, to avoid delays in the contract award process. For more information on this requirement and/or for completing the web-based reporting form, visit the following website https://www.dol.gov/agencies/vets/programs/vets4212. See FAR provision 52.222-38, Compliance with Veterans' Employment Reporting Requirements (FEB 2016) under the Representations, Certifications and Other Statements of Offerors, and FAR clause 52.222-37, Employment Reports on Veterans (FEB 2016) under the General Conditions.

BONDING INFORMATION

BID GUARANTEE: A bid guarantee is required in an amount not less than 20 percent of the bid price but shall not exceed $3,000,000. Failure to furnish the required bid guarantee in the proper form and amount, by the time set for opening of bids, shall require rejection of the bid in all cases except those listed in Federal Acquisition Regulation (FAR) 28.101-4. Bid Bonds must be provided using Standard Form 24 (see FAR 28.106-1) and the form must be provided in original (no white outs, faxed or copied signatures, seals) with ‘wet ink’ signatures and contain the proper solicitation number, bid opening date, and be from a corporate surety listed in Department of Treasury Circular 570. Individual sureties shall be determined acceptable to the Contracting Officer (see FAR 28.203) and be accompanied by Standard Form 28 Affidavit of Individual Surety. Other forms of bid security may be acceptable as denoted in FAR Part 28.203-2.

PERFORMANCE AND PAYMENT BONDS: In accordance with Contract Clause 52.228-15, and FAR 28.102, Contractors are reminded that any amount awarded over $35,000.00 shall require a Payment Bond (SF 25A), and awards exceeding $150,000.00 shall require both Payment and Performance Bonds (SF 25). Payment and Performance bonds are due no later than 10 days after notification of award. Bonds must be provided with original ‘wet ink’ signatures - no white-outs or other corrections are allowable. Copies and facsimiles of bonds shall not be accepted.

SECURITY

BACKGROUND INVESTIGATIONS: All contractor employees are subject to the same level of investigation as VA employees who have access to VA Sensitive Information. The level of background investigation is commensurate with the level of access needed to perform the statement of work. This requirement is also applicable to all subcontractor personnel requiring the same level of access.

Levels and associated types of Background Investigations:

· If the project requires that workers have only limited physical access to the VA facility for a period of one year or less, a local flash badge with fingerprint check is issued.

· If the project requires that workers require un-supervised, logical and/or physical access for 180 consecutive or aggregate days in a 365-day period, over a 3-year period, a background investigation may be required (Special Agency Check (SAC)) which must be completed prior to being allowed access.

· If the project requires that workers have access to a VA Network (such as the Building Management System) or un-supervised, full-time, logical, and/or restricted physical access for more than 6 months or more than 180 aggregate days in a one-year period, a background investigation is required (Special Agency Check and National Agency Check with Written Inquiries (NACI)) and access is not allowed until a favorable SAC completion.

All costs for SAC and NACI checks are borne by the contractor. The VA may at its discretion make deductions against the contract in order to recoup the investigation costs. The estimated cost for a SAC is $30.00 per employee and the estimated cost for a NACI check is $408.00 per employee (subject to change at any time).

MEDICAL CENTER ACCESS: Anyone participating in the site visit, or for any other reason that involves visiting the medical center related to this solicitation, must have a valid ID on their person and their vehicle must be properly registered and insured. Visitors are prohibited from possessing weapons while on a federal installation (See 18 USC 930 – Possession of Firearms and Dangerous Weapons in Federal Facilities). Handheld cellphone usage or texting while driving is also prohibited. All VA Medical Centers and associated properties are Federal Property.

PRIVACY TRAINING: All workers regardless of project length must take VA Privacy Training which will be coordinated after project award with the Contracting Officer’s Representative.

E-VERIFY SYSTEM: Companies awarded a contract with the federal government shall enroll in E-Verify within 30 days of the contract award date. They shall also begin using the E-Verify system to confirm that all of their new hires and their employees directly working on federal contracts are authorized to legally work in the United States. E-Verify is an Internet-based system that allows an employer, using information reported on an employee's Form I-9, to determine the eligibility of that employee to work in the United States. There is no charge to employers to use E-Verify. (FAR 52.222-54).

PRIME CONTRACTOR INFORMATION- SAFETY OR ENVIRONMENTAL VIOLATIONS AND EXPERIENCE MODIFICATION RATING INFORMATION All Bidders/Offerors shall submit information pertaining to their past Safety and Environmental record (using the attached EMR information/data form). The information must contain a certification that the bidder/offeror has no more than three (3) serious, or one (1) repeat or one (1) willful OSHA or any EPA violation(s) in the past three years. If such certification cannot be made, a Bidder/Offeror shall explain why and submit as much information as possible regarding the circumstances of its past safety and environmental record, including the number of EPA violations and/or the number of serious, repeat, and/or willful OSHA violations, along with a detailed description of those violations.

All Bidders/Offerors shall submit information regarding their current Experience Modification Rate (EMR). This information shall be obtained from the Bidders/Offeror’s insurance carrier and be furnished on the insurance carrier’s letterhead. If a Bidder/Offeror’s EMR is above 1.0, Bidder/Offeror must submit a written explanation of the EMR from its insurance carrier furnished on the insurance carrier’s letterhead, describing the reasons for the elevated EMR and the anticipated date the EMR may be reduced to 1.0 or below.

Self-insured contractors or other contractors that cannot provide their EMR rating on insurance letterhead must obtain a rating from the National Council on Compensation Insurance, Inc. (NCCI) by completing/submitting form ERM-6 and providing the rating on letterhead from NCCI. Note: Self-insured contractors or other contractors that cannot provide EMR rating on insurance letterhead from the states or territories of CA, DE, MI, NJ, ND, OH, PA, WA, WY, and Puerto Rico shall obtain their EMR rating from their state-run worker’s compensation insurance rating bureau.

If the NCCI cannot issue an EMR because the Bidder/Offeror lacks insurance history, Bidder/Offeror shall submit a letter indicating so from its insurance carrier furnished on the insurance carrier’s letterhead and include a letter from the NCCI indicating that it has assigned Bidder/Offeror a Unity Rating of 1.0.

The above information, along with other information obtained from Government systems, such as the OSHA and EPA online inspection history databases, will be used to make an initial Determination of Responsibility.

This requirement is applicable to all subcontracting tiers, and prospective prime contractors are responsible for determining the responsibility of their prospective subcontractors.

CONFORMANCE WITH ENVIRONMENTAL MANAGEMENT SYSTEMS: The Contractor shall perform work under this contract consistent with the relevant policy and objectives identified in the agency, organizational, or facility Green Environmental Management System (GEMS) applicable for the contract. The Contractor shall perform work in a manner that conforms to all appropriate Environmental Management Programs and Operational Controls identified by the agency, organizational, or facility GEMS, and provide monitoring and measurement information as necessary for the organization to address environmental performance relative to the environmental, energy, and transportation management goals. In the event an environmental nonconformance or noncompliance associated with the contracted services is identified, the contractor shall take corrective and/or preventative actions. In the case of a noncompliance, the Contractor shall respond and take corrective action immediately. In the case of a nonconformance, the Contractor shall respond and take corrective action based on the time schedule established by the facility GEMS Coordinator. In addition, the Contractor shall ensure that their employees are aware of the roles and responsibilities identified by the environmental management system and how these requirements affect their work performed under this contract.

All on-site contractor personnel shall complete yearly EPA sponsored environmental training specified for the type of work conducted on-site. Upon inclusion in the contract, the Contracting Officer's Representative will verify that all contractor personnel have acquired EMS Awareness Training at their appropriate site or location.

REFERENCES TO VA ENGINEER, RESIDENT ENGINEER, SENIOR RESIDENT ENGINEER, OR PROJECT MANAGER: Any reference contained within contract specifications and/or drawings to the “VA Engineer”, “Resident Engineer”, “Senior Resident Engineer”, “Project Manager”, or their abbreviations are to be replaced with “Contracting Officer’s Representative (COR)”.

PAYMENT FOR MATERIALS STORED OFF-SITE: Payment in advance of installation for materials stored off-site is not authorized under this contract unless otherwise approved by the Contracting Officer.

SCHEDULE OF MATERIAL SUBMITTALS: The submittals contemplated by FAR 52.236-5, Material and Workmanship, are listed on the Schedule of Material Submittals in the Specifications, if provided. The schedule is for reference only – the selected contractor is responsible to provide all submittals required by the contract.

REVIEW REQUIRED REGISTRATION WITH CONTRACTOR PERFORMANCE ASSESSMENT SYSTEM (CPARS) As prescribed in Federal Acquisition Regulation (FAR) Part 42.15, the Department of Veterans Affairs (VA) evaluates contractor past performance on all contracts that exceed $750,000 and shares those evaluations with other Federal Government contract specialists and procurement officials. The FAR requires that the contractor be provided an opportunity to comment on past performance evaluations prior to each report closing. To fulfill this requirement VA uses an online database, CPARS, which is maintained by the Naval Seal Logistics Center in Portsmouth, Virginia. CPARS has connectivity with the Past Performance Information Retrieval System (PPIRS) database, which is available to all Federal agencies. PPIRS is the system used to collect and retrieve performance assessment reports used in source selection determinations and completed CPARS report cards transferred to PPIRS. CPARS also includes access to the federal awardee performance and integrity information system (FAPIIS). FAPIIS is a web-enabled application accessed via CPARS for contractor responsibility determination information.

Each contractor whose contract award is estimated to exceed $750,000 is required to register with CPARS database at the following web address: www.cpars.csd.disa.mil. Help in registering can be obtained by contacting Customer Support Desk at 207-438-1690. Registration should occur no later than thirty days after contract award and must be kept current should there be any change to the contractor's registered representative.

For contracts with a period of one year or less, the contracting officer will perform a single evaluation when the contract is complete. For contracts exceeding one year, the contracting officer will evaluate the contractor's performance annually. Interim reports will be filed each year until the last year of the contract, when the final report will be completed. The report shall be assigned in CPARS to the contractor's designated representative for comment. The contractor representative will have thirty days to submit any comments and re-assign the report to the VA contracting officer.

Failure to have a current registration in the CPARS database, or to re-assign the report to the VA contracting officer within those thirty days, will result in the Government's evaluation being placed on file in the database with a statement that the “contractor failed to respond.”

NATIONAL ARCHIVES AND RECORDS ADMINISTRATION RECORDS POLICIES

1. Contractor shall comply with all applicable records management laws and regulations, as well as National Archives and Records Administration (NARA) records policies, including but not limited to the Federal Records Act (44 U.S.C. chs. 21, 29, 31, 33), NARA regulations at 36 CFR Chapter XII Subchapter B, and those policies associated with the safeguarding of records covered by the Privacy Act of 1974 (5 U.S.C. 552a). These policies include the preservation of all records, regardless of form or characteristics, mode of transmission, or state of completion.

2. In accordance with 36 CFR 1222.32, all data created for Government use and delivered to, or falling under the legal control of, the Government are Federal records subject to the provisions of 44 U.S.C. chapters 21, 29, 31, and 33, the Freedom of Information Act (FOIA) (5 U.S.C. 552), as amended, and the Privacy Act of 1974 (5 U.S.C. 552a), as amended and must be managed and scheduled for disposition only as permitted by statute or regulation.

3. In accordance with 36 CFR 1222.32, Contractor shall maintain all records created for Government use or created in the course of performing the contract and/or delivered to, or under the legal control of the Government and must be managed in accordance with Federal law. Electronic records and associated metadata must be accompanied by sufficient technical documentation to permit understanding and use of the records and data.

4. The Government and its contractors are responsible for preventing the alienation or unauthorized destruction of records, including all forms of mutilation. Records may not be removed from the legal custody of the Government or destroyed except for in accordance with the provisions of the agency records schedules and with the written concurrence of the Head of the Contracting Activity (HCA). Willful and unlawful destruction, damage or alienation of Federal records is subject to the fines and penalties imposed by 18 U.S.C. 2701. In the event of any unlawful or accidental removal, defacing, alteration, or destruction of records, the contractor must report it to Government Contracting Officer. The agency must report promptly to NARA in accordance with 36 CFR 1230.

5. The Contractor shall immediately notify the appropriate Government Contracting Officer upon discovery of any inadvertent or unauthorized disclosures of information, data, documentary materials, records or equipment. Disclosure of non-public information is limited to authorized personnel with a need-to-know as described in the [contract vehicle]. The Contractor shall ensure that the appropriate personnel, administrative, technical, and physical safeguards are established to ensure the security and confidentiality of this information, data, documentary material, records and/or equipment is properly protected. The Contractor shall not remove material from Government facilities or systems, or facilities or systems operated or maintained on the Government’s behalf, without the express written permission of the Head of the Contracting Activity. When information, data, documentary material, records and/or equipment is no longer required, it shall be returned to the Government’s control or the Contractor must hold it until otherwise directed. Items returned to the Government shall be hand carried, mailed, emailed, or securely electronically transmitted to the Contracting Officer who awarded the contract. Destruction of records is EXPRESSLY PROHIBITED unless in accordance with Paragraph (4).

6. The Contractor is required to obtain the Contracting Officer's approval prior to engaging in any contractual relationship (sub-contractor) in support of this contract requiring the disclosure of information, documentary material and/or records generated under, or relating to, contracts. The Contractor (and any sub-contractor) is required to abide by all Government guidance for protecting sensitive, proprietary information, classified, and controlled unclassified information.

7. The Contractor shall only use Government IT equipment for purposes specifically tied to or authorized by the contract and in accordance with the project location VA Medical Center’s written policy.

8. The Contractor shall not create or maintain any records containing any non-public Government information that are not specifically tied to or authorized by the contract.

9. The Contractor shall not retain, use, sell, or disseminate copies of any deliverable that contains information covered by the Privacy Act of 1974 or that which is generally protected from public disclosure by an exemption to the Freedom of Information Act.

10. The Government owns the rights to all data and records produced as part of this contract. All deliverables under the contract are the property of the U.S. Government and shall have unlimited rights to use, dispose of, or disclose such data contained therein as it determines to be in the public interest. Any Contractor rights in the data or deliverables must be identified as required by FAR 52.227-11 through FAR 52.227-20.

11. Training. All Contractor employees assigned to this contract who create, work with, or otherwise handle records are required to take VHA-provided records management training, Talent Management System (TMS) Item #3873736, Records Management for Records Officers and Liaisons. The Contractor is responsible for confirming training has been completed according to agency policies, including initial training and any annual or refresher training. All training shall be coordinate with the Contracting Officer’s Representative assigned to the contract.

END OF IMPORTANT BIDDER INFORMATION SECTION

1. Scope of Work – The Contractor shall furnish all labor, equipment, materials and supervision to perform the following renovation and new construction in Bldg. 77 at the James H. Quillen VA Medical Center located in Mountain Home, TN.

a. Base Bid: Completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for project 621-20-103 Renovate Building 77 for Customer Service as required by drawings and specifications. This work includes, but is not limited to, general construction, demolition, architectural finishes, case work, signage/wayfinding’s, specialty glass wall and door assemblies, structural, electrical, data/communications, HVAC, mechanical plumbing, fire sprinkler and alarm systems, physical security systems and Infection Control and Surveillance within and around the Project Area. Period of Performance (PoP) shall be 240 calendar days from NTP.

The area of work is located within a complex environment and will require ALL contractor personnel and subcontractors to comply with both security and infection control procedures outlined in the specifications. All selections of materials shall be in compliance with applicable standards and codes described in VA Program Guides & Design Specifications and shall be determined in coordination with Interior Designers at the VA facility. Master Construction Specifications Index, VA Construction Standards Index, VA Standards Index, and Criteria are available in the Technical Information Library (TIL): http://www.cfm.va.gov/til/.

b. Deduct Alternate No. 1: Same as BASE BID except, Deduct cost for materials and labor to provide decorative glass wall in reception FA101 and add the cost of labor and materials to install wallcovering. PoP shall remain unchanged at 240 calendar days.

c. Deduct Alternate No. 2: Same as Alternate No. 1 Above except, Deduct cost for materials and labor to provide full glass modular walls at offices FA104, FA105, FA106, and FA107. Add costs for materials and labor to install metal stud and gypsum board walls with hollow metal frames, wood doors, and sidelights. PoP shall remain unchanged at 240 calendar days.

d. Deduct Alternate No. 3: Same as Alternate No. 2 Above except, Deduct cost for materials and labor to provide built-in millwork and specialty lighting at reception FA101. Add costs for materials and labor to provide canned recessed lights. Add cost for materials and labor to provide systems furniture whips (Qty 2 for purpose of bidding) for VA provided systems furniture in reception FA101. Final Quantity of furniture whips and configuration to be coordinated with VA systems furniture prior to execution. PoP shall remain unchanged at 240 calendar days.

e. Deduct Alternate No. 4: Same as Alternate No. 3 Above except, Deduct costs for material and labor to provide decorative baffles and baffle light fixtures to open office FA103. Add costs for material and labor to install alternate light fixtures and corresponding structure. PoP shall remain unchanged at 240 calendar days.

PART B – WORK REQUIREMENTS

1. Tasks to be accomplished:

A. Supervision/Communication - The Contractor shall provide support which shall include:

1. Single Point of Contact: Contractor will designate a representative as project manager to act as a point of contact during the planning, submittals and construction phase of the period of performance. The contractor shall also designate a Site Superintendent that shall be present at all times when work is being performed on site at the VA. Contractor is encouraged to designate an alternate Site Superintendent meeting all qualifications to ensure no work stoppage. Prior to beginning any work, the Contractor shall supply the COR with the telephone number for the Superintendent and all alternates.

2. Manufacturers’ Representatives: Contractor will identify each manufacturer’s representative to answer any questions regarding product and service requests.

B. Planning and Drawing - Contractor will coordinate construction and phasing schedules where applicable with the COR and provide the following:

1. Contractor shall provide memo samples of final finish selections to the COR and Interior Designer prior to order placement with manufacturer. These samples are to be organized in a 2” White D-Ring Binder and identify each line item on which the finish is to be used.

2. Contractor shall provide “as-built” installation drawings to the COR upon project completion.

C. Site Visits - The contractor shall coordinate the following site visits with the James H. Quillen VA Medical Center’s COR and the Contractor’s Project Manager and/or Site Superintendent:

1. A post-award walkthrough prior to ordering materials and fixtures to field verify all measurements and existing conditions. If necessary, the contractor communicate any noted differences based on the site walkthrough to the COR and the Architect of Record.

2. In-Wall and above ceiling inspections shall be coordinated in advance with COR. All punch-list items generated during these inspections shall be completed and accepted by the COR prior to proceeding with any work that will be covered by follow on construction activities.

3. Contractor’s Project Manager and/or Site Superintendent shall be present for a post-installation (pre-final and final) walkthrough to assess, document, and address any punch-list items.

d. Deliveries - Deliveries of materials and equipment shall be made at times when the Contractor and/or the Subcontractor are available to accept and be present at delivery. THE VA WILL NOT BE RESPONSIBLE FOR ACCEPTING, RECEIVING OR STORING Contractor's and/or Subcontractor's delivered materials or equipment. Contractor’s shall ensure the VA Project Number, Prime Contractor POC and VA COR name and contact information are included with shipping tickets. Contractor shall provide any special equipment needed for offload of all material or equipment deliveries.

e. Final Inspection and Acceptance - Contractor’s Project Manager and/or Site Superintendent shall be present for a post-installation walkthrough to assess, document, and address any punch-list items.

i. Upon identification of punch-list items, contractor shall submit a remediation plan to correct deficiencies to the COR within five (5) working days.

ii. Contractor shall prepare and provide inventory spreadsheet outlining excess or unused materials and deliver those items to the main campus’ storage warehouse at the James H. Quillen VA Medical Center or coordinate storage location with the COR.

4. Contractor shall provide a detailed list of installed property. All items that can be identified by make, model, and serial number for the purpose of routine maintenance, repair or replacement of minor and major components unique to that products assembly or system shall be included.

5. Complete field welding and finishing shall be completed as necessary.

f. Submittals

i. Submit product data, shop drawings, samples, fabrication specifications and installation instructions as specified in GENERAL REQUIREMENTS and as described herein.

ii. Submit two (2) copies of manufacturer’s data shop drawings and instructions. One (1) copies will be retained by the VA. Submit two sets of samples, both will be retained by the VA.

iii. Submit test data from independent testing agencies indicating that all performance characteristics specified have been complied with.

iv. Submit samples of each required finish and color. Prepare samples on same materials which will be used in wall assemblies.

PART C - SUPPORTING INFORMATION

1. Place of Performance - James H. Quillen VAMC, Building 200, Mountain Home, TN 37684

2. Period of Performance – Contractor shall coordinate an NTP/Kickoff Meeting with COR and CO within 10 working days of Award. All work shall be completed within 240 calendar days from the issuance of the Notice to Proceed (NTP).

3. Scheduling - Work will be performed during normal business hours Monday-Thursday, 7:00am am to 5:00 pm. All other work that is required to be performed outside of established hours will need to be approved and coordinated with the COR 10 workdays in advance. The schedule shall be coordinated with the COR prior to submission and approved prior to starting work.

4. Security Requirements - Contractor personnel are required to obtain VA identification badges or temporary badges for certain subcontractors where approved by the COR. Badges are required to be worn and visible at all times. Provide list of all contractor personnel within 15 working days of NTP. All personnel not previously badges are required to provide two forms of state or federal issued identification in person at the facility for badging.

5. Safety Requirements – Contractor personnel are required to follow all local VA and national OSHA policies and procedures while working on site. All contractor personnel not previously badged are required to attend a local VA site specific construction safety class prior to starting any work and prior to badge issuance.

6. Infection Control Requirements – An Infection Control Risk Assessment will be conducted for this project in advance of construction with respect to the general scope and typical construction methods. The ICRA class shall be assumed not less than 4 unless otherwise designated in writing once the assessment is complete. This requirement requires compliance at all times and in all areas of work during period of performance. Monitoring, testing and reporting daily is required. Include compliance procedures with APP within 10 working days of NTP for review and approval prior to starting any work.

7. Smoking Policy - The Contractor shall not allow smoking on campus. VA Mountain Home is a smoke-free facility. Violators may receive a warning or be issued a citation.

8. Parking/Traffic Regulations – Contractor shall park in designated OPEN parking areas only. A Parking Permit Request form must be completed if required. Coordinate with COR. The Contractor shall not park on grassy areas unless approved by the COR and the Contractor agrees to restore areas back to VA standards. Drivers should be particularly concerned with pedestrian traffic. Yield to pedestrians in crosswalks. Posted speed limits and all other traffic controls are to be observed by operators at all times. Seat belt use is mandatory on the VA grounds.

9. Access and Outages – The contractor shall coordinate access needs and system outages well in advance of scheduled work, but not less than 10 working days, with the COR. Contractor is responsible for investigation, research and coordination with regard to these areas and systems. System outage durations should be limited to reduce impact on other facility services, patients, visitors, and staff.

10. Noisy and Disruptive Work – The contractor shall limit impact of work activities with respect to noise, vibration, material transport and the like through scheduling, engineering controls, equipment selection, and advanced coordination with COR. Work activities shall not detrimentally impact continuous operations at the facility. Failure to comply with this requirement at any time may lead to work stoppage.