01 00 00 GENERAL REQUIREMENTS AMEND 001 12-06-21.pdf

Project No. 621-20-103 (AMEND 001) December 06, 2021 Renovate Building 77 for Customer Service Bid Documents i

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GENERAL REQUIREMENTS

TABLE OF CONTENTS

1.1 SAFETY REQUIREMENTS

1.2 GENERAL INTENTION

1.3 STATEMENT OF BID ITEM(S)

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

1.5 CONSTRUCTION SECURITY REQUIREMENTS

1.6 OPERATIONS AND STORAGE AREAS

1.7 ALTERATIONS

1.8 DISPOSAL AND RETENTION

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

1.10 RESTORATION

1.11 PHYSICAL DATA

1.12 PROFESSIONAL SURVEYING SERVICES

1.13 LAYOUT OF WORK

1.14 AS-BUILT DRAWINGS

1.15 WARRANTY MANAGEMENT

1.16 USE OF ROADWAYS

1.17 RESIDENT ENGINEER'S FIELD OFFICE (NOT USED)

1.18 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

1.19 TEMPORARY USE OF EXISTING ELEVATORS

1.20 TEMPORARY USE OF NEW ELEVATORS (NOT USED)

1.21 TEMPORARY TOILETS

1.22 AVAILABILITY AND USE OF UTILITY SERVICES

1.23 NEW TELEPHONE EQUIPMENT

1.24 TESTS (NOT USED)

1.25 INSTRUCTIONS

1.26 GOVERNMENT-FURNISHED PROPERTY

1.27 RELOCATED EQUIPMENT & ITEMS

1.28 STORAGE SPACE FOR DEPARTMENT OF VETERANS AFFAIRS EQUIPMENT (NOT USED). 34

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1.29 CONSTRUCTION SIGN (NOT USED)

1.30 SAFETY SIGN (NOT USED)

1.31 PHOTOGRAPHIC DOCUMENTATION (NOT USED)

1.32 FINAL ELEVATION DIGITAL IMAGES (NOT USED)

1.33 HISTORIC PRESERVATION

1.34 VA TRIRIGA CPMS (NOT USED)

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SECTION 01 00 00

GENERAL REQUIREMENTS

1.1 SAFETY REQUIREMENTS:

Refer to section 01 35 26, SAFETY REQUIREMENTS for safety and infection control requirements.

1.2 GENERAL INTENTION: (REVISION 1, 12-06-2021)

A. Renovate existing space in Building 77 for Customer Service function.

Refer to Standard Form 1442 Solicitation, Offer, and Award.

B. Visits to the site by Bidders may be made only by appointment with the

Contracting Officer’s Representative (COR).

C. Before placement and installation of work subject to tests by testing laboratory retained by Department of Veterans Affairs, the Contractor shall notify the COR in sufficient time to enable testing laboratory personnel to be present at the site in time for proper taking and testing of specimens and field inspection. Such prior notice shall be not less than three workdays unless otherwise designated by the COR.

D. All employees of General Contractor and subcontractors shall comply with VA security management program and obtain permission of the VA police, be identified by project and employer, and restricted from unauthorized access.

1.3 STATEMENT OF BID ITEM(S): (AMEND 001, 12-06-2021)

A. Base Bid: Contractor shall completely prepare site for building operations, including demolition and removal of existing structures, and furnish labor and materials and perform work for project 621-20-103 Renovate Building 77 for Customer Service as required by drawings and specifications. This work includes, but is not limited to, general construction, demolition, architectural finishes, case work, signage/wayfinding’s, specialty glass wall and door assemblies, structural, electrical, data/communications, HVAC, mechanical plumbing, fire sprinkler and alarm systems, physical security systems and Infection Control and Surveillance within and around the Project Area.

Period of Performance (PoP) shall be 240 calendar days from NTP.

B. DEDUCTIVE ALTERNATE NO.1: Deduct costs for material and labor to provide decorative glass wall in reception FA101 and add the cost of labor and material to install wallcovering. PoP shall remain unchanged at 240 calendar days.

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C. DEDUCTIVE ALTERNATE NO.2: Deduct costs for material and labor to provide full glass modular walls at offices FA104, FA105, FA106, and

FA107. Add costs for material and labor to install metal stud and gypsum board walls with hollow metal framed wood doors and sidelights.

PoP shall remain unchanged at 240 calendar days.

D. DEDUCTIVE ALTERNATE NO.3: Deduct costs for materials and labor to provide built-in millwork and specialty lighting at reception

FA101. Add costs for material and labor to provide canned recessed lights. Add costs for material and labor to provide systems furniture whips (qty 2 for purpose of bidding) for VA provided systems furniture in reception FA101. Final quantity of furniture whips and configuration to be coordinated with VA systems furniture prior to execution. PoP shall remain unchanged at 240 calendar days.

E. DEDUCTIVE ALTERNATE NO.4: Deduct costs for material and labor to provide decorative baffles and baffle light fixtures to open office FA103. Add costs for material and labor to install alternate light fixtures and corresponding structure. PoP shall remain unchanged at 240 calendar days.

1.4 SPECIFICATIONS AND DRAWINGS FOR CONTRACTOR

A. Drawings and contract documents may be obtained from the website where the solicitation is posted. Additional copies will be at Contractor's expense.

1.5 CONSTRUCTION SECURITY REQUIREMENTS

A. Security Plan:

1. The security plan defines both physical and administrative security procedures that will remain effective for the entire duration of the project.

2. The General Contractor is responsible for assuring that all sub-contractors working on the project and their employees also comply with these regulations.

B. Security Procedures: (AMEND 001, 12-06-2021)

1. General Contractor’s employees shall not enter the project site without appropriate badge. They may also be subject to inspection of their personal effects when entering or leaving the project site.

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2. Before starting work the General Contractor shall give one week’s notice to the Contracting Officer and COR so that security arrangements such as badging and access can be coordinated and provided for the employees. This notice is separate from any notices required for utility shutdown described later in this section.

3. Contractor personnel that will be on site more than 6 months are required to have fingerprints taken and a full background check and be issued a PIV badge. All contractors who will require a PIV badge will have to report to Bldg. 37 in advance of starting work to entered into our electronic system to start the PIV issue process.

Coordinate arrival dates and times with COR.

4. Contractor personnel that will be on site more than 1 week and less than 6 months are required to have fingerprints taken and a criminal background check. Temporary badges will be provided to the Project

Superintendent (Prime Contractor) by COR for issue daily.

5. Contractor personnel that will be on site less than a week will be issued a temporary badge daily.

6. For fingerprints, contractor personnel shall report to Bldg. 69 PIV office. The office is only open Tuesday and Thursday between 8am-3pm

(12-1pm closed for lunch) for fingerprinting. Please stager arrival times to avoid delays or excessive wait times.

7. Contractor personnel shall bring 2 form of valid ID. (1) state issued driver’s license, ID card, work visa, ect. (2) Utility bill, vehicle registration, ect.

8. No photography of VA premises is allowed without written permission of the COR. (No patient, visitor or staff shall be allowed in photos).

9. VA reserves the right to close down or shut down the project site and order General Contractor’s employees off the premises in the event of a national emergency. The General Contractor may return to the site only with the written approval of the Contracting Officer.

C. Key Control:

1. The General Contractor shall provide duplicate keys and lock combinations to the Contracting Officer’s Representative (COR) for the purpose of security inspections of every area of project, including toolboxes and parked machines, and take any emergency

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01 00 00 - 4 action. Locking cores for locks provided by the contractor conforming to “BEST” SFIC may be provided upon request to allow access as described above.

2. The General Contractor shall ensure secure coordination of lock cylinder manufacture and have all permanent lock cylinders sent directly to the VA locksmith(s) for permanent installation. See

Section 08 71 00, DOOR HARDWARE and coordinate.

3. The General Contractor may be issued keys, upon request, for mechanical and electrical room access and other hospital areas requiring access during construction. The Contractor will be responsible for the safe keeping and use of these keys. Unauthorized use is prohibited. Replacement of any lost keys and rekeying of all associated locks will be the responsibility of the Contractor. Type and quantity of keys and locks will be coordinated on a task order basis. Lost keys will be charged a minimum of $50 ea. and rekeying will be a minimum of $100 per lock.

D. Document Control:

1. Before starting any work, the General Contractor/Subcontractors shall submit an electronic security memorandum describing the approach to following goals and maintaining confidentiality of

“sensitive information”.

2. The General Contractor is responsible for safekeeping of all drawings, project manual, and other project information. This information shall be shared only with those with a specific need to accomplish the project.

3. Certain documents, sketches, videos or photographs, and drawings may be marked “Law Enforcement Sensitive” or “Sensitive Unclassified”.

Secure such information in separate containers and limit the access to only those who will need it for the project. Return the information to the Contracting Officer upon request.

4. These security documents shall not be removed or transmitted from the project site without the written approval of Contracting

Officer.

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5. All paper waste or electronic media such as CD’s and diskettes shall be shredded and destroyed in a manner acceptable to the VA.

6. Notify Contracting Officer and Site Security Officer immediately when there is a loss or compromise of “sensitive information”.

7. All electronic information shall be stored in specified location following VA standards and procedures using an Engineering Document

Management Software (EDMS).

a. Security, access and maintenance of all project drawings, both scanned and electronic, shall be performed and tracked through the EDMS system.

b. “Sensitive information” including drawings and other documents may be attached to e-mail provided all VA encryption procedures are followed.

E. Motor Vehicle Restrictions: (AMEND 001, 12-06-2021)

1. Vehicle authorization request shall be required for any vehicle entering the site; such request shall be submitted 24 hours before the date and time of access. Access shall be restricted to picking up and dropping off materials and supplies.

2. Contractor personnel may be issued contractor temporary parking tags and gate pass stickers upon request. Parking will be restricted to

Employee and Open parking designated lots/areas only. A valid driver’s license and current vehicle insurance card are required.

Contact COR for forms and more information.

F. COVID: (AMEND 001, 12-06-2021)

1. COVID screening will be conducted and document daily by the Prime

Contractor. COVID screening questionnaire will be provided by COR.

2. Daily attendance logs and COVID screening logs will be turned over to the COR daily.

1.6 OPERATIONS AND STORAGE AREAS

A. The Contractor shall confine all operations (including storage of materials) on Government premises to areas authorized or approved by the COR. The Contractor shall hold and save the Government, and its

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01 00 00 - 6 officers and agents, free and harmless from liability of any nature occasioned by the Contractor's performance.

B. Temporary buildings (e.g., storage sheds, shops, offices) and utilities may be erected by the Contractor only with the approval of the COR and shall be built with labor and materials furnished by the Contractor without expense to the Government. The temporary buildings and utilities shall remain the property of the Contractor and shall be removed by the Contractor at its expense upon completion of the work.

With the written consent of the COR, the buildings and utilities may be abandoned and need not be removed.

C. The Contractor shall, under regulations prescribed by the COR, use only established roadways, or use temporary roadways constructed by the

Contractor as authorized by the COR. When materials are transported in prosecuting the work, vehicles shall not be loaded beyond the loading capacity recommended by the manufacturer of the vehicle or prescribed by any Federal, State, or local law or regulation. When it is necessary to cross curbs or sidewalks, the Contractor shall protect them from damage. The Contractor shall repair or pay for the repair of any damaged curbs, sidewalks, or roads.

(FAR 52.236-10)

D. Working space and space available for storing materials shall be as determined by the COR. Space availability is limited and not guaranteed. Available locations are subject to change.

E. Workers are subject to rules of Medical Center applicable to their conduct.

F. Execute work so as to interfere as little as possible with normal functioning of Medical Center as a whole, including operations of utility services, fire protection systems and any existing equipment, and with work being done by others. Use of equipment and tools that transmit vibrations and noises through the building structure is not permitted in buildings that are occupied during construction, whether by patients, medical personnel, or Contractor's personnel-- except as permitted or coordinated in advance with COR, or where required by limited working space.

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1. Do not store materials and equipment anywhere other than assigned areas.

2. Schedule delivery of materials and equipment to immediate construction working areas within buildings in use by Department of

Veterans Affairs in quantities sufficient for not more than two workdays. Provide unobstructed access to Medical Center areas required to remain in operation. Keep roads clear of construction materials, debris, standing construction equipment, and vehicles at all times.

3. Where access by Medical Center personnel to vacated portions of buildings is not required, storage of Contractor's materials and equipment will be permitted subject to fire and safety requirements.

G. Phasing:

The entire work area will be vacated and made available to the

Contractor for the purpose of this work. No major phasing with partial occupancy is planned. However, the Medical Center must maintain its operation 24 hours a day, 7 days a week. Therefore, any interruption in service must be scheduled and coordinated with the COR in advance to ensure that no lapses in operation occur. It is the CONTRACTOR'S responsibility to develop a work plan and schedule detailing, at a minimum, the procedures to be employed, the equipment and materials to be used, the interim life safety measure to be used during the work, and a schedule defining the duration of the work with milestone subtasks. The work to be outlined shall include, but not be limited to:

To ensure such executions, Contractor shall furnish the COR with a schedule of approximate phasing dates for which the Contractor intends to accomplish work on each specific area of site or part of the building. In addition, Contractor shall notify the COR two weeks in advance of the proposed date of starting work on each part of the building, regardless of current schedule dates. Arrange such phasing dates to ensure accomplishment of this work in successive phases mutually agreeable to Medical Center Director, Chief of Engineering, impacted service(s), COR and Contractor.

H. The building outlined in each task order scope of work may be occupied during performance of work. The Government will vacate immediate areas

01 00 00 - 8 of alteration in advance, in accordance with the approved phasing of each task order, but no later than 14 calendar days after receipt of

Notice to Proceed and turned over to Contractor. Work hours may vary, therefore coordination of work schedule with hospital hours for the work area will need to occur prior to award of task order.

1. Contractor shall take all measures and provide all material necessary for protecting existing equipment and property in affected areas of construction against damage, dust and debris, so that equipment and affected areas to be used in the Medical Center's operations will not be hindered. Contractor shall permit access to

Department of Veterans Affairs personnel and patients through construction areas which serve as routes of access to such affected areas and equipment. These routes, whether access or egress, shall be isolated from the construction area by temporary partitions and have walking surfaces, lighting, etc. to facilitate patient and staff access. Coordinate all alteration work in areas occupied by

Department of Veterans Affairs such that Medical Center operations will continue during the construction period.

2. Immediate areas of alterations not mentioned in preceding

Subparagraph 1 will be temporarily vacated while alterations are performed.

I. Construction Fence: Where applicable, before construction operations begin, Contractor shall provide a chain link construction fence, 2.1m

(seven feet) minimum height, around the construction area or storage yard. Construction area/laydown yard will be coordinated with COR before award of task order. Provide pedestrian and/or vehicle gates as required for access with necessary hardware, including hasps and padlocks. Fasten fence fabric to terminal posts with tension bands and to line posts and top and bottom rails with tie wires spaced at maximum

375mm (15 inches). Bottom of fences shall extend to within 25mm (one inch) above grade. Fence to include privacy screening. Gates shall be kept closed at all times, except when in use. Contractor shall keep gates locked at all times when construction personnel are not present, and shall provide its own lock. The VA will provide an additional lock to daisy-chain all gates to allow VA personnel access for inspection, safety, and security. Security of work and storage areas are the

01 00 00 - 9 responsibility of the Contractor. Fencing shall be removed at the end of each task order, contract period of performance, when no longer needed, or when directed by or coordinated with the COR.

J. When a building and/or construction site is turned over to Contractor, Contractor shall accept entire responsibility including upkeep and maintenance; therefore:

1. Contractor shall maintain a minimum temperature of 4 degrees C (40 degrees F) and maximum of 27 degrees C (80 degrees F) at all times, except as otherwise specified or required by material manufacturers’ storage and installation requirements or conditions coordinated prior to award of task order.

2. Contractor shall maintain in operating condition existing fire protection and alarm equipment. In connection with fire alarm equipment, Contractor shall make arrangements for pre-inspection of site with Fire Department or Company (Department of Veterans Affairs or municipal), whichever will be required to respond to an alarm from Contractor's employee or watchman.

3. Perform housekeeping duties daily. Keep work site free from slip, trip, and fall hazards. Properly dispose of all construction debris daily. Store materials neatly and out of pathways. Do not obstruct emergency egress.

K. Utilities Services: Maintain existing utility services for Medical

Center at all times. Provide temporary facilities, labor, materials, equipment, connections, and utilities to assure uninterrupted services.

Where necessary to cut existing water, steam, gas, sewer, or air pipes, conduits, wires, cables, etc. of utility services, or fire protection or communications systems (including telephone), they shall be cut and capped at suitable places where shown or, in absence of such indication, where directed by COR.

1. No utility service such as water, gas, steam, sewer, electricity, fire protection systems, or communications systems may be interrupted without prior approval of COR. Electrical work shall be accomplished with all affected circuits or equipment de-energized.

When an electrical outage cannot be accomplished, work on any energized circuits or equipment shall not commence without a

01 00 00 - 10 detailed work plan, the Chief of Engineering and Medical Center

Director’s prior knowledge and written approval from COR. Refer to specification Sections 26 05 11, REQUIREMENTS FOR ELECTRICAL

INSTALLATIONS and 28 05 00, COMMON WORK RESULTS FOR ELECTRONIC

SAFETY AND SECURITY for additional requirements.

2. Contractor shall submit a request to interrupt any such services to

COR, in writing, 7 days in advance of proposed interruption. Request shall state reason, date, exact time of, and approximate duration of such interruption.

3. Contractor will be advised (in writing) of approval of request, or of which other date and/or time such interruption will cause least inconvenience to operations of Medical Center. Interruption time approved by Medical Center may occur at other than Contractor's normal working hours.

4. Major interruptions of any system must be requested, in writing, at least 15 calendar days prior to the desired time and shall be performed as directed by the COR.

5. In case of a contract construction emergency, service will be interrupted on approval of COR. Such approval will be confirmed in writing as soon as practical.

6. Whenever it is required that a connection fee be paid to a public utility provider for new permanent service to the construction project, for such items as water, sewer, electricity, gas or steam, payment of such fee shall be the responsibility of the Government and not the Contractor.

L. Abandoned Lines: All service lines such as wires, cables, conduits, ducts, pipes, etc. and their hangers or supports which are to be abandoned but are not required to be entirely removed, shall be sealed, capped, or plugged at the main, branch, or panel they originate from.

The lines shall not be capped in finished areas, but shall be removed and sealed, capped, or plugged in ceilings, within furred spaces, in unfinished areas, or within walls or partitions so that they are completely behind the finished surfaces.

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M. To minimize interference of construction activities with flow of

Medical Center traffic, comply with the following:

1. Keep roads, walks, and entrances to grounds, to parking, and to occupied areas of buildings clear of construction materials, debris, and standing construction equipment and vehicles. Wherever excavation for new utility lines crosses existing roads, at least one lane must be open to traffic at all times with approval.

Contractor is responsible for all traffic control routing and signage. An approved traffic control plan shall be submitted and approved prior to work activities that will affect traffic and access to the hospital.

2. Method and scheduling of required cutting, altering, and removal of existing roads, walks, and entrances must be approved by the COR.

N. Coordinate the work for this contract with other construction operations as directed by COR. This includes the scheduling of traffic and the use of roadways, as specified in the article USE OF ROADWAYS.

1.7 ALTERATIONS

A. Survey: Before any work is started, the Contractor shall make a thorough survey with the COR of building(s) or areas of building(s) in which alterations occur and areas which are anticipated routes of access, and furnish a report, signed by both, to the Contracting

Officer. This report shall list by rooms and spaces:

1. Existing condition and types of resilient flooring, doors, windows, walls, and other surfaces not required to be altered throughout affected areas of building(s).

2. Existence and conditions of items such as plumbing fixtures and accessories, electrical fixtures, equipment, venetian blinds, shades, etc., required by drawings to be either reused or relocated, or both.

3. Any discrepancies between drawings and existing conditions at site.

4. Designated areas for working space, materials storage, and routes of access to areas within buildings where alterations occur and which have been agreed upon by Contractor and COR.

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B. Any items required by drawings to be either reused or relocated or both, found during this survey to be nonexistent, or in opinion of COR to be in such condition that their use is impossible or impractical, shall be furnished and/or replaced by Contractor with new items in accordance with specifications which will be furnished by Government.

Provided the contract work is changed by reason of this subparagraph B, the contract will be modified accordingly, under provisions of clause entitled "DIFFERING SITE CONDITIONS" (FAR 52.236-2) and "CHANGES" (FAR

52.243-4 and VAAR 852.236-88).

C. Re-Survey: Thirty days before expected partial or final inspection date, the Contractor and COR together shall make a thorough re-survey of the areas of buildings involved. They shall furnish a report on conditions then existing, of resilient flooring, doors, windows, walls, and other surfaces as compared with conditions of same as noted in first condition survey report:

1. Re-survey report shall also list any damage caused by Contractor to such flooring and other surfaces despite protection measures, and will form basis for determining extent of repair work required of

Contractor to restore damage caused by Contractor's workers in executing work of this contract.

D. Protection: Provide the following protective measures:

1. Protection against water infiltration wherever existing roof surfaces are disturbed. In case of leaks, they shall be repaired immediately upon discovery.

2. Temporary protection against damage for portions of existing structures and grounds where work is to be done, materials handled, and equipment moved and/or relocated.

3. Protection of interior of existing structures at all times, from damage, dust, and weather inclemency. Wherever work is performed, floor surfaces that are to remain in place shall be adequately protected prior to starting work, and this protection shall be maintained intact until all work in the area is completed.

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1.8 DISPOSAL AND RETENTION

A. Materials and equipment accruing from work removed and from demolition of buildings or structures, or parts thereof, shall be disposed of as follows:

1. Reserved items which are to remain property of the Government are identified by attached tags, and noted on drawings or in specifications as items to be stored. Items that remain property of the Government shall be removed or dislodged from present locations in such a manner as to prevent damage which would be detrimental to re-installation and reuse. Store such items where directed by COR.

2. Items not reserved shall become property of the Contractor and be removed by Contractor from Medical Center.

3. Items of portable equipment and furnishings located in rooms and spaces in which work is to be done under this contract shall remain the property of the Government. When rooms and spaces are vacated by the Department of Veterans Affairs during the alteration period, such items which are NOT required by drawings and specifications to be either relocated or reused will be removed by the Government in advance of work to avoid interfering with Contractor's operation.

1.9 PROTECTION OF EXISTING VEGETATION, STRUCTURES, EQUIPMENT, UTILITIES, AND

IMPROVEMENTS

A. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass) on or adjacent to the work site, which are not to be removed and which do not unreasonably interfere with the work required under this contract. The Contractor shall only remove trees when specifically authorized to do so, and shall avoid damaging vegetation that will remain in place. If any limbs or branches of trees are broken during contract performance, or by the careless operation of equipment, or by workers, the Contractor shall trim those limbs or branches with a clean cut and paint the cut with a tree-pruning compound as directed by the Contracting Officer.

B. The Contractor shall protect from damage all existing improvements and utilities at or near the work site and on adjacent property of a third party, the locations of which are made known to or should be known by the Contractor. The Contractor shall repair any damage to those

01 00 00 - 14 facilities, including those that are the property of a third party, resulting from failure to comply with the requirements of this contract or failure to exercise reasonable care in performing the work. If the

Contractor fails or refuses to repair the damage promptly, the

Contracting Officer may have the necessary work performed and charge the cost to the Contractor.

(FAR 52.236-9)

C. Refer to Section 01 57 19, TEMPORARY ENVIRONMENTAL CONTROLS, for additional requirements on protecting vegetation, soils, and the environment. Refer to Articles, "Alterations", "Restoration", and

"Operations and Storage Areas" for additional instructions concerning repair of damage to structures and site improvements.

1.10 RESTORATION

A. Remove, cut, alter, replace, patch and repair existing work as necessary to install new work. Except as otherwise shown or specified, do not cut, alter, or remove any structural work, and do not disturb any ducts, plumbing, steam, gas, or electric work without approval of the COR. Existing work to be altered or extended and that is found to be defective in any way, shall be reported to the COR before it is disturbed. Materials and workmanship used in restoring work, shall conform in type and quality to that of original existing construction, except as otherwise shown or specified.

B. Upon completion of contract, deliver work complete and undamaged.

Existing work (walls, ceilings, partitions, floors, mechanical and electrical work, lawns, paving, roads, walks, etc.) disturbed or removed as a result of performing required new work, shall be patched, repaired, reinstalled, or replaced with new work, and refinished and left in as good condition as existed before commencing work.

C. At Contractor's own expense, Contractor shall immediately restore to service and repair any damage caused by Contractor's workers to existing piping and conduits, wires, cables, etc., of utility services or of fire protection systems and communications systems (including telephone) which are not scheduled for discontinuance or abandonment.

D. Expense of repairs to such utilities and systems not shown on drawings or locations of which are unknown will be covered by adjustment to

01 00 00 - 15 contract time and price in accordance with clause entitled "CHANGES"

(FAR 52.243-4 and VAAR 852.236-88) and "DIFFERING SITE CONDITIONS" (FAR

52.236-2).

1.11 PHYSICAL DATA

A. Data and information furnished is for the Contractor's information. The

Government shall not be responsible for any interpretation of or conclusion drawn from the data or information by the Contractor.

B. No recent subsurface condition reports are included at this time.

Previous information from other projects may be available upon request to the Contracting Officer and/or COR at the James H. Quillen VA

Medical Center.

C. Bidders are expected to examine site of work, local and regional geological data, etc., consult local experts, and, after investigation, decide for themselves character of materials and make their bids accordingly. Upon proper application to Department of Veterans Affairs, bidders will be permitted to make subsurface explorations of their own at site.

1.12 PROFESSIONAL SURVEYING SERVICES (NOT USED)

1.13 LAYOUT OF WORK (NOT USED)

1.14 AS-BUILT DRAWINGS

A. The Contractor shall maintain two full size sets of as-built drawings which will be kept current during construction of the project, to include all contract changes, modifications, and clarifications.

B. All variations shall be shown in the same general detail as used in the contract drawings. To ensure compliance, as-built drawings shall be made available for the COR review as often as requested.

C. Contractor shall deliver two approved completed sets of as-built drawings and one electronic version (scanned PDF) to the COR within 15 calendar days after each completed phase and after the acceptance of the project by the COR.

D. Paragraphs A, B, & C shall also apply to all shop drawings.

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1.15 WARRANTY MANAGEMENT

A. Warranty Management Plan: Develop and submit a warranty management plan which contains information relevant to FAR 52.246-21 Warranty of

Construction at least 30 days before the planned pre-warranty conference, submit two sets and on electronic version (scanned PDF) of the warranty management plan. Include within the warranty management plan all required actions and documents to assure that the Government receives all warranties to which it is entitled. The plan must be in narrative form and contain sufficient detail to render it suitable for use by future maintenance and repair personnel, whether tradesman or of engineering background, not necessarily familiar with this contract.

The term “status” as indicated below must include due date and whether item has been submitted or was approved. Warranty information made available during the construction phase must be submitted to the

Contracting Officer for approval prior to each monthly invoice for payment. Assemble approved information in a binder and turn over to the

Government upon acceptance of the work. The construction warranty period will begin on the date of the project acceptance and continue for the product warranty period. A joint 4-month and 9-month warranty inspection will be conducted, measured from time of acceptance, by the

Contactor and the Contracting Officer. The warranty management plan, shall include, but is not limited to, the following:

1. Roles and responsibilities of all personnel associated with the warranty process, including points of contact and telephone numbers within the company of the Contractor, subcontractors, manufacturers or suppliers involved.

2. With each warranty, furnish the name, address, and telephone number of each of the guarantor’s representatives’ nearest project location.

3. Listing and status of delivery of all Certificates of Warranty for extended warranty items, to include roofs, HVAC balancing, pumps, motors, and transformers.

4. A list for each warranted equipment item, feature of construction, or system indicating:

a. Name of item.

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b. Model and serial numbers.

c. Location where installed.

d. Names and phone numbers of manufacturers and suppliers.

e. Names, addresses, and phone numbers of sources of spare parts.

f. Warranties and terms of warranty. Include one-year overall warranty of construction, including the starting date of warranty of construction. Items which have extended warranties must be indicated with separate warranty expiration dates.

g. Starting point and duration of warranty period.

h. Summary of maintenance procedures required to continue the warranty in force.

i. Cross-reference to specific pertinent Operation and Maintenance manuals.

j. Organizations, names, and phone numbers of persons to call for warranty service.

k. Typical response time and repair time expected for various warranted equipment.

5. The plans for attendance at the 4-month and 9-month post-construction warranty inspections conducted by the Government.

6. Procedure and status of tagging of all equipment covered by extended warranties.

7. Copies of instructions to be posted near selected pieces of equipment where operation is critical for warranty and/or safety reasons.

B. Performance Bond: The Performance Bond must remain effective throughout the construction period of performance.

1. In the event the Contractor fails to commence and diligently pursue any construction warranty work required, the Contracting Officer will have the work performed by others, and after completion of the work, will charge to the Contractor the remaining construction warranty funds of expenses incurred by the Government while

01 00 00 - 18 performing the work, including, but not limited to administrative expenses.

2. In the event sufficient funds are not available to cover the construction warranty work performed by the Government at the contractor’s expenses, the Contracting Officer will have the right to recoup expenses from the bonding company.

3. Following oral or written notification of required construction warranty repair work, the Contractor shall respond in a timely manner. Written verification will follow oral instructions. Failure to respond will be cause for the Contracting Officer to proceed against the Contractor.

C. Pre-Warranty Conference: Prior to contract completion, and at a time designated by the Contracting Officer, the Contractor shall meet with the Contracting Officer to develop a mutual understanding with respect to the requirements of this section. Communication procedures for

Contractor notification of construction warranty defects, priorities with respect to the type of defect, reasonable time required for

Contractor response, and other details deemed necessary by the

Contracting Officer for the execution of the construction warranty will be established/reviewed at this meeting. In connection with these requirements and at the time of the Contractor’s quality control completion inspection, furnish the name, telephone number and address of a licensed and bonded company which is authorized to initiate and pursue construction warranty work action on behalf of the Contractor.

This point of contact will be located within the local service area of the warranted construction, be continuously available, and be responsive to Government inquiry on warranty work action and status.

This requirement does not relieve the Contractor of any of its responsibilities in conjunction with other portions of this provision.

D. Contractor’s Response to Construction Warranty Service Requirements:

Following oral or written notification by the Contracting Officer, the

Contractor shall respond to construction warranty service requirements in accordance with the “Construction Warranty Service Priority List” and the three categories of priorities listed below. Submit a report on any warranty item that has been repaired during the warranty period.

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Include within the report the cause of the problem, date reported, corrective action taken, and when the repair was completed. If the

Contractor does not perform the construction warranty within the timeframe specified, the Government will perform the work and back-charge the construction warranty payment item established.

1. First Priority Code 1. Perform onsite inspection to evaluate situation, determine course of action within 4 hours, initiate work within 6 hours, and work continuously to completion or relief.

2. Second Priority Code 2. Perform onsite inspection to evaluate situation, determine course of action within 8 hours, initiate work within 24 hours, and work continuously to completion or relief.

3. Third Priority Code 3. All other work to be initiated within 3 workdays and proceed continuously to completion or relief.

4. The “Construction Warranty Service Priority List” is as follows:

Code 1-Life Safety Systems

a. Fire suppression systems.

b. Fire alarm system(s).

Code 1 - Air Conditioning Systems

a. Air conditioning leak in part of the building, if causing damage.

b. Air conditioning system not cooling properly.

Code 1 - Doors

a. Overhead doors not operational, causing a security, fire, or safety problem.

b. Interior/exterior personnel doors or hardware not functioning properly, causing security, fire, or safety problem.

Code 3 - Doors

a. Overhead doors not operational.

b. Interior/exterior personnel doors or hardware not functioning properly.

Code 1 - Electrical

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a. Power failure (entire area or any building operational after 1600 hours).

b. Security lights.

c. Smoke detectors.

Code 2 - Electrical

a. Power failure (no power to a room or part of building).

b. Receptacles and lights not operational (in a room or part of building).

Code 3 - Electrical

a. Exterior lights not operational.

Code 1 - Gas

a. Leaks and pipeline breaks.

Code 1 - Heat

a. Power failure affecting heat.

Code 1 - Plumbing

a. Hot water heater failure.

b. Leaking water supply pipes.

Code 2 - Plumbing

a. Flush valves not operating properly.

b. Fixture drain, supply line, or any water pipe leaking.

c. Toilet leaking at base.

Code 3 - Plumbing

a. Leaky faucets.

Code 3 - Interior

a. Floors damaged.

b. Paint chipping or peeling.

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c. Casework damaged.

Code 1 - Roof Leaks

a. Damage to property is occurring.

Code 2 - Water (Exterior)

a. No water to facility.

Code 2 - Water (Hot)

a. No hot water in portion of building listed.

Code 3

a. All work not listed above.

E. Warranty Tags: At the time of installation, tag each warranted item with a durable, oil and water-resistant tag approved by the Contracting

Officer. Attach each tag with a copper wire and spray with a silicone waterproof coating. Also submit two record copies of the warranty tags showing the layout and design. The date of acceptance and the QC signature must remain blank until the project is accepted for beneficial occupancy. Show the following information on the tag.

01 00 00 - 22

1.16 USE OF ROADWAYS

A. For hauling, use only established public roads, roads on Medical Center property, and, when authorized by the COR, such temporary roads which are necessary in the performance of contract work. Temporary roads shall be constructed, and restoration performed by the Contractor at

Contractor's expense. When necessary to cross curbing, sidewalks, or similar construction, they must be protected by well-constructed bridges.

1.17 RESIDENT ENGINEER'S FIELD OFFICE (NOT USED)

1.18 TEMPORARY USE OF MECHANICAL AND ELECTRICAL EQUIPMENT

A. Contractor shall plan to provide all such temporary mechanical and electrical equipment necessary to maintain adequate conditions within the area of work.

B. Use of new installed mechanical and electrical equipment to provide heat, ventilation, plumbing, light, and power may be permitted subject to written approval and compliance with the following provisions:

01 00 00 - 23

1. Permission to use each unit or system must be given by COR in writing. If the equipment is not installed and maintained in accordance with the written agreement and following provisions, the

COR will withdraw permission for use of the equipment and any repair or replacement necessary as a result of this failure will be the responsibility of the Contractor at no additional cost to the

Government.

2. Electrical installations used by the equipment, e.g. transformers, relays, circuit breakers, fuses, conductors, and motor controllers, shall be completed in accordance with the drawings and specifications to prevent damage to the equipment and the electrical systems, and their overload elements shall be properly sized, coordinated and adjusted. Installation of temporary electrical equipment or devices shall be in accordance with NFPA 70, National

Electrical Code, (2014 Edition), Article 590, Temporary

Installations. It shall be verified that the voltage supplied to each item of equipment is correct and that motors are not overloaded. The electrical equipment shall be thoroughly cleaned before it is used, and again immediately before final inspection, including vacuum cleaning and wiping clean interior and exterior surfaces.

3. Units shall be properly lubricated, balanced, and aligned.

Vibrations must be eliminated.

4. Automatic temperature control systems for preheat coils shall function properly and all safety controls shall function to prevent coil freeze-up damage.

5. The air filtering system utilized shall be that which is designed for the system when complete, and all filter elements shall be replaced at completion of construction and prior to testing and balancing of system.

6. All components of heat production and distribution system, metering equipment, condensate returns, and other auxiliary facilities used in temporary service shall be cleaned prior to use; maintained to prevent corrosion internally and externally during use; and cleaned, maintained, and inspected prior to acceptance by the Government.

01 00 00 - 24

Boilers, pumps, feedwater heaters, and auxiliary equipment must be operated as a complete system and be fully maintained by operating personnel. Boiler water must be given complete and continuous chemical treatment.

B. Prior to final inspection, the equipment or parts used which show wear and tear beyond normal shall be replaced with identical replacements, at no additional cost to the Government.

C. This paragraph shall not reduce the requirements of any other specifications sections.

D. Any damage to the equipment or excessive wear due to prolonged use will be repaired or replaced by the Contractor at the Contractor’s expense.

1.19 TEMPORARY USE OF EXISTING ELEVATORS

A. Contractor will not be allowed the use of existing elevators, unless otherwise authorized in writing by the COR. Outside type hoist shall be used to the maximum extent possible by Contractor for transporting materials and equipment.

Authorized use of existing elevators for handling building materials and Contractor's personnel will be permitted subject to the following provisions:

1. Contractor makes all arrangements with the COR for use of elevators where available. The Contractor, jointly with the COR, shall ascertain that elevators are in proper working condition. Contractor must use freight elevators where available. At no time shall the contractor be authorized to transport loads in excess of the elevator’s rated capacity. Days and hours of use shall be coordinated prior to award of task order and may include days, nights and weekends outside normal working hours as to interfere as little as possible with normal functioning of Medical Center as a whole. Personnel for operating elevators will not be provided by the

Department of Veterans Affairs. Patients, visitors, and staff have first right of refusal while using elevators unless otherwise coordinated with COR for exclusive use by the contractor.

2. Contractor covers and provides maximum protection of the following elevator components:

01 00 00 - 25

a. Entrance jambs, heads, soffits, and threshold plates.

b. Entrance columns, canopy, return panels, and inside surfaces of car enclosure walls.

c. Finish flooring.

(Paragraphs 3-6 below apply to exclusive use elevators only.)

3. Government will accept hoisting ropes of elevator and rope of each speed governor if they are worn under normal operation. However, if these ropes are damaged by action of foreign matter such as sand, lime, grit, stones, etc. during temporary use, they shall be removed and replaced by new hoisting ropes at the Contractor’s expense.

4. If brake linings of elevators are excessively worn or damaged during temporary use, they shall be removed and replaced by new brake linings at the Contractor’s expense.

5. All parts of main controller, starter, relay panel, selector, etc.

worn or damaged during temporary use shall be removed and replaced with new parts at the Contractor’s expense, if recommended by elevator inspector after elevator is released by Contractor.

6. Place elevator in condition equal, less normal wear, to that existing at time it was placed in service of Contractor as approved by Contracting Officer.

1.20 TEMPORARY USE OF NEW ELEVATORS (NOT USED)

1.21 TEMPORARY TOILETS

A. Provide where directed in contractor laydown yard or on outdoor project site, for use of all Contractor's workers, ample temporary sanitary toilet accommodations with suitable sewer and water connections, or suitable dry closets. Keep such places clean and free from flies. All connections and appliances connected thereto are to be removed prior to completion of contract, and premises left perfectly clean.

Contractor's workers shall not use facility toilet accommodations unless otherwise coordinated with and authorized by the COR. Authorized toilet accommodations will be assigned on a project-by-project basis.

Contractor shall keep such places clean and be responsible for any damage done thereto by Contractor's workers. Failure to maintain

01 00 00 - 26 satisfactory condition in toilets will deprive Contractor of the privilege to use such toilets.

1.22 AVAILABILITY AND USE OF UTILITY SERVICES

A. The Government shall make all reasonably required amounts of utilities available to the Contractor from existing outlets and supplies, as specified in the contract. The amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government. The Contractor shall carefully conserve any utilities furnished without charge.

B. The Contractor, at Contractor's expense and in a workmanlike manner, in compliance with code and as satisfactory to the Contracting Officer, shall install and maintain all necessary temporary connections and distribution lines, and all meters required to measure the amount of electricity used for the purpose of determining charges. Before final acceptance of the work by the Government, the Contractor shall remove all the temporary connections, distribution lines, meters, and associated paraphernalia and repair or restore the infrastructure as required.

C. Contractor shall install meters at Contractor's expense and furnish the

Medical Center a monthly record of the Contractor's usage of electricity as hereinafter specified.

D. Heat and Cooling: Furnish temporary heat and cooling necessary to prevent injury to workers, work, and materials by dampness, cold, and heat. Use of open salamanders, or any temporary heating devices which may be fire hazards or may smoke and damage finished work, will not be permitted.