RFI Responses 4.21.26.xlsx
XLSX spreadsheet 44 KB Posted
- Attached to
- Y1DA--FY26: NRM (PROJ: 548-22-100) BB Remove and Replace Public Address System Federal contract opportunity
- Solicitation number
- 36C24826Q0440
About this file
This is an RFI Responses document in Microsoft Excel format containing 59 numbered questions and answers regarding the Bid-Build (BB) Remove and Replace Public Address System project at the VA Medical Center in West Palm Beach, FL (Solicitation No. 36C24826Q0440, Project No. 548-22-100).
The document addresses critical clarifications on the networked public address system installation scope across multiple buildings (1, 3, 13, 14, 15, 16, 18, 19, and 21) at the medical center. Key technical specifications confirmed include: single-mode fiber optic backbone with OM4 type tight-buffered interlocked armored multimode fiber in conduit for system locations; CAT 6A copper cabling between buildings; galvanized EMT, IMC, or RMC conduit with maximum 40% conduit fill; new conduit provided by contractor with existing conduit reuse permitted only if documented and VA-approved; and volume control specifications for individual rooms or speaker zones as indicated on floor plans. The document clarifies that a parallel system per zone must be installed, tested, and operational prior to removal of existing devices; all new above-ceiling raceways/conduits must be provided; and existing wiring must be removed and replaced. Additional clarifications address painting scope limited to areas of work completion, asbestos survey requirements, equipment specifications (BiAmp Vocia headend relocation to Building 1 basement room BC-202, APC Smart-UPS Rackmount UPS basis of design), and coordination requirements for off-hours work scheduling with the VA Contracting Officer's Representative. The responses confirm work performance during regular Monday-Friday hours excluding federal holidays, with the Contracting Officer point of contact identified as Stacy Figlinski.
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Other files for this federal contract opportunity
| File | Type | Posted |
|---|---|---|
| S06 36C24826Q0440 0004 4.27.26.pdf | ||
| 36C24826Q0440 0003 4.21.26.pdf | ||
| 36C24826Q0440 0002.pdf | ||
| 36C24826Q0440 0001.pdf | ||
| Attch 12 WD FL20260220 01.02.26.pdf | ||
| Attch 11 Info Security 3 Pages.pdf | ||
| Attch 7 A.3 Price Cost Schedule 1 Page.pdf | ||
| Attch 5 Drawings 36 Pages.pdf | ||
| Attch 2 Project Narrative 62 Pages.pdf | ||
| Attch 4 Site Plan 1 Page.pdf | ||
| Attch 3 Project Specs 1192 Pages.pdf | ||
| Attch 1 SOW 548-22-100.pdf | ||
| 36C24826Q0440_1.pdf | ||
| Attch 6 PPQ 4 Pages.pdf | ||
| Attch 10 EMR 1 Page.pdf | ||
| Attch 9 LOS 2 Pages.pdf | ||
| Attch 8 Base Offer Price Breakdown 1 Page Excel Form.xlsx | XLSX spreadsheet | |
| 36C24826Q0440.docx | DOCX document |
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Text version
DIRECTIONS
TAILORED COMMENT MATRIX
THIS DOCUMENT MUST BE RETURNED IN A MICROSOFT EXCEL FILE FORMAT. DO NOT RETURN YOUR RESPONSES IN ANY DIFFERENT FILE FORMAT.
| Directions & Explanation of TAILORED COMMENT MATRIX |
| This Tailored Comment Matrix is provided in order for potential offerors to provide feedback, comments, and ask questions with regard to the released RFP. |
The sheet labeled "DIRECTIONS" explains this document, and provides directions for its use.
The sheet labeled "MATRIX" contains a table with all labeled and numbered elements from the RFP. This table is where potential offerors may respond to the Government with feedback, comments, or ask questions.
| Directions and explanation of sheet labeled "MATRIX" |
| The MATRIX sheet can be reached by clicking the "MATRIX" Tab at the bottom of this spreadsheet. Add rows as necessary under the applicable item. |
| MATRIX COLUMN DESCRIPTIONS: | |
| Column A: | Contains the Item reference number for this item. This number is used for organizational purposes, when referring to this document only. |
Column B: Contains the section number that each element is labeled, within their respective documents. The section number relates directly to the item's location in the RFP.
Column C: Contains the written title for the corresponding item/section number.
| Column D: | Contains a drop down box for selecting the type of comment. Available options are "Critical" "Substantive" or "Administrative". |
| Critical: Violations of law -or- Unnecessary risks to safety, life & limb, or Material; waste or abuse of VHA appropriations; unreasonable burden on resources. | |
| Substantive: Appears or is potentially unnecessary, incorrect, misleading, confusing, or inconsistent with other sections; disagree with proposed responsibilities, requirements, and/or procedures. | |
| Administrative: Address typographical, grammatical, and formatting errors (grammar, punctuation, style, etc.) |
Column E: Contains recieved date of offerors' comments/questions/responses.
Column F: Contains space for potential offerors' comments/questions/responses.
Column G: Contains space for VHA comments/questions/responses.
Column H: Contains response date for VHA comments/questions/responses.
THIS DOCUMENT MUST BE RETURNED IN A MICROSOFT EXCEL FILE FORMAT. DO NOT RETURN YOUR RESPONSES IN ANY DIFFERENT FILE FORMAT.
MATRIX
| ITEM # | SECTION or ATTACHMENT # | DOCUMENT NAME | COMMENT TYPE | ||||
| (Select from drop down) | Received Date | QUESTIONS / COMMENTS | |||||
| (With justification of why considered source selection sensitive if applicable) | VA Response | ||||||
| 1 | Specification Section 09 91 00 | Painting | Substantive | 04/09/26 | Please advise on the extent of the painting scope of work on the drawings which is noted in Specification Section 09 91 00. | Painting should restore finish to pre-installation level finish in only areas of work or where work has been completed. Contractor is responsible for all areas of work. | |
| 2 | Specifcation Section 02 82 13.13 | Glovebag Asbestos Abatement | Administrative | 04/09/26 | Please provide an Asbestos Survey and report. | This facility was constructed in 1997; to date, there have been no verified instances of asbestos and lead has only been found in certain types of equipment. Generally, the rule for testing for asbestos is that if the contractor is demolishing 100SF or more a spot check for asbestos will be performed. | |
| 3 | SOW | Statement of Work | Substantive | 04/09/26 | Per the Scope of work Narrative (3.1.1), it states "Public Address System including but not limited to the headend amplifier system & cabinetry in Room BB-263. Please provide specifications and details for room BB-263. | Answer not provided. | |
| 4 | Sheet T-105 | CLC NE Pamns | Administrative | 04/09/26 | Please provide key Note 1 on sheet T-105, since it is not legible. | Volume to control for Corridor C1-6,C1-7,C1-10,C1-12 speakers located in SPS to utilize existing conduit to pull speaker cabling. Speakers shall be initially set at 5 watts. | |
| 5 | Sheet T-113 | First Floor NW Pamns | Substantive | 04/09/26 | Sheet T-113 has a new volume control in room 1C-350 but no keynote indicating the room(s) it is servicing. Please advise. | the VC shall control just the room it is located in. | |
| 6 | Sheet T-121 | Second Floor SE Pamns | Substantive | 04/09/26 | Please clarify locations volume control in room 2A-332 is controlling as shown on sheet T-121. | the VC shall control just the room it is located in. | |
| 7 | Sheet T-121 | Second Floor SE Pamns | Substantive | 04/09/26 | Please clarify what volume controls in room 2A-321 and 2A-227 with note 1 on sheet T-121 are controlling as shown on sheet T-121. | 2A-321- controls the speakers in the recovery suite which shows (2). 2A-227 controls room it is located in only. | |
| 8 | Sheet T-121 | Second Floor SE Pamns | Substantive | 04/09/26 | There are two volume controls next keynote 2 in room 2A-227 as shown on Sheet T-121. Please confirm that they are both for the Sterile Core 2A-227A. | They are, but only for the corridors they are noted to control as identified in the key notes 1&2. | |
| 9 | Sheet T-402 | Technology Enlargements | Administrative | 04/09/26 | Per Sheet T-402, Keynote#2 references Electrical Sheet E-501. However, this sheet is absent from the current bid ocuments. Please advise. | Reference T-601. | |
| 10 | General | General | Administrative | 04/09/26 | Please advise of the new PA System (Per Zone) will need to be operarional prior to demolition of the existing system (Per Zone) | It should be operational prior to demolition of existing system. | |
| 11 | General | General | Substantive | 04/09/26 | Please confirm if the head end/amplifiers are to be moved and relocated from room #BB-263 to room# BC-202A. | Existing paging equipment to be removed after transition of new paging system. | |
| 12 | General | General | Substantive | 04/09/26 | Please confirm all new above ceiling raceways/conduits are to be provided for this project and using the existing above ceiling raceway/conduits is prohibited. | confirmed, new conduit to be provided. | |
| 13 | General | General | Substantive | 04/09/26 | Please advise if EMT conduit is required for this project, and of so, is it required for all apllications or only select applications. If it is select applications, please specify applications. | galvanized EMT, IMC or RMC is required for this project. | |
| 14 | General | General | Substantive | 04/09/26 | Please confirm if any of the cabling will be able to be free wired above ceiling or if all cabling will have to be encased in raceways/conduit. | New conduit to be provided by the contractor for this project. | |
| 15 | General | General | Substantive | 04/09/26 | Please confirm if single or multi-mode fiber is to be used. | Single mode is to be used. | |
| 16 | Sheet T-102 | Basement Floor SE Pamns | Administrative | 04/09/26 | Per sheet T-101, Keynote #1, it states "Location of Vertical Riser in Lift Shaft"… Please confirm this riser is within Room 302C (Comms/Data Closet) and not located inside a lift shaft. | Utilize lift shaft for vertical riser. | |
| 17 | General | General | Substantive | 04/09/26 | Please confirm the working hours since multiple locations of this project take place in sensitive areas that would typically require hours of work (i.e., 2A or 3C Mental health, 2B Cath Lab, IC Nuclear Med, 1B Angio IR, BC/BG MRI Suite...) Please identify all areas that will require off-hour work. | The work shall be performed during regular working hours. Monday-Friday, excluding federal holidays. Any off hours work will be scheduled with the VA COR. | |
| 18 | General | General | Administrative | 04/09/26 | Please confirm if CAT 6A cabling is required or if CAT 6 cabling is acceptable. | CAT 6A is required. | |
| 19 | General | General | Substantive | 04/09/26 | Does a parallel system (per zone) need to be installed, tested, and operational prior to removal of existing devices/system per zone? | Yes | |
| 20 | General | General | Administrative | 04/09/26 | Please confirm there is space available to install 48x24x30 enclosure in Room 302C Closets. | Contractor to coordinate installation of enclosure with VAMC. Minor relocation of existing equipment may be required. | |
| 21 | General | General | Substantive | 04/09/26 | Please confirm if exisiting wiring can be reused. | Existing wiring shall not be used and must be removed | |
| 22 | General | General | Substantive | 04/09/26 | Please advise if existing conduit can be reused. | Existing conduit may be reused if in good condition. Contractor shall document locations where existing conduit is reused and obtain VA approval for reuse. | |
| 23 | Sheet T-123 | Second Floor NW Pamns | Substantive | 04/09/26 | Keynote#01 on sheet T-123 shows that the volume control is between rooms 2C-239 and 2C-230F. Please advise if note #01 applies to both volume controls. If note #1 does not apply to both volume controls, please advise on which volume control note#01 applies to and what areas the other volume control is servicing. | It applies to the nurse station control, the other onne controls only the (2) speakers right above | |
| 24 | Sheet T-123 | Second Floor NW Pamns | Administrative | 04/09/26 | Per sheet T-123, Room 2C-150 has a volume control with no note indicating the servicing areas. Please advise what areas are serviced. | VC controls the immediate (2) speakers closeset to it. | |
| 25 | Sheet T-132 | Third Floor Cent Pamns | Administrative | 04/09/26 | Per sheet T-132, Room 3B-111 has a volume control with no note indicating the servicing areas. Please advise what areas are serviced. | VC controls the immediate (2) speakers closeset to it. | |
| 26 | Sheet T-143 | Fourth Floor NW Pamns | Administrative | 04/09/26 | Per sheet T-143, the volume control in room 4B-292B references keynote #02. Keynote #02 is not indicated on this sheet. Please advise what areas are serviced. | VC controls the (2) speakers in the training/dining space. | |
| 27 | Sheet T-152 | Fifth Floor Pamns NW | Substantive | 04/09/26 | Per sheet T-152, Keynotes #2 and #3 referencing volume controls do not appear on the floor plan. Please advise on the locations. | Reference T-151 | |
| 28 | Sheet T-161 | Sixth Floor Pamns | Substantive | 04/09/26 | Per sheet T-161, it shows a volume control in room 6B-101 but it does not have a keynote indicating the servicing areas. Please advise what areas are serviced. | the VC shall control just the room it is located in. | |
| 29 | Sheet T-171 | Seventh Floor Pamns | Substantive | 04/09/26 | Per sheet T-171, it shows a volume control in room 7B-101 but it does not have a keynote indicating the servicing areas, Please advise what areas are serviced. | the VC shall control just the room it is located in. | |
| 30 | Sheet T-181 | Eigth Floor Pamns | Substantive | 04/09/26 | Per sheet T-181, it shows a volume control in room 8B-103 but it does not have a keynote indicating the servicing areas. Please advise what areas are serviced. | the VC hould be located in 8B-101 and only control those speakers in 8B-101. | |
| 31 | Sheet T-191 | Ninth Floor Pamns | Substantive | 04/09/26 | Per sheet T-191, it shows volume controls in rooms 9B-103 and 9B-211 but it does not have a keynote indicating the service areas. Please advise what areas are serviced. | 9B-103 should be in 9B-101 and contorl only that room. 9B-211 should control all the corridors and lounges in the 9B area. | |
| 32 | Sheet T-192 | Tenth Floor Pamns | Substantive | 04/09/26 | Per sheet T-192, Keynote#1 references a volume control, but it does not appear to be on the floor plan. Please advise. | This floor does not have a VC. | |
| 33 | General | General | Substantive | 04/09/26 | Please provide the size of the exisitng conduit for the PA System. | minimum conduit size is 3/4" | |
| 34 | General | General | Administrative | 04/09/26 | How many ceiling tiles can be opened at once for the above ceiling work? | Without a proper ICRA only 2 tiles at a time. | |
| 35 | T-501 | Technology Details | Administrative | 04/09/26 | What Specific Manufacturer and Model numbers for the 2U and 4U USP and PDU Power strips | Basis of Design UPS is APC Smart-UPS Rackmount. | |
| 36 | General | General | Substantive | 04/09/26 | Please confrim what type of Cabling is to be used in between Building and buildings 15, 18 and 21 - Copper, Category 6 or Fiber? | category 6A | |
| 37 | General | General | Substantive | 04/09/26 | Please confirm what type of Cabling is to be used in between Bldg 19 and Bldg 16 - Copper, Category 6 or Fiber? | category 6A | |
| 38 | General | General | Substantive | 04/09/26 | Please confirm who is to supply the computer, monitor and keyboard on Bldg 1 basement? | The contractor shall provide a minimum of one complete set of equipment in accordance with the project requirements | |
| 39 | T-501 | Technology Details | Substantive | 04/09/26 | Please confirm who is reponsible for the Telephone Interface. | Contractor is to provide interconnections | |
| 40 | General | General | Substantive | 04/09/26 | Please confirm how many speakers can be looped together per zone. | Zone speaker count is dependant upon utilized End-of-Line device (T-501/7) and speaker tap settings. Contractor may provide more zones, but must provide at minimum zones as indicated on drawings. Additional provided zones shall be coordinated with VA and system manufacturer to ensure announcement zones meet minimum design intent. | |
| 41 | General | General | Substantive | 04/09/26 | Please confirm if the Fiber Backbone for the system is single mode or multimode. | SMFO | |
| 42 | T-601 | Pamns Riser Diagram | Administrative | 04/09/26 | Please confirm how we are to get cabling down Shaft 3 of the dumb waiter. | Contractor to coordinate shaft access with VA and other Contractor | |
| 43 | General | General | Administrative | 04/09/26 | Please confirm location of where the new BiAmp Vocia head end will be installed. | Bldg 1, basement room BC-202 | |
| 44 | General | General | Substantive | 04/09/26 | Please confirm if we are to remove and replace all conduit related to the existing system | Remove all existing unused conduit for this project scope. | |
| 45 | General | General | Substantive | 04/09/26 | Please confirm if we can reuse the existing conduit on the exisitng speakers or if the conduit is to be replaced. | Provided new by contractor. | |
| 46 | T-402 | Technology Enlargements | Substantive | 04/09/26 | Please confirm the Panel & Circuit breaker location, denomination and type for Room CLC-1H-103 Existing Panel CLDPHU-1 CKT#25 | Contractor to investigate | |
| 47 | T-402 | Technology Enlargements | Substantive | 04/09/26 | Please comfirm Power source for new Equipment in Room#BC-202 on existing panel QL-COMP4 since no receptacle is shown on plan. | Contractor to investigate | |
| 48 | T-402 | Technology Enlargements | Substantive | 04/09/26 | Please confirm the Panel & Circuit breaker location, denomination and type for Room 2B-302C with Existing panel EL2A CKT#10. | Contractor to investigate | |
| 49 | T-402 | Technology Enlargements | Substantive | 04/09/26 | Please confirm the Panel & Circuit breaker location, denomination and type for Room 5B-302C with Existing panel CL5B Ckt#32. | Contractor to investigate | |
| 50 | T-402 | Technology Enlargements | Substantive | 04/09/26 | Please confirm the Panel & Circuit breaker location, denomination and type for Room 8A-302C with Existing panel EL8B Ckt#35. | Contractor to investigate | |
| 51 | General | General | Administrative | 04/09/26 | Please provide Basis of Design (Manufacturer and Model Numbers) for the Ceiling Speakers, Wall Speakers and Horns. | Basis of design Speakers: |
Biamp CM10TB or Quam C10X/BU/WS or Rauland ACC1403 or Equivalent Quam H16/RVP or Equivalent Quam System 1VP or Equivalent Basis of design Horns:
BiAmp H20-G or Quam QH16T or equivalent
| 52 | General | General | Administrative | 04/09/26 | The Registered Communications Distribution Designer Bicsi's seal shown on the Bid Drawings expired on 12-31-24. Please review and advise. | Answer not provided. |
| 53 | General | General | Administrative | 04/09/26 | Please provide Reflected Ceiling As Builts at all areas in the scope of work. | Answer not provided. |
| 54 | Specification Section 27 15 00 | Communications structured Cabling (Pages 463 and 464) | Substantive | 04/09/26 | Specifications call for interlocked armored fiber optic cabling to be installed in conduit. Please confirm the armored fiber cabling is still required inside of conduit or can we install armored fiber cabling without conduit. | Provide OM4 Type Tight Buffered Interlocked Armored multimode fiber optic cable installed in conduit for system locations with load-bearing support braid surrounding inner tube for strength during cable installation. |
| 55 | General | General | Substantive | 04/09/26 | Please confirm whether exisitng conduit pathways designated for speaker and fiber cabling are sufficient for the new Installation. In addition, please confirm conduit capacity, routing and condition are acceptable for additional cabling. | Contractor to install new conduit, Maximum 40 percent conduit fill for cable installation. |
| 56 | General | General | Substantive | 04/09/26 | Please provide allowable conduit fill percentage and confirm maximum cable quantities permitted with exisitng conduits. | Maximum 40 percent conduit fill for cable installation. |
| 57 | General | General | Substantive | 04/09/26 | Please confirm the proposed new cabling will not exceed Code requirements (NEC) or project specifcations for conduit fill. | Install system to comply with NFPA 70 National Electrical Code, NFPA 99 Health Care Facilities, NFPA 101 Life Safety Code, Joint Commission Manual for Health Care Facilities, and original equipment manufacturers' (OEM) installation instructions. |
| 58 | General | General | Substantive | 04/09/26 | Please provide confirmation of acceptable cable types and whether exisitng pathways can be reused without modifcations. | Solderless, screw-on, reusable pressure cable type, with integral insulation, approved for copper and aluminum conductors. Existing pathways can be reused without modifcation. |
| 59 | General | General | Substantive | 04/09/26 | The SOW indictaes that Buildings 1, 3, 13, 14, 15, 16, 18, 19, and 21 are to be included in the new Networked Public Address system. In addition, the SOW states that the new Blind Rehab and SPS area shall also be included. Reference is also made to an RFP for an external loudspeaker option that covers all exterior areas on campus. However, no plans are found in the bid documents for buidlings 13 & 14, nor any of the other buildings or areas referenced. Please confirm if these buildings/areas are to be included in the scope pf work as stated and if so, provide plans defining the scope pf work required to support these builidngs/areas. | Answer not provided. |
&"-,Bold"&20BB Remove and Replace Public Address System - VAMC - West Palm Beach, FL S&"-,Bold"&12olicitation No. 36C24826Q0440 Project No. 548-22-100
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