Attch 1 SOW 548-22-100.pdf

Bid Build Statement of Work (SOW)

Project Title: 548-22-100 Remove and Replace Public Address System

Veterans Administration Health Care System (VAHCS)

West Palm Beach 7305 N. Military Trail, West Palm Beach, FL 33410

1. AUTHORITY & GOVERNING GUIDANCE

2. BACKGROUND / PURPOSE

3. SCOPE OF WORK

4. PERFORMANCE REQUIREMENTS

5. CODES, STANDARDS, AND REGULATIONS

6. PLACE OF PERFORMANCE / SITE CONDITIONS

7. PERIOD OF PERFORMANCE & SCHEDULE

8. SUBMITTALS

9. DELIVERABLES

10. GOVERNMENT-FURNISHED INFORMATION / PROPERTY

11. CONTRACTOR RESPONSIBILITIES

12. QUALITY ASSURANCE / QUALITY CONTROL

13. SAFETY, INFECTION CONTROL, AND INTERIM LIFE SAFETY MEASURES (ILSM)

14. ENVIRONMENTAL / HAZMAT

15. COORDINATION / MEETINGS

16. PHASING & ACCESS

17. MEASUREMENT & PAYMENT

18. CLOSEOUT

1. Authority & Governing Guidance

1.1.1. This SOW is developed in accordance with FAR Part 36, FAR Part 11, VAAR

Part 836, VAAR 852 construction clauses, and the VA Acquisition Manual

(VAAM).

2. Background / Purpose

2.1.1. This project will replace the public address system in the VA Medical Center at West Palm Beach, FL, with a Networked Public Address System that is compliant with VA design manuals, design guides and specifications. Project is located within the West Palm Beach VAMC, 7305 N. Military Trail, West Palm Beach, FL 33410

3. Scope of Work

3.1.1. The Contractor shall furnish all labor, materials, equipment, tools, supervision, transportation, and incidentals necessary to perform the construction work outlined in this SOW in accordance with FAR Part 36 and VAAR Part 836. The new design shall include removing and replacing the existing headend amplifier system located in room BB-263 with a new digital Networked Public Address System. The Contractor will be required to remove and replace all components of the existing Public Address System including but not limited to the headend amplifier system & cabinetry in room BB-263, all speakers, components, conductors, conduit, etc. located throughout the facilities. This system shall be turn-key complete. All components needed to meet or exceed the objective is included in this project. Buildings 1, 3, 13, 14 15, 16, 18, 19 and 21 are to be included in the new Networked Public Address System. The new Blind Rehab and SPS area shall also be included. The intent here is that we have a campus wide PA system that will encompass all buildings on campus. As an alternate we would like to provide an RFP for an external loudspeaker option that covers all exterior areas on campus as well.

The main Control station must be set up to operate the PA system in any building configuration meaning Controls must operate in a fashion that can isolate buildings or groups. The architectural scope of work will be limited to ICRA and Life Safety maintenance to install the new Public Address System.

4. Performance Requirements

4.1.1. All designs shall incorporate the necessary electrical, mechanical, structural, and architectural components required for the installation of complete systems that function as designed. Designs shall be in accordance with applicable codes as listed in NFPA, EPA, OSHA, National Electrical Code, National Safety Code, VA Master Specifications, VA Standard Details, VA Construction Standards, Applicable Design Guides, and municipal, state, and federal regulations.

4.1.2. Existing as-built drawings will be provided to the GC (as required), however, no guarantee is made as to the accuracy of these plans. All features and conditions indicated therein must be verified by the GC as inclusive of the scope of the design services they provide. The GC shall perform all necessary site surveys to verify conditions in the field to confirm the accuracy of the as-built plans provided.

4.1.3. All components of the old system shall be demolished and removed completely from the premises as part of this project.

4.1.4. All new cabling no matter what type will be in a rigid conduit system

5. Codes, Standards, and Regulations

5.1.1. Work shall comply with FAR Part 36 policies, VAAR Part 836, VA Master

Specifications PG-18-1, VHA Directive 7715, NFPA/IBC/ASHRAE/ASME codes, and all AHJ requirements. REFERENCE STANDARDS

5.1.2. This section specifies the availability and source of references and standards specified in the project manual under paragraphs APPLICABLE PUBLICATIONS and/or shown on the drawings.

5.1.3. AVAILABILITY OF SPECIFICATIONS LISTED IN THE GSA INDEX OF FEDERAL

SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM DESCRIPTIONS FPMR

PART 101-29 (FAR 52.211-1) (AUG 1998)

5.1.4. The GSA Index of Federal Specifications, Standards and Commercial Item Descriptions, FPMR Part 101-29 and copies of specifications, standards, and commercial item descriptions cited in the solicitation may be obtained for a fee by submitting a request to – GSA Federal Supply Service, Specifications Section, Suite 8100, 470 East L’Enfant Plaza, SW, Washington, DC 20407, Telephone (202) 619-8925, Facsimile (202) 619-8978.

5.1.5. If the General Services Administration, Department of Agriculture, or Department of Veterans Affairs issued this solicitation, a single copy of specifications, standards, and commercial item descriptions cited in this solicitation may be obtained free of charge by submitting a request to the addressee in paragraph (a) of this provision. Additional copies will be issued for a fee.

5.1.6. AVAILABILITY FOR EXAMINATION OF SPECIFICATIONS NOT LISTED IN THE

GSA INDEX OF FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL

ITEM DESCRIPTIONS (FAR 52.211-4) (JUN 1988)

The specifications and standards cited in this solicitation can be examined at the following location:

DEPARMENT OF VETERANS AFFAIRS Office of Construction & Facilities Management Facilities Quality Service (00CFM1A) 425 Eye Street N.W, (sixth floor) Washington, DC 20001 Telephone Numbers: (202) 632-5249 or (202) 632-5178 Between 9:00 AM - 3:00 PM

5.1.7. AVAILABILITY OF SPECIFICATIONS NOT LISTED IN THE GSA INDEX OF

FEDERAL SPECIFICATIONS, STANDARDS AND COMMERCIAL ITEM

DESCRIPTIONS (FAR 52.211-3) (JUN 1988)

The specifications cited in this solicitation may be obtained from the associations or organizations listed below.

• AA Aluminum Association Inc. http://www.aluminum.org

• AABC Associated Air Balance Council https://www.aabc.com

• AAMA American Architectural Manufacturer's Association http://www.aamanet.org

• AASHTO American Association of State Highway and Transportation Officials http://www.aashto.org

• AATCC American Association of Textile Chemists and Colorists http://www.aatcc.org

• ACGIH American Conference of Governmental Industrial Hygienists http://www.acgih.org

• ACI American Concrete Institute http://www.aci-int.net

• ACPA American Concrete Pipe Association http://www.concrete-pipe.org

• ACPPA American Concrete Pressure Pipe Association http://www.acppa.org

• ADC Air Diffusion Council http://flexibleduct.org

• AGA American Gas Association http://www.aga.org

• AGC Associated General Contractors of America http://www.agc.org

• AGMA American Gear Manufacturers Association, Inc. http://www.agma.or http://www.agma.or/

• AH American Hort

• https://www.americanhort.org

• AHAM Association of Home Appliance Manufacturers http://www.aham.org

• AIA American Institute of Architects

• http://www.aia.org

• AISC American Institute of Steel Construction http://www.aisc.org

• AISI American Iron and Steel Institute http://www.steel.org

• AITC American Institute of Timber Construction https://aitc-glulam.org

• AMCA Air Movement and Control Association, Inc. http://www.amca.org

• ANSI American National Standards Institute, Inc. http://www.ansi.org

• APA The Engineered Wood Association http://www.apawood.org

• ARI Air-Conditioning and Refrigeration Institute http://www.ari.org

• ARPM Association for Rubber Product Manufacturers

• https://arpm.com

• ASABE American Society of Agricultural and Biological Engineers https://www.asabe.org

• ASCE American Society of Civil Engineers http://www.asce.org

• ASHRAE American Society of Heating, Refrigerating, and Air-Conditioning Engineers http://www.ashrae.or

• ASME American Society of Mechanical Engineers http://www.asme.org

• ASSE American Society of Sanitary Engineering International http://www.asse-plumbing.org

• ASTM American Society for Testing and Materials International http://www.astm.org

• AWI Architectural Woodwork Institute https://www.awinet.org

• AWS American Welding Society https://www.aws.org

• AWWA American Water Works Association https://www.awwa.org

• BHMA Builders Hardware Manufacturers Association https://www.buildershardware.com

• BIA The Brick Industry Association http://www.gobrick.com

• CAGI Compressed Air and Gas Institute https://www.cagi.org

• CGA Compressed Gas Association, Inc. https://www.cganet.com

• CI The Chlorine Institute, Inc. https://www.chlorineinstitute.org

• CISCA Ceilings and Interior Systems Construction Association https://www.cisca.org

• CISPI Cast Iron Soil Pipe Institute https://www.cispi.org

• CLFMI Chain Link Fence Manufacturers Institute https://www.chainlinkinfo.org http://www.ashrae.or/

• CPA Composite Panel Association

• https://www.compositepanel.or

• CPMB Concrete Plant Manufacturers Bureau https://www.cpmb.org

• CRA California Redwood Association http://www.calredwood.org

• CRSI Concrete Reinforcing Steel Institute https://www.crsi.org

• CTI Cooling Technology Institute https://www.cti.org

• DHA Decorative Hardwoods Association

• https://www.decorativehardwoods.org

• DHI Door and Hardware Institute https://www.dhi.org

• EGSA Electrical Generating Systems Association http://www.egsa.org

• EEI Edison Electric Institute https://www.eei.org

• EPA United States Environmental Protection Agency https://www.epa.gov

• ETL ETL Testing Services http://www.intertek.com

• FAA Federal Aviation Administration https://www.faa.gov

• FCC Federal Communications Commission https://www.fcc.gov

• FPS Forest Products Society http://www.forestprod.org

• GANA Glass Association of North America http://www.glasswebsite.com

• FM Factory Mutual Global Insurance https://www.fmglobal.co

• GA Gypsum Association https://gypsum.org

• GSA General Services Administration https://www.gsa.gov

• HI Hydraulic Institute http://www.pumps.org

• ICC International Code Council https://shop.iccsafe.org

• ICEA Insulated Cable Engineers Association https://www.icea.net

• ICAC Institute of Clean Air Companies http://www.icac.com

• IEEE Institute of Electrical and Electronics Engineers https://www.ieee.org\

• IGMA Insulating Glass Manufacturers Alliance

• https://www.igmaonline.org

• IMSA International Municipal Signal Association http://www.imsasafety.org

• MBMA Metal Building Manufacturers Association https://www.mbma.com

• MSS Manufacturers Standardization Society of the Valve and Fittings Industry http://msshq.org

• NAAMM National Association of Architectural Metal Manufacturers https://www.naamm.org

• PHCC Plumbing-Heating-Cooling Contractors Association https://www.phccweb.org

• NBS National Bureau of Standards See NI https://www.compositepanel.or/

• NBBI The National Board of Boiler and Pressure Vessel Inspectors https://www.nationalboard.org

• NEC National Electric Code See - NFPA National Fire Protection Association

• NEMA National Electrical Manufacturers Association https://www.nema.org

• NFPA National Fire Protection Association https://www.nfpa.org

• NHLA National Hardwood Lumber Association https://www.nhla.com

• NIH National Institute of Health https://www.nih.gov

• NIST National Institute of Standards and Technology https://www.nist.gov

• NELMA Northeastern Lumber Manufacturers Association, Inc.

http://www.nelma.org

• NPA National Particleboard Association (See CPA, Composite Panel Association)

• NSF National Sanitation Foundation http://www.nsf.org

• OSHA Occupational Safety and Health Administration Department of Labor https://www.osha.gov

• PCA Portland Cement Association https://www.cement.org

• PCI Precast Prestressed Concrete Institute https://www.pci.org

• PPI Plastics Pipe Institute https://www.plasticpipe.org

• PEI Porcelain Enamel Institute http://www.porcelainenamel.co

• PTI Post-Tensioning Institute http://www.post-tensioning.org

• RFCI Resilient Floor Covering Institute https://www.rfci.com

• RIS Redwood Inspection Service (See Western Wood Products Association)

• https://www.wwpa.org

• SCMA Southern Cypress Manufacturers Association http://www.cypressinfo.org

• SDI Steel Door Institute http://www.steeldoor.org

• SJI Steel Joist Institute https://www.steeljoist.org

• SMACNA Sheet Metal & Air-Conditioning Contractors’ National Association https://www.smacna.org

• SSPC The Society for Protective Coatings https://www.sspc.org

• STI Steel Tank Institute https://www.steeltank.com

• SWI Steel Window Institute https://www.steelwindows.com

• TCNA Tile Council of North America

• https://www.tcnatile.com

• TEMA Tubular Exchanger Manufacturers Association http://www.tema.org

• TPI Truss Plate Institute https://www.tpinst.org

• UBC The Uniform Building Code (See IC

• UL Underwriters' Laboratories Incorporated https://www.ul.com http://www.porcelainenamel.co/

• ULC Underwriters' Laboratories of Canada https://www.ulc.ca

• WCLB West Coast Lumber Inspection Bureau http://www.wclib.org

• WDMA Window and Door Manufacturers Association

• https://www.wdma.com

• WRCLA Western Red Cedar Lumber Association https://www.realcedar.com

• WWPA Western Wood Products Association http://www.wwpa.org

……End…… http://www.wwpa.org/

6. Place of Performance / Site Conditions

6.1. The work will occur at The West Palm Beach VAMC healthcare facility. Contractor shall meet all access, safety, and site requirements and obtain necessary permits.

7. Period of Performance & Schedule

7.1. Contractor shall provide a baseline schedule with milestones, activity breakdowns, and outage windows, in accordance with FAR Part 11.

7.1.1. The contractor shall complete the work required under this scope in 365 calendar days or less from date of award. Extensions may be granted as directed by project VAMC management team. If the contractor proposes an earlier completion date, and the Government accepts the contractor’s proposal, the contractors proposed completion date shall prevail.

7.1.2. The contractor will be required to provide the Contracting Officer a comprehensive schedule to perform this project. A two week notice to the Contracting Officer will need to be approved prior to any changes affecting the schedule.

7.1.3. Seventeen (17) Days’ notice is also required for any closures, disruptions installation, etc. that will impact normal daily operations such as blocking off areas. Utility Outages, including disruption of fire alarms, must be requested by the Contractor at least 17 calendar days in advance.

7.1.4. During the construction phase the Contractor shall perform the work at the site from Monday through Friday DURING normal business hours, 7:00 AM to 3:30 PM. The contractor shall have access to the site for performance of the work beyond these hours, during Federal Holidays and weekends with prior approval by COR. All work hours beyond these hours MUST be coordinated with the project’s COR. All work performed during WHEN hours (Weekends, Holidays, Evenings and Nights) so as not to interfere with normal Hospital functions. Since all shutdowns or outages will be during WHEN hours and when there are no OR procedures taking place the contractor shall include these hours in the proposal. The contractor shall provide a detailed schedule of all shutdowns and outages that are expected and include the labor at the appropriate rates for this time.

7.1.5. During all shutdowns, the contractor shall be prepared with the proper equipment and manpower for emergency’s and backup plans to ensure the safety of all areas and patients affected by the work. Including but not limited to all environmental aspects and regulations. This means climate control in critical areas detailed by the HVAC Guidelines.

7.1.6. Work at the Government site shall not take place on Federal holidays or weekends unless authorized by the VAMC project management team.

7.1.7. We are expecting to need off hour work on this project during various stages and shutdowns so the contractor shall plan on all off hour work needed for this project.

7.1.8. The contractor shall not commence performance of the tasks in this scope until the VAMC has conducted a kickoff meeting or has advised the contractor that such a meeting has been waived.

7.1.9. This is a working hospital. All work shall be performed with that in mind. The Hospital must remain in operation 24/7, at all times. Means and Methods of construction must incorporate this and is the sole responsibility of the GC

8. Submittals

8.1. Contractor shall submit product data, shop drawings, MOPs, safety plans, QC plans, PCRA/ICRA forms, and other documents required by Div. 01 and FAR 52.236- 21.

8.2. DESCRIPTION

8.2.1. This specification defines the general requirements and procedures for submittals. A submittal is information submitted for VA review to establish compliance with the contract documents.

8.2.2. Detailed submittal requirements are found in the technical sections of the contract specifications. The Contracting Officer may request submittals in addition to those specified when deemed necessary to adequately describe the work covered in the respective technical specifications at no additional cost to the government.

8.2.3. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project. Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

8.3. DEFINITIONS

8.3.1. Preconstruction Submittals: Submittals which are required prior to issuing contract notice to proceed or starting construction. For example, Certificates of insurance; Surety bonds; Site-specific safety plan; Construction progress schedule; Schedule of values; Submittal register; List of proposed subcontractors.

8.3.2. Shop Drawings: Drawings, diagrams, and schedules specifically prepared to illustrate some portion of the work. Drawings prepared by or for the Contractor to show how multiple systems and interdisciplinary work will be integrated and coordinated.

8.3.3. Product Data: Catalog cuts, illustrations, schedules, diagrams, performance charts, instructions, and brochures, which describe and illustrate size, physical appearance, and other characteristics of materials, systems, or equipment for some portion of the work. Samples of warranty language when the contract requires extended product warranties.

8.3.4. Samples: Physical examples of materials, equipment, or workmanship that illustrate functional and aesthetic characteristics of a material or product and establish standards by which the work can be judged. Color samples from the manufacturer's standard line (or custom color samples if specified) to be used in selecting or approving colors for the project. Field samples and mock-ups constructed to establish standards by which the ensuing work can be judged.

8.3.5. Design Data: Calculations, mix designs, analyses, or other data pertaining to a part of work.

8.3.6. Test Reports: Report which includes findings of a test required to be performed by the Contractor on an actual portion of the work. Repor twhich includes finding of a test made at the job site or on sample taken from the job site, on portion of work during or after installation.

8.3.7. Certificates: Document required of Contractor, or of a manufacturer, supplier, installer, or subcontractor through Contractor. The purpose is to document procedures, acceptability of methods, or personnel qualifications for a portion of the work.

8.3.8. Manufacturer's Instructions: Pre-printed material describing installation of a product, system, or material, including specia lnotices and MSDS concerning impedances, hazards, and safety precautions.

8.3.9. . Manufacturer's Field Reports: Documentation of the testing and verification actions taken by manufacturer's representative at the jobsite on a portion of the work, during or after installation, to confirm compliance with manufacturer's standards or instructions. The documentation must indicate whether the material, product, or system has passed or failed the test.

8.3.10. Operation and Maintenance Data: Manufacturer data that is required to operate, maintain, troubleshoot, and repair equipment, including manufacturer's help, parts list, and product line documentation. This data shall be incorporated in an operations and maintenance manual.

8.3.11. Closeout Submittals: Documentation necessary to properly close out a construction contract. For example, Record Drawings and as-built drawings.

Also, submittal requirements necessary to properly close out a phase of construction on a multi-phase contract.

8.4. SUBMITTAL REGISTER

8.4.1. The submittal register will list items of equipment and materials for which submittals are required by the specifications. This list may not be all inclusive and additional submittals may be required by the specifications. The Contractor is not relieved from submittals required by the contract documents but which have been omitted from the submittal register.

8.4.2. The submittal register will serve as a scheduling document for submittals and will be used to control submittal actions throughout the contract period. C.

The GC will provide the initial submittal register in electronic format.

Thereafter, the Contractor shall track all submittals by maintaining a complete list, including completion of all data columns, including dates on which submittals are received and returned by the VA. ENG_FORM_4288-R. pdf

8.4.3. The Contractor shall update the submittal register as submittal actions occur and maintain the submittal register at the project site until final acceptance of all work by Contracting Officer.

8.4.4. The Contractor shall submit formal monthly updates to the submittal register in electronic format. Each monthly update shall document actual submission and approval dates for each submittal.

8.4.5. SUBMITTAL SCHEDULING

8.4.6. Submittals are to be scheduled, submitted, reviewed, and approved prior to the acquisition of the material or equipment.

8.4.7. Coordinate scheduling, sequencing, preparing, and processing of submittals with performance of work so that work will not be delayed by submittal processing. Allow time for potential resubmittal.

8.4.8. No delay costs or time extensions will be allowed for time lost in late submittals or resubmittals.

8.4.9. All submittals are required to be approved prior to the start of the specified work activity.

8.5. SUBMITTAL PREPARATION

8.5.1. Each submittal is to be complete and in sufficient detail to allow ready determination of compliance with contract requirements.

8.5.2. Collect required data for each specific material, product, unit of work, or system into a single submittal. Prominently mark choices, options, and portions applicable to the submittal. Partial submittals will not be accepted for expedition of construction effort. Submittal will be returned without review if incomplete.

8.5.3. If available product data is incomplete, provide Contractor-prepared documentation to supplement product data and satisfy submittal requirements.

8.5.4. All irrelevant or unnecessary data shall be removed from the submittal to facilitate accuracy and timely processing. Submittals that contain the excessive amount of irrelevant or unnecessary data will be returned with review.

8.5.5. Provide a transmittal form for each submittal with the following information:

8.5.5.1. Project title, location and number.

8.5.5.2. Construction contract number.

8.5.5.3. Date of the drawings and revisions.

8.5.5.4. Name, address, and telephone number of subcontractor, supplier, manufacturer, and any other subcontractor associated with the submittal.

8.5.5.5. List paragraph number of the specification section and sheet number of the contract drawings by which the submittal is required.

8.5.5.6. When a resubmission, add alphabetic suffix on submittal description.

For example, submittal 18 would become 18A, to indicate resubmission.

8.5.5.7. Product identification and location in project.

8.5.6. The Contractor is responsible for reviewing and certifying that all submittals are in compliance with contract requirements before submitting for VA review.

Proposed deviations from the contract requirements are to be clearly identified. All deviations submitted must include a side by side comparison of item being proposed against item specified. Failure to point out deviations will result in the VA requiring removal and replacement of such work at the Contractor's expense.

8.5.7. Stamp, sign, and date each submittal transmittal form indicating action taken.

8.5.8. Stamp used by the Contractor on the submittal transmittal form to certify that the submittal meets contract requirements is to be similar to the following

8.6. SUBMITTAL FORMAT AND TRANSMISSION

8.6.1. Provide submittals in electronic format, with the exception of material samples. Use PDF as the electronic format, unless otherwise specified or directed by the Contracting Officer.

8.6.2. Compile the electronic submittal file as a single, complete document. Name the electronic submittal file specifically according to its contents.

8.6.3. Electronic files must be of sufficient quality that all information is legible.

Generate PDF files from original documents so that the text included in the PDF file is both searchable and can be copied. If documents are scanned, Optical Character Resolution (OCR) routines are required.

8.6.4. E-mail electronic submittal documents smaller than 5MB in size to e-mail addresses as directed by the Contracting Officer.

8.6.5. Provide electronic documents over 5MB through an electronic FTP file sharing system. Confirm that the electronic FTP file sharing system can be accessed from the VA computer network. The Contractor is responsible for setting up, providing, and maintaining the electronic FTP file sharing system for the construction contract period of performance.

8.6.6. Provide hard copies of submittals when requested by the Contracting Officer.

Up to 3 additional hard copies of any submittal may be requested at the discretion of the Contracting Officer, at no additional cost to the VA.

8.7. SAMPLES

8.7.1. Submit two sets of physical samples showing range of variation, for each required item.

8.7.2. Where samples are specified for selection of color, finish, pattern, or texture, submit the full set of available choices for the material or product specified.

8.7.3. When color, texture, or pattern is specified by naming a particular manufacturer and style, include one sample of that manufacturer and style, for comparison.

8.7.4. Before submitting samples, the Contractor is to ensure that the materials or equipment will be available in quantities required in the project. No change or substitution will be permitted after a sample has been approved.

8.7.5. The VA reserves the right to disapprove any material or equipment which previously has proven unsatisfactory in service.

8.7.6. Physical samples supplied maybe requested back for use in the project after reviewed and approved.

8.8. OPERATION AND MAINTENANCE DATA

8.8.1. Submit data specified for a given item within 30 calendar days after the item is delivered to the contract site.

8.8.2. In the event the Contractor fails to deliver O&M Data within the time limits specified, the Contracting Officer may withhold from progress payments 50 percent of the price of the item with which such O&M Data are applicable.

8.9. TEST REPORTS

8.9.1. SRE may require specific test after work has been installed or completed which could require contractor to repair test area at no additional cost to contract.

8.10. VA REVIEW OF SUBMITTALS AND RFIS

8.10.1. The VA will review all submittals for compliance with the technical requirements of the contract documents. The Architect-Engineer for this project will assist the VA in reviewing all submittals and determining contractual compliance. Review will be only for conformance with the applicable codes, standards and contract requirements.

8.10.2. Period of review for submittals begins when the VA COR receives submittal from the Contractor.

8.10.3. Period of review for each resubmittal is the same as for initial submittal.

8.10.4. VA review period is 15 working days for submittals.

8.10.5. VA review period is 10 working days for RFIs.

8.10.6. F. The VA will return submittals to the Contractor with the following notations:

8.10.6.1. "Approved": authorizes the Contractor to proceed with the work covered.

8.10.6.2. "Approved as noted": authorizes the Contractor to proceed with the work covered provided the Contractor incorporates the noted comments and makes the noted corrections.

8.10.6.3. "Disapproved, revise and resubmit": indicates noncompliance with the contract requirements or that submittal is incomplete. Resubmit with appropriate changes and corrections. No work shall proceed for this item until resubmittal is approved.

8.10.6.4. "Not reviewed": indicates submittal does not have evidence of being reviewed and approved by Contractor or is not complete. A submittal marked "not reviewed" will be returned with an explanation of the reason it is not reviewed. Resubmit submittals after taking appropriate action.

8.11. APPROVED SUBMITTALS

8.11.1. The VA approval of submittals is not to be construed as a complete check, and indicates only that the general method of construction, materials, detailing, and other information are satisfactory.

8.11.2. VA approval of a submittal does not relieve the Contractor of the responsibility for any error which may exist. The Contractor is responsible for fully complying with all contract requirements and the satisfactory construction of all work, including the need to check, confirm, and coordinate the work of all subcontractors for the project. Non-compliant material incorporated in the work will be removed and replaced at the Contractor’s expense.

8.11.3. After submittals have been approved, no resubmittal for the purpose of substituting materials or equipment will be considered unless accompanied by an explanation of why a substitution is necessary.

8.11.4. Retain a copy of all approved submittals at project site, including approved samples.

8.12. WITHHOLDING OF PAYMENT

8.12.1. Payment for materials incorporated in the work will not be made if required approvals have not been obtained.

9. Deliverables

9.1. Installed systems/components meeting performance criteria; test reports;

commissioning documentation; as-builts; O&M manuals; warranties.

9.2. Schedule of Contract

9.2.1. Contractor shall submit a Critical Path Method (CPM) schedule for BOTH Design phase and Construction phase with estimated dates and itemized cost of work to the Contracting Officer for review and approval before Notice to proceed.

9.2.2. The contractor will be required to provide the Contracting Officer with a comprehensive phasing plan to perform this contract. The contractor will be required to update this plan on a weekly basis to provide the VAMC management team with an accurate status of the work. A two-week notice to the Contracting Officer will be needed for approval prior to acceptance and authorization of all changes to the project schedule.

10. Government-Furnished Information / Property

10.1. VA will provide as-built drawings, utility maps, and station templates as GFI.

No GFP unless explicitly stated. These documents include:

10.1.1. 7_Dwgs

10.1.2. 7A_Specs

11. Contractor Responsibilities

11.1. Maintain safe and clean site; comply with all Federal, State, and VA requirements; manage waste; protect VA property; coordinate outages; report differing site conditions.

11.2. Protection of Existing Work

11.2.1. The Contractor shall preserve and protect all structures, equipment, and vegetation (such as trees, shrubs, and grass on or adjacent to the work site and which do not interfere with the work required under this contract. If any limbs are branches are broken during the contract performance by careless operation of equipment or employees, the contractor shall clean cut and paint the cut with a tree-pruning compound approved by the COR

11.2.2. The Contractor shall protect from all damage of improvements and utilities at or near the work site and on adjacent property including those that are the property of a third party from failure to comply with the requirements and reasonable care while performing the work.

11.2.3. The contractor shall under regulations prescribed by the Contracting Officer to use only the established approved roadways. When materials or equipment are transported, vehicles must not exceed loading capacity recommended by manufacturer and local or state laws to include the load limit on the upper parking garage deck. When it is necessary for the contractor to cross curbs or sidewalks the contractor shall protect them from damage.

11.2.4. It is the responsibility of the contractor to repair suitably or replace all damaged property due to contractors’ negligence.

12. Quality Assurance / Quality Control

12.1. Contractor is responsible for QC. Government will inspect work per FAR

52.246-12. Warranty requirements per FAR 52.246-21.

12.2. The contractor shall prepare establish and maintain an effective quality control (QC) system. QC consists of plans, procedures, and organization necessary to produce an end product which complies with the Contract requirements.

12.3. The project superintendent will be held responsible for the quality of work and is subject to removal by the Contracting Office or Authorized designee for non-compliance with the quality requirements specified in the Contract.

13. Safety, Infection Control, and Interim Life Safety Measures (ILSM)

13.1. Contractor must comply with VHA Directive 7715, PCRA/ICRA, ILSM, hot work permits, and all VA Div. 01 Safety requirements. 5.1.1

13.1.1. The GC will be responsible to work with the VA COR / Safety Department / and Infection. Prevention to develop the “Construction Safety, Infection Prevention and Control Risk Assessment”, as required by VHA Directive 7715 “SAFETY AND HEALTH DURING CONSTRUCTION” The GC will be given blank Risk Assessment forms to be completed and will allow for review and discussion at each design phase of the project. If the design has multiple phases, or work performed in multiple areas, a separate Assessment needs to be completed for each phase or area. These forms will be included in the specifications and are a part of the design submission requirements.

13.1.2. The GC firm will be responsible to identify areas in their design that will require Interim Life Safety Measures in accordance with the latest - The Joint Commission (TJC) Hospital Standard LS.01.02.01. The GC will clearly define areas requiring Interim Life Safety Measures and the necessary precautions needed. Along with the requirement for Interim Life Safety Measures, the GC will work with the COR and Safety Department to identify the needs, as well as identify the responsibilities of the Interim Life Safety Measures. These will be clearly defined in both the Specifications and on the Drawings.

13.1.3. The Project Superintendent can provide the services of SSO & QC provided the proper certifications are in place and active. The COR will give final approval upon reviewing the individuals credentials.

14. Environmental / HAZMAT

14.1.1. Contractor shall control dust, noise, vibration, odors, and manage hazardous materials following VA specifications and AHJ regulations.

15. Coordination / Meetings

15.1.1. Kickoff meeting, weekly coordination, outage coordination, and testing meetings required per Div. 01.

16. Phasing & Access

16.1. During the construction phase the Contractor shall perform the work at the site from Monday through Friday DURING normal business hours, 7:00 AM to 3:30 PM. The contractor shall have access to the site for performance of the work beyond these hours, during Federal Holidays and weekends with prior approval by COR. All work hours beyond these hours MUST be coordinated with the project’s COR. All work performed during WHEN hours (Weekends, Holidays, Evenings and Nights) so as not to interfere with normal Hospital functions. Since all shutdowns or outages will be during WHEN hours and when there are no OR procedures taking place the contractor shall include these hours in the proposal. The contractor shall provide a detailed schedule of all shutdowns and outages that are expected and include the labor at the appropriate rates for this time.

16.2. During all shutdowns, the contractor shall be prepared with the proper equipment and manpower for emergency’s and backup plans to ensure the safety of all areas and patients affected by the work. Contractor shall provide a phasing plan that ensures minimal disruption to clinical operations; outages should be scheduled off-hours unless otherwise approved.

17. Measurement & Payment

17.1.1. Progress reports will be completed monthly by the Contractor and submitted to the Contracting Officer and COR. The Contractor shall advise the COR each month on what percentage of the contract has been completed by submitting a progress report. Payment requests will be checked against the progress report for percentage complete and a retainage will be withheld for lack of paperwork or for being behind schedule of more than 10%.

17.1.2. Certified payrolls for both the Contractor and all Subcontractors must be current with the time period being invoiced and shall be given to the Contracting Officer with payment applications.

17.1.3. Payments will be made monthly by VA according to the value of completed work from the Contractor's approved Schedule of Costs. All invoices shall be submitted electronically via the Tungsten Network. Registration, Portal Login, and Resources are available at https://www.tungsten-network.com/customer-campaigns/veteransaffairs.

17.1.4. Invoice payments will be made from the Department of Veterans Affairs VA Financial Services Center in Austin, Texas.

18. Closeout Contractor shall provide as-builts, manuals, training, warranties, and a final report; all punch list items must be corrected and all items turned over prior to the final payment.

Contractor has 30 days after substantial completion for completing the RED-LINE dwgs in Auto Cad 2025 format.