SOW for Replace Medical Gas Equipmet 5-27-26.docx

VA Erie Medical Center Erie, PA 16504

DESIGN-BUILD SERVICES SCOPE OF WORK

for Replace Medical Gas Equipment Project No. 562-26-303

Contracting Officer: TBD Contracting Officer’s Representative (COR): Rob Petrone Subject Mater Expert (SME) Ken Watkins

TABLE OF CONTENTS

SCHEDULE AND SUBMISSION REQUIREMENTS

3.0 PROPOSED DESIGN DEVELOPMENT SCHEDULE AND SUBMISSION 8

REQUIREMENTS

4.0 PROPOSED CONSTRUCTION DOCUMENTS SCHEDULE AND SUBMISSION 10

REQUIREMENTS

5.0 CONSTRUCTION PERIOD SERVICES 13

1.1 DEFINITIONS AND ACRONYMS:

A. Design-Build – Level 1 (DB-1): is the procurement by the Government, under one contract, with one firm (which may be a joint venture) for both design and construction services on a specific project.

B. Design-Build Team (DB-Team): Construction Contractor and Architect/ Engineer selected on basis of cost and technical qualifications submitted in response to the Request for Proposal.

C. Evaluation Board (EB): Committee established by the VA for the review, evaluation and recommendation of the Design-Build Team.

D. Pre-Construction Risk Assessment (PCRA), Interim Life Safety Measures (ILSM), Request for Proposal (RFP), Certified Independent Third-Party Safety Professional (CITP) National Fire Protection Association (NFPA), The Joint Commission (TJC), Facilities Condition Assessment (FCA). Competent Person (CP), Contracting Officer (CO), Contracting Officer’s Representative (COR).

1.2 REFERENCES AND RESOURCES:

A. Design shall comply with NFPA 99: Health Care Facilities Code and shall provide the facility with a fully functional Medical Air and Medical Vacuum system certified by a certifier to meet NFPA99 and ASSE 6030 standards such as Medgas.

B. Designs shall also comply with all applicable VA Design Standards, VA Design Guides and VA Design Manuals; also, with NFPA, NEC, EPA, OSHA, ANSI, ASHRAE, JCAHO, and other applicable Federal, State and Local code requirements. The DB-Team will be responsible for completing functional designs and providing documents, meeting all requirements. All technical VA information can be accessed via the Technical Information Library at http://www.cfm.va.gov/TIL/.

C. VA Construction Standards; VA HVAC Design Manual; VA Sustainable Design and Energy Reduction Manual; VA Barrier Free Design Standard PG-18-13; Room Finishes, Door, & Hardware Schedule Program Guide PG 18-14, among others, and ASHRAE Standard 90.1-2016, shall apply to specific design requirements. Particular attention is called to CD4, "Symbol Identification of Contract Drawings", and CD5, "Contract Drawings Requirements". Equipment symbols shall be in accordance with Handbook H-08-6, "Standard Drawing Details". Handbook H-08-4 shall be utilized to the greatest extent practicable.

D. Applicable chapters of VA Master Construction Specifications will be prepared by the DB-Team, including any necessary adaptations, as part of the Construction Documents. The end-result should be a complete set of Specifications, fully coordinated with the drawings, that include all applicable Sections related to the Project.

E. The DB-Team shall design and specify doors, hardware, finishes, fixtures, and interior signage & wayfinding, following current U.S. Department of Veterans Affairs Standards and Guidelines, in direct coordination with the Erie VAMC Interior Designer.

F. The DB-Team shall carefully review all requirements of the latest edition of the Accreditation Manual for Hospitals, of the Joint Commission of Accreditation of Hospitals, with respect to design and operating requirements and report all conflicting conditions in writing.

1.3 SCOPE OF WORK:

A. General Requirements: Provide all supervision, labor, materials, tools, equipment, and design-build A-E services necessary for design and construction of a Project described below and other specific tasks as further defined by this RFP. All proposals are to provide both Design and Construction Services for this Project.

B. Facility has an existing Medical Gas System that is currently inspected and certified by Medpipe. A copy of the latest report is attached to this document.

1.4 PROJECT OVERVIEW:

A. The DB-Team shall provide all necessary disciplines for the complete design, site preparation (including demolition of existing un-used utilities), and construction of a new medical air, oxygen, and vacuum system for the Erie VAMC Building 1. The current existing system has numerous deficiencies and it will be incumbent on the DB-Team to provide a new system that will include, but not limited to: removal of the existing bulk oxygen tank, a new oxygen manifold on the 3rd floor, new manifolds for nitrogen and oxygen on the 2nd floor, and to serve the following areas: Urgent Care (air, vacuum, oxygen), Radiology (oxygen, vacuum to be capped), Ambulatory Surgery (air, vacuum, oxygen, nitrogen and others), Oncology (Oxygen) and Small Procedure Room 320 (Vacuum, Oxygen). These areas will need the DB-Team to investigate the condition of existing medical air and gas piping for reuse or to plan for installation of new piping. Unused lines will need to be capped to ensure that the system remains in optimal condition without leaks from unused utilities.

B. The DB-Team will also need to ensure alarms go to the nearest area alarm as well as the main medical gas alarm panel within the Boiler Control Room within Building 7.

C. The DB-Team will need to inspect and certify the completed system to applicable standards such as NFPA99 and ASSE 6030. The Erie VAMC has used Medpipe in the past to certify the system.

D. Proposed Preliminary Design Components for evaluation include, but are not limited to, the following:

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· Plumbing & Fire Protection:

a. Designs Medical Air, Gas, and Vacuum System in accordance with VA Design Guidelines to extend or replace depending on the condition of the existing Facility System to support.

· Electrical & Systems:

a. Install and test of alarm wiring and devices as needed to support the medical air, oxygen, and vacuum system alarms.

b. Provide electrical equipment and power needed to support the new equipment to support the medical air, oxygen, and vacuum system including, but not limited to control and power wiring and cabling to support new equipment such as compressors, pumps etc.

E. The DB-Team shall engage in meetings and conversations with Erie VAMC authorized representatives to develop a Final Space/Design Program, based on this Scope of Work (SOW), information from the meetings and applicable VA Design Guides. Some of the proposed Design Components mentioned above, could be adjusted and/or modified, because of this programming process.

F. The DB-Team will be responsible to do all necessary paperwork required to submit Waiver Requests for any criteria that can’t be met although none are anticipated.

G. The DB-Team shall design and coordinate all necessary project systems and connections, including but not limited to architectural, structural, mechanical, electrical, telecommunications, fire protection, plumbing work, drainage, etc., so that the end-result is a fully functional project. The DB-Team shall provide complete and fully coordinated construction documents, that take care of all the different trades, and the coordination between trades. The DB-Team shall also coordinate the different trades with the actual physical space available in the Project area.

H. The DB-Team shall be responsible to review and document all existing conditions in the Project area and other areas that directly affect the Project. This shall include all existing utilities, systems and structures. Drawings showing architectural and other features of the affected building, are available in files at the Engineering Service, VA Medical Center. These drawings are not expected to be accurate in all respects, and the DB-Team is to verify all features affecting the project by field investigation. All existing conditions, shown on drawings furnished by the Erie VAMC, shall be verified by the DB-Team. The DB-Team firm shall be responsible for its independent assessment of existing conditions and dimensions.

I. As part of their responsibilities, the DB-Team shall provide comprehensive existing conditions and demolition drawings, showing all non-structural walls to be demolished, items or fixtures to be removed, utility systems to be removed, existing chases to remain if applicable, components to remain, and any other related work required to allow for the new Project to be built as designed. Special considerations should be taken, to assure that no abandoned utilities shall remain in the Project area.

J. The DB-Team shall be required to develop all documents utilizing BIM software to provide a computer 3D model, and prepare various 3D renderings to present to the VA throughout the design phases, to adequately represent, among others, the following: interior spaces; public areas; office space; wayfinding; materials; lighting, etc. The Government would accept a deduct alternate to utilize 2D software in lieu of BIM.

K. The DB-Team shall design and develop the Project to meet LEED® Silver Certification goals and standards. The DB-Team doesn’t have to get Demonstrable LEED® Silver Certification for the Project. DB-Team shall provide the Erie VA information and documentation of the measures, considerations and decisions made to meet the goals and standards, on the Narrative portion of each Submission. This information should be continuously updated throughout the Submission process.

L. Enhanced Commissioning – Commissioning is not required.

M. Integrated Design – Use a collaborative, integrated planning and design process that initiates and maintains an integrated project team in all stages of a project planning and delivery. Establish performance goals for energy, water, materials, and indoor environmental quality along with other comprehensive design goals and ensures incorporation of these goals throughout the design and lifecycle of the building.

N. All work shall be coordinated with upcoming and current projects to prevent any duplication of efforts. New design shall be accomplished in accordance with latest VAMC guidelines, codes and specifications.

O. The DB-Team will be given the criteria for the project and appropriate orientation by the VAMC offices of Engineering Service and VISN Contracting. The DB-Team shall engage in meetings and conversations with Erie VAMC authorized representatives to develop a Final Space/Design Program, develop designs and prepare all necessary drawings, following what is established in this SOW. The degree of completion, and the stages of submissions, shall be as hereinafter specified.

P. Appropriate Engineering and Contracting Service personnel will arrange DB discussion with the VA Medical Center personnel concerning requirements. The DB-Team shall participate, when required, with VA Medical Center personnel, Contracting Service personnel and other Services in review of project scope, design review comments, etc.

Q.

1.5 PROJECT SCHEDULE:

A. Project Schedule is 270 calendar days to complete Site Investigation, Design Development, Construction Documents, Technical Specifications, and Construction Cost Estimates, and Construction.

B. Proposed Design Submission Schedule:

C. DB-Team shall note that the above schedule is for guidance only. This schedule may be adjusted to meet the needs of the VA Medical Center, for obligation of funds and other considerations. The above proposed design schedule includes government review time. If the DB-Team feels that a more optimal allocation of design and construction time is possible, discussions with VA personnel can be conducted.

1.6 PRIVACY TRAINING REQUIREMENTS:

A. All DB employees and subcontractor employees, requiring access to VA information, shall complete the following before being granted access:

a. Successfully complete the VA Privacy and Information Security Awareness Course and Rules of Behavior training, and annually complete required privacy/security training.

b. Successfully complete any additional cyber security or privacy training, as required for VA personnel with equivalent information access.

c. The contractor shall provide VA COR with a copy of the training certificates for each applicable employee within 1 week of the initiation of the contract and annually thereafter, as required.

B. To complete the training modules:

· Access courses electronically through EES at the following website: https://www.ees-learning.net/ librix/loginhtml.asp?v=librix

· After you have gained access to the site, follow procedures to register if you are new user, login using your username and password

· Click “Available Courses” (left hand column)

· Enter FY11 in the “Keyword” from the Advanced Search section (center of page)

· Click “Search”

· Select VA Privacy and Information Security Awareness and Rules of Behavior FY 11.

· Print the training certificate at the end of the session or;

· Review the text version of the training modules and complete the certificates found at the end of the training modules.

1.7 GENERAL DRAWING REQUIREMENTS:

A. At each submission, all submitted material shall be dated and presented on VA standard size drawings that are appropriately labeled, IE: "SCHEMATIC DESIGN SD-1 SUBMISSION", "SCHEMATIC DESIGN SD-2 SUBMISSION," and so forth, in large block letters above or beside the VA standard drawing title block. In each submission, the DB-Team shall incorporate the comments, corrections, adjustments, and changes made by the VA at the previous review.

B. The DB-Team shall design all systems to maximize energy conservation and comply with requirements of VA HVAC Design Manual, VA Sustainable Design and Energy Reduction Manual, and ASHRAE Standards 90.1-2016. Design shall attempt to meet LEED® Silver Certification goals and standards; however, certification will not be sought. The team shall document the steps undertaken and updated continuously throughout the Design Process C. The floor plans for the structural, HVAC, plumbing, electrical, telecommunications and fire protection drawings shall be at the same scale as the architectural drawings to facilitate checking.

D. The DB-Team shall provide written certification from a Certified Industrial Hygienist as to the mitigation of asbestos contamination. Copies of reports from previous asbestos surveys can be made available for reference, if requested. The DB-Team shall be responsible to perform all required asbestos surveying and testing in the Project area and to determine appropriate mitigation action and procedures. This should consider, but not be limited to, flooring, mastic, sub-floor, pipe insulation, duct insulation, tar damp-proofing on perimeter walls, etc. The DB-Team shall provide as part of the contract documents, asbestos abatement drawings and specifications, as well as copy of the asbestos surveying and testing report. The DB-Team shall consider in the construction documents, any sub-floor repair and/or leveling required, related to the mitigation process, and/or existing sub-floor conditions. The DB-Team will also be responsible to perform lead testing and surveying in the Project area and to determine appropriate mitigation action. This should also be part of the construction documents.

E. VAMC will send out submitted drawings and specifications to conduct a third-party Fire and Life-Safety Review, at appropriate times of the Submission process. The DB-Team shall also conduct their own independent third-party Fire and Life-Safety Review.

F. The DB-Team shall develop the project utilizing Building Information Modeling "BIM" software. As an alternate, the Team may utilize, Computer Aided Design “CAD” software if a deduct alternate is offered and accepted by the Government.

G. At each scheduled submittal date, the DB-Team shall submit to the VA, a list of the submitted files that shall include, the Model, 3D Views, Facility Data, and CAD Data Files.

H. BIM Model minimum requirements shall be developed to include the systems described below as they would be built and the processes of installing them, and to reflect final as-built conditions. The deliverable model at the interim design stage and at the final design stage shall be developed to include as many of the systems described below as are necessary and appropriate at that design stage.

1. At a minimum, the Model shall include but not be limited to the following; Architectural/Interior Design, Square Footage/Volume including Room Names and Numbers, Architectural Schedules, Doors, Windows, Roof, Floors, Ceilings, Vertical Circulation, Architectural Specialties and Woodwork, Signage, Schedules, Furniture, Equipment, Structural, Shafts, Mechanical, HVAC, Plumbing, Electrical/Telecommunications, Power and Lighting, and Fire Protection/Alarms.

I. The VA has ownership of the rights at the date of Closeout Submittal to all CAD files, BIM Model, and Facility Data developed for the Project. The VA may make use of this data following any deliverables.

J. For preparation of project specifications, the VAMC will provide master specifications available at the VA website (http://www.cfm.va.gov/TIL/spec.asp) in a .DOC format. Each submission shall indicate changes from previous submission, not just all changes to the master. Specifications submitted at the end of each phase (not for each review) shall include all changes. The DB shall supply copies of the specification files, edited and tailored to the specific Project, to be electronically transmitted to the CO, in “pdf” and “Word” formats.

K. The DB-Team shall develop, execute, and demonstrate that all Project Documents have gone through a rigorous review and coordination effort, as stated in Program Guide “A/E Submission Instructions for Design-Build Projects”.

M. Symbol Identification of Contract Drawings:

N. Documents Sizes, Format and Document/Project Information Exchange:

· Printed Drawings: Black line on white background, Full size = "E" Size (30" x 42"), Half size = 15” x 21”

· Printed 3D Rendered Images - Full color on white background, Size as required for presentation purposes.

· Electronic Media:

AutoCAD 2018 Revit Architecture 2018.

· Drawing Data Information - Shall list all basic information including but not limited to the following: File names, fonts, layer names/types color, blocks used, hatches, etc. (The DB-Team should also provide Plot File/Files that correspond to the CAD Drawings)

· The DB-Team shall provide a Construction and Engineering Project Management Software/Site for the exchange and management of Project information, such as Procore, Newforma, Submittal Exchange, or any other compatible with, and approved by, the VA Office of Information Technology.

2.0 PROPOSED SITE INVESTIGATION /DESIGN DEVELOPMENT SCHEDULE AND SUBMISSION REQUIREMENTS

A. The DB-Team shall engage in meetings and conversations with Erie VA authorized representatives to develop a Final Space/Design Program. DB-Team shall submit minutes of meeting/s with VA. DB-Team to include the final Design Program as part of the Narrative portion of the Submission.

B. DB-Team to perform Site Investigation and assessment of existing conditions, including but not limited to architectural space and features, sections with special attention to available clearance, circulation, utilities, systems, connections to adjacent areas and/or levels, and any other required documentation of the existing conditions, necessary to perform the overall design tasks.

C. The DB-Team shall develop at least three design options at the SD-1 Submission phase, for VA evaluation. The DB, using an integrated design process, shall refine these options to create functionally viable alternative design solutions, based on the information and requirements stated in this SOW. The VA shall select the final concept and identify the approved scope to be developed in DESIGN DEVELOPMENT (DD-2).

D. The first SCHEMATIC DESIGN submission (SD-1) shall be submitted sixty (60) days after award of contract and shall include the following:

a. Three schematic design option drawings, to be presented by the DB, in person at the VAMC. Required printed material to be as follows: (2) half-size sets and (2) full-size sets. All three schematic design options are to be within the programmed budget amount.

b. Narrative Document that provides description of design solutions and major components, advantages and disadvantages of each option, recommendations, and description of major systems, appropriate for the SD-1 phase of the Project. This Document should also include a Basis of Design report that deals with Architectural design, Interior design, Space planning, Mechanical, Plumbing, Fire Protection and Life Safety, and Electrical (including power, lighting, fire alarm, telecommunications, paging and security cameras). This document should also address demolition and new work, related to the different disciplines involved, as well as phasing plans, as required. The document should also establish the reasoning behind decisions made. It should also include Preliminary Cost Estimates, that would be developed further in subsequent Submission stages. (2 copies)

c. DB shall submit all applicable items as required and detailed in “Program Guide PG-18-15 Volume C - Minor and NRM Projects”.

d. Drawings to include schematic furniture and equipment plans detailing placement and overall design concepts.

e. In addition to the printed material stated above, the DB shall deliver electronic versions of the documents, through a VA compatible Project Management Software/Site.

f. There will be a fourteen (14) day review period for evaluation of the SCHEMATIC DESIGN (SD-1) Submission, by VAMC.

3.0 PROPOSED DESIGN DEVELOPMENT SCHEDULE AND SUBMISSION REQUIREMENTS

A. The DESIGN DEVELOPMENT submission (DD-2) shall be submitted within thirty (30) days after receipt of VA review comments for the SCHEMATIC DESIGN (SD-1) submission. DESIGN DEVELOPMENT (DD-2) phase documents shall be based on the final VA approved SCHEMATIC DESIGN (SD-1) documents, and shall incorporate all comments, corrections, adjustments, and changes made by the VA in the previous submission review. This Submission shall include the following:

a. DESIGN DEVELOPMENT drawings that further develop the approved SD-1 design. (2) half size sets and (2) full size sets.

b. Updated Narrative Document that provides description of design solutions and major components, advantages and disadvantages, recommendations, description and Life Cycle Cost Analysis of major systems. This Document should also include a Basis of Design report that deals with Architectural design, Interior design, Space planning, Mechanical, Plumbing, Fire Protection and Life Safety, and Electrical (including power, lighting, fire alarm, telecommunications, paging and security cameras). This document should also address demolition and new work, related to the different disciplines involved, as well as phasing plans, as required. At this phase, all the requested information shall be shown in a greater level of detail, and should also include cutouts of basis of design fixtures, materials, system components, etc. It should also include updated Cost Estimates, with an increased level of refinement and detail, as compared to the prior submission. (2 sets)

c. Edited Specifications coordinated with DD-1 drawings and Narrative. (2 Sets)

d. D-B shall submit all applicable items as detailed in “Program Guide PG-18-15 Volume C - Minor and NRM Projects”.

e. Drawings to include furniture and equipment plans detailing placement, overall design solutions, wayfinding concept and proposed materials and finishes selection. D-B to submit Sample Board showing finishes and materials selection for the Project.

f. D-B to provide 3D images that show main spaces, architectural design features, proposed materials and finishes, further developed, as compared to the prior submission.

g. In addition to the printed material stated above, the D-B shall deliver electronic versions of the documents, through a VA compatible Project Management Software/Site.

h. There will be a fourteen (14) day review period for evaluation of the DESIGN DEVELOPMENT (DD-2) Submission, by VAMC.

i. DESIGN DEVELOPMENT submission (DD-2) shall include, as a minimum, the following, besides all other items mentioned above:

· Architectural:

1) Submit Design Development drawings, including but not limited to demolition floor plan, architectural floor plan, sections, details, doors & windows elevations and schedules, furniture and equipment floor plan, restrooms blow-up drawings, furniture & equipment floor plan, finishes floor plan & schedule, reflected ceiling plan, and any other drawing required to fully illustrate the project. Drawings should incorporate all revisions made on prior submissions. The floor plans should label each room following VA standards, and show net program area for each room with the designed net area.

· Heating Ventilation and Air Conditioning:

1) Provide complete economic analysis of the approved HVAC and central refrigeration systems. Provide completed feasibility analysis of the approved energy conserving concepts. Provide full documentation of the computerized methodology and full explanation of all coded and abbreviated terms. Make recommendations for the preferred system.

2) Provide updated calculations for block load for the building, sizing of central equipment, and all air handling units with psychometric charts. Provide calculations for pumps, fans, duct mains and water mains. Provide catalogue cuts of all central equipment and air handling units.

3) Provide the following for the recommended systems:

4) Updated set of drawings, showing all HVAC equipment, ductwork and piping including sizing, details, schedules, notes, and any other drawing or information necessary to fully explain mechanical systems. Include flow diagrams for air, water and steam, if applicable. A/E shall also include HVAC demolition drawings, with related keynotes.

5) Diagrams of the control systems with an outline of the sequence of operation. Include main aspects of fire and safety controls.

6) Plans showing all mechanical rooms, rooftop units and piping if applicable, with block diagrams of all major equipment. Provide typical details and sections in 1/4" scale, as necessary.

· Plumbing and Sanitary:

1) Provide plumbing demolition drawings, with related keynotes.

2) Provide a complete plumbing layout, including pipe sizes and plumbing fixture identification. Show location of pumps, compressors, tanks and other major central plumbing equipment, if applicable.

3) Include legends, notes, schedules, details, plan views, sized riser diagrams, fixtures, equipment and any other drawings or information necessary to fully illustrate the Project.

· Electrical:

1) Provide a complete set of electrical drawings, including but not limited to demolition, power, lighting, fire alarm, telecommunications and surveillance cameras floor plans, connections, details, notes, schedules, and any other required drawings or information, to build a fully functioning project.

2) Show sizes of major components of the electrical one-line and riser diagrams, including high voltage and normal and emergency distribution equipment, if/when applicable.

3) Show locations of primary distribution, switchgear/switchboard, and other major items. Indicate the electrical equipment (panel boards, transformers if applicable, etc.) to be installed in the proposed electrical closets based on one line and riser diagrams. Show fire alarm risers and locate fire alarm devices.

4) On electrical floor plans indicate location and type of lighting fixtures to be used in each space. Show special features such as under floor raceways, power outlets, exit lights, fire alarms and signal system devices, and panel boards. Show circuitry of branch circuits including receptacles, lighting and power for each area.

5) Electrical drawings shall show fire alarm zones and smoke partitions.

6) All drawings shall show room designations.

7) Existing or demolition work shall be shown by dashed lines.

· Fire Protection:

1) Provide Fire Protection Plan showing proposed layout of sprinkler system components, including piping layout and connection to existing risers, with applicable notes and details.

2) Fire protection drawings shall show smoke and fire barriers, and sprinkler zones.

· Proposed Construction Phasing:

1) Complete phasing and bid alternates information in written form, chart form and/or by means of diagrams, if applicable.

2) Complete pictorial representations of construction period laydown areas for each construction phase accompanied by estimates of major construction milestones, if applicable.

4.0 PROPOSED CONSTRUCTION DOCUMENTS SCHEDULE & SUBMISSION REQUIREMENTS

A. The main objective of the Construction Documents phase of the Project is for the D-B to provide complete and fully coordinated drawings and specifications, on which they will use for Construction. The D-B should pay special attention to providing documents that illustrate and contain all the necessary information required to build a fully functioning project, in all respects.

B. The CONSTRUCTION DOCUMENTS submission (CD-3) shall be submitted within thirty (30) days after receipt of VA review comments for the DESIGN DEVELOPMENT (DD-2) submission. (CD-3) phase documents shall be based on the VA approved (DD-2) documents, and shall incorporate all comments, corrections, adjustments, and changes made by the VA in the previous submission review. This Submission shall include the following:

a. Fully coordinated Construction Drawings based on approved DD-2 drawings. (2) half size sets and (2) full size sets.

b. Updated Narrative Document that provides description of design solutions and major components, advantages and disadvantages, recommendations, description and Life Cycle Cost Analysis of major systems. This Document should also include a Basis of Design report that deals with Architectural design, Interior design, Space planning, Mechanical, Plumbing, Fire Protection and Life Safety, and Electrical (including power, lighting, fire alarm, telecommunications, paging and security cameras), and it should establish the reasoning and analysis behind decisions made. This document should also address demolition and new work, related to the different disciplines involved, as well as phasing plans, as required. At this phase, all the requested information shall be shown in a greater level of detail, and should also include cutouts of basis of design fixtures, materials, system components, etc. It should also include updated Cost Estimates, with an increased level of refinement and detail, consistent with the CD-3 phase. (2 sets)

c. Updated edited Specifications, fully coordinated with CD-3 drawings and Narrative, that incorporate all related VA comments from the prior submission. (2 Sets)

d. Submit all applicable items as detailed in “Program Guide PG-18-15 Volume C - Minor and NRM Projects”.

e. Drawings to include furniture and equipment plans detailing placement, overall design solutions, wayfinding features, and proposed materials and finishes selection.

f. D-B to provide 3D rendered images that show main spaces, architectural design features, proposed materials and finishes, and incorporate comments and decisions agreed upon or approved in the prior submission review.

g. In addition to the printed material stated above, the D-B shall deliver electronic versions of the documents, through a VA compatible Project Management Software/Site.

h. There will be a fourteen (14) day review period for evaluation of the Construction Documents 1 (CD-1) Submission, by VAMC.

C. The final CONSTRUCTION DOCUMENTS submission (CD-F) shall be submitted within fourteen (14) days after receipt of VA review comments for the CONSTRUCTION DOCUMENTS (CD-2) submission. FINAL CONSTRUCTION DOCUMENTS (CD-F) phase documents shall be based on the VA approved CONSTRUCTION DOCUMENTS (CD-2) documents, and shall incorporate all comments, corrections, adjustments, and changes made by the VA in the previous submission review. This Submission shall include the following:

a. Final, complete, fully coordinated and stamped CONSTRUCTION DOCUMENTS based on approved CD-3 drawings. (3) half size sets and (3) full size sets.

b. Final Narrative Document that provides description of design solutions and major components, advantages and disadvantages, recommendations, and description of major systems. This Document should also include a Basis of Design report that deals with Architectural design, Interior design, Space planning, Mechanical, Plumbing, Fire Protection and Life Safety, and Electrical (including power, lighting, fire alarm, paging and security cameras), and it should establish the reasoning and analysis behind decisions made. This document should also address demolition and new work, related to the different disciplines involved, as well as phasing plans, as required. At this phase, all the requested information shall be shown in final form, and should also include cutouts of basis of design fixtures, materials, system components, etc. It should also include final Cost Estimates, fully itemized, consistent with the CD-F phase. (3 sets) Final, updated, edited and stamped Specifications, fully coordinated with CD-F drawings and Narrative, that incorporate all related VA comments from the prior submission. (3 Sets) Submit all applicable items as detailed in “Program Guide PG-18-15 Volume C - Minor and NRM Projects”.

Drawings to include furniture and equipment plans detailing placement, overall design solutions, wayfinding features, and proposed materials and finishes selection.

D-B to provide final 3D rendered images that show main spaces, architectural design features, final materials and finishes, and incorporates comments and decisions agreed upon or approved in the prior submission review. (2 Sets) In addition to the printed material stated above, the D-B shall deliver electronic versions of the final documents, through a VA compatible Project Management Software/Site.

All CONSTRUCTION DOCUMENTS submissions (CD-1 and CD-F) shall include, as a minimum, the following, besides all other items mentioned above:

· Architectural:

1) Submit Construction Documents drawings, including but not limited to demolition floor plan, architectural floor plan, sections, details, doors & windows elevations and schedules, furniture and equipment floor plan, restrooms blow-up drawings, furniture & equipment floor plan, finishes floor plan & preliminary schedule, reflected ceiling plan, and any other drawing required to fully illustrate the project. Drawings should incorporate all revisions made on prior submissions. The floor plans should label each room following VA standards, and show net program area for each room with the designed net area.

· Heating, Ventilation and Air Conditioning:

1) Provide complete economic analysis of the approved HVAC and central refrigeration systems. Provide completed feasibility analysis of the approved energy conserving concepts. Provide full documentation of the computerized methodology and full explanation of all coded and abbreviated terms. Describe value engineering considerations evaluated for the selection of the chosen systems.

2) Provide final calculations for block load for the building, sizing of central equipment, and all air handling units with psychometric charts. Provide calculations for pumps, fans, duct mains and water mains. Provide catalogue cuts of all central equipment and air handling units.

3) Provide the following for the recommended systems:

4) Complete set of drawings, showing all HVAC equipment, ductwork and piping, including sizing, details, schedules, notes, and any other drawing or information necessary to fully explain mechanical systems. Include flow diagrams for air, water and steam, if applicable. Include complete equipment schedule. DB shall also include HVAC demolition drawings, with related keynotes. Calculations shall be complete. Provide sections to illustrate clearance of ductwork, piping and equipment at critical points between the ceiling and existing structure, as necessary.

5) Diagrams of the control systems with an outline of the sequence of operation. Include all aspects of fire and safety controls.

6) Plans showing all mechanical rooms, rooftop units and piping if applicable. Provide details and sections in 1/4" scale, as necessary.

· Plumbing and Sanitary:

1) Provide plumbing demolition drawings, with related keynotes.

2) Provide complete set of drawings, including pipe sizes and plumbing fixture identification. Show location of pumps, compressors, tanks and other major central plumbing equipment, if applicable.

3) Include legends, notes, schedules, details, plan views, sized riser diagrams, fixtures, equipment, and any other drawings or information, necessary to fully illustrate the Project.

· Electrical:

1) Provide a complete set of electrical drawings, including but not limited to demolition, power, lighting, fire alarm, telecommunications and surveillance cameras floor plans, connections, details, notes, schedules and any other required drawings or information, necessary to build a fully functioning project.

2) Show sizes of major components of the electrical one-line and riser diagrams, including high voltage and normal and emergency distribution equipment, if/when applicable.

3) Show locations of primary distribution, switchgear/switchboard, and other major items. Indicate the electrical equipment (panel boards, transformers if applicable, etc.) to be installed in the proposed electrical closets based on one line and riser diagrams. Show fire alarm risers and locate fire alarm devices.

4) On electrical floor plans indicate location and type of lighting fixtures to be used in each space. Show special features such as under floor raceways, power outlets, exit lights, fire alarms and signal system devices, and panel boards. Show circuitry of branch circuits including receptacles, lighting and power for each area.

5) Electrical drawings shall show fire alarm zones and smoke partitions.

6) All drawings shall show room designations.

7) Existing or demolition work shall be shown by dashed lines.

· Fire Protection:

1) Provide Fire Protection Plan showing final layout of sprinkler system components, including final piping layout and sizing, connection to existing risers, applicable notes and details.

2) Fire protection drawings shall show smoke and fire barriers, and sprinkler zones.

· Proposed Construction Phasing:

1) Complete phasing and bid alternates information in written form, chart form and/or by means of diagrams, if applicable.

2) Complete pictorial representations of construction period laydown areas for each construction phase accompanied by estimates of major construction milestones, if applicable.

5.0 CONSTRUCTION PERIOD SERVICES (Design Component):

A. Submittal Review

1. The D-B firm shall review and respond to all: Submittals, Requests for Information (RFI), Change Orders, equipment start-up reports, functional test reports and commissioning issue reports. All submittals and change order proposals will be reviewed for compliance with the drawings and specifications, and reasonable costs, and shall be returned to the Contracting Officer and Contracting Officer Representative (COR) within five (5) calendar days after receipt.

2. Commissioning of the mechanical, electrical, plumbing, fire protection, lighting, and other building systems shall be implemented to verify the intent of the design by inspecting and testing the systems as outlined in the LEED® Reference Guide and per applicable ANSI/ASHRAE Standards.

B. Site Visits:

1. The D-B shall visit the Site at the request of the Contracting Officer to answer technical questions and/or provide clarification to documents due to errors or omissions at no additional cost to the government. These such meetings will not count against required meetings set forth below.

2. Attend and assist with site inspections at the 25%, 50%, 75%, and final inspection of percent complete for all project phases.

3. Provide four (4) four hours Site visits, when requested by the VAMC Contracting Officer, to address field issues and to oversee construction, during critical periods. The D-B shall visit the Project Site to address the field issues or critical phases of construction, in a period of between 24 hrs. to 72 hrs. from notification, depending on the urgency of the situation, or as coordinated with the COR, for the project progress not to be affected. These meetings may also be used to answer technical questions and/or develop minor changes due to site conditions, etc.

4. The D-B shall be available to participate in weekly construction meetings, through the VA Teleconference System, and be prepared with any deliverables that have been referred to them, during the past week.

C. As-Built Drawings

1. The D-B shall modify design drawings based on marked drawings supplied by the contractor and are to be verified by the D-B in field. Any approved shop drawings with major differences from contract drawings, supplemental agreements, approved change orders, etc., shall be incorporated.

2. As-Builts to include all addendums and Bulletins issued by the VA and the D-B during construction.

3. The changes shall be incorporated into the final BIM Model with the revision documented on the title block as appropriate. These changes shall be bubbled and dated. The D-B is to reformat the drawings based on the VA layering system before final submission. The D-B will receive these required layer standards under a separate cover. A reproducible hardcopy, as well as the electronic model of the “As-Builts” are to be submitted to the COR.

4. Complete As-built documentation is due six weeks after acceptance of the space by the Government.

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