Houston PPI - 2.pdf

RFI SUBMISSSION LOG

SOLICITATION NUMBER 36C10F200055

PRE- PROPOSAL INQUIRY (PPI) FORM

HOUSTON NATIONAL CEMETERY PHASE 5 EXPANSION

Question No.

Reference (Sect/Para/Page)

QUESTION GOVERNMENT RESPONSE

Drawings: CI701

& GI200,

Solicitation (ETO)

Drawing GI200 indicates that B1 is the ETO area. Thus, the ETO area consists of 3,000 niches, Memorial Wall, and Ossuary. Area B, non-ETO, consists of 5,000 Columbarium niches. Whereas the Solicitation, page 3, under CLIN001 indicates that the Early Turnover is approximately 8,000 niches, Memorial Wall, and Ossuary.

So, while there is a total of 8,000 Columbarium Niches, does the ETO niches total 3,000 or 8,000?

Solicitation page 3 is correct, all columbarium niches, memorial walls, and ossuary are part of the ETO CLIN

Solicitation (Statement of Work and CLIN worksheet), Drawing G Sheet

Please confirm accurate gravesite total count as documents are not matching.

CLIN shows 16,650 pre-placed crypts, SOW shows 14,000 pre-placed crypts and G sheet shows 14,000. In addition – oversize CLIN 650, SOW and G sheet 350?

CLIN 002 shows 16,650 “gravesites” which includes 14,000 pre-placed crypts, 2,000 in-ground cremains, 350 oversized crypts, and 300 green burial plots. CLIN 003 should be revised to read 350 oversize crypts, not 650.

Solicitation Volume II Tab 4

Volume II Tab 4 requests CD – please confirm as proposal is to be emailed CD will not convey and this can be removed.

Volume II should email to listed Contracting Officer(s) email address. A CD is NOT required to mail.

SPEC 01 45 00

vs. Solicitation (Key Personnel)

SPEC 01 45 00 does not require the QCM to have a degree, but rather years of experience, Solicitation requires QCM to have a degree – Is the Solicitation to be followed over the SPEC section?”

The specification only addresses the experience qualifications and is silent on degree qualifications.

Follow solicitation requirements.

Specification Section 1.17 General Requirements

The RE office trailer requirements are extensive. Is it acceptable to provide a standard trailer from an available local source such as William Scotsman “or equal” based on standard available layouts and construction methods or do we need to provide a “Custom” trailer that meets the exact requirements of the specification without any deviation?

These are usually worked out between the Contractor and RE/COR. Without knowing what requirements pose a problem, use judgement and provide the Government with the most cost-effective solution.

Specification Section 1.17 General Requirements

“RE/COR’s Field Office” lists specific criteria for iPad (i.e.

Provide three new (not refurbished), 12.9-inch iPad pro, newest generation with maximum storage capacity with Contractor provided unlimited data LTE and Contractor provided 2TB iCloud storage each, and each having the compatible apple pencil and keyboard. Provide otter box defender protective covers and otter box handles and shoulder straps. iPad, keyboards, apple pencils, handles, straps, and protective covers shall remain property of the VA at project completion.

Data and iCloud service shall be terminated after final inspection punch list is completed.) but requires (3) cell phones with e-mail and built-in speaker and separate a fully operational stand-alone speaker phone device without identifying model types.

Confirm any cell phone & speaker meeting that criteria are acceptable?

The requirement for 01 00 01-1.17. L.1. should NOT state, "Provide three cell phones with e-mail and built in speaker phone for use by RE/COR Office." Providing cell phones is not necessary.

One conference phone is needed with ability to connect with iPhone 8 and later editions.

Specification Section 1.17 General Requirements

Requirements indicate within thirty days after the Notice to Proceed, provide two new Polaris Rangers Crew XP 1000 EPS, North Star edition, newest year available. Will they require customization to include enclosed cabs (i.e.

Hardtops, windshields w/wipers, heater, heavy duty

NorthStar edition includes enclosed cabs, hard doors and windshield wipers.

Contractor is responsible for fuel/service/maintenance through contract period.

doors, etc.)? Also, who is responsible for fuel and maintenance during contract duration?

Specification Section 1.6 General Requirements

General Requirement Section 1.6, Sub Section I requires a chain link construction fence, seven feet minimum height. Industry standard chain link fence is 6’.

Please confirm 6’ is acceptable and no privacy screen is required.

Seven feet with privacy screen is required.

Specification:

GENERAL

REQUIREMENTS

01 00 01 1.6 K1

GENERAL REQUIREMENTS

01 00 01 1.6 K. 1. Requires the contractor to provide an underground utility locating service to locate any existing underground lines or other underground facilities within his work area that are to remain in service. Can the contractor self-perform this work?

If the Contractor provides Certifications/Qualifications to perform underground utility locations services, the Contractor can perform.

Contractor must ensure no conflict of interest and must coordinate with all utility providers and comply with all local permitting jurisdictions.

Specification:

GENERAL

REQUIREMENTS

01 00 01 1.6 P

GENERAL REQUIREMENTS

01 00 01 1.6 P states that burial activities at a National Cemetery shall take precedence over construction activities. Please provide average number of daily internments as this may affect construction progress.

It varies, but on average, there will be 18 interments per day spread out over 4 Committal Shelters and lasting approx. 30 mins each. Contractor will need to coordinate work activity and locations with RE/COR and cemetery staff daily.

Specification:

GENERAL

REQUIREMENTS

01 00 01 1.20 A

GENERAL REQUIREMENTS

01 00 01 1.20 A. Requires “amount to be paid by the Contractor for chargeable electrical services shall be the prevailing rates charged to the Government” Please provide rates.

Contractor to determine from utility provider CenterPoint Energy.

Specifications:

GENERAL

REQUIREMENTS

01 00 01 1.28 B

GENERAL REQUIREMENTS

01 00 01 1.28 B. Construction Digital images requires “Images shall be taken by a commercial photographer and must show distinctly, at as large a scale as possible, all parts of work embraced in the picture”. Please provide professional qualifications for a “commercial photographer”

5-Year Licensed Professional

Specifications:

TESTING

LABORATORY

SERVICES 01 45

29 1.4

TESTING LABORATORY

SERVICES 01 45 29 1.4

Requirements states “Third party Testing Laboratory retained and paid for by Contractor must be accredited by one or more of the National Voluntary Laboratory Accreditation Program (NVLAP) programs acceptable in the geographic region for the project. Furnish to the Resident Engineer/Contracting Officer’s Representative (RE/COR) a copy of the Certificate of Accreditation and Scope of Accreditation.” If no testing agencies in the geographic region have the required NVLAP accreditation, can this requirement be substituted?

Some valid accreditation must provide for acceptance by the RE/COR.

N/A Can the government furnish the list of “Interested Vendors” from the SAM Website for the project?

The Government does not keep an interested vendors list.

Drawings: CT001, CT111-114

Per the note on CT001.

“Contractor to repair and replace all existing curb and gutter expansion joints.”

Reference is made to Drawings CT111-114.

Drawings CT111-114 are titled as “Pavement Repair and Replacement Plan”. Please clarify if only locations shown on CT111-114 are to be repaired, or if all joints within areas depicted on CT001 are to be repaired and replaced. If all areas depicted on CT001 are to be repaired, at what intervals are the expansion joints?

All existing concrete curb expansion joints on-site shall repair/replace in conformance with the specifications and detail 9/DT503, not just the areas shown on CT111-114.

Those sheets identify the curb and gutter segments to be replaced, but all expansion joints throughout the site shall be replaced without damaging existing rebar.

Drawings: CT104-

105, CD102

Drawings CT104-105 refers to concrete replacement at committal shelters A, B, and C.

It appears that committal shelter D has been omitted.

Most of the concrete for Shelter D is to remain.

However, the downspout drain connections were not shown on the civil plans and

CD102 Area #5 depicts what is assumed to be committal shelter D. Please confirm that this is the case, and there are no changes in dimension for the concrete placement at committal shelter D a portion of the concrete pavement will require replacement with the installation of these drain lines. See attached sketch showing drain locations.

Drawings: CD103 ESA Report

Drawing CD103 refers to demolition of two farm structures. Upon review of CD103 and the full ESA report clarification is requested for the following:

A. ESA 2.5.2 “Property is supplied with electricity by Center Point Energy and water utilities by Aldine Municipal”. Is contractor responsible for termination of utility services prior to demolition of farm structures?

B. No mention is made in the ESA report to asbestos. Due to the date of construction of the farm structures, (1944, 1953), should contractor assume potential asbestos abatement?

C. ESA 2.5.2 Utilities mentions septic system in place with drain field.

Is the septic system to remain in place or be removed?

D. ESA 4.1.2 Floor Drains mentions a discharge pipe that presumably drains into a ditch along Adline Western Road. Is it the intent to abandon in place, or to remove discharge pipe in its entirety?

E. ESA 1.3 Findings and conclusions summary indicates bottles of pesticides/herbicides, weed killer, jug of chlordane, and drums of petroleum products.

A. Contractor is responsible for termination of utility services prior to demolition.

B. Asbestos and Lead-Based Paint Surveys previously provided.

C. Septic system to be removed in accordance with local health codes and requirements.

D. Floor drain discharge piping shall be removed and properly disposed of by the contractor.

E. Any of these items referenced that remain within the structure shall be safely and properly disposed of by the Contractor in accordance with the waste characterization provided in the Phase II ESA.

F. Remedial action item 3b shall be followed, identifying the target area to a depth of 18”.

No mention is made on CD103 or the ESA regarding who will handle safe disposal of these items. Will the contractor be responsible for safe disposal of these items?

Keynote legend on CD103.

“Excavation area (8” Deep x 1,600 SF)”. Remedial action item #3b. “Excavation of contaminated soils in the area target to a depth of 18”. Which depth of excavation is correct?

No mention is made in the ESA report to the presence of asbestos. The age of the farm structures, (1944, 1953) indicate there is a high probability that abatement of the structures may be required. Has an asbestos survey been performed?

Specification: 33 10 10 – 1 1.1 Description

“The construction of water wells shall be considered a delegated design item.” Is the contractor to provide a full in-depth design regarding the well and pump system to meet the minimum design criteria as set forth in the description?

Execution of providing a well capable of meeting the criteria set forth in the specifications is the responsibility of the contractor, including providing submittal information identified under 1.6.

Part II –

PROPOSAL

INFORMATION,

Section 6

SOLICITATION

REQUIREMENTS,

TERMS AND

CONDITIONS

Part II – PROPOSAL INFORMATION, Section 6

SOLICITATION

REQUIREMENTS, TERMS

AND CONDITIONS, under Completeness: It states that Based upon the proposed price for the CLIN Items, a determination will be made as to whether the Offeror properly understands the price proposal instructions and properly completed the pricing tables.

The RFP appears to only

No other pricing sheets are required.

require (One) Lump Sum Price each for CLIN’s 001-004 with a breakdown of General Requirements to include Insurance & Bonding, OH&P, and Taxes & Permits. Please confirm no other pricing sheets are required to be provided.

CLIN 001 & CLIIN

The pricing requirements for CLIN 001 & CLIIN 002 are difficult to interpret. For example: CLIN 001 includes verbiage that states “of construction and certain of other items and all other work necessary to construct the project” Please provide clarification of “other Items” to ensure CLIN breakouts are provided accurately.

“Other items” are all items in the plans and specs that pertain to the Early Turn Over (ETO) scope (CLIN

001) or the full duration scope minus the ETO scope

(CLIN 002).

CLIN 001 & CLIIN

The pricing requirements for CLIN 001 & CLIIN 002 Contain several duplications to include:

Roads, walks, grading, drainage, utilities, etc. Please provide clarification to ensure CLIN breakouts are provided accurately.

There will be similar work associated with the Early Turn Over (ETO) scope (CLIN 001) and the full duration scope minus the ETO scope (CLIN 002).

Drawing CS110 Is Section 10 intended to be all Oversized Precast Crypts as indicated on CS110?

Burial Section 10 contains 350 oversized double depth pre-placed crypts on 4’x10’ plots as indicated on CS108

Drawing Cover Sheet, Drawing

pg. 93, and Specification List of Drawings

Drawing is mis-labeled on the Drawing List – it is GS100 GIS/GPS not SE10, Drawing Cover Sheet

Acknowledged.

Civil Drawings and Specification List of Drawings

Two Civil Drawings are listed incorrectly on the List of Drawings from the Specs.

#16 is listed as GC101, it is GC011 and #17 GC102 is actually GC012.

Acknowledged.

Specifications: 32 17 26

Specification 32 17 26 Ornamental Fence has a footer that reads “Tactile Warning Surface”

Acknowledged.