36C10F19B0006-A00001020.pdf

Office of Construction & Facilities Management

(CFM)

Pre-Bid Conference and Site Visit Solicitation 36C10F19B0006

November 20, 2019 at 1:00 pm PST

VA Puget Sound Health Care System Building 18, Conference Room 115

1660 South Columbian Way, Seattle, WA 98108

Office of Construction & Facilities Management

(CFM)

Acquisition Support, Western Region, Vallejo, CA

PREBID CONFERENCE SOLICITATION IFB:36C10F19B0006

Project: 663-405

Parking Garage Correction Items

Mental Health Research Building Completion Items

Project Location: VA Puget Sound Health Care System

1660 S. Columbian Way, Seattle, WA 98108-1597.

➢ I would like to welcome each of you to this Pre-bid

Conference regarding IFB 36C10F19B0006 .

➢ Parking Garage Correction Items & Mental Health Research

Building Completion Items

➢ VA Puget Sound Health Care System,1660 S. Columbian Way, Seattle, WA 98108-1597.

➢ Immediately following this conference, there will be followed by a site visit. The site visit is an open invitation to all prospective contractors, subs, suppliers, and others.

➢Purpose – Provide potential bidders and an opportunity to view project site to assist in bid development.

• Intended to provide interested parties with a clear understanding of the Government requirement and timelines.

➢ Please hold all questions until the question and answer portion of the conference. At that time stand up, identify yourself and the company you are representing.

➢ Please do not ask questions of any Government representatives throughout the day.

➢ This presentation is for informational purposes only and is not contractually binding.

➢ Questions – All questions are to be submitted by Electronic Mail to Dominik Gammon at Dominik.Gammon@va.gov.

➢ Telephonic calls shall not be accepted.

➢ There will be no discussions or exchanges made for the above mentioned Invitation for Bid.

➢ Please do keep track of all questions that come to mind so you can submit them in the above stated format.

mailto:Dominik.Gammon@va.gov

Ground Rules

➢ Cell Phones – Off/Vibrate Restroom?

➢ Fire Exits?

➢ Drinking Fountains?

➢ Use Trash Containers

➢ Sign-In Sheet – Sign in please

➢ Listen Carefully/Be Courteous to Others

➢ No audio/video recording

➢ Restrict all photographs to all solicitation specific information.

➢ I would like to make clear that any statement (s) made by any presenter/VA acquisition team member that is/are inconsistent with solicitation requirements should not be interpreted as a change to the solicitation documents as posted.

Submit your bid solely based on the solicitation documents and all pertinent amendments.

Acquisition Process - Milestones

Introductions

➢ Medical Center Personnel

➢ Contracting Officer

➢ CFM Resident Engineer

Parking Garage Completion Items

Project Background/Scope

STATEMENT OF BID ITEM:

The Contractor shall provide all labor, tools, equipment, materials and supplies necessary to perform the work identified in specifications, and drawings. Work includes, but is not limited to:

Removal and replacement of building floor expansion joints, joint covers and related under joint drainage system; Installation of under-slab structural “alignment lugs;” Installation of pipe railing(s); Removal and replacement of fire alarm strobe lights; Alterations to pendant and exit lighting; Additional lighting; Relocation of a security camera; Corrections to drainage issues at stairwells; Installation of expansion provisions to existing glass guardrail; Installation of additional roof drains; Installation of a drainage system from expansion joint drains to existing floor drains;

Installation of various joint covers and ceiling materials; Miscellaneous concrete crack sealing;

Painting and finishes; Scheduling, traffic control and security measures.

DEDUCT ALTERNATES Deduct Alternate No. 1: Delete the addition of a raised planter area including demolition of existing concrete, new waterproofing topsoil and plant materials. All work enumerated on Drawing Sheet AE872. DEDUCT ALTERNATES: CLIN 00014, LUMP SUM:

➢ Please refer to the Price Schedule for all listed 22 CLINs for the Base Bid found on pages 7 through 10 of the solicitation document.

➢ Please refer to the Price Schedule for

Deductive Alternate.

➢ The Government shall not accept any alternate proposal other than issued.

➢ This project is solicited as SDVOSB Set-Aside.

➢ This is a Invitation for Bid in accordance with FAR Part 14- Sealed Bidding. Bidders are encouraged to read before submitting a bid for the above mentioned solicitation.

➢ Firm-Fixed Price Construction Contract

➢ Thoroughly review solicitation

• Bring ambiguities / conflicts/ questions to our attention via Bidder Inquiries

➢ Submit an organized, well written, error free bid.

• Make it easy for evaluators to see that you have addressed/exceeded each request.

• Please ensure the price schedule is free of bid tabulation errors or omissions.

➢ Offer pricing that is fair, reasonable, competitive

➢ If the Bid Invitation indicates “approved equal” products are acceptable, the bidder must submit the proposed equivalent product for prior approval of bid submission.

➢ An award will be made to the Lowest, Responsive, Responsible

Bidder.

➢ All participants to wear safety vest for identification

➢ Please stay with group

• Make speakers aware if you cannot hear them.

➢ All questions should be submitted via E-mail; Feedback on the solicitation documents is encouraged.

• No verbal questions will be answered during the site visit.

➢ Reminder: Anything stated during the site visit does not change the terms and conditions set forth in the solicitation.

➢ Federal Acquisition Regulation (FAR)

➢ Veterans Affairs Acquisition Regulation (VAAR)

➢ Review Clauses and Provisions: Provisions usually apply to Preaward actions. Please carefully read and understand each of them.

Request for Information (RFI):

➢ A RFI cut-off date will be established seven (7) calendar days prior to offer due date and time.

➢ Send RFI to: Contracting Officer Dominik Gammon (Dominik.gammon@va.gov)

➢ FAR 14.406 Receipt of an unreadable electronic bid.

This solicitation submission requirement will only accept paper copy by the due date/time stated on the solicitation document. Any bid received electronically shall be automatically rejected.

➢ FAR 14.407-3(g) Other mistakes disclosed before award.

➢ Please ensure that your bid is free of apparent clerical mistakes.

➢ Request the bidder to:

➢ Provide evidence of the mistake and the bid intended.

➢ State in writing whether the firm requests permission to correct or withdraw the bid.

➢ If the evidence does not warrant permission to correct or withdraw the bid, the agency head may make a determination that the bid be neither withdrawn nor corrected.

➢ Davis Bacon Applies

➢ General Requirement Section 01 00 00 requires your detailed review.

➢ Wage Rates for County/State

➢ Send/Deliver your offer on time. A Late bid is a late bid and shall not be considered.

• See FAR 52.214-7, Late Submissions, Modifications, and

Withdrawals of Bids

• A Project Labor Agreement (PLA) does not apply to this project.

Amendments

➢ Changes to the solicitation are made only by

Amendment.

➢ Sign all amendments to acknowledge the amendments.

➢ Check at Beta.Sam.Gov for all amendments BEFORE submitting your bid.

➢ On Line representations and Certifications:

complete online Representations and Certifications prior to bid receipt date. Website is www.sam.gov

➢ Complete System for Award Management (SAM) (Central Contract Registry) if you have not already done so. If you are proposing as a Joint Venture, the Joint Venture must be registered in SAM. Website www.sam.gov http://www.sam.gov/ http://www.sam.gov/

➢ Bid Bond: 20% of the Base Bid or $3,000,000 whichever is less.

➢ This project is issued as a request for bids (IFB).

➢ A public bid opening will be held at following address:

Office of Construction and Facilities Management 400 Mare Island Way, Suite 100 Vallejo, CA 94590.

➢ Buy American Act applies (52.225-9, 52.225-10, 52.225-24, 825.236-89)

➢ Buy American Act: Everything that is installed or approved on a submittal basis is in accordance with the “Buy American Act”

➢ FAR 52.204-10: Reporting Executive Compensation and First Tier Subcontract Awards (July 2010)

➢ CFR 52.222-54 Employment Eligibility Verification:

E-Verify

➢ VAAR Construction Contract Changes Clause 852.236-88 (will be amended to be replaced by 852.243-70)

➢ Bonds: Bid Bond, Performance Bond, Payment Bond, are all required.

➢ Insurance: Before commencing work under this contract, the contractor shall certify to the contracting officer in writing that the required insurance has been obtained.

➢ Builder’s Risk Insurance is not required by VA.

➢ Equal Opportunity: The contractor shall not discriminate against any employee or applicant for employment because of race, color, religion, sex, or national origin.

➢ Davis Bacon Labor Standards in regards to wage rates apply. Conformance to the Davis Bacon Act is required.

For class of laborers or mechanics not listed, the contracting officer shall approve an additional classification as proposed by the contractor. Non compliance will be referred to the Department of Labor.

Contracting Specialist: Dominik Gammon Dominik.Gammon@va.gov

707-647-8990

Contracting Officer: Ronald Ferrer Ronald.ferrer@va.gov

707-562-8465

QUESTIONS