36A77620Q0302 0002.docx

5. PROJECT NUMBER (if applicable)

CODE

7. ADMINISTERED BY

2. AMENDMENT/MODIFICATION NUMBER

CODE

6. ISSUED BY

8. NAME AND ADDRESS OF CONTRACTOR

4. REQUISITION/PURCHASE REQ. NUMBER

3. EFFECTIVE DATE

9A. AMENDMENT OF SOLICITATION NUMBER

9B. DATED

PAGE OF PAGES

10A. MODIFICATION OF CONTRACT/ORDER NUMBER

10B. DATED

BPA NO.

1. CONTRACT ID CODE

FACILITY CODE

CODE

Offers must acknowledge receipt of this amendment prior to the hour and date specified in the solicitation or as amended, by one of the following methods:

The above numbered solicitation is amended as set forth in Item 14. The hour and date specified for receipt of Offers

E. IMPORTANT:

is extended,

(a) By completing Items 8 and 15, and returning __________ copies of the amendment; (b) By acknowledging receipt of this amendment on each copy of the offer submitted; or (c) By separate letter or electronic communication which includes a reference to the solicitation and amendment numbers. FAILURE OF YOUR ACKNOWLEDGMENT TO BE RECEIVED AT THE PLACE DESIGNATED FOR THE RECEIPT OF OFFERS PRIOR TO THE HOUR AND DATE SPECIFIED MAY is not extended.

12. ACCOUNTING AND APPROPRIATION DATA

(REV. 11/2016)

is required to sign this document and return ___________ copies to the issuing office.

is not, A. THIS CHANGE ORDER IS ISSUED PURSUANT TO: (Specify authority) THE CHANGES SET FORTH IN ITEM 14 ARE MADE IN THE CONTRACT ORDER NO. IN ITEM 10A.

15C. DATE SIGNED

B. THE ABOVE NUMBERED CONTRACT/ORDER IS MODIFIED TO REFLECT THE ADMINISTRATIVE CHANGES SET FORTH IN ITEM 14, PURSUANT TO THE AUTHORITY OF FAR 43.103(b).

RESULT IN REJECTION OF YOUR OFFER. If by virtue of this amendment you desire to change an offer already submitted, such change may be made by letter or electronic communication, provided each letter or electronic communication makes reference to the solicitation and this amendment, and is received prior to the opening hour and date specified.

C. THIS SUPPLEMENTAL AGREEMENT IS ENTERED INTO PURSUANT TO AUTHORITY OF:

D. OTHER

Contractor

16C. DATE SIGNED

14. DESCRIPTION OF AMENDMENT/MODIFICATION

16B. UNITED STATES OF AMERICA

Except as provided herein, all terms and conditions of the document referenced in Item 9A or 10A, as heretofore changed, remains unchanged and in full force and effect.

15A. NAME AND TITLE OF SIGNER

16A. NAME AND TITLE OF CONTRACTING OFFICER

15B. CONTRACTOR/OFFEROR

STANDARD FORM 30

PREVIOUS EDITION NOT USABLE

Prescribed by GSA - FAR (48 CFR) 53.243 (Type or print) (Type or print) (Organized by UCF section headings, including solicitation/contract subject matter where feasible.)

(Number, street, county, State and ZIP Code) (If other than Item 6) (Specify type of modification and authority) (such as changes in paying office, appropriation date, etc.)

(If required)

(SEE ITEM 11)

(SEE ITEM 13)

(X)

CHECK

ONE

13. THIS ITEM APPLIES ONLY TO MODIFICATIONS OF CONTRACTS/ORDERS,

IT MODIFIES THE CONTRACT/ORDER NO. AS DESCRIBED IN ITEM 14.

11. THIS ITEM ONLY APPLIES TO AMENDMENTS OF SOLICITATIONS

AMENDMENT OF SOLICITATION/MODIFICATION OF CONTRACT

(Signature of person authorized to sign) (Signature of Contracting Officer)

08-11-2020 none

36C776 Department of Veterans Affairs Program Contracting Activity Central

6150 Oak Tree Blvd, Suite 300 Independence OH 44131

00076 Department of Veterans Affairs Department of Veterans Affairs

6150 Oak Tree Blvd, Suite 300 Independence OH 44131 To all Offerors/Bidders

36A77620Q0302 07-23-2020

X one The purpose of this second solicitation amendment is to provide answers to vendor questions, replace ATTACHMENT C - FFE List - Existing CBOC Floor Plan with ATTACHMENT C - Draft FF&E - Revised 08102020, replace ATTACHMENT G - QASP with ATTACHMENT G - QASP - Revised 08102020 Add ATTACHMENT P - RC CBOC Equipment Inventory.

All other terms and conditions of this solicitation remain unchanged and are in full effect and force.

See Continuation Page.

Richelle Gray Contracting Officer

VA-VHA-PCAC-2019-1B697E65

CONTINUATION PAGE – AMENDMENT 0002

This is the second amendment to solicitation 36A776-20-Q-0302.

The purpose of this amendment is to:

1) Answer vendor questions

2) Amend Attachment C – FF&E List

3) Amend Attachment G – QASP

4) Attach Attachment P – Equipment Inventory

1. Vendor Question

1. PWS 14.2.5 Relocation Services, how many linear feet of files to be relocated?

a. Most offices have a 2-drawer file cabinet x ~38 offices.

2. PWS 14.2.5 Relocation Services, what is the scheduled staff move timeline?

a. Likely moving in two or three phases on weekends to minimize patient impact.

3. PWS 14.2.5 Relocation Services, will VA staff move themselves to the new clinic?

a. Personal items and patient files, yes. Office supplies, books, files, etc. will be moved by the contractor.

4. PWS 14.2.5 Relocation Services, is the detailed personnel move plan developed?

a. No.

5. PWS 14.2.5 Relocation Services, Has the faces-to-spaces information already been developed?

a. No.

6. PWS 14.2.5 Relocation Services, is the faces-to-spaces information available to the contractor?

a. No. It is not developed.

7. PWS 14.2.8 Deactivation Services, what is the address of the Fort Meade VA storage area?

a. Warehouse Bldg. 46, 113 Comanche Road, Fort Meade, SD, 57741

8. PWS 14.2.8 Deactivation Services, please further clarify/explain what is entailed with ‘discarding of items as dispositioned by VA Logistics and Interior Design staff’. How and to what location does the activation contract discard items?

a. There will be 3 disposition methods for each item in the existing facility. 1) Relocate to the new facility. 2) Relocate to Ft. Meade. 3) Discard. For discard items the contractor will be responsible for scheduling and ordering dumpsters, transportation, and associated fees from the existing CBOC facility to the local landfill.

9. Attachment G, 4 Performance Standards, the deliverables in Attachment G (QASP) do not match those included in the PWS? Which is correct?

a. QASP revised and attached to match PWS deliverables.

10. General PWS, did the VA intentionally leave out CONOPs from this requirement? And what about Day in the Life Training? Is this support required?

a. Yes, it was intentionally left out. It is not required.

11. Could the VA provide a current listing of equipment in the existing 11K sq. ft. facility?

a. One of the deliverables of this contract is to complete an inventory list. A partial equipment inventory list has been added to attached files. The partial list does not include shelving, furniture, supplies, artwork, office equipment, etc.

12. Could the VA provide a current FF&E listing for the new facility? The Program for Design only lists spaces and square footage.

a. Attachment B Draft FF&E List has been revised to include the contents of each room.

13. Will a Room x Room Listing with JSNs be provided for the new clinic’s equipment and FFE, for pricing out the level of effort for equipment planning, interior design planning, AutoCad drawing updates, etc?

a. Yes. Attachment B Draft FF&E List has been revised to include the contents of each room.

14. Will the Architect of Record’s drawings with equipment and furniture layers/layouts be provided for pricing out the workload to provide the VA with the required deliverables? If so, will this be in AutoCad or Revit?

a. No. The layouts have not been completed yet. The block diagram and draft FF&E list (which now includes room contents) are all that are available now. The layouts will be provided after design completion, but we are not sure which software will be used.

15. 14.2.2. Design and Space Planning Services, Please confirm ALL departments that will be located in new space.

a. Reference Attachment B Draft FF&E List which shows a summary of all departments and numbers of rooms per department.

16. 14.2.5. Relocation Services, Please confirm ALL departments that will be re-located in new space.

a. Reference Attachment B Draft FF&E List which shows a summary of all departments and numbers of rooms per department.

17. 14.2.2. Design and Space Planning Services, Please provide the draft FF&E list. Attachment C is the Program for Design and lists room types only.

a. Draft FF&E List attachment has been revised to include the contents of each room.

18. 14.2.2. Design and Space Planning Services, Please identify and qualify the deliverable tasks associated with the submittal reviews for Design Development 1 and Design Development 2.

a. Contractor will attend DD1 design reviews and user group meetings to gain understanding of the design concepts and user requirements. Drawings are required for the DD2 submittal to include any FF&E items not covered in the general contractor drawing to ensure fit. The artwork placement plan will also be included in the DD2 submittal.

19. 14.2.2. Design and Space Planning Services, "FF&E Layouts" are not called out as a deliverable. Please confirm.

a. Confirmed. FF&E layouts will be provided by the design team.

20. 14.2.2. Design and Space Planning Services, Statement says corrections to make, model and salient characteristics will be made at the UGM. Please clarify if the changes are to be made live during UGM or notes received to change for following submittal.

a. Notes received to change for following submittal.

21. VA has 15 working days to review each of the DD's. It is not mentioned if there will be a final submittal after the VA review of DD2. Will the government require a final submittal?

a. Yes.

22. Will the contractor be required to move staff belongings? If so, please confirm number of boxes for each personnel

a. Personal items will be moved by the owner. Work materials such as office supplies, reference books, etc. will be boxed and labeled by the VA employee and moved to the new location by the contractor. Use 2 boxes (banker’s box size) per employee and 55 employees for estimates.

23. What is the distance between the Fort Meade facility, the existing facility and new proposed facility site?

a. Fort Meade to the existing facility is 33.5 miles. It is 4 miles from the existing facility to the new CBOC.

24. Is a draft integrated master schedule required as a part of the technical submission? If so, is it a part of the 8-page count for technical?

a. Not required. Will be developed during working meetings.

25. If an offeror chooses to include a draft integrated master schedule, may it be displayed on a larger page size than 8.5x11 (i.e. 11x17)? If so, will it count as one or two pages?

a. Not required.

26. The PWS lists all services as specific tasks for the IDIQ with no reference to any being optional. However, the pricing worksheet (Attachment O) has several tasks identified as Option 1 (CLIN 1001-1004) and 2 (CLINS 2001-2006), respectively. Please confirm if any PWS tasks will be optional.

a. All PWS tasks are required.

27. The pricing sheet states that travel is NTE - PWS alludes that it can be either state NTE or FFP will be funded at deliverable level, if requested. Also states for any FFP travel, pre-approval by COR is not necessary.

a. Travel will be NTE

28. Deliverable 016 refers to "factors identified in the IO Procurement Plan, Transition Plan, and AIMS". Have these plans already been completed by the government?

a. No.

29. Is the contractor required to develop and submit the transition plan?

a. Yes.

30. Deliverable 001 is titled Activation Project Schedule. However, the description reads "The Activation Project Schedule (APS) shall include dates from the construction schedule through Day One, and project closeout." This language reads as an Activation Integrated Master Schedule (AIMS). Is the requirement for an APS or an AIMS?

a. AIMS

31. The PWS states "The contractor shall utilize MS Excel to update the FF&E list during the activation project." Can software that exports to MS Excel be utilized to update the FF&E list?

a. Yes.

32. The posted BOD date in the updated key milestones is 5/20/22. Can the government confirm OFB and First Patient Day is the same, and anticipated to be 9/19/22?

a. OFB – Open for business and first patient day are the same targeting 9/19/22.

33. Have any of the dates on the Key Milestone Dates Attachment F slipped due to COVID-19? If so, will the government provide an updated key milestone list prior to proposal due date?

a. Some dates may slip due to the lease award delays unrelated to COVID. These changes may be unknown prior to proposal due date.

34. Attachment G - QASP deliverables listing does not match the PWS presented in Attachment A. Please confirm if Attachment G is a sample QASP.

a. QASP and PWS deliverables are the same.

35. If a contractor includes a draft APS, can the font on the schedule be less than 12 pt?

a. APS not required.

2. Attachment C – FF&E List The original solicitation did not include the room contents, the second level floor plan, or the most current CBOC inventory list.. This has been revised to reflect the most up to date lists and contents. Please see ATTACHMENT C – Draft FF&E – Revised 08102020.

3. Attachment G - QASP The original solicitation included an error within ATTACHMENT G – QASP. It did not include the most updated deliverable list as reflected in ATTACHMENT A – Final PWS – Rapid City CBOC. It has been updated to include the correct deliverables. Please See ATTACHMENT G – QASP – Revised 08102020.

4. Attachment P – Equipment Inventory The original solicitation did not include an equipment inventory list. Please see ATTACHMENT P – RC CBOC Equipment Inventory.

All other terms and conditions of the solicitation remain the same.

See attached document: Attachment C - FF_E List - Revised 08102020.

See attached document: ATTACHMENT G - QASP - Revised 08102020.

See attached document: ATTACHMENT P - RC CBOC Equipment Inventory.xls.

End of Document