31-70-350-26-08806 CP2600617-Carlsbad State Veterans Cemetery - QA 9-2-26.pdf

Questions and Answers 9/2/26 CP2600617-Carlsbad State Veterans Cemetery

Generated on Aug 25, 2026 7:29 AM MDT - Camille Cordova

Division 21-Fire Suppression

Question 1, Aug 24, 2026 7:32 AM MDT

Division 21-Fire suppression is not indicated in the specifications but is on bid sheet, please clarify if this division will be used for this project.

Answer. Fire suppression as in fire sprinklers will not be a part of the project. New Bid sheet has been amended to reflect this item not being on bid sheet. See updated notice from 8/28/26.

Division 28 - Electronic Safety & Security

Question 2, Aug 24, 2026 7:33 AM MDT

Division 28-Electronic Safety & Security is not indicated in the specifications but is on bid sheet, please clarify if this division will be used for this project.

Answer. Division 27 and 28 are owner provided owner installed. New Bid sheet has been amended to reflect this item not being on bid sheet. See updated notice from 8/28/26.

Division 27 - Communications

Question 3, Aug 24, 2026 7:33 AM MDT

Division 27-Communications is not indicated in the specifications but is on bid sheet, please clarify if this division will be used for this project.

Project Experience / Past Performance Requirement Clarification

Generated on Aug 25, 2026 7:29 AM MDT - Camille Cordova

Question 4, Aug 24, 2026 7:34 AM MDT

There appear to be conflicting project value and quantity requirements regarding the experience/past performance criteria: Appendix F – General Contractor Qualifications, Section 2(b) states: “Provide information about five (5) or more completed public or private projects over $10 million. Complete Attachment A for five (5) maximum projects listed.” Attachment A – Reference 5.2, Experience states: “Experience in public or private facilities projects over $6 million.” Additionally, the Bonfire e-Procurement electronic system, under Section 5.2 – Evaluation Factors, Past Performance (See Table 1) (80 Pts.), Item B, states: “Attachment A – For each of two (2) completed projects over 6 million dollars.” Please clarify the project experience/past performance requirement that Offerors should follow. Specifically, what is the minimum required project value ($6 million or $10 million), and how many completed projects/Attachment A forms are required to be submitted (two or five)?

Answer. Appendix F Section 2b shall be revised to “b. Provide information about two (2) or more completed public or private projects over $6 million. Complete Attachment A for two (2) maximum projects listed. “. See amendment 1. See updated notice from 8/28/26.

General Contractor Qualifications – Attachment E Project Experience

Question 5, Aug 24, 2026 7:37 AM MDT

The General Contractor Qualifications, Section 2(a), requires Offerors to list projects completed or at least 75% complete for FMD, other governmental bodies, or private entities within the last five (5) years and directs Offerors to complete Attachment E. However, Attachment E – Reference 2.a states that projects worth more than $15 million completed within the last ten (10) years may be included. Please clarify the applicable project experience requirements for Attachment E. Specifically, should Offerors provide qualifying projects from the last five (5) years or the last ten (10) years, and is the $15 million project value stated in Attachment E a mandatory minimum requirement?

Answer.

Appendix F Section 2a shall be revised from “in the last 5 years” to “in the last 10 years.”

The $15 million project value is correct. It is a mandatory minimum requirement. See updated notice from 8/28/26.

Project Manager and Project Superintendent Experience Requirements

Generated on Aug 25, 2026 7:29 AM MDT - Camille Cordova

Question 6, Aug 24, 2026 7:38 AM MDT

The General Contractor Qualifications require the assigned Project Manager and Project Superintendent to each have experience in their respective roles on one (1) or more construction projects valued at $10 million or more. However, Attachment A – Reference 5.2, Experience references public or private facilities projects valued at over $6 million. Please clarify whether the project experience identified in Attachment A must also demonstrate that the proposed Project Manager and Project Superintendent served in their respective roles on projects valued at $10 million or more, or whether projects valued over $6 million submitted under Attachment A will satisfy the experience requirements for the proposed Project Manager and Project Superintendent.

Answer.

Since this is a general inquiry about the person’s overall experience, the $10 million threshold applies. This project is over $10 million so it is a reasonable threshold.

Attachment A is specific to a ‘similar’ project in scope of work.

Section 2.3 – General Requirements, Item #7 – Proposal Offer Firm:

Question 7, Aug 24, 2026 7:40 AM MDT

This section states that responses to the RFP, including proposed pricing for services, will remain firm for one hundred twenty (120) days after the proposal due date, or ninety (90) days after the due date for receipt of a Best and Final Offer, if applicable. Please clarify whether FMD will consider a change order or other equitable adjustment for documented material price increases that occur during the 120-day proposal validity period and prior to contract award or Notice to Proceed.

Answer. No.

(No Subject)

Question 8, Aug 24, 2026 7:53 AM MDT

Generated on Aug 25, 2026 7:29 AM MDT - Camille Cordova

The Draft Contract includes an Allowable Overhead and Profit Schedule for Direct Work Costs, which limits Contractor and Subcontractor overhead and profit markups to 5% or 10%, depending on the category of work. These percentages appear low in comparison with current construction industry costs and current market conditions. Please confirm whether the Owner will consider revising the allowable overhead and profit percentages to better reflect current labor, administrative, insurance, operational, and other costs associated with performing and managing change order work.

Answer. Please read section 2.3 Items 15, 16 and 17 for the process for this item. The current thresholds will not be changed as this is the State of New Mexico Contract template in which Facilities Management Division utilizes. Potential bidders are welcome to submit in their proposal following Section 2.3 for consideration.

(No Subject)

Question 9, Aug 24, 2026 8:27 AM MDT

Please clarify whether Builder’s Risk insurance is required for this project and, if so, whether the policy is to be provided by the Owner or the General Contractor.

Answer. Please refer to sections 3,4 and 5 of the Request for proposals document for all requirements on this project.

Question 10, Aug 25th 2026, 12:12 PM MDT

Please clarify the pre-proposal conference requirement for RFP 70-350-26-08806.

The RFP contains inconsistent guidance concerning the conference

Page 5 describes participation using permissive or encouraging language.

Section 2.1, page 12, does not provide a date for the pre-proposal meeting.

Section 2.2.3, page 13, states that the in-person pre-proposal meeting was mandatory and identifies August 24, 2026, as the meeting date.

A prospective offeror relied on the earlier event information and did not identify the mandatory language in Section 2.2.3 before August 24. Consequently, the prospective offeror was unable to attend the conference.

Generated on Aug 25, 2026 7:29 AM MDT - Camille Cordova

Given the conflicting and incomplete solicitation language, please confirm that nonattendance will not render a prospective offeror ineligible or nonresponsive and that an otherwise complete and responsive proposal may be submitted for consideration.

Answer. Section 2.3 Explanation of Events as well as the portal events section was very clear this was a mandatory requirement to bid on the project. Pages 5 and 12 have been updated to reflect the same information.

Question 11, Aug 25th 2026, 1:01 PM MDT

Please clarify the controlling project-experience thresholds and submission deadlines for RFP 70-350-26-08806. The Bonfire Project Summary conflicts with the RFP in several material respects.

Project-experience thresholds

The Bonfire summary states that Attachment A requires two completed projects exceeding $1 million, while RFP Section 5.2, page 31, states that the two completed projects must exceed $6 million.

The Bonfire summary states that Attachment E must identify projects exceeding $25 million, while RFP Section 5.2, page 31, states that projects exceeding $15 million must be listed.

Please confirm that the controlling thresholds are:

Two completed projects exceeding $6 million for Attachment A; and

Projects exceeding $15 million for Attachment E.

Solicitation deadlines

The Bonfire summary lists the questions, substitution requests, and proposal submission deadlines as 9:00 PM MST/MDT. The RFP and Bonfire event schedule identify the applicable deadlines as 3:00 PM MDT.

Please confirm the following controlling deadlines:

Questions and substitution requests: September 1, 2026, at 3:00 PM MDT;

Responses to questions and substitution requests: September 8, 2026, at 3:00 PM MDT; and

Proposal submission: September 11, 2026, at 3:00 PM MDT.

Generated on Aug 25, 2026 7:29 AM MDT - Camille Cordova

Please also confirm that the RFP and subsequently issued addenda govern if any information in the AI-generated Bonfire Project Summary conflicts with the solicitation documents.

Answer. Please see updated notice dated 8/28/26 as all items above have been addressed.

Question 12 , Aug 26th 2026, 11:08 AM MDT

Could you please clarify how we will be notified when new documents or addenda are uploaded to the portal? Will a notification be sent to the email address on file, or is there another method of notification? Please advise. Thank you.

Answer: Responses to all questions and answers will be posted to the portal as they get answered thru the time allotted in the sequence of events listed in the portal.

Question 13, Aug 26th 2026, 2:32 PM MDT

The proposal cost form includes Division 21 – Fire Suppression; however, the Project Manual table of contents does not appear to include Division 21 technical specifications or associated fire-suppression design criteria.

Please provide the following information necessary to define and price the required fire-suppression scope:

Applicable Division 21 technical specifications.

Fire-suppression drawings, system layouts, and design criteria.

Available water-supply and fire-flow test data.

Required service connection location, size, and configuration.

Applicable fire marshal or other Authority Having Jurisdiction requirements.

Required system type, hazard classifications, testing, permitting, and acceptance criteria.

Clarification of any delegated-design responsibilities assigned to the Contractor or fire-suppression subcontractor.

If these documents will not be issued before proposals are due, please provide the basis of design and bidding assumptions offerors should use so that all proposals are evaluated on a consistent basis.

Generated on Aug 25, 2026 7:29 AM MDT - Camille Cordova

Answer. Fire suppression is not a part of this project. New Bid sheet has been amended to reflect this item not being on bid sheet. See updated notice from 8/28/26.

Question 14, Aug 26th 2026, 2:33 PM MDT

The proposal cost form includes Divisions 27 and 28; however, the bid documents do not appear to provide complete technical specifications, drawings, or design criteria for the communications, electronic safety, security, and fire-alarm systems.

Please provide or clarify the following:

Applicable Division 27 and Division 28 technical specifications.

Drawings, device layouts, riser diagrams, system narratives, and design criteria.

Required communications, data, telephone, audiovisual, access-control, intrusion-detection, video-surveillance, and fire-alarm systems.

The systems and equipment that will be Owner-furnished, Contractor-installed; Owner-furnished, Owner-installed; or furnished and installed by the Contractor.

Required system manufacturers, compatibility standards, programming, licensing, monitoring, testing, commissioning, training, and warranty requirements.

Utility-provider and Authority Having Jurisdiction requirements.

Any delegated-design responsibilities assigned to the Contractor or its subcontractors.

Required pathways, cabling, backboxes, power supplies, grounding, and coordination with other trades.

If complete documents will not be issued before proposals are due, please provide the basis of design and bidding assumptions offerors should use so that all proposals include a consistent scope.

Answer. Division 27 and 28 are owner provided owner installed. Contractor to provide infrastructure. Owner to provide equipment, cabling and terminations. New Bid sheet has been amended to reflect this item not being on bid sheet. See updated notice from 8/28/26.

Question 15 , Aug 26th 2026, 2:35 PM MDT

Generated on Aug 25, 2026 7:29 AM MDT - Camille Cordova

The RFP pricing form appears to combine the Administration/Maintenance Building interior improvements and the additional columbarium work under Alternate No. 1.

Please confirm whether Alternate No. 1 is intended to be accepted or rejected as one combined alternate or whether the following components may be selected independently:

Administration/Maintenance Building interior improvements.

Additional columbarium units and associated site, foundation, utility, and finish work.

If the components may be selected independently, please revise the pricing form to provide separate alternate line items and clearly define the scope associated with each component.

Please also confirm that offerors should submit a single combined price for Alternate No. 1 unless a revised pricing form is issued.

Answer. Alternate #1 will be approved or denied based on bids. The revised cost form D-1 has the items priced individually on line items A & B for owners' use and future consideration.

Question 16, Aug 26th 2026, 2:37 PM MDT

Drawings A110 and A111 indicate interior work associated with Alternate No. 1, but the extent of the Administration/Maintenance Building work required under the Base Bid is not fully defined.

Please provide a detailed scope matrix identifying the work required under the Base Bid versus Alternate No. 1, including:

Structural framing, exterior enclosure, roofing, insulation, and weatherproofing.

Interior partitions, doors, frames, glazing, ceilings, and finishes.

Plumbing, fire-suppression, mechanical, electrical, communications, security, and fire-alarm rough-ins.

Utility services, equipment pads, sleeves, penetrations, underground systems, and service connections.

Code-required and life-safety systems necessary for the Base Bid building.

Restrooms, equipment-service bays, offices, public areas, and support spaces.

Equipment, fixtures, controls, testing, commissioning, and temporary conditioning.

Generated on Aug 25, 2026 7:29 AM MDT - Camille Cordova

The condition in which Base Bid spaces must be delivered if Alternate No. 1 is not accepted.

Please identify all systems that must be complete and operational under the Base Bid and clarify whether the Base Bid building is required to receive a certificate of occupancy without Alternate No. 1.

Answer. All exterior walls, windows, doors, store fronts, finished roofing, insulation, exterior finishes, weatherproofing, hvac, electrical, plumbing, will be left as gray shell, which is the raw, unfinished skeleton on the interior of the building. It includes the floor slab, and all utilities will be capped and left ready to distribute. I.E. HVAC RTU will be installed, and ducts will be left pending for duct grid distribution if ALT 1 is approved. Same goes to plumbing, the pipes will be installed and capped. All electrical conduits at the exterior wall will be installed and ready for distribution once the interior walls are installed if approved by ALT 1. The kiosk or grave finder must be left operational so all electrical needs for exterior walls must be finished. Code required and life safety that involves base bid must be installed. Certificate of occupancy is required without alt 1 as the area will be marked for future tenant improvement.

Question 17, Aug 26th 2026, 2:39 PM MDT

The bid documents identify subsurface stormwater drainage cells, but the information provided does not appear sufficient to establish a complete and consistent basis for pricing.

Please provide or clarify the following:

Basis-of-design manufacturer, acceptable products, and required cell configuration.

Required storage volume, dimensions, elevations, and hydraulic performance.

Structural loading requirements, including construction, vehicle, and emergency-vehicle loading.

Excavation, subgrade preparation, bedding, backfill, compaction, and cover requirements.

Required liner, geotextile, geogrid, waterproofing, and protective materials.

Inlet, outlet, overflow, underdrain, cleanout, and observation-port requirements.

Groundwater, infiltration, buoyancy, and dewatering design criteria.

Inspection, testing, commissioning, and acceptance requirements.

Required operation-and-maintenance materials and Owner training.

Generated on Aug 25, 2026 7:29 AM MDT - Camille Cordova

Whether final system design is the responsibility of the Engineer of Record or delegated to the Contractor or system manufacturer.

If delegated design is required, please identify the required design professional, submittal criteria, performance parameters, and permitting responsibilities.

Answer. Please refer to sheet C404 and spec section 33 4623

Question 18 , Aug 26th 2026, 2:41 PM MDT

The RFP describes the project as having less than 4.9 acres of disturbance, and Civil Drawing C001, Note 21, references floodplain-related requirements. Please clarify the regulatory and bidding requirements associated with these conditions.

Please provide or confirm the following:

The applicable FEMA flood-zone designation and current mapped floodplain and floodway boundaries.

Whether required floodplain development permits, drainage approvals, and environmental clearances have been obtained.

Copies of available permits, studies, models, elevation certificates, and agency correspondence.

Whether the 4.9-acre disturbance area is a mandatory maximum or an anticipated design quantity

Whether the disturbance limit includes temporary construction impacts such as staging, laydown, trailers, parking, haul routes, stockpiles, utility work, borrow areas, and spoil areas.

The party responsible for tracking, documenting, surveying, and certifying the disturbed area.

The required procedure if construction cannot be completed within the stated disturbance limit.

Any seasonal restrictions, flood-response requirements, special insurance obligations, or limitations on storing materials and equipment within the floodplain.

Whether the Contractor must obtain additional stormwater, floodplain, environmental, or land-disturbance permits.

Please provide a drawing identifying the approved limits of disturbance and any areas where temporary or permanent construction activities are prohibited.

Answer. Floodplain Map showing the site entirely within Zone A is on Sheet C200. Per FEMA requirements and Eddy County Ordinance, a floodplain development permit will be required. The Owner and design team are in the process of finalizing the submittal to the Eddy County Floodplain Manager for approval. There are no seasonal restrictions, obligations, or limitations required or imposed. Disturbance area refers to the earthwork involved on the project, whether it’s for building footprint, asphalt roads, concrete slabs, and crypts and cremains fields.

Question 19 , Aug 26th 2026, 2:43 PM MDT

The geotechnical report indicates that rock or boulders may be encountered during excavation. The bid documents do not appear to establish a defined quantity, measurement method, or pricing mechanism for this work.

Please clarify the following

Whether rock and boulder excavation must be included in the lump-sum Base Bid.

The quantity and subsurface conditions offerors should assume for bidding purposes.

The contractual definition of rock, boulders, and unclassified excavation.

Whether differing subsurface conditions will be administered under the contract’s differing-site-conditions provisions.

Whether unit prices or allowances will be established for rock excavation, removal, disposal, imported replacement material, dewatering, and related work.

How encountered quantities will be measured and verified, including any required survey, photographs, or observation by the geotechnical engineer.

Whether blasting is permitted and, if so, the applicable permitting, monitoring, notification, and vibration-control requirements.

Whether excavated rock may be processed and reused onsite or must be hauled to an approved disposal facility.

To provide a consistent basis for all proposals, please issue an estimated quantity, allowance, or unit-price bid item for rock and boulder excavation.

Answer. The response to this question will be forth coming in Addendum 01. An allowance will also be added to the cost proposal regarding this item.

Question 20 , Aug 26th 2026, 2:48 PM MDT

Civil Drawings C001 and C300 through C406 identify utility work; however, additional information is needed to establish the existing conditions and a consistent basis for pricing utility connections.

Please provide or clarify the following:

Current utility surveys, record drawings, pothole information, and other available documentation showing existing utility locations, sizes, materials, depths, and elevations.

Confirmed points of connection for domestic water, fire water, sanitary sewer, electrical power, natural gas, and communications.

Available utility capacity, pressure, flow, voltage, phase, and other applicable service data.

Required extensions, upgrades, relocations, or offsite improvements.

The party responsible for utility-company design, applications, coordination, easements, inspections, and approvals.

All anticipated tap, meter, impact, capacity, connection, inspection, testing, and utility-provider fees, including whether each fee is to be paid by the Owner or Contractor.

Required meters, backflow-prevention assemblies, vaults, transformers, service equipment, and related appurtenances.

Utility-provider lead times and any scheduled or restricted shutdown periods.

Whether the Contractor must perform additional potholing or subsurface utility investigation before construction.

The procedure for addressing existing utilities that differ from the bid documents or conflict with the proposed work.

Please provide the applicable utility-provider contact information and any available correspondence, applications, agreements, or approved service plans.

Answer. Cost for utility hookups and impact fees will be covered via an allowance on the cost proposal form D-1. A subsurface utility investigation was not completed. No potholing was done nor were any record utility plans available. The point of connection for domestic water will be generally as shown on Sheet C300 subject to coordination with the domestic water provider. There is no sanitary sewer connection as that will be internal to the on-site liquid waste disposal system generally in the area as shown on Sheet C300, subject to design of

Generated on Aug 25, 2026 7:29 AM MDT - Camille Cordova that system. There are no offsite water or sewer improvements required. There is no building fire sprinkler system. Backflow preventer (BFP-1) is shown on Sheet P200 and in the Schedule on P501. Water service connection point will be provided by the utility into the site boundary. The local utility companies are Xcel and Otis. Will be providing contact information for Otis and Xcel once received from DVS via public notice.

Question 21, Aug 26th 2026, 2:49 PM MDT

Civil Drawing C406 identifies a sanitary sewer lift station; however, the bid documents do not appear to provide sufficient design criteria or equipment requirements to establish a complete and consistent basis for pricing.

Please provide or clarify the following:

Design flows, storage volume, operating levels, pump capacities, total dynamic head, and required system redundancy.

Wet-well dimensions, materials, coatings, access, ventilation, and buoyancy protection.

Pump type, quantity, horsepower, basis-of-design manufacturer, and approved equivalents.

Valve vault, piping, fittings, guide rails, lifting equipment, access hatches, and related appurtenances.

Electrical service, control panel, disconnects, variable-frequency drives, alarms, and backup-power requirements.

Required telemetry, remote monitoring, SCADA integration, communications protocol, and connection to any Owner or utility monitoring system.

Emergency storage, bypass pumping, generator connection, and high-water alarm requirements.

Odor-control, freeze-protection, security, fencing, lighting, and site-access requirements.

Testing, startup, commissioning, training, spare parts, warranties, and operation-and-maintenance requirements.

Applicable utility-owner and Authority Having Jurisdiction design, permitting, inspection, and acceptance requirements.

Whether final lift-station design is the responsibility of the Engineer of Record or delegated to the Contractor or equipment manufacturer.

Generated on Aug 25, 2026 7:29 AM MDT - Camille Cordova

Please also identify the accepting utility or Owner representative and provide the applicable lift-station standards, approved manufacturers, and standard details.

Answer. There is no sanitary sewer lift station. There is a stormwater lift/pump station. Please refer to Spec Section 33 4418 for answers to the preceding

Question 22 , Aug 26th 2026, 2:50 PM MDT

Drawings A100 through A103 and A501 through A505 depict in-ground crypts and cremains burial units; however, additional information is required to establish the complete scope and quantities for pricing.

Please provide or confirm the following:

Total quantities of each crypt and cremains burial-unit type required under the Base Bid and each alternate.

Unit sizes, configurations, capacities, materials, load ratings, and basis-of-design manufacturers.

Whether the units are Contractor-furnished and installed, Owner-furnished and Contractor-installed, or Owner-furnished and Owner-installed.

Required lids, liners, seals, hardware, drainage components, markers, identification systems, and other accessories.

Excavation, subgrade preparation, bedding, foundations, anchorage, backfill, compaction, and finish-grading requirements.

Required spacing, elevations, tolerances, survey control, and record-location documentation.

Vehicular and equipment loading criteria over and adjacent to installed units.

Testing, inspection, manufacturer supervision, warranties, and acceptance requirements.

Required spare or attic-stock units and replacement components.

The bidding basis for rock excavation, unsuitable soils, groundwater, dewatering, and other differing subsurface conditions encountered during installation.

Generated on Aug 25, 2026 7:29 AM MDT - Camille Cordova

Any required phasing, protection, or restrictions on construction equipment within completed burial areas.

Please provide a coordinated schedule identifying each burial-unit type, corresponding detail, quantity, location, and bid category.

Answer. Crypts and cremains units are provided by DVS, bidders should only account for installation work. All information regarding this installation and quantities are represented on the drawings.

Question 23, Aug 26th 2026, 2:52 PM MDT

Drawings A402 and A403 and the RFP pricing form reference columbarium work, including an Alternate No. 1 quantity of 250 niches. Additional information is needed to establish the complete scope and a consistent basis for pricing.

Please provide or confirm the following:

Total number of columbarium units and niches required under the Base Bid

Whether Alternate No. 1 adds exactly 250 niches to the Base Bid quantity or replaces another scheduled quantity.

The number, size, configuration, and niche capacity of each columbarium unit.

Basis-of-design manufacturer and acceptable equivalent products.

Precast-concrete materials, finishes, colors, textures, reinforcing, connections, and structural design requirements

Niche doors, interior liners, shelves, seals, hardware, security devices, and other required accessories.

Limestone cap type, dimensions, finish, anchorage, flashing, sealant, and weatherproofing requirements.

Required lettering, emblems, engraving, numbering, inscriptions, templates, and responsibility for final inscription work.

Foundations, excavation, subgrade preparation, reinforcing, anchorage, drainage, backfill, paving, and adjacent landscape restoration.

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Design loads, delegated-design requirements, shop drawings, samples, mockups, testing, inspections, warranties, and manufacturer supervision.

Required spare doors, caps, hardware, or other replacement components.

Whether freight, unloading, storage, craning, installation, protection, and final cleaning are included in the Contractor’s scope.

Please provide a coordinated schedule identifying each columbarium type, location, corresponding detail, niche count, and assignment to the Base Bid or Alternate No. 1.

Answer. Bid base includes 250 niches, niche covers are provided by DVS, all other work is represented clearly on the drawings including responsibilities. Alt 1 includes an additional columbarium of 250 niches, niche cover provided by DVS as well, flat work is also on alt 1 and limitations are represented on the drawings. Bidders should only account for installation work.

Question 24, Aug 26th 2026, 2:54 PM MDT

The RFP pricing form and Section 01 21 00 identify an FF&E allowance. Please clarify how this allowance is to be incorporated into the proposal and administered after award.

Please provide or confirm the following:

The exact allowance amount to be included in the proposal.

Whether the allowance is included in the Base Bid or Alternate No. 1.

Whether the allowance amount includes applicable New Mexico gross receipts tax.

Whether freight, delivery, unloading, receiving, inspection, storage, protection, assembly, installation, and final placement are included within the allowance.

Whether utility connections, blocking, backing, anchorage, patching, touch-up, testing, and commissioning are included within the allowance or priced separately.

Whether Contractor overhead and profit, bonds, insurance, and other markups are included in the stated allowance or are to be added separately.

Whether design, selection, procurement, and coordination responsibilities belong to the Owner, Contractor, or design professional.

Whether the Contractor will purchase the FF&E or coordinate Owner-direct purchases.

How unused allowance funds, overages, substitutions, and changes will be reconciled.

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Whether warranties, operation-and-maintenance information, training, and attic stock are required.

Please provide a preliminary FF&E schedule or narrative identifying the anticipated items and the responsibilities assigned to the Owner and Contractor.

Answer. The exact allowance is represented on the forms. It shall be included as base bid, the amount does not include tax, and all costs related to the final placement of FF&E are included.

Refer to spec section 012100 – Allowances and Appendix E Draft Contract Part B Section 3.8.

Question 25 , Aug 26th 2026, 2:55 PM MDT

RFP Section 1.2 references federal funding or associated requirements; however, the bid documents do not appear to include all applicable federal provisions and compliance documents.

Please provide or confirm the following:

The federal funding agency, grant program, award number, and applicable funding source.

All federal contract clauses, certifications, and mandatory flow-down provisions.

Whether Davis-Bacon or other prevailing-wage requirements apply and, if so, the applicable wage determination, modification number, and effective date. FMD is currently in the process of applying for the Davis Bacon prevailing wage decision

Certified-payroll, worker-interview, apprenticeship, labor-reporting, and records-retention requirements. Yes this is a requirement for the federal funds being utilized for this project.

Whether Build America, Buy America; Buy American; or other domestic-preference requirements apply. Yes as stated in the RFP and Project manual

Applicable standards and required documentation for iron, steel, manufactured products, and construction materials. As long as it fits the Buy America Build America standards

Procedures for requesting waivers or determining whether a product complies with domestic-preference requirements. Please reference link in library section for Buy America Build America standards

Required disadvantaged-business, small-business, veteran-owned, minority-owned, women-owned, or local participation goals and reporting. Not applicable to this project.

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Applicable SAM.gov registration, debarment, lobbying, conflict-of-interest, and federal certification requirements. All applicants must be registered and in good standing in SAM.gov

Required grant milestones, expenditure deadlines, reporting dates, substantial-completion dates, and closeout deadlines. These items will be addressed with the selected contractor in the awarded contract.

Whether federal requirements must be incorporated into all subcontracts and purchase orders, and any applicable subcontract thresholds. Yes.

The remedies applicable to noncompliant materials or missed grant requirements. None. All requirements must be met.

Please issue all applicable federal provisions, the current wage determination, required certification forms, and a flow-down matrix identifying which requirements apply to the Contractor, subcontractors, suppliers, and lower-tier entities. Please reference link in library section for relevant federal provisions for this project. Current wage decision determination is pending. Required state project certification forms are listed and available in the portal for this project.

Answer. Please see answers above

Question 26, Aug 26th 2026, 2:59 PM MDT

Section 01 45 23 addresses testing and inspection services; however, the division of responsibility between the Owner and Contractor is not fully defined.

Please provide a responsibility matrix identifying who will retain and pay for each required testing agency, special inspector, and laboratory service, including:

Earthwork, subgrade, fill, and compaction testing. Owner

Aggregate base course and asphalt-paving testing. Owner

Cast-in-place and precast-concrete testing and inspection. Owner

Reinforcing-steel and post-installed-anchor inspection. Owner

Masonry testing and special inspection. Owner

Structural-steel fabrication, erection, bolting, and welding inspection. Owner

Roofing, waterproofing, air-barrier, and building-envelope testing. Owner

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Underground utility, pressure, leakage, disinfection, and video testing. Contractor

Fire-suppression, fire-alarm, electrical, mechanical, controls, and systems-performance testing. N/A fire suppression and fire alarm. Contractor for electrical, mechanical, controls, and systems-performance testing to include the irrigation systems.

Required third-party commissioning and code-mandated special inspections. Owner

Final geotechnical reports, certifications, and project closeout documentation. Contractor if relevant

Please also clarify:

Who pays for initial testing and inspections. Owner if relevant

Who pays for retesting or reinspection following nonconforming work. Contractor

Whether the Owner’s testing is for verification only and what quality-control testing remains the Contractor’s responsibility. Owner’s testing is not for verification only. See above responses for what quality control testing remains the contractor’s responsibility.

Whether testing-agency costs are to be included in the proposal or paid directly by the Owner. The entity responsible for the testing is responsible for the cost.

The party responsible for scheduling, coordinating, and documenting each test and inspection. Contractor

Please provide the project’s Statement of Special Inspections and identify the Owner’s anticipated testing agency, if one has been selected. Please see above responsibilities for testing. The owner’s testing agency has not been selected yet.

Answer. Please see answers above and refer to spec section 014523.

Question 27, Aug 26th 2026, 3:00 PM MDT

Section 33 56 13 references a fuel storage system; however, the bid documents do not appear to provide sufficient information to define and price the complete system.

Please provide or clarify the following:

Required fuel type, storage capacity, and number of tanks.

Generated on Aug 25, 2026 7:29 AM MDT - Camille Cordova

Whether the tank is aboveground or underground and whether it requires single-wall or double-wall construction.

Basis-of-design manufacturer, model, listing, and approved equivalents.

Tank material, coatings, supports, anchorage, foundations, bollards, fencing, and weather protection.

Required dispenser, pump, hose, nozzle, meter, filtration, vehicle-access, and equipment-control features.

Fill, vent, overflow, emergency shutoff, spill-containment, and overfill-prevention requirements.

Required leak-detection, interstitial-monitoring, inventory-control, alarm, and telemetry systems.

Electrical power, grounding, bonding, controls, communications, and emergency-power requirements.

Required secondary containment, drainage control, oil-water separation, and environmental protection.

Fire-code setbacks, signage, extinguishers, crash protection, hazardous-area classification, and other life-safety requirements.

Required permits, registrations, inspections, testing, startup, commissioning, operator training, and warranties.

Responsibility for environmental documentation, fuel-system licensing, and delivery of the initial fuel supply.

Whether final system design is the responsibility of the Engineer of Record or delegated to the Contractor or equipment manufacturer.

Please provide the applicable site plan, system details, equipment schedule, design criteria, and requirements of the fire marshal and environmental authorities having jurisdiction

Answer. All requested information is in the construction documents and project manual. Basis of design is Convault.

Question 28 , Aug 26th 2026, 3:02 PM MDT

Drawings A100 through A103 and E101 identify ornamental-metal fencing, chain-link fencing, and site gates; however, additional information is required to establish the complete scope and a consistent basis for pricing.

Generated on Aug 25, 2026 7:29 AM MDT - Camille Cordova

Please provide or clarify the following:

Fence types, locations, heights, post spacing, materials, gauges, profiles, and foundations

Required finishes, colors, coatings, corrosion protection, and touch-up procedures.

Gate locations, dimensions, clear openings, configurations, materials, and hardware.

Identification of each manual and powered gate.

Basis-of-design gate operators and acceptable equivalent products.

Operator duty ratings, operating speeds, controls, safety devices, loops, photo eyes, edges, emergency releases, and battery or backup-power requirements.

Access-control requirements, including card readers, keypads, intercoms, remote controls, vehicle detection, schedules, and credentialing.

Required interfaces with fire alarm, security, communications, and emergency-response systems.

Electrical power, conduit, wiring, grounding, surge protection, communications, and control-panel requirements.

Fire-department access, Knox equipment, emergency override, and Authority Having Jurisdiction requirements.

Required programming, testing, commissioning, training, warranties, and spare components.

The intended access and security sequence for the two setback frontage gates and other controlled entrances.

Please provide a coordinated fence and gate schedule identifying each assembly, location, height, finish, hardware set, operator, access-control devices, and responsible specification section.

Answer. All requested information is in the construction documents and project manual.

Question 29, Aug 26th 2026, 3:03 PM MDT

Please confirm whether the prices entered on RFP Appendix D-1 are to include or exclude New Mexico Gross Receipts Tax.

If gross receipts tax is to be included, please clarify:

Generated on Aug 25, 2026 7:29 AM MDT - Camille Cordova

Whether it must be incorporated into each individual bid item or shown as a separate line item.

The project location and tax rate offerors should use for a consistent proposal basis.

Whether allowances and alternates are also to include gross receipts tax.

Whether the State will issue a nontaxable transaction certificate or other applicable tax documentation.

How future tax-rate changes will be addressed after contract award.

Please provide a clear pricing convention so that all proposals are submitted and evaluated on the same tax basis.

Answer. Gross Receipts tax is not included. The state will not issue nontaxable transaction certificates. Future tax rate changes will be addressed in a change order. If the rates go up it will be an added cost, If the rates go down it will be a credit.

Question 30, Sep 1st 2026, 1:06 PM MDT

Fire Suppression: Please confirm no fire suppression is required for any of the buildings.

Discrepancy between RFP & general sheets.

Answer. Please reference Question #1 sent out on 8/28/26 in the portal.

Question 31, Sep 1st 2026, 1:06 PM MDT

Disturbed Area: Please confirm the disturbed area for SWPPP requirements.

Answer. Please reference the construction documents issued 7/29/26 disturbed acreage at 4.9 acres.

Question 32, Sep 1st 2026, 1:06 PM MDT

BABA: Specifications states that this project must be BABA compliant. Are all materials required to meet BABA standards? Please provide a matrix if possible.

Generated on Aug 25, 2026 7:29 AM MDT - Camille Cordova

Answer. Please see BABA link in the library section of the portal to see all the requirements.

(BABA requires that for infrastructure all of the iron, manufactured projects, and construction materials used in the projects are products in the United States)

Question 33, Sep 1st 2026, 1:06 PM MDT

Rock: The geotechnical report identifies possible cobbles exceeding 6 inches, auger refusal as shallow as 7½ feet, and potential boulders or rock formations beginning near 5 feet. Please confirm whether rock excavation is to be carried by allowance, unit price, or base-bid quantity

Answer. Rock excavation is to be carried by allowance and the amount will be reflected on the bid form in the upcoming amendment and addendum.

Question 34, Sep 1st 2026, 1:06 PM MDT

Fencing: Please provide final design lengths and gate locations for the full 15-acre fence

Answer. Please reference project manual and drawings for this information

Question 35, Sep 1st 2026, 1:06 PM MDT

Low Voltage: Please confirm whether data, communications, access control, intrusion detection, CCTV, or other Division 27/28 systems are required.

Question 36, Sep 1st 2026, 1:06 PM MDT

Prevailing Wage: The RFP indicates that this project is subject to prevailing wage. Please provide decision number/ prevailing wage requirements.

Generated on Aug 25, 2026 7:29 AM MDT - Camille Cordova

Answer. FMD is still pending the final prevailing wage decision. Currently you may go look at the current wage rates to get an estimate.

Question 37, Sep 1st 2026, 1:06 PM MDT

Fuel Storage Tank: Specifications list Oldcastle Convault for fuel storage tanks, no size or model number for the vault is indicated. Please clarify.

Answer. The Convault is a 500-gallon spilt tank, 250 gas and 250 diesel. Also please see answer to question 27.

Question 38, Sep 1st 2026, 1:06 PM MDT

Cremains: A103 identifies 500 precast concrete in-ground cremains gravesites; however, no product specification, manufacturer, model, dimensions, or fabrication requirements are provided. Please confirm the Contractor is responsible for furnishing and installing these units. If confirmed, provide the basis-of-design manufacturer and model or the required dimensions, concrete strength, reinforcement, load rating, finish, lifting and handling requirements, jointing, and installation details necessary for bidding.

Answer. A103 identifies the location of 500 in ground cremains gravesites. No precast concrete required. No product specification, manufacturer, model, dimensions, or fabrication requirements are provided as we are only requiring the survey and section markers at this time. Future Amendment with addendum to address revision of A103 Keynote

Question 39, Sep 1st 2026, 1:06 PM MDT

Columbarium: Please confirm the Contractor is responsible for furnishing and installing the precast columbarium units and unit covers for the Base Bid and Alternate No. 1. Provide the manufacturer and model, or confirm custom fabrication per the drawings

Answer. Please see answer to Question #23 posted on 9/1/26

Question 40, Sep 1st 2026, 1:06 PM MDT

Niche Hardware: Please confirm the Contractor is responsible for furnishing and installing all mounting hardware for the Owner-provided niche covers. Provide the specified manufacturer and product, or confirm custom fabrication per A403 is acceptable

Answer. The Contractor is responsible for furnishing and installing all mounting hardware for the niche covers. This is a common product and should not need custom fabrication. Owner and Architect will confirm acceptable product through submittal.

Question 41, Sep 1st 2026, 1:06 PM MDT

Funeral Bier: Please confirm funeral bier is not a contractor furnished or installed item. If it is, please provide product information.

Answer. Funeral Bier will be provided by the owner.

Question 42, Sep 1st 2026, 2:30 PM MDT

Since BIM is not specifically required in the RFP, should we include the cost for BIM services in our base proposal pricing?

Answer. BIM is not required. BIM services should be in your base proposal if you choose to use it.

Generated on Aug 25, 2026 7:29 AM MDT - Camille Cordova

Question 43, Sep 1st 2026, 2:49 PM MDT

1. Crypts will be provided by Owner - will Owner be responsible for the unloading of the crypts?

2. Please confirm whether the crypt manufacturer will provide a mock-up representative of the proposed crypt assembly for use in performing the required load testing.

3. Is manufacturer doing the load testing of the mock-up crypt?

4. Can a cut sheet be provided by the crypt manufacturer for pricing, weight and anchoring points locations.

Answer.

After clarification with Federal VA, crypts will not be provided by owner. Question #22 is affected by this change and will be addressed in addendum 01 and as a separate line item on Appendix D-1 cost form for manufacturer and delivery. Specs will be provided in addendum 01. Please reference the following link of a manufacturer for a basis of design:

https://wilbertcemeteryconstruction.com/

Due to the timeline constraints of this project, this manufacturer has worked on previous DVS and FMD projects and carries the necessary specs of the materials being used and approved by the Federal VA. This may not be the only manufacturer and is for reference only.

https://wilbertcemeteryconstruction.com/