26233ITBMST_Notice_of_Intent_to_Award.pdf
PDF 294 KB Posted
- Solicitation number
- 26233-ITB-MST
- Issued by
- Hillsborough County, Florida
About this file
This is a Notice of Intent to Award document issued by Hillsborough County Public Schools (HCPS) in Tampa, Florida for drinking fountain and ice machine filter services under ITB 26233-ITB-MST. The solicitation seeks qualified vendors to provide labor, materials, and filters for approximately 6,500 water cooler units and 460 ice machine units across the district's 235 PreK-12 schools and administrative offices. All replacement filters must meet NSF/ANSI 42, 53, and 372 certifications, with NSF/ANSI 401 compliance required for water coolers and optional for ice machines. The district anticipates filter changes every six months based on current usage patterns. Bids were opened on July 8, 2026, with the bid deadline having been August 12, 2026 (extended from August 5, 2026 via Addendum 1). Two vendors submitted responses; however, Drains ETC was determined non-responsive for failing to comply with Section 4.4 requirements regarding price sheet formatting. OneGreenFilter was recommended for award as the responsive bidder.
The pricing structure requires unit rates for water cooler filter replacements and ice machine filter replacements, a flat-rate manifold installation service for non-retrofitted equipment, and optional NSF/ANSI 401 compliant ice machine filters, with all costs including labor, inspection, equipment testing, delivery, setup, shipping, insurance, and consumables included in bid prices. OneGreenFilter submitted pricing of $78.00 per water cooler filter replacement, $87.00 per ice machine filter replacement, $55.00 for manifold installation, and $110.00 for NSF/ANSI 401 compliant ice machine filters, with a 10 percent cost-plus markup for additional items and 15 percent discount availability. Standard payment terms are Net 45. Vendors were required to submit manufacturer specification sheets, current certifications verifiable in public databases, affidavits certifying compliance with Florida Statute 287.138 and Section 787.06(13), and three business references from school districts or government agencies. Protests to the award must be filed within the timeframe prescribed in Florida Statute 120.57(3) with the General Manager of Procurement Services at the address provided.
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Text version
Connect with Us • HillsboroughSchools.org • P.O. Box 3408 • Tampa, FL 33601-3408 • (813) 272-4000 Raymond O. Shelton School Administrative Center • 901 East Kennedy Blvd. • Tampa, FL 33602-3507
Superintendent of Schools Van Ayres
PROCUREMENT SERVICES DEPARTMENT
NOTICE OF INTENT TO AWARD
Invitation to Bid: 26233-ITB-MST Drinking Fountain and Ice Machine Filter Services
Date: August 21, 2026
As to the above-mentioned Invitation to Bid, pursuant to §§ 287.057(1)(a) and 120.57(3), Florida Statutes, Hillsborough County Public Schools (“HCPS”) posts its Notice of Intent to Award to the vendors identified in Attachment A. The awarded vendor(s) must meet all mutually agreed qualification requirements prior to the provision of the goods and services.
Failure to file a protest within the time prescribed in § 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes. Any protest concerning HCPS’ decision must be timely received via courier, the General Manager of Procurement Services.
Protests may be filed by courier, hand delivery, or regular mail at: Hillsborough County Public Schools, Procurement Services Department, Office of the General Manager, 901 East Kennedy Boulevard, Tampa, Florida 33602. Protests may also be filed by email at corey.murphy@hcps.net. It is the filing party’s responsibility to meet all filing deadlines.
The Cone of Silence, HCPS policy 6320 – Procurement, prohibits any communication regarding an active competitive solicitation between any HCPS employee or School Board member and any third party, representative, or lobbyist of that party, in effect from the time of release of the competitive solicitation until awarded by The School Board of Hillsborough County, Florida.
Procurement Services appreciates all vendors’ interest in doing business with HCPS and encourage participation in future bidding opportunities. Any questions regarding the competitive solicitation process may be forwarded to the Procurement Services Department representative, below.
Sincerely, Ronalda Emerson ronalda.emerson@hcps.net
HILLSBOROUGH COUNTY PUBLIC SCHOOLS - PROCUREMENT DEPARTMENT
901 EAST KENNEDY BOULEVARD, TAMPA, FLORIDA 33602
COMPETITIVE SOLICITATION NUMBER & NAME:
DATE OPENED:
DEPARTMENT:
AWARDED CONTACT TELEPHONE EMAIL
VENDOR PERSON NUMBER ADDRESS
*Drains ETC
3824 PHILLIPS ST, TAMPA, FL 33619
OneGreenFilter 4200 114th Terrace N, Clearwater, FL 33762
Bid notifications were sent to 1026 vendors via VendorLink Responses were received from 2 vendors. Their bids are tabulated and the recommended award is shaded.
*Non-responsive
26233-ITB-MST Drinking Fountain and Ice Machine Filter Service 7/8/2026 Maintenance (Operations)
Drains ETC - The bidder fail to comply with Section 4.4 submitting price sheet in same format as requested
DESCRIPTION OF ITB: Hillsborough County Public Schools is seeking bids from qualified vendors to provide all labor, materials, and filters for water fountains and/or commercial refrigeration filtration services in full compliance with applicable local and state regulations, as well as industry standards established by the American Society of Heating, Refrigerating, and Air-Conditioning Engineers (ASHRAE) and the Occupational Safety and Health Administration (OSHA). and the provision of all related labor, materials, supervision, equipment, incidentals, and related items necessary to complete the requests.
Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under chapter 120, Florida Statutes.
RESPONDING VENDOR(S)
James Lutich (727) 773-7959 james@onegreenfilter.com
JEFFREY MCDANIEL drainsetc@verizon.net (813) 622-7191No
Yes
HILLSBOROUGH COUNTY PUBLIC SCHOOLS- PROCUREMENT DEPARTMENT
901 EAST KENNEDY BOULEVARD, TAMPA, FLORIDA 33602
OneGreenFilter Drains ETC
ITEM # DESCRIPTION
UNIT OF
MEASURE QUANTITY COST Cost
1 Water Coolers Any Brand Filter Replacement (Price includes filter and labor to replace) Each 6,500 $78.00 *
2 Ice Machines Any Brand Filter Replacement (Price includes filter and labor to replace) Each 460 $87.00 *
Flat Rate Price for vendors to supply and install manifold in the event vendor comes across a piece of equipment that has not been retrofitted. Price must be inclusive of replacement manifold when required to fit current systems, labor to remove old, install new, consumables and test for leaks or any other issues.
Each $55.00 *
"NSF/ANSI 401 compliant Ice Machine Filter (Optional).
Price includes inspection, filter, minor consumables, log tracking/updating and any required labor to replace filters and test equipment after replacement. NSF/ANSI 401 compliant Ice Machine Filter "
Each $110.00 *
5 Cost plus markup based on the vendor's cost, Cannot exceed 15% As Needed 1 10% *
6 Discount from list/catalog price As Needed 1 15% *
ITB # 26233-ITB-MST Drinking Fountain and Ice Machine Filters Services
NOTE: A blank space represents a "no bid" by the vendor for a given item.
* Items that do not meet specifications shall not be considered valid and shall not be tabulated, per bid document.
| Tab Sheet-26233-ITB-MST.pdf |
| Vendor Sheet |
| Tab Sheet |
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