26-024EN-IFB_Pre-Proposal_Meeting_Sign-in_Sheet.pdf

This is a Pre-Bid Meeting Sign-in Sheet for the City of Plant City, Florida, acting as the pass-through entity for Hillsborough County, Florida, documenting attendees at a mandatory pre-proposal meeting held on Tuesday, March 31, 2026, for Invitation for Bids (IFB) number 26-024EN-IFB. The project involves North Woodrow Wilson Street Sidewalk Improvements, which encompasses construction of approximately 2,833 square feet of new concrete sidewalk (5 feet wide), 259 square feet of new driveways, 511 linear feet of 18-inch storm drain piping, replacement of 143 linear feet of 12-inch ductile iron potable water main, flexible paving, grading, drainage improvements, signage installation, tree removal, and sodding on the east side of North Woodrow Wilson Street extending from West Lowry Avenue to the CSX railroad. The document serves as an attendance record for interested bidders, with columns designated for company name, address, email address, phone number, and on-site confirmation. Written questions must be submitted by Monday, April 13, 2026, at 5:00 p.m., with sealed bids due Thursday, April 23, 2026, at 2:00 p.m. via the City's OpenGov E-Procurement Portal. The contract requires substantial completion within 90 calendar days of the Notice to Proceed, with work commencing within 14 calendar days thereafter.

The project is funded through Community Development Block Grant (CDBG) monies administered by the U.S. Department of Housing and Urban Development and is subject to prevailing wage requirements under the Davis-Bacon Act, with established wage rates ranging from $14.00 to $33.61 per hour for base wages plus fringe benefits of $0.00 to $11.60 per hour depending on labor classification. All contractors must comply with Section 3 requirements under 24 CFR Part 75, requiring that Section 3 workers represent 25 percent or more of total labor hours and Targeted Section 3 workers represent 5 percent or more of total labor hours. The project is subject to Build America, Buy America Act (BABA) domestic content procurement preferences for all construction materials unless HUD issues a specific waiver. Bidders must demonstrate a minimum of three years' documented experience in asphalt paving, drainage structures, concrete work, grading, and utility works, providing evidence of three similar completed projects with associated project manager contact information. Contractors must register with SAM.gov, provide a Federal Debarment Certification, execute an E-Verify Affidavit, and obtain required insurance including Workers' Compensation, Commercial General Liability of $500,000 per occurrence/$1,000,000 aggregate, Commercial Automobile Liability of $500,000, Professional Liability of $1,000,000, and Railroad Protection Liability of $5,000,000 per occurrence/$10,000,000 aggregate due to proximity to CSX railroad operations. Award will be made to the lowest responsive and responsible bidder; bids under $50,000 may be awarded by the City Manager while bids of $50,000 or greater require City Commission approval. Liquidated damages are assessed at varying daily rates ranging from $1,015 to $10,203 per day depending on contract amount for failure to achieve substantial completion within the specified timeframe.