26-003-ITB_HVAC_Controls_&_Infrastructure_Upgrades_-_Ad.pdf
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- Attached to
- HVAC Controls and Infrastructure Upgrades
- Solicitation number
- 26-003-ITB
- Issued by
- Bell County, Kentucky
About this file
HVAC Controls and Infrastructure Upgrades - Notice to Bidders
This is a Notice to Bidders issued by the Kenton County Airport Board (KCAB) for competitive sealed bids on HVAC Controls and Infrastructure Upgrades at Cincinnati/Northern Kentucky International Airport (CVG) in Boone County, Kentucky. The project involves designing and installing a master network backbone infrastructure with routers, control panels, G5CE controllers, redundant backup servers, and associated power and communication cabling across Concourse A (13 control panels and 13 controllers) and Concourse B (16 control panels and 16 controllers), along with system integration, commissioning, as-built drawings, operation and maintenance manuals, and one-year post-project completion service with optional three-year renewal. The mandatory pre-bid meeting and site visit is scheduled for Thursday, January 29, 2026 at 10:00 a.m. ET at CVG Airport's Main Terminal Ticketing area (3087 Terminal Drive, Hebron, Kentucky 41048), with RSVPs required by January 28, 2026. Written questions must be submitted by 11:59 p.m. on Monday, February 9, 2026, with answers posted by Thursday, February 12, 2026 at 11:59 p.m. Sealed bids must be submitted electronically through https://procurement.opengov.com/portal/cvgairport no later than 2:00 p.m. Eastern Time on Thursday, February 19, 2026. Work must commence within 10 calendar days of the Notice to Proceed and achieve substantial completion by December 31, 2026.
Bidders must provide a proposal bond equal to 5% of the total main bid amount and, if awarded, furnish payment and performance bonds of 100% of the contract amount. The total project appropriation is $1,855,000.00, with construction/installation costs of $1,500,000.00 funded through local capital budget sources. Contractors must perform at least 25% of contract work with their own organization, comply with Buy American provisions under 49 USC 50101, obtain security badges for all personnel accessing air operations areas at $44.00 per badge, and maintain Kentucky workers' compensation insurance and commercial general liability insurance with limits of $10,000,000 per occurrence. Additional mandatory requirements include network security/privacy liability insurance with minimum limits of $5,000,000, compliance with FAA Advisory Circular AC 150/5370-10H and OSHA regulations, submission of shop drawings and materials for approval, participation in weekly progress meetings, and submission of multiple mandatory certifications including Affirmative Action Certification, Equal Employment Opportunity Certification, Non-Debarment Certification, and Disclosure of Lobbying Activities Certification. The project is subject to federal civil rights compliance requirements including Title VI of the Civil Rights Act of 1964, the Americans with Disabilities Act of 1990, and Section 504 of the Rehabilitation Act of 1973.
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NOTICE TO BIDDERS
Pursuant to the provisions of KRS 424.260, the Kenton County Airport Board (Owner) will receive competitive sealed bids for the HVAC Controls and Infrastructure Upgrades project at the Cincinnati/Northern Kentucky International Airport (Airport) located in Boone County, Kentucky (the “Project”). Bids will be received no later than 2:00 pm on February 19, 2026. No bids will be accepted after that time unless extended pursuant to an addendum issued by the Owner.
The Project includes defining and installing a master network of routers and equipment to ensure HVAC sensors and equipment in CVG's concourses can be connected and controlled via a universal system (Automated Logic). The newly established network will help provide greater capacity, control, and efficiency for existing HVAC equipment and those installed as part of future projects and buildouts.
Further detail and copies of the bidding documents may be downloaded from https://procurement.opengov.com/portal/cvgairport.
A Pre-Bid meeting and site visit will be held January 29, 2026, at 10:00 am ET, at CVG Airport, Main Terminal - Ticketing, 3087 Terminal Drive, Hebron, KY 41048. Please RSVP by January 28, 2026, through KCAB’s online bidding system https://procurement.opengov.com/portal/cvgairport. Select HVAC Controls and Infrastructure Upgrades then click on Events RSVP and provide the name of the person attending.
Bidders shall provide a Proposal Bond in an amount not less than 5% of the total main bid amount as specified.
The Owner shall demonstrate that it complies with the provisions of Title VI of the Civil Rights Act of 1964 (42 U.S.C. §§ 2000d et seq) and implementing regulations (49 CFR part 21) including amendments thereto, the Airport and Airway Improvement Act of 1982 (49 U.S.C. § 47123), the Age Discrimination Act of 1975 (42 U.S.C. 6101 et seq.), Section 504 of the Rehabilitation Act of 1973 (29 U.S.C. § 794 et seq.), the Americans with Disabilities Act of 1990 (42 U.S.C. § 12101, et seq.), U.S.
Department of Transportation and Federal Aviation Administration (FAA) Assurances, and other relevant civil rights statutes, regulations, or authorities, including any amendments or updates thereto.
This may include, as applicable, providing a current Title VI Program Plan to the FAA for approval, in the format and according to the timeline required by the FAA, and other information about the communities that will be benefited and impacted by the project. A completed FAA Title VI Pre-Grant Award Checklist is required for every grant application, unless excused by the FAA. The Sponsor shall affirmatively ensure that when carrying out any project supported by this grant that it complies with all federal nondiscrimination and civil rights laws based on race, color, national origin, sex, creed, age, disability, genetic information, in consideration for federal financial assistance. The Department’s and FAA’s Office of Civil Rights may provide resources and technical assistance to recipients to ensure full and sustainable compliance with Federal civil rights requirements. Failure to comply with civil rights requirements will be considered a violation of the agreement or contract and be subject to any enforcement action as authorized by law.
The Owner reserves the right to waive any informality or irregularity in any bid or bid guaranty, to reject any or all bids, to award or refrain from awarding a contract for the work, and to negotiate with the apparent qualified responsible bidder to such extent as may be beneficial to the Owner.
KENTON COUNTY AIRPORT BOARD
BY: Lawrence J. Krauter, Chief Executive Officer Cincinnati/Northern Kentucky International Airport Hebron, Kentucky 41048 https://procurement.opengov.com/portal/cvgairport https://procurement.opengov.com/portal/cvgairport
NOTICE TO BIDDERS
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