26-003-ITB_Pre-Bid_Meeting_Agenda.pdf

This is a Pre-Bid Meeting Agenda document for Invitation to Bid #26-003-ITB issued by the Kenton County Airport Board (KCAB) for HVAC Controls and Infrastructure Upgrades at Cincinnati/Northern Kentucky International Airport in Boone County, Kentucky. The project encompasses the design and installation of a master network backbone infrastructure to replace outdated HVAC control systems, including network routers, control panels, G5CE controllers, redundant backup servers, software upgrades, and system integration across Concourse A and Concourse B, along with associated cabling, programming, and one-year post-project service with an optional three-year renewal. The mandatory pre-bid meeting and site visit will be held on Thursday, January 29, 2026, at 10:00 a.m. ET at the Main Terminal Ticketing area (3087 Terminal Drive, Hebron, Kentucky 41048). Written questions must be submitted through the online bidding system by Monday, February 9, 2026, at 11:59 p.m. ET, with answers posted by Thursday, February 12, 2026, at 11:59 p.m. ET. Sealed bids must be submitted electronically through KCAB's online bidding system no later than Thursday, February 19, 2026, at 2:00 p.m. ET. Anticipated Board approval is scheduled for March 23, 2026. The project must achieve substantial completion by December 31, 2026, with work commencing within 10 calendar days of the Notice to Proceed.

Bidders must submit a proposal bond equal to 5% of the total bid amount and, if awarded, furnish payment and performance bonds of 100% of the contract amount. The total project appropriation is $1,855,000.00, comprising design costs of $150,000.00, construction/installation of $1,500,000.00, contingency of $150,000.00, construction administration and inspection of $54,000.00, and force labor of $1,000.00. The project is funded through the capital budget with local funds and is subject to FAA Title VI civil rights requirements and Buy American provisions under 49 USC 50101. Contractors must perform at least 25% of contract work with their own organization and obtain security badges for all personnel accessing the air operations area at $44.00 per badge. Required insurance includes Kentucky workers' compensation, commercial general liability with $10,000,000 per occurrence limits, commercial auto liability with $10,000,000 per accident limits, and network security/privacy liability insurance with minimum $5,000,000 limits, with KCAB named as additional insured. Bidders must comply with mandatory certifications including Affirmative Action, Equal Employment Opportunity, Non-Segregated Facilities, Non-Debarment or Suspension, Disclosure of Lobbying Activities, and Certification of Offeror regarding Tax Delinquency and Felony Convictions.