26-003-ITB_Pre-Bid_Sign_In_Sheet.pdf

This is a Pre-Bid Sign-In Sheet for the Kenton County Airport Board (KCAB) soliciting competitive sealed bids for HVAC Controls and Infrastructure Upgrades at Cincinnati/Northern Kentucky International Airport (CVG) in Boone County, Kentucky. The project involves the design and installation of a master network backbone infrastructure to replace outdated HVAC control systems, including network routers, control panels with power supplies, G5CE controllers, redundant backup servers, software upgrades, system integration, and commissioning across Concourse A (13 control panels and 13 controllers) and Concourse B (16 control panels and 16 controllers), along with associated cabling, programming, graphics generation, technical checkout, and one-year post-project completion service with optional three-year renewal. A mandatory pre-bid meeting and site visit was held on Thursday, January 29, 2026 at 10:00 a.m. at CVG Airport's Main Terminal Ticketing area (3087 Terminal Drive, Hebron, Kentucky 41048), with RSVPs required by January 28, 2026. Written questions must be submitted by 11:59 p.m. on Monday, February 9, 2026, with answers posted no later than Thursday, February 12, 2026 at 11:59 p.m. Sealed bids must be submitted electronically through the procurement portal no later than 2:00 p.m. Eastern Time on Thursday, February 19, 2026. The project must achieve substantial completion by December 31, 2026, with work commencing within 10 calendar days of the Notice to Proceed.

The total project appropriation is $1,855,000.00, comprising design costs of $150,000.00, construction/installation of $1,500,000.00, contingency of $150,000.00, construction administration and inspection of $54,000.00, and force labor of $1,000.00. Bidders must submit a proposal bond equal to 5% of the total main bid amount and furnish payment and performance bonds of 100% of the contract amount if awarded. Required contractor qualifications include dedicated project management, submission of shop drawings and materials for approval, participation in weekly progress meetings, performance of at least 25% of contract work with the contractor's own organization, and compliance with FAA Advisory Circular AC 150/5370-10H and OSHA regulations. Bidders must obtain security badges for all personnel accessing the air operations area at $44.00 per badge and maintain Kentucky workers' compensation insurance, commercial general liability insurance with limits of $10,000,000 per occurrence, commercial auto liability insurance with limits of $10,000,000 per accident, and network security/privacy liability insurance with minimum limits of $5,000,000. The procurement is subject to federal civil rights compliance requirements and Buy American provisions under 49 USC 50101, with all steel and manufactured goods required to be produced in the United States unless a waiver has been issued or the product qualifies for an exception. The project is funded through the capital budget financed by local funds with FAA Title VI civil rights requirements.