26-00003 RFQ Metaline Sorts Final.pdf

RFQ 26-00003 pg. 1

REQUEST FOR QUOTATIONS (RFQ) No. 26-00003 Metaline Sorts

The Washington Department of Fish and Wildlife (WDFW) issues this RFQ (a.k.a. Solicitation) under the authority of the Revised Code of Washington (RCW) 39.26. WDFW reserves the right to change portions of this RFQ, including modifying the dates and times set forth immediately below. Any changes will be sent electronically as Amendments to all users of Washington’s Electronic Business Solution (WEBS) who downloaded this RFQ.

EXPECTED TIME PERIOD FOR CONTRACT: May 1, 2026 to November 30, 2026

ESTIMATED PROCUREMENT SCHEDULE:

All times given are for local Olympia, Washington time. This schedule is subject to change at any time with no notice.

PROJECT TITLE: Metaline Sorts RFQ RELEASE DATE: January 12, 2026 Pre-Bid Conference (Optional): Tuesday, January 27, 2026 at 11 a.m.

QUESTIONS REGARDING RFQ DUE: February 3, 2026 - EMAIL ONLY WDFW RESPONSE DATE FOR QUESTIONS: February 6, 2026 BIDDER PROPOSALS DUE (EMAIL ONLY): Monday, March 2, 2026 by 2:00 pm EVALUATION OF BIDDER PROPOSALS COMPLETED: March 6, 2026 ORAL INTERVIEWS (IF NECESSARY): March 9-13, 2026 APPARENT SUCCESSFUL BIDDER ANNOUNCED: March 18, 2026 CONTRACT NEGOTIATIONS/FINALIZE CONTRACTING PROCESS: March 18-31, 2026

BIDDER ELIGIBILITY: This procurement is open to those contractors who are pre-qualified and listed on the Department of Natural Resources’ (WDNR) Eligible Harvester Pool and meet the minimum qualifications in Section 2 of this RFQ. Potential bidders, not on the WDNR list, may also submit a bid but must include additional documentation listed under 1.06 RFQ Definitions and meet the minimum qualifications in Section 2 of this RFQ.

SUPPLIER DIVERSITY: Department of Enterprise Services (DES) policy number POL-DES-090-06 (Supplier Diversity), section C.4. does not apply to this solicitation.

The Procurement Coordinator is the sole point of contact in WDFW for this procurement.

All communication between Bidders and WDFW upon receipt of this RFQ shall be with:

Name: Deanna Luque, Contracts Consultant Office: Washington Department of Fish and Wildlife Phone: 360-902-8358 Email: Deanna.Luque@dfw.wa.gov http://apps.leg.wa.gov/rcw/default.aspx?cite=39.26 mailto:Deanna.Luque@dfw.wa.gov

RFQ 26-00003 pg. 2

TABLE OF CONTENTS

SECTION 1 INTRODUCTION

SECTION 2 GENERAL INFORMATON FOR HARVESTERS

SECTION 3 PROJECT SCOPE OF WORK

SECTION 4 QUOTATION EVALUATION

SECTION 5 RFQ EXHIBITS

Exhibit A: Certifications and Assurances Exhibit B: Bidder Profile Exhibit C: Timber Sale Maps Exhibit D: Sample Harvesting Services Contract Exhibit E: Road Summary Exhibit F: Road Plan Exhibit G: Access Road Revolving Fund (ARRF) Equipment Rates Exhibit H: Harvesting Services Contract Bid Form Exhibit I: Harvesting Services Contract Road Cost Bid Form Exhibit J: Volume Summary Table Exhibit K: Sample Performance Bond Exhibit L: Complaint Protest Process Exhibit M: Certification of Workers Rights Exhibit N: Competitive Procurement Standards Definitions

SECTION 1 INTRODUCTION

1.01 Project Summary

The Washington State Department of Fish & Wildlife, (WDFW) solicits Quotations from firms interested in participating on a project described below and the Harvesting Services Contract (Exhibit D). The selected harvester will be expected to access, cut, yard, load and haul logs from the Metaline Sorts Timber Sale to specified delivery points.

1.02 Purpose and Background

This Request for Quotations seeks responses from harvesters, logging firms, operators of logging equipment or any firms, businesses or individuals who have been pre-qualified for DNR’s harvester bidding pool and are interested in contract harvesting and delivering to designated purchasers approximately 10,417 tons of sawlogs and 1,209 tons of pulpwood in 2 units (122 acres) for the Washington Department of Fish and Wildlife on the Sherman Creek Wildlife Area in Pend Oreille County, Washington.

The Metaline Sorts Timber Sale is located approximately 2 miles west of Metaline, Washington. It is part of the WDFW Sherman Creek Wildlife Area in Pend Oreille County. The units are located in parts of Sections 31 of Township 39 North, Range 43 East W.M. See attached project maps for detailed views.

1.03 Minimum Qualifications

Eligible Bidders must be licensed to do business in the State of Washington; must demonstrate that they are capable of performing the work and meet the requirements outlined in the Harvesting Services

Contract (Exhibit D), Road Summary (Exhibit E), and Road Plan (Exhibit F); and have been pre-qualified

RFQ 26-00003 pg. 3 and are currently on the WDNR Eligible Harvesters Pool List.

Bidders must submit a bid for the Harvesting Services Contract along with a Statement of Available

Resources and Work Plan and any other materials listed as “required” in section 4.08 of the RFQ.

WDFW contract management staff will review Bidders’ submissions and determine whether they are responsive to the procedural instructions in this RFQ. Non-responsive Quotations will be eliminated from further consideration.

1.04 Contract Term

The period of performance of the Harvesting Service Contract resulting from this Request for Quotations (RFQ) and subsequent bidding process is tentatively scheduled for May 1, 2026 through November 30, 2026 with log deliveries to completed by October 15, 2026. Contract may be Amended to compensate for costs not anticipated at the time of this RFQ. Any amendments extending the period of performance shall be at the sole discretion of WDFW.

Please review the contract draft to ensure there are no other terms or conditions that may need to be negotiated and include a note in your response, so we are aware. Please list the specific detail of the language you may want to have negotiated.

1.05 Payment for Work

WDFW shall make payments to the Contractor for services required and approved including log hauling and roadwork calculated according to the terms in the Harvesting Services Contract. The Contractor is responsible for independently negotiating, procuring and paying for all subcontractor services provided.

Depending on the project bid structure defined in section 2.08 of this RFQ, payment will be calculated using:

▪ The Contractor’s On Board Truck (OBT) bid rate per Ton for logs harvested and delivered for sort(s) 1, 2, 3, 4, and 5 delivered from Units 1 and 2.

▪ Payments to the Contractor for hauling services for sorts 1, 2, 3, 4, and 5 from all units shall be based upon the tons delivered multiplied by: a base rate, ‘A’ and ‘C’ mile rates, a fuel index factor and the Contractor’s hauling bid factor using the following formula:

Hauling Services Payment Rate per Ton

= (Base Rate + Mileage Rate) x (Contractor’s hauling bid factor)

Base Rate = $2.35

(based on multiple truck operation fixed cost/ton within ‘Report to the Washington State

Legislature, The Washington Log Trucking Industry: Costs and Safety Analysis, August 2008’)

Mileage Rate = (($0.16 x C miles) + ($0.11 x A miles)) x (Fuel Index Factor)

The Fuel Index Factor will be adjusted quarterly by the State based upon the U.S. Energy

Information Administration’s Weekly Retail On-Highway Diesel prices for the West Coast region posted at https://www.eia.gov/petroleum/gasdiesel/ using the following formula;

https://www.eia.gov/petroleum/gasdiesel/

RFQ 26-00003 pg. 4

Q(x) -

Q(base) Fuel Index Factor = 1 +

Q(base)

Where; Q(base) = Average fuel price for quarter preceding harvesting services contract bid opening.

Q(x) = Average fuel price for quarter preceding log deliveries.

The fuel index factor will be calculated each;

January and apply to loads delivered between January 1 and March 31, April and apply to loads delivered between April 1 and June 30, July and apply to loads delivered between July 1 and September 30, October and apply to loads delivered between October 1 and December 31.

Hauling Rate Example for each sort dependent upon total mileage to purchaser using contractor’s haul bid factor:

Base Rate = $2.35

C miles = 10

A miles = 100

Fuel Index Factor = 1.000

Mileage Rate = (($0.16 x 10) + ($0.11 x 100)) x (1.000) = $12.60

Contractor’s hauling bid factor = 1.100

Hauling Services Payment Rate per Ton for each sort dependent upon total mileage to purchaser using contractor’s haul bid factor:

= (Base Rate + Mileage Rate) x (Contractor’s hauling bid factor)

= ($2.35 + $12.60) x 1.100

= $16.45

For sorts bid on an MBF basis tonnage will be calculated using the State’s conversion rate unless actual tonnage is available and approved for use. For tonnage based sorts, actual tonnage shall apply.

▪ With prior approval by the State and toll/ferry receipt provided, reimbursement of toll/ferry costs incurred for transporting logs.

▪ Payment amounts for fixed-rate road construction elements are based upon the rates established by the State and listed in the Harvesting Services Contract. When applicable, payment amounts for biddable road construction elements will be in accordance with the rates listed in Contractor’s road cost proposal provided as an attachment to the official bid form.

1.06 RFQ Definitions

Definitions of terms used in this Request for Quotations:

Contractor – Individual or company selected to harvest and haul logs for WDFW. Contractor may also

RFQ 26-00003 pg. 5 be required to perform roadwork or other services as required in the Harvesting Services Contract and Road Plan.

WDFW - The State of Washington, Department of Fish and Wildlife.

WDNR - The State of Washington, Department of Natural Resources.

Eligible Bidder – harvesting company, logging firms, operators of logging equipment, or any firms, business or individuals that have been pre-qualified and are currently on Washington Department of

Natural Resources’ (WDNR) Eligible Harvesters Pool List.

Potential bidders not on the DNR approved eligible bidders list may submit a bid if they provide references, a list of at least 3 similar projects, successfully completed, in the last 3 years and any additional information that demonstrates the contractor’s ability to fulfill all contractual obligations.

WDFW reserves the right to determine if contractors not on the DNR’s approved eligible bidders list are qualified to bid on this project.

Harvesting Services Contract – The agreement between WDFW and a Contractor that defines the work to be done by the Contractor. The Contractor and WDFW sign this contract after the timber sale auction where the Purchasers of the log sorts has been determined.

Purchaser – Person or company that has purchased logs to be delivered by the contractor of a contract harvest sale. A Contract Harvesting sale usually has numerous Purchasers.

Quotation – Official bid form submitted by eligible Bidders. A complete Quotation consist of the bid rate for delivered logs, the bid rates for hauling services, and a completed Statement of Available

Resources and Work Plan. See Section 2.08 for the Quotation format.

Request for Quotations (RFQ) – This formal procurement process used to solicit bids from pre-qualified firms for the right to perform the work defined in this RFQ.

RFQ Coordinator – WDFW employee who oversees the contractor selection process and serves as the main point of contact between the WDFW and eligible bidders.

Subcontractor – Individual or company employed by the Contractor to perform a portion, or all of the services required by the Harvesting Services Contract. The Contractor is responsible for independently negotiating, procuring and paying for any subcontracted services rendered.

SECTION 2 GENERAL INFORMATION FOR ELIGIBLE BIDDERS

2.01 RFQ Coordinator

The RFQ Coordinator listed on page one (1) of this RFQ is the sole point of contact at WDFW for this procurement. Any other communication will be considered unofficial and non-binding on WDFW. Bidders are to rely on written statements issued by the RFQ Coordinator. Communication directed to parties other than the RFQ Coordinator may result in disqualification of the bidder.

2.02 Estimated Project Schedule

Pre-Work Meeting: Week of April 27, 2026

Start Work: May 1, 2026

RFQ 26-00003 pg. 6

*Tentative start date pending road and weather conditions during spring breakup.

Pre-Haul Road Maintenance: All pre-haul maintenance, re-construction and new construction for each unit must be completed prior to haul unless otherwise approved in writing by the WDFW Contract

Administrator.

Harvest Expectations: Eligible bidders are expected to prepare a Quotation that will achieve the goal of having all log deliveries completed by October 15, 2026 and all contractual obligations, including road maintenance and abandonment, completed by November 30, 2026.

Road Abandonment: Prior to the Harvesting Services Contract termination date of November 30, 2026 all roads identified in the road summary and road summary narrative for abandonment shall be abandoned as per Forest Practice Abandonment Standards. This includes all required roads and all optional roads deemed necessary by the Contractor. The WDFW Contract Administrator and the WDFW

Forest Practices Forester must approve all road abandonment work before removing equipment from the site. A contract extension for final roadwork, including road abandonment, will be considered if roadwork cannot be completed in a satisfactory manner on or before November 30, 2026.

2.03 Pre-Bid Field Tour:

No pre-bid tour is scheduled for this project. For specific access questions, please contact:

• Brian Mize, WDFW Forester, at 509-201-2838 or brian.mize@dfw.wa.gov

2.04 Eligible Bidder’s Questions and Pre-Bid Conference:

Questions concerning this RFQ must be submitted via email to the RFQ Coordinator at the email address specified in Section one (1) of this RFQ. Only responses received as an amendment to this RFQ in WEBS will be considered official and binding. Additional questions will be entertained at the conference;

however, responses may be deferred and provided later. Any oral answer given at the conference is to be considered as tentative. All questions submitted prior to or discussed during the conference will be researched and the official answers published to the WEBS as an amendment to this procurement on the date and time listed in the procurement schedule on page one (1). This will ensure accurate and consistent responses to all Bidders. Only the written answers will be considered official.

There will be two (2) opportunities to ask questions:

1. Questions must be received by the RFQ Coordinator no later than the date and time specified in the Procurement Schedule on page one (1). Responses to those questions will be posted to WEBS on, or about, the date specified in the Procurement Schedule on page one (1).

2. Optional Pre-Bid Conference on the date and time specified in the Procurement Schedule on page one (1).

Bidders wishing to submit a proposal for this procurement may attend an optional Pre-Bid Conference on the date and time listed in the procurement schedule on page one (1). This conference will be held virtually via a Microsoft Teams meeting; the link to this meeting is below:

Microsoft Teams Need help?

mailto:brian.mize@dfw.wa.gov https://aka.ms/JoinTeamsMeeting?omkt=en-US

RFQ 26-00003 pg. 7

Join the meeting now

Meeting ID: 253 158 155 010 06

Passcode: Ch3TU2fk

Dial in by phone

+1 564-999-2000,,112883064# United States, Olympia

(833) 322-1218,,112883064# United States (Toll-free)

Find a local number

Phone conference ID: 112 883 064#

2.05 Washington’s Electronic Business Solution (WEBS).

This RFQ and all amendments and answers to questions about the RFQ will be published through the Washington Electronic Business Solution (WEBS) system. All bidders must register with WEBS at www.des.wa.gov and maintain an accurate bidder profile. Bidders are also responsible for downloading this RFQ and all other documents related to the RFQ, including amendments.

Notification of amendments to the RFQ will be provided only to those bidders who have registered with

WEBS and have downloaded the RFQ from WEBS. Failure to do so may result in a bidder having incomplete, inaccurate, or otherwise inadequate information about the project and proposal requirements.

Note: Persons with disabilities who are unable to utilize the WEBS system and/or need to receive the

RFQ and related information in an alternative format should contact the RFQ Coordinator, whose contact information appears page one (1) of this RFQ.

2.06 Delivery of Quotations:

Bids must be received by the Procurement Coordinator by the date and time listed on page one (1) of this

RFQ. Late bids will not be accepted and shall automatically be disqualified from further consideration.

WDFW will use the “time stamp” on the email as the official time of receipt. Time extensions will not be granted. Please reference RFQ #26-00003 in the subject line of the e-mail.

2.07 Proprietary Information

Clearly mark any portion(s) of your proposal which contains proprietary information. You may not mark the entire proposal as proprietary. If your proposal is successful, and WDFW receives a request to view or copy your proposal, WDFW shall respond according to public disclosure procedures described in this RFQ.

However, if any information in your proposal is marked as proprietary, WDFW shall not make that portion available without giving you an opportunity to seek a court order preventing disclosure.

WDFW will charge for copying and shipping as permitted by RCW 42.56.120. No fee shall be charged for inspection of contract files. Twenty-four (24) hours’ notice to the RFQ Coordinator is required. All requests for information should be directed to the RFQ Coordinator.

2.08 Harvesting Services Contract Quotation Format

The following checklist identifies the submittals which will comprise a Bid. Any Bid received without a

REQUIRED submittal listed below may be rejected as being non-responsive. Please identify each page of the https://teams.microsoft.com/l/meetup-join/19%3ameeting_ZTBlNGM4OGEtYjk4OC00MzkwLWE3YzktOWM3NzdkMzI1ZTI5%40thread.v2/0?context=%7b%22Tid%22%3a%2211d0e217-264e-400a-8ba0-57dcc127d72d%22%2c%22Oid%22%3a%22b857210a-7ca6-4845-b239-b20d5f88f394%22%7d tel:+15649992000,,112883064 tel:8333221218,,112883064 https://dialin.teams.microsoft.com/811a9140-4f87-4b3b-b4e5-c0df12d33f3f?id=112883064 http://www.des.wa.gov/

RFQ 26-00003 pg. 8 submittals, as well as any supplemental materials with your company name or other identifiable company mark.

Exhibit A – Certifications and Assurances: Complete, sign, and return.

Exhibit B – Bidder Profile: Complete and return.

Exhibit H – Harvesting Services Bid Form, Complete, sign and return.

Including:

a. OBT Harvesting Rate Per Ton for Sorts 1-5

b. Haul Bid Factor (formatted to 3 decimals i.e #.###)

c. Statement of Available Resources and Work Plan

Exhibit I – Harvest Services Contract Road Cost Bid Form: Complete and return.

Exhibit K – Sample Performance Bond: Complete and return provided sample or provide one on insurance provider’s form.

Exhibit M – Certification of Workers’ Rights: Complete, sign, and return.

2.09 Revisions to the RFQ

WDFW reserves the right to revise the RFQ and/or to issue addenda to the RFQ. The published vendor questions, and WDFW answers shall be an amendment to the RFQ.

WDFW also reserves the right to cancel or to reissue the RFQ, in whole or in part, prior to execution of a

Harvesting Services Contract. If WDFW finds it necessary to revise any part of the RFQ an amendment will be made available through WEBS.

2.10 Most Favorable Terms:

WDFW reserves the right to determine the Apparent Successful Bidder without further discussion of the

Quotation submitted. Therefore, the Quotation should be submitted initially on the most favorable terms which the Eligible Bidder can propose. There will be no best and final offer procedure. WDFW reserves the right to contact an Eligible Bidder for clarification of a Quotation.

2.11 Cost to Propose

WDFW will not be liable for any costs that the Eligible Bidder incurs in preparing a Quotation related to this RFQ or any other activities related to responding to the RFQ.

SECTION 3 PROJECT SCOPE OF WORK

3.01 Project Scope of Work.

The Project Scope of Work is defined in the Harvesting Services Contract (Exhibit D), Road Plan (Exhibit

F), Timber Sale Map (Exhibit C) and ARRF Rates (Exhibit G).

3.02 SPECIAL REQUIREMENTS – N/A

RFQ 26-00003 pg. 9

SECTION 4 QUOTATION EVALUATION

4.01 Evaluation Team

WDFW will designate an evaluation team to evaluate Quotations. The evaluation team will evaluate

Quotations according to the requirements outlined in this RFQ and any amendments issued.

4.02. Administrative Requirements

The RFQ Coordinator will review all Quotations to determine compliance with administrative requirements and instructions specified in the RFQ. Only Quotations meeting the minimum requirements will be forwarded to the evaluation team for further review.

4.03 Responsibleness

When evaluating the Quotations, the evaluation team will consider the bidder’s responsibleness. An

Eligible Bidder is responsible if it:

• Has adequate financial resources to perform the Harvesting Services Contract, or the ability to obtain them.

• Is able to comply with the required delivery or performance schedule, taking into consideration all existing commercial and governmental business commitments.

• Has a satisfactory performance record. An Eligible Bidder shall not be determined responsible, or non-responsible, solely based on a lack of relevant performance history, unless the WDFW determines special standards are appropriate. A Bidder that is, or recently has been, seriously deficient in contract performance shall be presumed to be non-responsible, unless WDFW determines that the circumstance were properly beyond the Bidder’s control, or that the Eligible

Bidder has taken appropriate corrective action. Past failure to apply sufficient tenacity and perseverance to perform acceptably is strong evidence of non-responsibility. Failure to meet the quality requirements of the Harvesting Services Contract is a significant factor to consider in determining satisfactory performance. WDFW shall consider the number of contracts involved and the extent of deficient performance in each contract when making this determination.

• Special standards properly identified in this solicitation will apply to all Contractors and their subcontractors.

4.04 Signatures

Quotations must be signed and dated by a person authorized to bring the Bidder to a contractual arrangement, e.g. the President or Executive Director if a corporation, the managing partner if a partnership, or the proprietor if a sole proprietorship.

4.05 Failure to Comply

If the Bidder fails to comply with any requirement of the RFQ, WDFW will reject the Quotation.

4.06 Rejecting Quotations

WDFW reserves the right at its sole discretion to reject all Quotations received without penalty and not to issue a contract from this RFQ. WDFW also reserves the right at its sole discretion to waive minor administrative irregularities contained in any Quotation.

RFQ 26-00003 pg. 10

4.07 Information Used for Evaluation

The evaluation will include the Bidder’s references, previous WDFW and WDNR performance evaluations, the ability to meet any specials standards, and their Quotation including their “Statement of Available

Resources and Work Plan”. The objective is meant to identify a Contractor best qualified to meet the requirements of this RFQ and available for providing the services as needed by WDFW.

4.08 Allocation of Points and Required Documents

The following table outlines the scoring/evaluation components and points allocation that will be used by

WDFW to calculate each Bidder’s Total Score:

REQUIRED SCORE

Bidder is licensed to do business in the state of Washington. Pass/Fail

Exhibit A Certifications and Assurances-(Completed, Signed and Returned) Pass/Fail Exhibit B Bidder Profile-Referred in 4.07 of this RFQ (Completed and Returned) Up to 30 Points

Exhibit H Exhibit I

Harvesting Services Bid Form, including: Up to 70 Points

OBT harvesting rate per Ton for Sorts 1-5

Haul bid factor (formatted to 3 decimals i.e. #.###)

Statement of Available Resources and Work Plan- (Completed, Signed and Returned) Harvesting Services Contract Road Cost Bid Form-(Complete and Returned)

Exhibit K Bidder can obtain and provide the required Performance and Default bond as in attached in Exhibit K Sample Performance Bond

Pass/Fail

Exhibit M

Workers’ Rights Certification of Executive Order 18-03- (Complete, Sign and Return)

3 Points

4.09 Lowest Responsible Bidder

Award of the Harvesting Services Contract shall be determined by 70% bid price and 30% experience. In determining the lowest responsible bidder, in addition to price, the following may be considered:

4.10.1 The ability, capacity, and skill of the bidder to perform the Harvesting Services Contract

4.10.2 The character, integrity, reputation, judgement, experience, and efficiency of the bidder

4.10.3 Whether the bidder can perform the Harvesting Services Contract within the time specified

4.10.4 The quality of performance of previous contracts, and

4.10.5 The previous and existing compliance by the bidder with laws relating to the Harvesting

Services Contract or services.

4.10.6 WDFW’s determination that a bidder is not qualified shall result in the rejection of the bid submitted.

4.10 Notice of Award

WDFW will notify all bidders via email of the selection of Apparent Successful Bidder.

4.11 Harvesting Services Contract Terms

The successful bidder will be required to sign a Harvesting Services Contract that contains general

RFQ 26-00003 pg. 11 terms and conditions substantially the same as those included with the RFQ Exhibit D.

4.12 Authority to Bind WDFW

Only the Director of WDFW and his/her designated representatives may legally commit WDFW to contracts. The Bidder shall not incur, and WDFW shall not pay, any costs incurred before a contract is fully executed.

4.13 Procurement Complaint Process

Note: See also Exhibit L-Complaint, Debrief, and Protest Procedure located in the Exhibits section below.

This document contains important additional and expended details, such as rules, timing, criteria form, etc.

Complaint: This solicitation offers a Complaint period for Bidders wishing to voice objections to this solicitation. The Complaint period ends five business days before the bid deadline. The Complaint period is an opportunity for the Bidder to voice objections, raise concerns or suggest changes. Failure by the Bidder to raise a complaint at this stage may waive its right for later consideration. WDFW will consider all complaints but is not required to adopt complaint, in part of full. If Bidder complaints result in changes to the RFQ, written amendments will be issued and posted on WEBS. Complaints must be sent to the

Procurement Coordinator located on the face page of this document.

Debrief: Debrief meetings are an opportunity for the Bidder and the Procurement Coordinator to meet and discuss the Bidders bid. A Debrief is a required prerequisite for a Bidder wishing to lodge a Protest.

Following the evaluation of the bids, WDFW will issue an Announcement of the Apparent Successful Bidder

(ASB). That announcement may be made by any means, but WDFW will likely use email to the Bidder’s email address provided in the Bidder’s bid. Bidders will have three business days to request a Debrief meeting. Once a Debrief meeting is requested, WDFW will offer the requesting Bidder one meeting opportunity and notify the Bidder of the Debrief meeting place, date and time. Please note, because the

Debrief process must occur before making an award, WDFW will likely schedule the Debrief meeting shortly following the Announcement of the ASB and the Bidder’s request for a Debrief meeting. WDFW will not allow the Debrief process to delay the award or be used as a delaying tactic. Therefore, Bidders should plan for contingencies and alternate representatives and Bidders unwilling or unable to attend the Debrief meeting will lose its opportunity to Protest.

Protest: Bidders wishing to protest must do so in conformity with Exhibit L - Complaint, Debrief, and Protest

Procedure located in the Exhibit section below.

RFQ 26-00003 pg. 12

SECTION 5 Exhibits

Reminder: By responding to this RFQ, a Bidder acknowledges reading, understanding, and accepting all information contained within the entire RFQ without modification. The exhibits listed below are found as separate attachments in the WEBS posting and must be downloaded separately.

Exhibit A: Certifications and Assurances Exhibit B: Bidder Profile Exhibit C: Timber Sale Maps Exhibit D: Sample Harvesting Services Contract Exhibit E: Road Summary Exhibit F: Road Plan Exhibit G: Access Road Revolving Fund (ARRF) Equipment Rates Exhibit H: Harvesting Services Contract Bid Form Exhibit I: Harvesting Services Contract Road Cost Bid Form Exhibit J: Volume Summary Table Exhibit K: Sample Performance Bond Exhibit L: Complaint Protest Process Exhibit M: Certification of Workers Rights Exhibit N: Competitive Procurement Standards Definitions