250203_PS_01-29-26.docx

This is an interoffice memorandum from the Orange County Transportation Authority (OCTA) Contract Administrator to the Senior Section Manager of Information Systems, documenting the procurement schedule for RFQ 250203 regarding CallCabinet Annual Maintenance Renewal. The RFQ will be issued on February 17, 2026, with written questions due by 11:00 a.m. on February 23, 2026. OCTA will provide written responses to all questions via addendum by February 25, 2026. Quotes are due by 11:00 a.m. on March 4, 2026, with quote review scheduled for March 5, 2026. The anticipated purchase order issuance date is March 27, 2026. The contract will be awarded to authorized resellers and covers a three-year term for CallCabinet annual maintenance renewal services.

The total budget allocated for this three-year maintenance renewal effort is $56,051. All firms submitting quotes must certify that they are not subject to Ukraine/Russia-related economic sanctions imposed by the State of California or the United States Government, including Presidential Executive Orders 13660, 13661, 13662, 13685, and 14065. By submitting a quote, firms agree to comply with all economic sanctions imposed by the State or U.S. Government and accept the terms and conditions outlined in Exhibit A, OCTA General Provisions. The memorandum serves as confirmation of the procurement timeline and requests that the Senior Section Manager review the schedule and advise of any scheduling conflicts or concerns.