250203_ICE.pdf
PDF 281 KB Posted
- Attached to
- CallCabinet Annual Maintenance Renewal
- Solicitation number
- 250203
- Issued by
- Orange County, California
About this file
This is an Independent Cost Estimate (ICE) form submitted by the Orange County Transportation Authority (OCTA) for the CallCabinet Annual Maintenance Renewal procurement. The project involves securing annual maintenance renewal services for CallCabinet, a software solution, for a three-year contract term with an option term date of December 15, 2025. The requestor, Long Leu, Senior Section Manager, prepared the estimate on December 15, 2025. The procurement will replace the existing purchase order A53767 and includes a newly added Audio Transcription service component. No specific response deadlines or bidder conferences are detailed in this cost estimate document, though the related contract opportunity indicates written questions must be submitted by 11:00 a.m. on February 23, 2026, with OCTA providing written responses by February 25, 2026.
The total estimated cost for the CallCabinet Annual Maintenance Renewal is $56,051.28, categorized entirely as Information Technology Support costs. The estimate was substantiated through market research, and the cost increase compared to the previous purchase order is attributed to the addition of Audio Transcription services. The procurement requires authorization from Contracts Administration & Materials Management (CAMM) before proceeding, with the requisition number R001105. By submitting a quote, all firms must certify compliance with Ukraine/Russia-related economic sanctions imposed by the State of California and the United States Government, including Presidential Executive Orders 13660, 13661, 13662, 13685, and 14065, and agree to comply with the terms and conditions outlined in Exhibit A, OCTA General Provisions.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 250203_PP_01-29-26-APPROVED.pdf | ||
| 250203_PP_01-29-26.docx | DOCX document | |
| 250203_Email_CallCabinet_Reseller_Confirmed_01-28-26.pdf | ||
| 250203_PS_01-29-26.docx | DOCX document | |
| 250203_RFQ_Exhibit_A,_General_Provisions.pdf | ||
| 250203_SOW_Verification_Memo_12-15-25.pdf | ||
| 250203_R001105.pdf | ||
| 250203_SOW_Verification.pdf |
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Text version
INDEPENDENT COST ESTIMATE (ICE)
FA-CAMM-006.docm (09/25/15) Page 1 of 3
INSTRUCTIONS
Complete and submit all three pages to Contracts Administration & Materials Management (CAMM), along with your requisition and scope of work. CAMM will not start the procurement until all three documents have been received.
PART I – GENERAL INFORMATION
Project Description: CallCabinet Annual Maintenance Renewal
SHADED AREA FOR PROCUREMENT USE ONLY
Assigned Buyer No.:
D/M/WBE%:
Purchase Requisition No.: R001105
New Contract / Procurement
Contract Amendment Current IFAS Printout Contract / PO No.:
(Required for Amendments)
Contract Task Order
Option Term
Date: 12/15/25
Requestor: Long Leu Senior Section Manager Phone Ext.: 5651
Name Title
Signature:
Cost
Estimate: $ 56,051.28 (include shipping, handling and taxes, if applicable)
PART II – ESTIMATE GUIDE
Please substantiate the estimate using the following information.
Estimate Type Items to Include Where to Find Supporting Information
Services (Other than A&E)
1. Tasks you want done
2. Types of people needed (i.e., supervisor, administrative assistant, other)
3. Positions required (i.e., Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Prevailing wage rate category applied
7. Profit / applied fee
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Estimate Guide Continued
FA-CAMM-006.docm (09/25/15) Page 2 of 3
Estimate Type Items to Include Where to Find Supporting Information
Architects, Engineers, Designers
1. Tasks you want done
2. Types of people needed (i.e., engineers, administrative assistant, other)
3. Positions (Project Manager, Deputy PM, Senior Engineer / Planner, other)
4. Estimated hours by position
5. Salary / billing rates applied
6. Profit / applied fee
7. Overhead rate (%)
8. Direct expenses
9. Completion schedule
1. Current or past contracts for similar services
2. Other properties / departments doing similar work
3. Historical price and cost data
Goods/Equipment 1. Product needed
2. Quantity
3. Unit price
4. Markups, overhead, profit
5. Delivery schedule desired
6. Warranty
1. Vendor survey / market survey
2. Current or past contracts for the same or similar product
3. Historical price and cost data
4. Various published indices
Construction 1. Product needed
2. Labor (at a minimum use Davis Bacon)
3. Materials
4. Bonds
5. Insurance
6. Mobilization
7. Equipment
8. Markups, fringes, overheads, profit
9. Completion schedule
1. “Means Book”
2. “Blue Book”
3. Davis Bacon wage rates / prevailing wages
4. Current or past contracts for the same project
5. Historical price and cost data
Additional Information: This will be replacing PO A53767. The cost was based on market research. The cost is higher than the previous purchase because Audio Transcription was added as an additional service.
FA-CAMM-006.docm (09/25/15) Page 3 of 3
PART III – INDEPENDENT COST ESTIMATE
Using the information provided in Part II, prepare the ICE for your procurement.
Use any or all of the categories listed below.
Prepared By: Long Leu Date: 12/15/25
Signature:
DESCRIPTION OF COST ELEMENTS
1. DIRECT LABOR
(List of Labor Categories)
Estimated Hours
Rate Per Hour ($)
Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
$ $ 0.00
Total Direct Labor: $ 0.00
2. OVERHEAD
Rate (%)
(use decimal input)
Total Labor ($)
Estimated Cost ($)
Total Est.
Cost ($)
% $ 0.00 $ 0.00 $ 0.00
3. MATERIALS/SERVICES (Excluding Information Technology [IT]) Estimated Cost ($)
Total Est.
Cost ($)
$ $ 0.00
4. INFORMATION TECHNOLOGY SUPPORT
Estimated Cost ($)
Total Est.
Cost ($)
CallCabinet Annual Maintenance Renewal $ 56,051.28
Total IT Support: $ 56,051.28
5. TRAVEL
Estimated
Cost ($) Total Est.
Cost ($)
$ $ 0.00
6. SUBCONTRACTOR(S) / CONSULTANT(S)
Estimated
Cost ($) Total Est.
Cost ($)
Total Subcontractor(s) / Consultant(s): $ 0.00
7. OTHER DIRECT COSTS
Estimated
Cost ($) Total Est.
Cost ($)
$ $ 0.00
8. TOTAL ESTIMATED COST: $ 56,051.28
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