250203_PP_01-29-26.docx
DOCX document 41 KB Posted
- Attached to
- CallCabinet Annual Maintenance Renewal
- Solicitation number
- 250203
- Issued by
- Orange County, California
About this file
This is an Interoffice Procurement Plan Memo from the Orange County Transportation Authority (OCTA) dated January 29, 2026, detailing RFQ No. 250203 for CallCabinet Annual Maintenance Renewal. The procurement seeks quotes from authorized resellers to provide CallCabinet annual maintenance renewal services for a three-year term effective April 10, 2026, through April 9, 2029. The request for quote (RFQ) was selected as the procurement type because pricing is the sole determining factor for selection. No specific response deadline or bidder's conference is mentioned in the procurement plan; however, the related contract opportunity specifies that written questions must be submitted no later than 11:00 a.m. on February 23, 2026, with OCTA responding by February 25, 2026.
The total budgeted amount for this procurement is $56,051.28, funded through local sources. The contract will be awarded as a firm fixed-price agreement to the lowest responsive, responsible bidder, with evaluation based entirely on cost (100% weight). No firm qualifications, staffing expertise, or detailed work plans are required for evaluation. The procurement includes no prevailing wage requirements, liquidated damages, or retention provisions. An independent cost estimate has been received, and the requisition (R001105) has been approved. Firms submitting quotes must certify they are not subject to Ukraine/Russia-related economic sanctions imposed by California or the United States Government, including Presidential Executive Orders 13660, 13661, 13662, 13685, and 14065.
View the file
Other files
| File | Type | Posted |
|---|---|---|
| 250203_PP_01-29-26-APPROVED.pdf | ||
| 250203_Email_CallCabinet_Reseller_Confirmed_01-28-26.pdf | ||
| 250203_PS_01-29-26.docx | DOCX document | |
| 250203_ICE.pdf | ||
| 250203_R001105.pdf | ||
| 250203_SOW_Verification.pdf | ||
| 250203_RFQ_Exhibit_A,_General_Provisions.pdf | ||
| 250203_SOW_Verification_Memo_12-15-25.pdf |
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Text version
INTEROFFICE MEMO
Procurement Plan, RFQ No. 250203
Date: January 29, 2026
To: Long Leu, Senior Section Manager, Information Systems
From: Rhea Aninzo, Contract Administrator, CAMM
Subject: Procurement Plan – RFQ 250203 “CallCabinet Annual Maintenance Renewal”
Please review the procurement plan for the subject RFQ and advise your concurrence with the evaluation criteria and contract elements.
Procurement Type: |_| RFP |_| IFB |X| RFQ
Justification:
An RFQ is applicable as pricing will be the determining factor for selection.
Evaluation Criteria:
| PROPOSAL |
| WEIGHT |
| Qualifications of the Firm |
| 0% |
| Staffing/Project Organization |
| 0% |
| Work Plan |
| 0% |
| Cost |
| 100% |
Justification:
There are no required skills, firm qualifications, or detailed work plan for this procurement. The only criterion is cost as that will be the determining factor for the evaluation of this project.
Contract Type: |_| Time & Expense |_| CTO-Based |X| Firm Fixed Price
Justification (Explain the rationale for using the particular contract type):
A one-time purchase order will be issued to the lowest responsive, responsible firm.
| Retention: |
| |_| Yes |
| % |
| |X| No |
| |_| N/A |
| Prevailing Wages: |
| |_| Yes |
| $ |
| |_| No |
| |X| N/A |
| Liquidated Damages: |
| |_| Yes |
| $ |
| |_| No |
| |X| N/A |
Procurement Schedule: |X| Attached
Contract Term: Three (3)-year term effective 4/10/26 through 4/9/29
Funding Source: |X| Local |_| Measure M |_| Federal (FHWA)
Dollar Amount: $56,051.28
Independent Cost Estimate Received: |X| Yes |_| No
Requisition Received: |X| Yes #R001105 |_| No
DBE Goal: |_| Yes |X| No
Project Manager Concurrence:
| _______________________________________________ | ____________ | |
| Long Leu, Senior Section Manager, Information Systems | Date |
CAMM Section Manager Concurrence:
| _______________________________________________ | ____________ | |
| Iris Deneau, Section Manager, Procurement, CAMM | Date |
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