250022_PP.pdf

Revised: 07/20/2010

INTEROFFICE MEMO

Date: September 10, 2025

To: Karina Hankins, Senior Health, Safety and Environmental

Compliance (HSEC) Specialist, HSEC

From: Ellis Hoskin, Senior Contract Administrator, CAMM

Subject: Procurement Plan for Release, Selection and Award

RFP 250022 “Clarifier, Hazardous Waste and Emergency Response Services”

Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments. Thanks.

Procurement Type: RFP IFB

A Request for Proposals (RFP) is issued as the nature of the procurement demands that evaluation criteria, in addition to price, be used to select a firm.

Evaluation Criteria:

PROPOSAL WEIGHT

Qualifications of the Firm 25% Staffing/Project Organization 20% Work Plan 30% Cost 25% Justification:

Qualifications of the firm is weighted at 25% percent to ensure firms have prior experience transporting and reclaim or recycling services for hazardous waste, non-hazardous waste, and universal waste generated by OCTA.

Staffing and project organization is weighted at 20% because the firm’s employees need to demonstrate that they are trained in safe and proper handling of hazardous waste and qualified to do emergency response and clean-up of spills. Work plan is weighted highest at 30% percent to ensure a clear approach is demonstrated for meeting the project objectives. Cost is weighted at 25% percent to ensure the Authority receives the best value for the services provided.

Procurement Plan, RFP 250022

Revised: 0720/2010

Contract Type: Time & Expense CTO-Based Firm Fixed Price

Justification (Explain the rationale for using the particular contract type):

A time and expense contract is appropriate for this procurement as firms are required to provide services on an as-needed basis at a firm-fixed hourly rate.

Retention: Yes No N/A

Prevailing Wages: Yes $ No N/A

Liquidated Damages: Yes $ No N/A

Procurement Schedule: Attached

Internal Evaluators:

Karina Hankins, Senior HSEC Specialist, HSEC

Angela Hahn, Section Supervisor Sr., Materials Management Administration

Tuan Nguyen, Facilities Maintenance Supervisor Maintenance Supervisor

Contract Term: Two (2) year initial term with two, one (1)-year option terms

Funding Source: Local Measure M Federal (CMAQ)

Dollar Amount: Initial Term $110,000.00

First Option Term $55,000.00; Second Option Term $55,000.00

Independent Cost Estimate Received: Yes No

Requisition Received: Yes Req. 34710

DBE Goal: Yes No

Procurement Plan, RFP 250022

Revised: 0720/2010

Project Manager Concurrence:

Karina Hankins, Senior HSEC Specialist, HSEC Date

CAMM Section/Department Manager Concurrence:

Georgia Martinez, Department Manager, Contracts and Procurement Date