250022_PP-APPROVED.pdf
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- Solicitation number
- 250022
- Issued by
- Orange County, California
About this file
This is a Procurement Plan approval memo from the Orange County Transportation Authority (OCTA) dated September 10, 2025, outlining the procurement strategy for RFP 250022 for Clarifier, Hazardous Waste and Emergency Response Services. The Authority seeks qualified firms to provide hazardous waste transportation, reclamation, recycling, and emergency response services on an as-needed basis. The contract will be structured as a Request for Proposals (RFP) with evaluation criteria extending beyond price to assess firm qualifications. The initial contract term is two years with two optional one-year renewal terms. The procurement plan identifies four internal evaluators from the Health, Safety and Environmental Compliance, Materials Management Administration, and Maintenance departments who will assess proposals based on established criteria.
The evaluation framework weights proposals as follows: Qualifications of the Firm at 25 percent, Staffing and Project Organization at 20 percent, Work Plan at 30 percent, and Cost at 25 percent. The contract will be structured as a time and expense agreement with firm-fixed hourly rates, as services are required on an as-needed basis. Funding is sourced from Local Measure M and Federal CMAQ funds, with a total budget of $110,000 for the initial two-year term, $55,000 for the first option year, and $55,000 for the second option year. The procurement plan indicates that prevailing wage requirements apply, an independent cost estimate has been received, and a Disadvantaged Business Enterprise (DBE) goal has been established for this procurement.
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Text version
Revised: 07/20/2010
INTEROFFICE MEMO
Date: September 10, 2025
To: Karina Hankins, Senior Health, Safety and Environmental
Compliance (HSEC) Specialist, HSEC
From: Ellis Hoskin, Senior Contract Administrator, CAMM
Subject: Procurement Plan for Release, Selection and Award
RFP 250022 “Clarifier, Hazardous Waste and Emergency Response Services”
Please review the procurement plan for the subject RFP and advise your concurrence with the evaluation criteria and contract elements. Include suggested evaluation team members and/or comments. Thanks.
Procurement Type: RFP IFB
A Request for Proposals (RFP) is issued as the nature of the procurement demands that evaluation criteria, in addition to price, be used to select a firm.
Evaluation Criteria:
PROPOSAL WEIGHT
Qualifications of the Firm 25% Staffing/Project Organization 20% Work Plan 30% Cost 25% Justification:
Qualifications of the firm is weighted at 25% percent to ensure firms have prior experience transporting and reclaim or recycling services for hazardous waste, non-hazardous waste, and universal waste generated by OCTA.
Staffing and project organization is weighted at 20% because the firm’s employees need to demonstrate that they are trained in safe and proper handling of hazardous waste and qualified to do emergency response and clean-up of spills. Work plan is weighted highest at 30% percent to ensure a clear approach is demonstrated for meeting the project objectives. Cost is weighted at 25% percent to ensure the Authority receives the best value for the services provided.
Procurement Plan, RFP 250022
Revised: 0720/2010
Contract Type: Time & Expense CTO-Based Firm Fixed Price
Justification (Explain the rationale for using the particular contract type):
A time and expense contract is appropriate for this procurement as firms are required to provide services on an as-needed basis at a firm-fixed hourly rate.
Retention: Yes No N/A
Prevailing Wages: Yes $ No N/A
Liquidated Damages: Yes $ No N/A
Procurement Schedule: Attached
Internal Evaluators:
Karina Hankins, Senior HSEC Specialist, HSEC
Angela Hahn, Section Supervisor Sr., Materials Management Administration
Tuan Nguyen, Facilities Maintenance Supervisor Maintenance Supervisor
Contract Term: Two (2) year initial term with two, one (1)-year option terms
Funding Source: Local Measure M Federal (CMAQ)
Dollar Amount: Initial Term $110,000.00
First Option Term $55,000.00; Second Option Term $55,000.00
Independent Cost Estimate Received: Yes No
Requisition Received: Yes Req. 34710
DBE Goal: Yes No
Procurement Plan, RFP 250022
Revised: 0720/2010
Project Manager Concurrence:
Karina Hankins, Senior HSEC Specialist, HSEC Date
CAMM Section/Department Manager Concurrence:
Georgia Martinez, Department Manager, Contracts and Procurement Date
09/24/25
File details come from the government source that posted it. Updated .