22-cchs-addendum 01r-250728 - v3.pdf

A R C H I T E C T ’ S A D D E N D U M

Addendum Number: 01

Date: Friday, July 18, 2025

RE: St. Louis Public Schools Central VPA and Collegiate High School Secure Entries and Renovations

Prepared By: Jim Riddle AIA Cordogan Clark Project No.: 234403 Cordogan Clark

To: Prospective Bidders

Subject: Addendum No. 01 to the Construction Documents for the Central VPA and Collegiate High School Secure Entries and Renovations

This Addendum forms a part of the Construction Documents and modifies the original Construction Documents, dated 6/27/2025. Acknowledge receipt of this Addendum in the space provided on the Bid Form. Failure to do so may subject Bidder to disqualification.

THE FOLLOWING ITEMS ARE TO BE INCLUDED IN THE PROPOSAL.

Answers to questions in Bonfire :

1. None at this time.

General Clarifications :

1. Attached, please find the Meeting Notes, and the sign in sheets from the first Pre-Bid Meeting and walk through on July 7, 2025.

2. Sign in sheet from the pre-bid walk through on 7/14/25.

3. MBE/WBE Goals

4. MBE/WBE Reporting Forms

Clarifications to the Project Manual :

Clarifications to the Drawings:

Architectural

1. None at this time

Structural

1. None at this time.

Plumbing jmckinney Snapshot jmckinney Snapshot jmckinney Text Box 7/18/2025

1. None at this time

Electrical

1. None at this time

Attachments:

1. Pre-Bid Meeting Notes for 7/7/25

2. Pre-Bid Meeting Attendance. For 7/7/25 and 7/14/25

3. MBE/WBE Pre-Bid Documents Needed

4. MBE/WBE Goals

5. MBE/WBE Reporting Forms

End Of Addendum No. 01

Saint Louis Public Schools Page 1 of 3

Saint Louis Public Schools

Pre-Bid Conference

July 7, 2025 @ 2:00 PM

1. Introductions

a. Saint Louis Public Schools

i. Chief of Operations – Square Watson

ii. Director of Facilities – Anthony Graphenreed

iii. Maintenance Manager – Rashad Sullivan

iv. Facilities Project Manager – Tim Giegling

v. Facilities Project Manager – Kevin Boyd

b. Navigate Building Solutions, LLC will be the Owner’s Representative

i. Chaz Jaquess – Senior Project Manager

ii. Cory Bextermueller – Market Leader

iii. Jessica Vaughn – Project Manager

2. Project Overview:

a. The scope of work for the project is the CVPA & CSMB Entrance & Parking Renovations project at the following school locations:

Central Visual Performing Arts / Collegiate School of Medicine and Bioscience 3125 S Kingshighway Blvd, St. Louis, MO 63139

b. FULL SCOPE OF WORK ISSUED IN BID DOCUMENTS. BIDDER MUST REVIEW

PRIOR TO BID.

3. Proposals will be received via Bonfire no later than 12:00 PM CST on August 6, 2025. Bids received after 12:00 PM Wednesday, August 6, 2025 CST will not be opened. Bids will be publicly opened and read aloud in the District’s conference room shortly after receipt of bids.

4. Each bid must be accompanied by a cashier’s check, certified check, or a Bid Bond executed by the Bidder and an approved surety company payable to the school district, in an amount not less than five percent (5%) of the total of the base bid. Please hand deliver your cashier’s or certified check and bid bond to the Procurement Cashier on the 2nd floor with correct RFP # no later than 12:00PM Tuesday, August 5, 2025 at the SLPS Central Office below:

Saint Louis Public Schools 801 N. 11th Street St. Louis, MO 63101

5. A payment bond and performance bond in the amount of one hundred (100%) percent of the bid amount will be required of the selected bidder.

6. All copies of the Bid and any other documents required to be submitted shall be submitted electronically via the SLPS Bonfire Online Portal.

The Bid shall be identified with the Project name, the Bidder’s name, and address, and, if applicable, the designated portion of the Work for which the Bid is submitted.

Fax or email bids will NOT be accepted. Unsigned bids will NOT be accepted.

Bids submitted to NAVIGATE’s office will NOT be accepted. No late bids will be accepted.

Saint Louis Public Schools – CVPA & CSMB Entrance and Parking Renovation Pre-Bid Conf. – July 7, 2025

Saint Louis Public Schools Page 2 of 3

7. Bids will be held good and may not be withdrawn for a period of sixty (60) calendar days from receipt of bids.

8. Documents will be available by contacting Custom Blueprint:

Custom Blueprint

1632 SOUTH BROADWAY

Saint Louis, MO 63104

Phone: 314-231-4400 customblueprint-supply.com

9. Project is tax exempt.

10. All bidders MUST submit bids using the Bid Form provided in the Project Documents. See the ‘Bid Submittal Checklist’ to assure you are submitting all of the correct documents with your bid.

11. All Pre-approved Alternate pricing must be submitted at the time of bid. Also submit all References at the time of bid. BIDDERS SHALL READ THE BID DOCUMENTS AND SUBMIT

ALL EXHIBITS AS REQUIRED.

Bidders be advised that there is a lot of information being requested with your bid, so please have your administrative personnel prepare the exhibits early in your bidding process so that you can focus on the bid form and alternates on bid day.

12. The project is Davis-Bacon prevailing wage. All wages paid for work performed on site must comply with the Missouri Division of Labor Standards Annual Wage Order Number 32 for City of Saint Louis, Missouri.

13. Certified Payroll will be a requirement of this project. All GC Bidders are required to meet MWBE project and workforce project goals. Physical hand out provided.

14. Liquidated Damages do apply to this contract. Liquidated damages will be assigned based on the Master Project Schedule (within Scope of Work document) issued in the bid documents.

15. Bidders shall review the Scope of Work and the draft Contract with the Owner issued in the bid documents.

16. The Bidders will be responsible for building a project schedule that accommodates the Master

Project Schedule (within Scope of Work document) issued in the bid documents. This project schedule should be submitted to the Owner 14 calendar days after issuance of Notice to Proceed.

17. Bidders shall request clarification or interpretation of the Bidding Documents by submitting these items to the SLPS Bonfire portal. Such requests must be received by July 22, 2025 to best ensure that the request can be addressed and disseminated to potential Bidders prior to the receipt of Bids.

a. The reply will be in the form of an Addendum, a copy of which will be forwarded to known recipients.

Saint Louis Public Schools – CVPA & CSMB Entrance and Parking Renovation Pre-Bid Conf. – July 7, 2025

Saint Louis Public Schools Page 3 of 3

18. A copy of these minutes and the Pre-Bid Sign-in sheet will be issued with Addendum Number 1.

19. SLPS Environmental Team will be responsible for any abatement and demolition of all hazardous materials. GC Bidders are responsible for selective demolition but must notify NAVIGATE immediately of any hazardous materials.

20. GC walk through today 7/07/25 @ 2:00 PM at CVPA/CSMB

2nd GC walk through Monday 07/14/25 @ 1:00PM at CVPA/CSMB

21. Reviewed SLPS contractor badging requirements which require Missouri Highway Patrol background check and FBI fingerprint background check. Access to the job site will require both checks. All Vendors are required to sign-in at the front desk with SLPS Safety & Security.

22. Bonfire is the reference for all deadlines. If any date/time is modified, the information reflected in Bonfire should be followed.

SLPS M/WBE Pre-Bid Guidelines

Revised 6/30/25 – MKN (PCG)

The below forms should be submitted with the bid. They are used to verify that the GC/Subcontractor has a plan to meet the M/WBE goals. If the GC or subcontractor is not on track to meet the goals at the time of bidding then they must provide Good Faith Efforts (GFEs) that state why they are unable to meet the goals and steps they are willing to take to resolve the issue/s.

1) SLPS M/WBE Utilization Plan: The form detailing the goods and services to be provided to the prime contractor by each M/WBE listed to meet the M/WBE goals. The M/WBE Utilization Plan must be provided at bid opening by each bidder and include the name(s) of all M/WBE subcontractors to be utilized in the contract, the items of work to be performed, and their percentage of the bid amount. All subcontractors MUST perform a commercially Useful function (CUF).

2) Certification of each M/WBE Subcontractor . As per the Pre-Bid SLPS document section 7.3. They must be certified by State of Missouri Office of Equal Opportunity https://oeo.mo.gov/ They must be certified and present the certification at the time of the bid.

3) Notice of intent to perform a subcontract shall mean the form the bidder is required to submit to the District at the time of bid opening signed by each subcontractor listed in the M/WBE Utilization Plan. Failure to include a completed Notice of Intent form signed by each subcontractor will be sufficient cause to reject a bid as non-responsive.

4) Good Faith Efforts - If the M/WBE Utilization Plan falls short of the M/WBE goals then they will need to submit why they are unable to meet the goals and the efforts put in to research and achieve the goals at the beginning of the bidding process. They will also have to submit GFEs each month or an email stating that no GFEs were completed that reporting month.

Make sure the M/WBE subcontractors chosen are comfortable with providing all of the information for the certified payroll (specifically the address, gender and ethnicity of their workers). The General Contractor should include this within the subcontractor’s contract or they may try to ‘push back’ during the compliance monitoring process and this causes delays in reporting.

If the above forms are not submitted with the bid, then the bid may be considered non-responsive and rejected.

M/WBE Utilization Goals Construction

25% African American-owned Business Enterprises

5% Women-owned Business Enterprises

SLPS - M/WBE UTILIZATION PLAN

INSTRUCTIONS: All bidders submitting responses to this procurement must complete this M/WBE Utilization Plan and submit it as part of their proposal. The plan must contain detailed description of the services to be provided by each Minority and/or Women-Owned Business Enterprise (M/WBE) identified by the bidder.

Bidder’s Name ___________________________ Telep hone/Email: _____________/ ______________

Address ___________________________ Federal ID No.: ___________________________

C ity, Sta te, Zip ___________________________ Solicitat ion No.: ___________________________

Certified M/ WBE Classification Descrip tion of Work Annual Dollar Va lue of ( check all app lica ble) (Subcontra cts/Supp lies/Serv ices) Subcontracts/Supplies/Services

NAME

ADDRESS

CITY, ST, ZIP

C ertified

MBE

WBE

PHO NE/E-M AIL /

F EDERAL ID No.

NAME

ADDRESS

CITY, ST, ZIP

C ertified

MBE

WBE

PHO NE/E-M AIL /

F EDERAL ID No.

PREPARED BY (Signature) _________________________________________________________________DATE__________________________

SUBMISSION OF THIS FORM CONSTITUTES THE BIDDER’S ACKNOWLEDGEMENT AND AGREEMENT TO COMPLY WITH THE M/WBE REQUIREMENTS SET FORTH IN ORDINANCE #70767. FAILURE TO SUBMIT COMPLETE AND ACCURATE INFORMATION MAY RESULT IN A FINDING OF NONCOMPLIANCE AND/OR PROPOSAL

DISQUALIFICATION.

NAME AND TITLE OF PREPARER: _____________________________________

TELEPHONE/E-MAIL _____________________________________

DATE

FOR AUTHORIZ ED USE ONLY

REVI EWED BY _______________________ DATE __________

UTILI ZATION PLAN APPROV ED YES/NO DATE __________

NOTICE OF DEFICIENCY ISSU ED YES/NO DATE __________

NOTICE OF ACC EPTANCE ISSU ED YES/NO DATE __________

M/WBE CERTIFICATION CERTIFICATES

FOR EACH M/WBE SUBCONTRACTOR

Rev 1/3/23

Notice of Intent to Perform as a Subcontractor and/or Material Supplier

M/WBEs must be certified by the State of Missouri Office of Equal Opportunity at the time of bid. A firm certified as both may count as an MBE or WBE, not both.

Check One:

___ Subcontractor

___ Subcontractor with Lower-Tier Subcontractors

SUBCONTRACTOR PARTICIPATION

TO: _____________________________________________________________________

(Name of Contractor or higher-tier subcontractor)

The undersigned Subcontractor/Supplier, which is (check one):

___ A certified M/WBE

___ NOT a certified M/WBE is prepared to perform the following described work and/or supply and/or install the material/supplies listed in connection with the above project at the following price

FROM: _______________________________________________________________

(Name of Subcontractor)

SIGNED: ______________________________________________ DATE ______________

(Subcontractor’s authorized signature)

This form should be filled out for every subcontractor

SLPS Contractor Good Faith Efforts Checklist

General Contractor: ______________________________________

Project: __________________________________

Representa�ve: _________________________________________

Title: ____________________________________

Phone: ___________________ Email: _______________________

The General Contractor must complete this checklist within the �me frame provided. Check one or more of the following, documenta�on evidencing each checked item must be provided.

1._____ Requested in wri�ng, assistance of the Compliance Review Office with respect to efforts to promote the u�liza�on of MBE/WBEs and acted upon the CRO’s recommenda�ons. Other appropriate organiza�ons may be used to iden�fy qualified M/WBE’s.

2._____ Solicited in wri�ng proposals from cer�fied MBE/WBEs in sufficient �me to allow MBE and WBE firms to par�cipate effec�vely (in any event no later than 15 calendar days prior to the u�liza�on of any Vendor or Construc�on Services for each project, se�ng forth in sufficient detail a descrip�on of the Project, iden�fica�on of the vendor or contractor, the amount and scope of work to be performed, and the �me frame of performance, so that meaningful proposals may be submited sufficiently in advance to be considered prior to awarding contracts.

3._____ Adver�sed in Minority/Women's Trade Associa�on Newsleters and/or minority owned media in sufficient �me to allow MBE and WBE firms to par�cipate effec�vely (in any event no later than at least 15 calendar days prior to the u�liza�on of any Vendor or Construc�on Services for each Project, iden�fying specific opportuni�es at least equal to the U�liza�on Goal for MBE/WBE u�liza�on specified for the contract and maintained a log or copies of such ads showing the date of publica�on and iden�fying the publica�on.

4._____ Adequately segmented the work in the bid or request for proposal documents or any other communica�on or publica�on intended to solicit Vendors or Construc�on Services for the Project to be subcontracted to the extent consistent with the size and capability of MBE/WBE firms so that reasonable subcontrac�ng opportuni�es exist.

5._____ No�fied in wri�ng Minority/Women Contractor Associa�ons, community organiza�ons, Contractors' groups, government sponsored Minority and women business assistance offices and other appropriate organiza�ons to provide assistance in the recruitment and placement of M/WBE firms. No�fica�on to these organiza�ons should occur at least 15 calendar days prior to the uni�za�on of vendors or Construc�on services for each Project to include the availability of specific opportuni�es, at least equal to the U�liza�on Goals given to

M/WBE.

6._____ Conferred with qualified, cer�fied MBE's and WBE's and explained the work for which their bids or proposals were solicited.

7._____ The bidder has made efforts to assist M/WBE's with bonding, insurance or line of credit, where appropriate.

8._____ Assisted M/WBE contractors in obtaining necessary equipment, supplies, and materials, where appropriate.

SLPS Contractor Good Faith Efforts Checklist

9. _____ Made telephone calls to MBE/WBE contractors or vendors and log, including date, �me, name of person talked to, and subject of discussion.

10. _____Conducted good faith nego�a�ons, as determined by the CRO, with those MBE/WBE firms from whom proposals were received in an effort to reach a mutually acceptable agreement.

Documenta�on in support may include:

a. Copies of solicita�on leters

b. Bid price of MBE/WBE

c. Bid price of non-MBE/WBE bidder

d. Reason for non-selec�on of the MBE/WBE bidder.

Rev 1/5/24

Use this form to indicate your efforts to obtain M/WBE participation. The list is not exhaustive, so add any additional pages you need to provide information that would be helpful in evaluating your efforts.

Good Faith Effort Activities Comments

Attended the pre-bid conference.

Selected specific work to be performed by M/WBEs.

Solicited individual M/WBEs by written notification at least 14 calendar days prior to bid opening to participate in the contract as a subcontractor, supplier, manufacturer, consultant, or service agency for specific items or types of work.

Made efforts to negotiate with M/WBEs for specific items of work.

Made efforts to assist M/WBEs that requested assistance in obtaining bonding, insurance, or line of credit required to participate in the contract.

Advertised in general circulation media, trade association publications, and M/WBE-focused media.

Publication: Date

Publication: Date

Publication: Date

Contacted M/WBE community organizations;

contractor's groups; local, state, and federal minority and women business assistance offices;

and other organizations for assistance in securing M/WBE participation.

Organization:

Contact Person:

Date:

Organization:

Contact Person:

Date:

Organization:

Contact Person:

Date:

Rev. 1/5/2024

Use this form to indicate your efforts to obtain M/WBE participation. In addition to the M/WBEs listed and proposed for utilization on this contract, the following M/WBEs were also contacted regarding participation in this contract. Add any additional pages you need to provide information that would be helpful in evaluating your efforts.

Firm Name Address & Phone Number

Contact Person Name

Bid Item(s), Supplies, Services or Materials for Which a Bid/Quote

Was Requested Date & Method of Solicitation

St. Louis Public School District New Subcontractor Request Form M/WBE Involvement Reporting

Amount Paid this Period:

(If Applicable) Total Subcontractor Amount:

Subcontractor is being added for: Involvement Workforce (Check One)

Please e-mail the completed form to PCG at mnelson@projectcontrolsgroup.com. If you are requesting approval to substitute this subcontractor, you must contact the

Navigate Project Manager before submitting this form.

Complete this new subcontractor request ONLY if you are intending to add this subcontractor to those already identified with your initial bid. If you are requesting approval to substitute this subcontractor for one identified on your bid, you must contact the Project Manager.

Credit for MWBE participation for this supplier will be granted after certification is verified by PCG.

Project the New MWBE Subcontractor is For

Project #:

Task #:

PO/Blanket #:

Date:

New Vendor Information

Vendor Name:

Vendor Address:

City, State, ZIP:

Contact:

Phone:

Email:

Vendor is Certified As (MBE/WBE):

Certification Agency (City of St. Louis/MO State):

Type of Work Performed:

WBE

mailto:diversity@stlmsd.com astevenson Text Box astevenson Text Box

*** If a worker performs work in more than one occupational title, you must separately list the hours worked per occupational title and wage rates. *** LS-57 (11-22) AI

MISSOURI DEPARTMENT OF LABOR AND INDUSTRIAL RELATIONS

CONTRACTOR PAYROLL RECORDS

Name of Contractor Subcontractor Address of Contractor or Subcontractor:

City: State: ZIP: Phone Number: ( ) -

Name of Public Body Address of Public Body:

City: State: ZIP: Phone Number: ( ) -

Payroll No. For Week Ending

AWO Project and Location Project or Contract No.

1. Name and Address of Employee & Employee ID

2. Occupational Title

3. Day and Date 4.

Total Hours

5.

Hourly Rate

6. Gross Amt 7. Deductions

8. Net

Wages Paid for Week

Day Project

Week

FICA

and

Medicare

Federal and State Withhold-ing Tax

Other A

Other B

Total Deduc-tions Date

Hours Worked Each Day

DT

OT

ST

DT

OT

ST

DT

OT

ST

DT

OT

ST

DT

OT

ST

DT

OT

ST

DT

OT

ST

DT

OT

ST

LS-57-2 (11-22) AI

FRINGE BENEFITS

In addition to the basic rates paid to each laborer or mechanic on the payroll, payments have been or will be made to appropriate programs for the benefit of these employees as shown in the following chart below. If fringe benefit amounts paid are the same for all employees, you may list the amount of each such identical fringe payment only once in the appropriate column; if the fringe benefit amounts vary by employee, list each employee’s name and set out the amounts paid on behalf of each employee for each fringe benefit.

Employee Name

Health and

Welfare ($/hr)

Pension ($/hr)

Vacation ($/hr)

Holiday ($/hr)

Appren-tice

Training ($/hr)

Other C

($/hr)

Other D

($/hr)

Total ($/hr)

If “Other/Deduction” or Fringes, please explain.

(Indicate Other A, B, C or D)

Identify by name, the plan, fund, or programs to which fringe benefits are paid.

(Indicate H&W, Pension, etc.)

LS-57-3 (11-22) AI

Date: _____________________

I, _______________________________________________ (Name of Signatory Party), _________________________________ (Title) do hereby state:

(1) That I pay or supervise the payment of the persons employed by _____________________________________________________________________________________________________ (Contractor or Subcontractor) on the

_______________________________________________ (Building or Work); that during the payroll period commencing seven (7) days prior to the week ending date of _____________ all persons employed on said project have been paid the full weekly wages stated above, that no rebates have been or will be made either directly or indirectly to or on behalf of _______________________________________________________________ (Contractor or Subcontractor), from the full weekly wages earned by any person and that no deductions have been made either directly or indirectly from the full wages earned by any person, other than legally permissible deductions, that full and accurate records clearly indicating the names, occupations, and crafts of every worker employed by them in connection with the public work together with an accurate record of the number of hours worked by each worker and the actual wages paid for each class or type of work performed and deduction made for each worker have been prepared, that these payroll records are kept and have been provided for inspection to the authorized representative of the contracting public body and will be available as often as may be necessary and such records shall not be destroyed or removed from the state for the period of one year following the completion of the public work in connection with which the records are made.

(2) That any payrolls otherwise under this contract required to be submitted for the above period are correct and complete; that the wage rates for laborers or mechanics contained therein are not less than the applicable wage rates contained in any wage order incorporated into the contract; that the occupational title set forth herein for each laborer or mechanic conform with the work performed.

Name and Title Signature

The falsification of any of the above statements may subject the contractor or subcontractor to criminal prosecution. See Sections 290.340, 570.090, 575.050, and 575.060, RSMo.

Missouri Department of Labor and Industrial Relations is an equal opportunity employer/program.

TDD/TTY: 800-735-2966 Relay Missouri: 711

* (3) That any apprentices employed in the above pay period are duly registered with a state apprenticeship agency recognized by the Bureau of Apprenticeship and Training, United States Department of Labor, or if no such agency exists in a state, are registered with the Bureau of Apprenticeship and Training, United States Department of Labor

* (4) That (check a or b):

(a) WHERE FRINGE BENEFITS ARE PAID TO APPROVED PLANS, FUNDS, OR PROGRAMS ____ - In addition to the basic hourly wage rates paid to each laborer or mechanic listed in the above reference payroll, payments of fringe benefits as listed in the contract have been or will be made to appropriate programs for the benefit of such employees, except noted in Section 4 (c) below.

(b) WHERE FRINGE BENEFITS ARE PAID IN CASH ____ - Each laborer or mechanic listed in the above referenced payroll has been paid, as indicated in payroll, an amount not less than the sum of the applicable basic hourly wage rate plus the amount of the required fringe benefits as listed in the contract, except as noted in Section 4 (c) below.

(c) Exception (craft): Explanation:

Exception (craft): Explanation:

* (3) and (4) added by PCG in compliance with federal guidelines (2/16/2025)

SLPS Projects Gender and Ethnicity

(for MWBE Reporting)

General Contractor:

SLPS Project Name:

Subcontractor:

Certified Payroll Number:

Week Ending Date:

Employee Name (from certified payroll) Gender* Ethnicity*

*This data is confidential and only used to validate data for the M/WBE Compliance Reporting.

M-WBE Utilization Goals-250728