20260219_Asset_Protection_Pre-Bid_Conference_Sign-In_Sheet.pdf

This document is a Pre-Bid Conference Sign-In Sheet for Trinity County's Asset Protection - Landscaping project, a federally funded flood mitigation initiative managed by the County to protect multiple municipal properties from seasonal stormwater flooding. The landscaping scope encompasses planting irrigation systems, planting installations, sod lawn work, and demolition of existing irrigation systems across eight separate county facility locations totaling multiple address points along Union Avenue, Clay Street, Delaware Street, and Texas Street, along with adjacent driveways and parking areas. A mandatory pre-bid conference was held on February 19, 2026, at 10:00 a.m. at the County Administration Center, with sealed bids due by 2:00 p.m. on March 9, 2026, submitted through the Solano County OpenGov E-Procurement Portal. Contractors must achieve substantial completion within 231 calendar days from the Notice to Proceed, with final completion required within 30 days thereafter. The project design was established by Mead & Hunt, Inc. (engineers) and WRA, Inc. (landscaping specialist), with construction drawings prepared by the County Building Division.

Bidders must submit a 10 percent bid bond or certified check with their proposal and furnish performance and payment bonds equal to 100 percent of the contract amount upon award, plus a one-year warranty bond for 10 percent of the final contract price. All contractors and subcontractors must be registered with the California Department of Industrial Relations, maintain current California contractor licenses at time of bid submission, and comply with Davis-Bacon Act prevailing wage requirements. The project is federally funded through OES/FEMA, requiring compliance with federal procurement standards under Title 2 CFR 200.318-200.326. A 5 percent retainage will be held from monthly progress payments (made at 95 percent of approved work in place) until 35 days after the Notice of Completion is filed. Liquidated damages of $2,000 per calendar day apply for delays beyond the contract completion date. Evaluation criteria include technical capability, cost, and compliance with federal and state requirements. Contractors must maintain Workers' Compensation and Commercial General Liability insurance throughout the contract period, with all certificates of insurance, licenses, and certifications required on file before the contract becomes effective.